1 This overview is intended to show the operation of the eCotton Gin program. While some aspects...

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This overview is intended to show the operation of the eCotton Gin This overview is intended to show the operation of the eCotton Gin program. program.

While some aspects apply to all customers, others will need to While some aspects apply to all customers, others will need to understand that their operations are unique. understand that their operations are unique.

For unique or specific requirements, please contact eCotton.For unique or specific requirements, please contact eCotton.

Remember, on every eCotton program screen, pressing F1 displays HELP for Remember, on every eCotton program screen, pressing F1 displays HELP for that subject.that subject.

Gin System OverviewGin System Overview

Please read ALL instructions on every screen.

Click here to continue…..Click here to continue…..

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Create An Create An Outbound FileOutbound File

Read an InboundRead an InboundFileFile

Run a CustomRun a CustomReportReport

Bale DirectorBale Director

Enter Trucker’sEnter Trucker’sAcceptance (TA)Acceptance (TA)

Settlement InvoiceSettlement InvoiceEntryEntry

Enter RecapsEnter Recaps

Enter Seed SalesEnter Seed Sales

Use these fast access icons. Each icon is also defined within menu options. For example: Bale Review is also found in Utilities --> Bale Review..

Enter LoadsEnter Loadsand Balesand Bales

Import fromImport fromRemoteRemote

Bale EntryBale Entry

Post Load andPost Load andBalesBales

Read Classing Read Classing DataData

Read WarehouseRead WarehouseDataData

Create EWRCreate EWRTransactionsTransactions

Bale ReviewBale Review

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Title BarTitle Bar

CloseFull Screen

Minimize

Menu BarMenu BarIcon BarIcon Bar

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Additional Options - Additional Options - Screen DesignScreen Design

All eCotton program screens have anadditional options button. It is locatedin the bottom-right corner of each screen.The additional options provide extrafunctions for the current screen.

When entering data on the entry screens,all the input areas may not be used.Those un-needed input areas can be ‘turned off’ using screen design.

Click the additional options arrow and click on Screen Design.

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Screen DesignScreen Design

Note that the arrow pointer changes to a hand pointer.

Move the pointer over any input area and click the left mouse button.

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Screen DesignScreen Design

When the mouse button is clicked,the input area becomes ‘grayedout’ and access is denied.

Continue until all un-necessaryinput areas are selected.

Click the additional options arrowagain to save the screen design.

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Click on any Menu Option for details.Click on any Menu Option for details.

Entries Ginning Seed Buyer Recap Invoice Shipment Loan Reports Remote Utilities HelpEntity

End Orientation

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Return to Gin Main MenuReturn to Gin Main Menu

EntityEntity

An entity is the database you want to perform work An entity is the database you want to perform work in. An entity is similar to a set of accounting books in. An entity is similar to a set of accounting books specific to a business. Instead of relating to a specific to a business. Instead of relating to a business, the data is related to a crop year.business, the data is related to a crop year.

Entities can be unique for individual crop years, Entities can be unique for individual crop years, multiple gins. multiple gins.

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Choose which Entity you desire by clickingChoose which Entity you desire by clickingthe entity name once to highlight, then clickthe entity name once to highlight, then clickSelect.Select.

To Add or copy an Entity, click the + To Add or copy an Entity, click the + Add Add button.button.

Make an entity copy prior to begin a new season.Make an entity copy prior to begin a new season.

Entity - Entity - Entity SelectionEntity Selection

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To make a new entity and copy the data from To make a new entity and copy the data from an existing entity:an existing entity:

Click on the drop-down arrow to select from a Click on the drop-down arrow to select from a list of existing entities or use Master (Master is list of existing entities or use Master (Master is a blank, template entity).a blank, template entity).

THENTHENType the name of the new (Entity to copy to:)Type the name of the new (Entity to copy to:)and click on the OK button. If you want thisand click on the OK button. If you want thisnew entity to be the one that is used eachnew entity to be the one that is used eachtime you open Gin, select Make Default.time you open Gin, select Make Default.

Entity – Entity – Create a New EntityCreate a New Entity

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Entity - Entity - System ParametersSystem Parameters

The system parameters determine how the The system parameters determine how the eCotton program processes the data you eCotton program processes the data you enter. enter.

When Gin is first installed, you will be When Gin is first installed, you will be prompted to enter system parameters.prompted to enter system parameters.

