1 Transforming prisons into correctional centres- places of new beginnings DEPARTMENT OF...

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Transforming prisons into correctional centres- places of new beginnings

DEPARTMENT OF CORRECTIONAL SERVICES

PRESENTATION TO THE PORTFOLIO COMMITEEPRESENTATION TO THE PORTFOLIO COMMITEE

HUMAN RESOURCE HUMAN RESOURCE PROVISIONING PLANPROVISIONING PLANDATE: 21 JUNE 2005DATE: 21 JUNE 2005

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OVERVIEWOVERVIEW

Numerical Strength for the DCSNumerical Strength for the DCS Current EstablishmentCurrent Establishment

Vacancies Per Region & Occupational Vacancies Per Region & Occupational CategoryCategory

Recruitment PlanRecruitment Plan Current EstablishmentCurrent Establishment

Forecasting StaffingForecasting Staffing Ideal EstablishmentIdeal Establishment

ConclusionConclusion

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NUMERICAL STRENGTH: CURRENT ESTABLISHMENT NUMERICAL STRENGTH: CURRENT ESTABLISHMENT

NATIONAL NATIONAL ESTABLISHMENTESTABLISHMENT

SalarySalaryLevelsLevels

Affordable Affordable EstablishEstablish FilledFilled Total Total

VacanciesVacanciesVacancy Vacancy

RateRate

% of Post % of Post Distribution Distribution

per per CategoriesCategories

Senior Senior ManagementManagement

MinisterMinister 11 11 0%0% 0.00%0.00%

Deputy MinisterDeputy Minister 11 11 00 0%0% 0.00%0.00%

CommissionerCommissioner 1616 11 11 00 0%0% 0.00%0.00%

CDC'sCDC's 1515 1111 88 33 27%27% 0.03%0.03%

DC'sDC's 1414 2727 2525 22 7%7% 0.07%0.07%

DirectorsDirectors 1313 148148 121121 2727 18%18% 0.41%0.41%

Sub TotalSub Total 189189 157157 3232 17%17% 0.52%0.52%

Middle Middle ManagementManagement

Deputy DirectorsDeputy Directors 11 & 1211 & 12 526526 315315 211211 40%40% 1.45%1.45%

Assistant DirAssistant Dir 9 & 109 & 10 959959 639639 320320 33%33% 2.65%2.65%


Junior Junior ManagementManagement

Snr Corr OfficersSnr Corr Officers 88 18521852 15391539 313313 17%17% 5.11%5.11%


Production Production LevelsLevels

CO 111 - CO 1CO 111 - CO 1 2,3 - 72,3 - 7 3271832718 30 03730 037 5%5% 90.27%90.27%

7 day establishment7 day establishment 990990

Sub TotalSub Total 3271832718 31 02731 027 16911691 5%5% 90.27%90.27%

TOTALTOTAL 3624436244 3367733677 25672567 7%7% 100%100%

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All INCLUSIVE OCCUPATIONAL CLASIFICATION (POST All INCLUSIVE OCCUPATIONAL CLASIFICATION (POST ESTABLISHMNET): NATIONAL DEPARTMENT OF CORRECTIONAL ESTABLISHMNET): NATIONAL DEPARTMENT OF CORRECTIONAL

SERVICESSERVICES

VACANTVACANT FILLEDFILLED TOTALTOTAL


3232 157157 189189


531531 954954 14851485


313313 1,5391,539 18521852

Production Production LevelLevel

1,6911,691 31,02731,027 3271832718

TOTALTOTAL 2,5672,567 33,67733,677 3624436244

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TOTAL VACANCIES PER REGION AND TOTAL VACANCIES PER REGION AND OCCUPATIONAL CATEGORY AS AT 31 MAY 2005OCCUPATIONAL CATEGORY AS AT 31 MAY 2005

REGIONREGIONSS

OCCUPATIONAL CLASSIFICATIONOCCUPATIONAL CLASSIFICATIONDiscipDiscip-line-line

NursiNursi-ng-ng

Mngt & Mngt & supportsupport

EngineEngine-ering-ering

Social Social WorkWork

Legal Legal

IT ServiceIT Service

Medical Medical ScienceScience

Chap-Chap-lainlain

Educa-Educa-tiontion

TOTALTOTAL

Head Head OfficeOffice

253253 33 7474 00 66 9 4 9 4

00 00 44 353353

GautengGauteng 319319 100100 3131 00 1616 2 22 2 2121 11 88 500500

W /CapeW /Cape 286286 5252 2626 00 1414 2 12 1 1818 55 1010 414414

E / CapeE / Cape 109109 5050 1616 00 2121 0 10 1 1010 22 66 215215

KZNKZN 317317 3838 2828 00 3232 4 14 1 1616 22 1919 457457

Mp/Mp/Limp/NWLimp/NW

188188 6666 3030 00 4242 4 14 1 1717 11 2727 376376

FS / NCFS / NC 144144 4242 1717 00 2121 1 21 2 1313 11 1111 252252

TOTALTOTAL 16161616 351351 222222 00 152152 22 1222 12 9595 1212 8585 2 5672 567

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PERSONNEL PROVISIONING PLANPERSONNEL PROVISIONING PLAN

Recruitment plan Recruitment plan

To enhance the service delivery in respect of the filling of To enhance the service delivery in respect of the filling of posts the DCS has appointed three (3) external Recruitment posts the DCS has appointed three (3) external Recruitment Agencies.Agencies.

