10 Smart Phone Tips/Best Practices for Business People Jun 2015

YES, YOUR “SMARTPHONE” CAN HELP YOU WORK SMARTER!

June 3, 2015

Presented by My Tech Tutor, Bryna Lee Jacobson

050-7725767

Empowering you to use contemporary

technology…

It’s EASY when you know how!© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved 1

IT’S EASY WHEN YOU KNOW

HOW!© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved

2

I like to think that I am making my Smartphone smarter,

and not the other way around…

© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved 3

AHA! My goal today is to share some tips,

techniques and tools that you can use with your Smartphone.

I hope to give you at least one of these AHA! moments. I can do that!Wait, really? My phone can do that?That is exactly what I need!Holy cow! I should do that!

5© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved

Goals

I’m going to introduce some of the ways I use my phone to

Keep it (and my data) secure Help me remember stuff Stay on task Feel more productive with less anxiety and stress.


Example Gmail

settings


My First

Screen


OurGroceries

Easy to learn

Easy to use

Shareable with others

Multiple lists

Not just for groceries

Use it for all kinds of

recurring checklists


Any kind of checklist works well with this app.

Especially a recurring list such as:

•Getting ready for a trip

•A presentation

•A client meeting

•Training a new

employee


Moovit

If you take public transportation,

Moovit is a great resource.

This shows me what bus stops

are nearby


If you have ever gotten turned

around and wanted to be sure you were going to catch the bus going in the right direction,

knowing the bus stop number can be

a big help. 24© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved

There is a bus stop number on the sign

and a bus stop number in the app.

Voila! No more getting on the bus going in the wrong

direction! 25© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved

Once you touch

Start ride mode…


You will be asked to select your destination stop.

Then Moovit will tell you how many stops there

are, show you your progress on the map and specify your estimated

arrival time.

It tells you when you are 2 stops away, when your stop is next and when to

get off the bus.


Google Maps will tell you

where to walk. It will talk to

you. It can show you your

position so you can see if you are walking in

the right direction.


Get TaxiIt tells you how long

until the taxi arrives, who is the driver, with a photo (lets you rate the ride afterwards), shows you the path the taxi is

taking on the map. Many excellent and

informative features. And no additional

charge to call a taxi.


Get Taxi - גט טקסיThey seem to have discovered the problem with their translation & changed their name

to English


If you drive a car, Pango is a way to pay for parking with your phone.

I have no personal experience with this app, but as soon as I get a car, I’m getting Pango!


If you are in business for

yourself, and you don’t have a free

listing in the Janglo business directory,

then you are missing out on an

opportunity to market your

services


Evernote

This is my favorite app.

Evernote helps me keep my sanity

because I can file anything and

everything away in Evernote and know that I will be able to

find it when I need it.


You can file images, audio, websites,

articles, scribbles.

You can give them reminder dates, so it is a GTD (get things

done) solution.

You can share notes you make,

collaborate.


You can write or draw too.

(Just like you would on a cocktail

napkin)


I use the label feature

extensively. Since I never know how exactly I will be searching for an

item, or what aspect I will remember, I

include all kinds of triggers.

A prime example of how I use Evernote


ClockSometimes we need a reminder that is truly

invasive. Not just a text message or email

notification. We need an alarm so we don’t forget to do something important at

the appropriate time.

What could be simpler than to set an alarm on the phone. Beware! The alarm

will sound even if the phone is set to silent!


By the way, these are screenshots from my phone. You can take a screenshot by holding down the power button and the home button

at the same time. (whether on iPhone or

Android)The home button is in the

middle on the bottom.


Hold your home button to see all your open apps and navigate between them or close them if you desire.

On the iPhone, it is a double-click on you home button to get the open apps and you can swipe to close them.


The Camera can be very Handy

Sometimes I want to make sure that I will find my way, or be able to find an invitation or

such and I might lose the piece of paper, or I might not have connectivity when I need it.

If I have a photo on my camera, I have a record that I can use as a reference.


The camera on the phone

It’s not just for taking photos of people or vacations. I take photos of all kinds of

things. Some examples…

1. A sign that I don’t have time to decipher

2. A store that I want to come back to and I want to remember the surroundings

3. An item that I might want to buy later4. An excerpt from a book I am reading


5. A label on a food item that I want to investigate before I buy it

6. Something my husband or son might want or be interested in seeing

7. An error message on my computer8. A person I just met to add their

photo when I add them as a contact9. A medical document that I have to

turn in10.A receipt that will fade over time


I might even take a picture of a recipe on a slip of

paper.And annotate it with

Skitch.


Edit photos right on your phone.

Save them, crop them, apply filters like this one of me.

Organize your photos into folders.

And back them up to the Cloud using Dropbox or OneDrive or some other service.

Presented by Bryna Lee Jacobson, My Tech Tutor | mobile 050-7725767 Empowering you to use contemporary technology

It’s EASY when you know how!


Storage and back up in the Cloud.

Also Google drive and DropBox.

Great way to back up your photos, share large files

OneDrive


Possibly you have already had someone share a document or a picture with you using

Google Drive… It allows you to view, possibly edit documents and spreadsheets and

presentations. Free. Even read a Microsoft

Word or Excel document.

If you have gmail, you just need to activate it.

Google Drive


The icons for my Google groups and WordPress

group in this screen shot were added using Add to homescreen.


My last screen. One convenient swipe from the

left. My business apps are grouped

together.


Base is CRM-customer relationship management-

to manage your sales pipeline.

It is used to keep track of your customers,

clients and prospects and the activities that support your sales and your relationship with

them.

Base


Use to give electronic receipts to

clients(no more carrying

around a book of kabalot!)

iCount


JBNF events (Jerusalem Business

Networking Forum)

Meetup


Manage email to

subscribers of

enewsletters

MailChimp


To manage my website

I can access my website and blog

from here.

Capture an inspiration for a post and save it as a draft

Wordpress


Genius scan lets me scan and save or

email documents on

the fly.


SwiftKey


In addition to making typing easier

Swype is very good at predicting your words once it gets to know you

And you can speak to it, and it will transcribe your words.


I like SwiftKey, but I had to consider whether I wanted

to give the access I needed to grant in

order to get the benefits.

(that is the conundrum with

many apps.


IFTTT = IF This, Then

ThatIngenious. Reminder.

Time Saver. Never miss a

thing.


IFTTT(If This Then

That)This is an app that automates other

actions you might need to take.

You create “recipes” where

something triggers an action.


If A happens, then do B. Here is an

example, if the someone posts

a picture on Facebook and tags you, save

it in your Dropbox.


In closing

I hope that I have given you some new ideas and tips for using your smartphone today. And that

you have had at least one AHA! moment! Keep it (and my data) secure Help me remember stuff Stay on task Feel more productive with less anxiety and

stress.

88© 2015, Bryna Lee Jacobson - www.mytechtutoril.com All rights reserved

Presented by My Tech Tutor, Bryna Lee Jacobson 050-7725767

Empowering you to use contemporary technology…

It’s EASY when you know how!

If you would like a copy of this presentation and to be added to my

mailing list for updates and interesting information I may stumble upon…

Email me at [email protected] and ask me for the link to the slide presentation

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10 Smart Phone Tips/Best Practices for Business People Jun 2015

Technology

Transcript of 10 Smart Phone Tips/Best Practices for Business People Jun 2015