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Entity - Entity - System ParametersSystem Parameters

Attention:Attention:

You must setup system parameters before otherfeatures of the program are accessible.

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Used onprinting of

invoices andother reports.

Used as yourEmail return

Address.

Entity - Entity - System ParametersSystem Parameters - Company Loan value for your localbase grade cotton (41-4/34)and for for calculationsof CCC Loan values.

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Requiredfor correct

bale record.

Used for calculationsof seed inventory and seed credit.

Entity - Entity - System ParametersSystem Parameters - Defaults

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Commits bales to co-ops or brokers only when loadsare posted or put

on a TA.

Entity - Entity - System ParametersSystem Parameters - Preferences

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Enter valueshere to insure

they are withinacceptable ranges.

A message displaysif out of range.

Entity - Entity - System ParametersSystem Parameters - Entry Ranges

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Entity - Entity - System ParametersSystem Parameters - Charges

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These appear as category headings on Gin statements.

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Set this up for your warehouse

if a you are a Gin/Warehouse

Combo.

Entity - Entity - System ParametersSystem Parameters - Interface

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These values are entered to interface with accounting programs which eCotton interfaces with.

There is an additional fee for the interface license.

Entity - Entity - System ParametersSystem Parameters - Accounting

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Access the internet and click the License button.

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Entity - Entity - System ParametersSystem Parameters - Recap/Pricing

Allows you to customize the look of your recap.

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These values are entered todefine what is printed on the settlement invoices.

Entity - Entity - System ParametersSystem Parameters - Invoice

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You use this fileYou use this filedestination to storedestination to storethe LDP/Loan File. the LDP/Loan File.

Provided by theProvided by theFSA office in D.C.FSA office in D.C.

Entity - Entity - System ParametersSystem Parameters - CCC Loan/LDP

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Controls the look of your GIN statement.

Entity - Entity - System ParametersSystem Parameters - Statement/Ticket Report Layout

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Entity – Entity – Printer Setup…Printer Setup…

Use this screen for multiple printer setup if using different printers for specific tasks.


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EntriesEntries

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Type in an ID and press the tab key once.

Or, you can click the ?and select from a list ofpreviously entered producers.

Entries - Entries - ProducerProducer Using the ‘Roll’ arrowsto roll to the next higheror next lower producer IDallows for quick viewingof the Producer’s info.

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After the charge tables are set up,indicate which one to use foreach producer.

The charge table may be thesame for all producers or there may be a need for different charges for individualproducers.

Entries - Entries - ProducerProducer

Once the producer ID isentered, enter the farmIDs for that producer.

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Entries - Entries - Producer Producer - Farm

A charge table here is specificfor this farm only.

Check here if the farm is eligible for CCC loan.

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Once the farm ID isentered, enter the fieldIDs for that farm

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Entries - Entries - Producer Producer - Field

This screen is used fortracking data at the fieldlevel.

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Entries Entries - - LandlordLandlord

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Entries - Entries - LandlordLandlordEnter the new landlordEnter the new landlordID here or click the ID here or click the ? ? to select from a list.to select from a list.

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Entries – Entries – Landlord GroupsLandlord Groups Enter the new landlordEnter the new landlordgroup ID here or click the group ID here or click the ? ? to select from a list.to select from a list.

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EntriesEntries

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Entries – Entries – Warehouse EntryWarehouse Entry

Click Warehouse chargesso they can be calculated on the settlement invoice.

If you are a Gin/Warehousecombination, enter yourtariff IDs here.

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Enter the new WarehouseID here or click the ? to select from a list.

Use this screen to enter data for the Warehouse that you send bales to.

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Entries - Entries - Warehouse - ChargesWarehouse - Charges

Setup your warehousecharges on this screen.

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EntriesEntries

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Entries - Entries - Ginning Charge TableGinning Charge Table Enter the ginning charges.Enter the ginning charges.You can have more than one charge table.You can have more than one charge table.

Enter charge details here.Enter charge details here.

Click Click SaveSave when the charge is complete and when the charge is complete andDoneDone when all charge table information is entered. when all charge table information is entered.

Enter the new Charge TableID here or click the ?? to select from a list.


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Ginning - Ginning - Load/Bale Entry…Load/Bale Entry…

You can click on the Enter Loads & Balesicon for ‘fast access’ to the Load/BaleEntry section.


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Ginning - Ginning - Load EntryLoad Entry

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The Load Entry screen is used to enter and edit load data.

The fields highlighted in red are required prior to entering bales.

