10 Online Tools for Busy Nonprofits
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Transcript of 10 Online Tools for Busy Nonprofits
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10 Online Tools for Busy NonprofitsPublic Safety Canada
January 28th, 2015
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Hi, we’re from TechSoupCanada
Our mission is to help nonprofits use tech
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We make technology more affordable through the Technology Donations Program
Register your charity, nonprofit or library to see which products you’re eligible for: www.TechSoupCanada.ca/Getting_Started
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We create and curate tech resources
facebook.com/techsoupcanada
techsoupcanada.ca/blog
meetup.com/toronto-net-tuesday
@techsoupcanada
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We are part of a global network
60+ countries served worldwide
$3.9+ billion worth of technology donated
600K+ nonprofits reached
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We’re a small nonprofit based in Toronto and a program of the Centre for Social Innovation
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Today’s speakers are
Tierney SmithProgram Manager at TechSoupCanada
Keep in touch: @tierneys
Joyce HsuCommunications Lead at TechSoup Canada
Keep in touch: @fuuyin
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ONLINE TOOLS10
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1234
Schedule meetings
Host online meetings
Get feedback on documents
Get input
Tools that make it easy to
work with others
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Track ideas
Track tasks
Manage social media accounts
Tools that make it easy to
stay organized
567
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Email large groups
Make quick visuals
Facilitate donations
Tools that make it easy to
engage your supporters
8910
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WORKINGWITH
OTHERS
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scenario 1
SCHEDULINGMEETINGS
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Finding a time that works for everyone
PROBLEM!
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SOLUTION: Doodle1
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Doodle1
It’s free, available online and mobile friendly
OTHER IDEAS
WhenIsGood, Meetifyr, Zeeyoo, Minutes.io, Meetin.gs
Use Doodle to suggest meeting times and find out when others are available, and let others see your calendar and book meetings with you.
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scenario 2
HOST ONLINE MEETINGS
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You need to meet with people who aren’t physically close by
PROBLEM!
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SOLUTION: Google+ Hangouts Video Call2
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Google+ Hangouts Video Call2
It’s free, works on multiple devices and platforms
OTHER IDEAS
Skype (free, up to 10 people), GoToMeeting (discounted, up to 25 people), TeamViewer (free for personal use, up to 25 people)
Host online meetings for 10 people (unlimited if you use Hangouts on Air). Invitees can join via phone or computer headset.
You can share your screen and work in the same documents.
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scenario 3
GETTING FEEDBACK ON DOCUMENTS
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Your one document turns into multiple versions – each with its own changes that you need to incorporate
PROBLEM!
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SOLUTION: Google Documents
3
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Google Documents3
You can have multiple editors at the same time, have discussions directly in the document (in comments) and view previous versions at any time.
It’s free (Google for Nonprofits), available online & mobile friendly.
OTHER IDEAS
OneDrive +Microsoft Office
Office 365Word App
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scenario 4
GETTING INPUT
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Getting input can be a very manual process
PROBLEM!
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SOLUTION: Google Forms4
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Google Forms4
It’s free (Google for Nonprofits), works on multiple platforms and mobile friendly
OTHER IDEAS
Wufoo, SurveyMonkey, Polldaddy
Quickly create forms with different types of questions. Submissions are automatically added to a spreadsheet and you can embed your form on a website.
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STAYING ORGANIZED
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scenario 5
TRACKING IDEAS
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Your ideas are all over the place and it’s hard to organize them
PROBLEM!
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SOLUTION: Evernote5
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Evernote5
It’s free (with options to upgrade), available online and mobile friendly
OTHER IDEAS
Mind mapping tools (e.g. Mindmup)
Easily capture pictures, audio notes and text. You can also tag your notes and access them anywhere.
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scenario 6
TRACKING TASKS
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You have too many tasks to track
and too many people involved
PROBLEM!
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SOLUTION: Trello6
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Trello6
It’s free, available online and mobile friendly
OTHER IDEAS
Asana, Central Desktop, Wunderlist
You can make cards for each task and drag & drop them wherever you like, organize cards into lists and create a group board to assign tasks to multiple people
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scenario 7
MANAGING SOCIAL MEDIA
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You need to stay on top of social media but you have too many accounts
PROBLEM!
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SOLUTION: Hootsuite7
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Hootsuite7
It’s free (up to 5 profiles, paid plan starts at $9/month, 20% discount for qualified charities) available online and mobile friendly
OTHER IDEAS
Tweetdeck, Postling, Buffer
View all social media accounts in one place, schedule social media posts, track how many people click on your links and basic analytics.
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ENGAGEYOUR
SUPPORTERS
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scenario 8
EMAILING LARGE GROUPS
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You need to email a large group of people but you may be blacklisted as a spammer
PROBLEM!
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SOLUTION: MailChimp8
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MailChimp8
It’s free for <2,000 subscribers (above that, 15% off for nonprofits), available online and mobile friendly
OTHER IDEAS
VerticalResponse, Constant Contact, iContact
Easily create professional & responsive emails, manage multiple subscription preferences, find out how many people opened & click your links
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scenario 9
MAKE QUICK VISUALS
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You need professional graphics but you don’t have the right expertise (or time)
PROBLEM!
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SOLUTION: Canva9
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Canva9
It’s free (premium images are available for $1 each), available online and works on multiple platforms
OTHER IDEAS
PicMonkey, Pixlr, Ribbet, Fotor
PHOTO RESOURCESPexels
Create posters, pictures and more with professional templates. Easily export them as PNGs or PDFs.
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scenario 10
FACILIATEDONATIONS
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Your donation forms are too convoluted or lacking (e.g., can’t accept certain payment options)
PROBLEM!
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SOLUTION: Chimp.net10
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It’s free, allows donors to view their tax receipts online and mobile friendly
OTHER IDEAS
CanadaHelps
Easily take donations on your website that accept all major credit cards & automatically creates tax receipts for your supporters.
SOLUTION: Chimp.net10
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Constituent Relationship Management
Sumac, Salesforce, CiviCRM
Back office softwareGoogle Apps, Office 365
File sharingGoogle Drive, OneDrive Pro, Box.net, DropBox(SiteDrop)
Project ManagementSmartsheet, Basecamp, Asana, Trello
Other software
for you to consider
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1 Schedule meetings
Doodle
Host online meetings
Google+ Hangouts Video Call
Get feedback on documents
Google Documents
Get input
Google Forms
5 Task ideas
Evernote
Track tasks
Trello
Social Media
Hootsuite
8 Email large groups
MailChimp
Make quick visuals
Canva
Facilitate Donations
Chimp
2
3
4
6
7
9
10
Questions?