The Recruitment Agencies as of 1 April 2005 advertised The Recruitment Agencies as of 1 April 2005 advertised vacant posts externally and also assist with the gross listing vacant posts externally and also assist with the gross listing and pre-selection of candidates.and pre-selection of candidates.

This process has reduced the delivery time significantly.This process has reduced the delivery time significantly. The DCS Personnel Provisioning Plan/ was approved on 19 The DCS Personnel Provisioning Plan/ was approved on 19

May 2005 by the Commissioner and addressed the following May 2005 by the Commissioner and addressed the following areas:areas:The current financed post establishment The current financed post establishment vsvs the the

implementation of the 7-Day establishment.implementation of the 7-Day establishment.Recruitment actions through which the filling of entry level Recruitment actions through which the filling of entry level

vacancies as well as the vacant Promotion/Closed vacancies as well as the vacant Promotion/Closed Occupational Classes can be filled.Occupational Classes can be filled.

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As at 31 May 2005 the financed establishment consisted of As at 31 May 2005 the financed establishment consisted of the followingthe following::

FINANCED POSTSFINANCED POSTS FILLEDFILLED VACANTVACANT

36 24436 244 33 67733 677 2 5672 567

PlusPlus advertised advertised DisciplineDiscipline::

postsposts 193193 Level 3-5Level 3-5 410 410

PlusPlus June June Level 6-7Level 6-7 603 603

advertisementadvertisement 150150 PromotionPromotion 603* 603*

TotalTotal 343*343* TotalTotal 1 6161 616

ClosedClosed 951 951

Overall totalOverall total 2 5672 567

NoteNote: The vacant post level 6-7 (603) will be addressed through : The vacant post level 6-7 (603) will be addressed through career pathing. The advertised posts of 343 will impact on the career pathing. The advertised posts of 343 will impact on the current vacant Promotion and Closed Occupational Classes.current vacant Promotion and Closed Occupational Classes.

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PERSONNEL PROVISIONING PLANPERSONNEL PROVISIONING PLAN The target which was set for the filling of The target which was set for the filling of 3 0573 057 Discipline Discipline

entry level posts has been pursued in the following manner:entry level posts has been pursued in the following manner:

An external recruitment drive was launched in February An external recruitment drive was launched in February 2005 and 2005 and 990 990 appointments were made in March 2005.appointments were made in March 2005.

The Recruitment Agency (ITP SA HR Holdings) has The Recruitment Agency (ITP SA HR Holdings) has advertised the vacant Correctional Officers posts during advertised the vacant Correctional Officers posts during April 2005 and a total of April 2005 and a total of 1 0321 032 appointments should be appointments should be made on 20 June 2005.made on 20 June 2005.

A total of A total of 1 0321 032 appointments is scheduled for appointments is scheduled for advertisement advertisement and finalization by 29 August 2005.and finalization by 29 August 2005.

This implies that from March 2005 till August 2005 (6 This implies that from March 2005 till August 2005 (6 months) the Department will have appointed more than months) the Department will have appointed more than 3 3

057057 candidates to address the implementation of the 7-Day candidates to address the implementation of the 7-Day establishment for 2005.establishment for 2005.

The same process will be activated during March 2006 and The same process will be activated during March 2006 and March 2007 to address the outstanding balance of March 2007 to address the outstanding balance of 5 2545 254 entry entry level posts.level posts.

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7-DAY ESTABLISHMENT7-DAY ESTABLISHMENT

Recruitment for the seven day establishment entry level Recruitment for the seven day establishment entry level posts would be as follows:posts would be as follows:

Year 01: Total of 3, 057 (2005/2006)Year 01: Total of 3, 057 (2005/2006)Year 02: Total of 2, 627 (2006/7) (inclusive of vacancy Year 02: Total of 2, 627 (2006/7) (inclusive of vacancy

rate of 5% =3 043)rate of 5% =3 043)Year 03: Total of 2 627 (2007/8)Year 03: Total of 2 627 (2007/8)

Year 04: Total of 8, 311 (8, 727 inclusive of vacancy Year 04: Total of 8, 311 (8, 727 inclusive of vacancy rate) should be appointed for implementation of the rate) should be appointed for implementation of the seven day establishmentseven day establishment

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PERSONNEL PROVISIONING PLANPERSONNEL PROVISIONING PLAN

Through the external Recruitment Agency DCS has placed Through the external Recruitment Agency DCS has placed two (2) advertisements (May/June 2005) for Senior Managers two (2) advertisements (May/June 2005) for Senior Managers and other Promotion posts.and other Promotion posts.