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Click the Enter Bales button below to enter bales for this load.

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Ginning – Ginning – Bale EntryBale Entry

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Type in a Bale number. Bales can be sequentially numbered sequentially numbered automaticallyautomatically if set up in system parameters.When the weight is typed, the next number is automatically filled in and the program waits for the bale weight entry for the next bale. Press the ESC key to end bale entry. Click Save.

The preferred method of Bale entry is to use the eCotton Remote Bale Entry utility.

Bale data is recorded as the bale is ginned. The data includes automatic entry of weight (if scales are attached), automatic bale number entry, and interface to the office Gin system to identify producer’s bales being ginned.

The bale data is imported into the GIN system vianetworked PCs or using a removable disk.

Contact eCotton for more details.

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Ginning – Ginning – Bale EntryBale Entry

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Click the Save button to savethe bales on this load.

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Click the Save button below to save the load data.

You can set up in the system parameters for a prompt to post the load when the save button is clicked.

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Click the Save button below to save and repost the loadif unposted to make changes.

The load is then posted to the permanent bale file.To make further changes, click the Unpost button.

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Ginning - Ginning - Import from Remote Bale Entry…Import from Remote Bale Entry…

The Remote Bale Entry Utility is used to record bale The Remote Bale Entry Utility is used to record bale data during the ginning process. The data includes data during the ginning process. The data includes automatic weight entry from an attached scale.automatic weight entry from an attached scale.

The bale data is imported into the Gin system via The bale data is imported into the Gin system via networked PCs or removable storage media (USB networked PCs or removable storage media (USB flash drive or diskette).flash drive or diskette).You can click on the Import From You can click on the Import From

Remote Bale Entry icon for ‘fast Remote Bale Entry icon for ‘fast access’ to that section.access’ to that section.

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The settings are ‘pulled’ from the system The settings are ‘pulled’ from the system parameters but can be altered on this parameters but can be altered on this panel.panel.

If using the hard drive method of update, If using the hard drive method of update, the Bale Entry Data can be ‘previewed’ the Bale Entry Data can be ‘previewed’ prior to import. Click on the additional prior to import. Click on the additional options arrow and then View Remote Bale options arrow and then View Remote Bale Entry Data.Entry Data.

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View Remote Bale Entry data….View Remote Bale Entry data….

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Click the Import button to import the bale Click the Import button to import the bale data.data.

The bale data is matched with existing loads.The bale data is matched with existing loads.

Note:Note:If the two PC drives are not properly If the two PC drives are not properly mapped, the data will not be available for mapped, the data will not be available for import.import.

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Ginning - Ginning - Post Loads/Bales…Post Loads/Bales…

You can click on the Post Loads & Bales icon You can click on the Post Loads & Bales icon for ‘fast access’ to that section.for ‘fast access’ to that section.

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Ginning - Ginning - Post Loads/Bales…Post Loads/Bales…

This screen shows all unposted loads.This screen shows all unposted loads.The loads that are ready to be posted are The loads that are ready to be posted are marked active.marked active.

When loads are posted:When loads are posted:•Builds YTD totalsBuilds YTD totals•Calculates ginning chargesCalculates ginning charges•Calculates seed now in inventoryCalculates seed now in inventory

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Ginning - Ginning - Print Statement of Ginning…Print Statement of Ginning…

Statement includes:Statement includes:

•Production totalsProduction totals•LoadsLoads•BalesBales•YTD totalsYTD totals•ChargesCharges

Statements can be printed toStatements can be printed topage break based on thesepage break based on theseoptions.options.

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Ginning - Ginning - Print Load Tickets…Print Load Tickets…

By clicking on the Print Load Tickets…By clicking on the Print Load Tickets…option, the following screens displays.option, the following screens displays.Enter the load ticket number or range of Enter the load ticket number or range of numbers, printing options and number numbers, printing options and number of copies. Click Print.of copies. Click Print.

Automatic printing of load tickets is an Automatic printing of load tickets is an option in system parameters.option in system parameters.

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Ginning - Ginning - Unpost Loads/Bales…Unpost Loads/Bales…

Select the load for unpostingSelect the load for unpostingby clicking in the small square by clicking in the small square and click the Unpost button.and click the Unpost button.

The load can be unposted on The load can be unposted on the Load Entry screen as well.the Load Entry screen as well.

For Unposting multiple loads.

