10 simple steps to plan a successful conference
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Transcript of 10 simple steps to plan a successful conference
10 Simple Steps to Plan a Successful Conference
Determine the “Why” how to organized a
conference .
Then prepare your wish list, such as location, speakers,
number and quality of participants, food, and fun
activities.
What would your conference look like?
Make a budget spreadsheet listing the major cost items
of your wish list.
How will you pay for your event?
Comparing Venues and Services
Keep in mind that your venue selection will also determine your
catering and audio/visual costs. This is because most conference centers and event hotels require you to use their in-house services for any on-
site events.
Work with vendors
Begin working with the service providers of the items in your
budget spreadsheet as early as possible. Also recommend
checking with the Convention and Visitors Bureau in the destination
city.
Find Best speakers for you Conference
Reach out to your network to identify the speaker(s) who will
best help you achieve the conference’s objectives and are
within your budget.
Set the agenda for you Conference
Plan to feed your participants every few hours, either with a full meal or a break snack. After the day’s agenda is complete, consider hosting a dinner at
a nearby restaurant or local entertainment such as a tour.
Best Ways to Promote Your Event Online
Make use of local event listing websites. Consider offering
discounts to organizations that send more than one participant.
Plan for a stress-free “Day Of”
Get their contact information and make sure they have yours. Tour the facility
before your conference begins to make sure your staff is in place and everything
is in working order.
Evaluating the Success of Your Event
Have your participants fill out a paper or electronic
evaluation form and look for common pieces of feedback.