A total of A total of 5151 posts are currently in the process of being posts are currently in the process of being finalized.finalized.

The next external advertisement for vacant posts The next external advertisement for vacant posts (150)(150) has has already been compiled and scheduled for June 2005. This already been compiled and scheduled for June 2005. This advertisement will specifically focus on the filling of critical advertisement will specifically focus on the filling of critical vacant posts in the Health and other related Occupational vacant posts in the Health and other related Occupational Classes.Classes.

Simultaneously an internal post advertisement action has Simultaneously an internal post advertisement action has been activated during June 2005 and a total of been activated during June 2005 and a total of 142142 posts are posts are currently in the process of finalization.currently in the process of finalization.

During August/September 2005 the vacancies which have During August/September 2005 the vacancies which have occurred through natural attrition is also scheduled for occurred through natural attrition is also scheduled for advertisement.advertisement.

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FORECASTING STAFFING: IDEAL ESTABLISHMENTFORECASTING STAFFING: IDEAL ESTABLISHMENT

NATIONAL NATIONAL ESTABLISHMENTESTABLISHMENT

SalarySalaryLevelsLevels

Affordable Affordable EstablishEstablish

IDEAL IDEAL ESTABISH-ESTABISH-

MENTMENT

(UNFUNDED) (UNFUNDED) IDEAL IDEAL

ESTABLISH-ESTABLISH-MENTMENT

% of Post Distribution for % of Post Distribution for ideal establishmentideal establishment


MinisterMinister 11 11 00 0.00%0.00%

Deputy MinisterDeputy Minister 11 11 00 0.00%0.00%

CommissionerCommissioner 1616 11 11 00 0.00%0.00%

CDC'sCDC's 1515 1111 1212 11 0.02%0.02%

DC'sDC's 1414 2727 2727 00 0.04%0.04%

DirectorsDirectors 1313 148148 152152 44 0.24%0.24%

Sub TotalSub Total 189189 194194 88 0.30%0.30%


Deputy DirectorsDeputy Directors11 & 11 & 1212 526526 840840 314314 1.31%1.31%

Assistant DirAssistant Dir 9 & 109 & 10 959959 24252425 14661466 3.79%3.79%

00



Snr Corr OfficersSnr Corr Officers 88 18521852 68486848 49964996 10.70%10.70%


Production Production LevelsLevels

CO 111 - CO 1CO 111 - CO 1 2,3 - 72,3 - 7 3271832718 4336143361 1064310643 67.78%67.78%

7 day establishment7 day establishment 83118311

New Correctional Centres (4 projects)New Correctional Centres (4 projects) 19941994

Sub TotalSub Total 32,71832,718 53,66653,666 20,94820,948 83.89%83.89%

TOTALTOTAL 36,24436,244 63,97363,973 2772927729 100.00%100.00%

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INTEGRATED HR PLANNING FOR THE DCSINTEGRATED HR PLANNING FOR THE DCS

The forecasting of staffing needs is grounded on the needs of the The forecasting of staffing needs is grounded on the needs of the White Paper on Corrections, requirements of the seven day White Paper on Corrections, requirements of the seven day establishment, and the new generation correctional centresestablishment, and the new generation correctional centres

The DCS is cognisant of the fact that this forecasting may be affected The DCS is cognisant of the fact that this forecasting may be affected by environmental factors i.e. macro ( external) and micro (internal) by environmental factors i.e. macro ( external) and micro (internal) that may impact on its functioning. This may include amongst others that may impact on its functioning. This may include amongst others (government’s strategic direction, political influences, change in (government’s strategic direction, political influences, change in leadership, additional/ outsourced functions etc.). In line with this, it leadership, additional/ outsourced functions etc.). In line with this, it will be adjusted accordinglywill be adjusted accordingly

The total staffing demand for the DCS is 63, 571, as against the The total staffing demand for the DCS is 63, 571, as against the current affordable 36, 241. The gap that needs to be filled is 27, 330 current affordable 36, 241. The gap that needs to be filled is 27, 330 in line with the White Paper implementation period of 10 yearsin line with the White Paper implementation period of 10 years

The total requirement for the seven day establishment is 8, 311 and The total requirement for the seven day establishment is 8, 311 and for the new generation correctional centres is 2, 624for the new generation correctional centres is 2, 624

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INTEGRATED HR PLANNING FOR THE INTEGRATED HR PLANNING FOR THE DCSDCS

The Integrated Human Resource Plan for the DCS The Integrated Human Resource Plan for the DCS would annually plan around populating the would annually plan around populating the establishment with the required competent staff. The establishment with the required competent staff. The plan would be reviewed at the end of each financial plan would be reviewed at the end of each financial yearyear

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Correctional Services values your role in breaking cycle of crime: in making rehabilitation work.

Thank you

Together we can strengthen social compact against crime, for better life.

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