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Ginning - Ginning - Enter Down time…Enter Down time…

Enter Down Time to record when the Gin is not in operation.

Down time can also be entered in Remote Bale Entry.


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SeedSeed

Continue.Continue.

For tracking Seed Sales


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Seed- Seed- SalesSales

Print Seed Sales invoice by clickingPrint Seed Sales invoice by clickingon the Print button. Print the trucker’son the Print button. Print the trucker’sticket by clicking on the trucker ticketticket by clicking on the trucker ticketbutton.button.

Continue.Continue.

You can click on the You can click on the Enter Seed Sales Enter Seed Sales icon for ‘fast access’ icon for ‘fast access’ to that section.to that section.

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Seed - Seed - SalesSales

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Seed- Seed- Sales – Sales – Adjustment and Payment tabsAdjustmentAdjustmentWhen seed buyer pays from received weights When seed buyer pays from received weights rather than shipped weights.rather than shipped weights.

PaymentsPaymentsRecording payment from the see buyer for just Recording payment from the see buyer for just this ticket.this ticket.

Continue.Continue.

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Seed - Seed - BuyersBuyers

Enter and edit contracts.Enter and edit contracts.

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Seed – Seed – Adjust Seed InventoryAdjust Seed Inventory

To manually adjust the seed inventory.

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Seed – Seed – Caught SeedCaught Seed

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To track seed sold back to the producer.

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Seed – Seed – Trucking Companies… Trucking Companies…

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For tracking the companies that haul the seed.

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Seed – Seed – ReportsReports

Use the reports option to print seed related reports.


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Cotton BuyerCotton Buyer

The following pages illustrate how toThe following pages illustrate how touse the Cotton Buyer option.use the Cotton Buyer option.

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For setting up cotton buyers, cotton brokers and cotton co-op details.


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Cotton Buyer - Cotton Buyer - SetupSetup

Use the Buyer Setup Use the Buyer Setup to enter Buyer data.to enter Buyer data.

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Cotton Buyer – Cotton Buyer – Setup - MainSetup - Main

The Cotton Buyer Setup The Cotton Buyer Setup panel displays.panel displays.Type in a new Cotton Type in a new Cotton Buyer ID or use the Buyer ID or use the ?? to to select from a list.select from a list.

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Defines the type of buyer.

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Cotton Buyer – Cotton Buyer – Setup - EWRSetup - EWR

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To update receipt information, enter To update receipt information, enter the data on the EWR tab. Enter Tariff the data on the EWR tab. Enter Tariff paid data to get updated on the paid data to get updated on the receipt.receipt.

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Cotton Buyer – Cotton Buyer – Setup – File/ReportSetup – File/Report

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If the buyer requires a special data If the buyer requires a special data file or report, set it up here to send file or report, set it up here to send when the bales are processed.when the bales are processed.

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Cotton Buyer – Cotton Buyer – Setup - ContractsSetup - Contracts

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Enter contract details. Enter contract details. See following pages.See following pages.

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Cotton Buyer – Cotton Buyer – Contract Details - MainContract Details - Main

MainMain

Enter data for this contract. Enter data for this contract. Select the contract type and enter Select the contract type and enter the pricing details.the pricing details.

Determine if receipts and Determine if receipts and classing is required prior to classing is required prior to processing to buyer.processing to buyer.

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For entering producer contract details.

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Cotton Buyer – Cotton Buyer – Contract Details - PurchaseContract Details - Purchase

Enter the pricing set Enter the pricing set ID or use the ID or use the ?? to to select from a list.select from a list.

Continue.Continue.

If applicable, enter If applicable, enter the Charge Table ID the Charge Table ID or use the or use the ?? to to select from a list.select from a list.

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Cotton Buyer – Cotton Buyer – Contract Details - SaleContract Details - Sale

Enter the pricing set Enter the pricing set ID or use the ID or use the ?? to to select from a list.select from a list.

Continue.Continue.

If applicable, enter If applicable, enter the Charge Table ID the Charge Table ID or use the or use the ?? to to select from a list.select from a list.

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Cotton Buyer – Cotton Buyer – Process Cotton Buyer Bales…Process Cotton Buyer Bales…

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When bales are posted and When bales are posted and ready for delivery to a ready for delivery to a buyer, click on Process buyer, click on Process Buyer Bales…Buyer Bales…

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Cotton Buyer – Cotton Buyer – Process Cotton Buyer Bales…Process Cotton Buyer Bales…

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Choose the buyer you are Choose the buyer you are ready to deliver to. ready to deliver to.

Click on the Final Process Click on the Final Process Button.Button.

Click on the Satellite dish Click on the Satellite dish icon to transmit the receipt icon to transmit the receipt data to the provider system.data to the provider system.

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Cotton Buyer – Cotton Buyer – Payment Reconciliation…Payment Reconciliation…

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Payment Reconciliation is Payment Reconciliation is used when payment data is used when payment data is sent from the co-op to the sent from the co-op to the gin.gin.

Read in the file to reconcile Read in the file to reconcile payments within the payments within the program.program.

Click the Read File button.Click the Read File button.

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Cotton Buyer – Cotton Buyer – Payment Reconciliation…Payment Reconciliation…

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This is the only report This is the only report necessary in order to necessary in order to insure the co-op insure the co-op deductions for Gin/Whse deductions for Gin/Whse charges match your charges match your calculation. calculation.

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Cotton Buyer – Cotton Buyer – Manage Commitments…Manage Commitments…

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When a producer is added When a producer is added to a Cotton Buyer contract, to a Cotton Buyer contract, the bales for that producer the bales for that producer are committed to the are committed to the Cotton Buyer.Cotton Buyer.

The manage commitments The manage commitments panel allows for control of panel allows for control of the commitments.the commitments.

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Cotton Buyer – Cotton Buyer – Processed Bales Report…Processed Bales Report…

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A Processed Bales report is generated A Processed Bales report is generated for view and printing.for view and printing.

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A Buyer Bale Status report is A Buyer Bale Status report is generated for view and printing.generated for view and printing.

Cotton Buyer – Cotton Buyer – Cotton Buyer Bales Status Report…Cotton Buyer Bales Status Report…

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RecapRecap

The following pages illustrate how toThe following pages illustrate how touse the Recap option.use the Recap option.

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Recap – Recap – Recap EntryRecap Entry

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Create a recap in preparation for a settlement invoice.

The Pricing Information controls the premiumsand discounts for each bale.

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Recap – Recap – Recap Entry – Add Bales Recap Entry – Add Bales

Continue.Continue.Get a printout of the recap by clicking on the Print button.Get a printout of the recap by clicking on the Print button.

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The Recap data can The Recap data can be automatically be automatically emailed by clicking emailed by clicking the eMail button.the eMail button.

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The Recap is The Recap is formatted into an formatted into an email friendly report.email friendly report.

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The Recap can be used The Recap can be used to generate an invoice to generate an invoice by clicking on the by clicking on the Invoice Recap button.Invoice Recap button.

Refer to the Refer to the InvoiceInvoice option details of this option details of this demo for further demo for further information.information.

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The buyer can download The buyer can download the eCotton CATAPULT the eCotton CATAPULT Utility which allows them Utility which allows them to build and email the to build and email the pricing tables and sets.pricing tables and sets.

Recap – Recap – Pricing Tables and Pricing Sets…Pricing Tables and Pricing Sets…

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Recap – Recap – ReportsReports

Click here for recap Click here for recap related reports. related reports.

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InvoiceInvoice

The following pages illustrate how toThe following pages illustrate how touse the Settlement Invoice option.use the Settlement Invoice option.

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As described in the Recap Entry section, the invoice is created by associating it with a recap.

Invoice – Invoice – Settlement Invoice…Settlement Invoice…

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The invoice is calculated The invoice is calculated based on the payments and based on the payments and charges associated with charges associated with cotton board and charge cotton board and charge table fees. (See table fees. (See Invoice, Invoice, Settlement Charge tables...Settlement Charge tables...))

Other fees may apply.Other fees may apply.Make sure those fees are Make sure those fees are entered so the calculation entered so the calculation is accurate.is accurate.

Click Save or RePrint for a Click Save or RePrint for a printout of the invoice.printout of the invoice.


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The system calculates The system calculates the invoice and delivers the invoice and delivers a printout.a printout.

If results are accurate, If results are accurate, print the invoice. Or, print the invoice. Or, review the printout and review the printout and if needed, correct the if needed, correct the data and re-print.data and re-print.


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Invoice – Invoice – Settlement Charge Table…Settlement Charge Table…

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This option displays a list of the Producer or Buyer Settlement Charge Tables.

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This option displays the Warehouse Charge Tables.

A separate table is setup for each warehouse in the system.

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Invoice – Invoice – Warehouse Charge Tables…Warehouse Charge Tables…

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Click here for Invoice related reports.Click here for Invoice related reports.

Invoice – Invoice – ReportsReports

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Shipment- Shipment- Enter Trucker’s Acceptance…Enter Trucker’s Acceptance…

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The TA (Trucker’s Acceptance)lists the bales being hauled fromthe Gin to the Warehouse.

The TA file can also be sent to the Warehouse via AIRMail or Email.

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Shipment- Shipment- Enter Trucker’s Acceptance…Enter Trucker’s Acceptance…

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Click the additional options arrowto add a comment to be printed on the TA, change the report layout format or other options.

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Shipment- Shipment- Validate TAs, Master TA Listing, Trucker Entry…Validate TAs, Master TA Listing, Trucker Entry…

Validate TAs… and Master TA Listing…Validate TAs… and Master TA Listing…provide a printout of TAs and their data.provide a printout of TAs and their data.

The Trucker Entry… options allow for The Trucker Entry… options allow for entry of Truck company IDs and data entry of Truck company IDs and data associated with them. This ID is entered associated with them. This ID is entered on the TA’s entry panel.on the TA’s entry panel.

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LoanLoan

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The GIN Loan option is used to create the file required by the local FSA office for putting cotton into loan or LDP payments (POP).


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Loan – Loan – FSA Loan/LDP Utility… Loan TypeFSA Loan/LDP Utility… Loan Type

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Loan – Loan – FSA Loan/LDP Utility… State/County Code FSA Loan/LDP Utility… State/County Code

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The state/county code is the The state/county code is the one entered in the farm entryone entered in the farm entryscreen.screen.

This is the county office thatThis is the county office thatthe file is going to be sentthe file is going to be sentto.to.

The county office information, including email address, is updated The county office information, including email address, is updated by clicking on the by clicking on the ?? by the county code number. by the county code number.

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Loan – Loan – FSA Loan/LDP Utility… State/County Code FSA Loan/LDP Utility… State/County Code

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The FSA Office Entry The FSA Office Entry screen is used to enter the screen is used to enter the data for the office. data for the office.

Include the email address Include the email address to transmit the loan file to to transmit the loan file to the county office.the county office.

When complete, click the Save button.When complete, click the Save button.

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Loan – Loan – FSA Loan/LDP Utility… Bale Selection Filters FSA Loan/LDP Utility… Bale Selection Filters

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To include all eligible To include all eligible bales, click the + Add bales, click the + Add Bales button.Bales button.

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Loan – Loan – FSA Loan/LDP Utility… Save… FSA Loan/LDP Utility… Save…

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There are several ‘events’ There are several ‘events’ that can occur when the that can occur when the Save button is clicked.Save button is clicked.

Notice the check boxes.Notice the check boxes.

If the box is checked, that If the box is checked, that event occurs.event occurs.

If you are connected to If you are connected to the internet, and the the internet, and the Create/Deliver FSA File? is Create/Deliver FSA File? is checked, an email is sent checked, an email is sent to the FSA office with the to the FSA office with the loan file attached.loan file attached.

If Create EWR Transactions? is checked, the EWR If Create EWR Transactions? is checked, the EWR log file is created and is transmitted using the log file is created and is transmitted using the icon on the menu bar. icon on the menu bar.

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Loan – Loan – FSA Loan/LDP Utility…FSA Loan/LDP Utility…

Choose one of these options Choose one of these options for Loan related reports.for Loan related reports.

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ReportsReports

Continue.Continue.

The reports option in the GIN System is a powerful tool The reports option in the GIN System is a powerful tool providing a vast assortment of reports. Run the reports providing a vast assortment of reports. Run the reports for a sampling of what data is provided.for a sampling of what data is provided.

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Reports – Reports – Custom ReportsCustom Reports

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All of the GIN System functions that provide reports or data use a report layout. All of the GIN System functions that provide reports or data use a report layout. The GIN System is installed with a large selection of default (reserved) report The GIN System is installed with a large selection of default (reserved) report layouts (identified by _ (underscore) as the first character). The reserved layouts layouts (identified by _ (underscore) as the first character). The reserved layouts cannot be altered, but can be copied using another layout name and altered as cannot be altered, but can be copied using another layout name and altered as needed.needed.

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Reports – Reports – Custom ReportsCustom Reports

These ‘custom reports’ can substitute for layouts used throughout the GIN system These ‘custom reports’ can substitute for layouts used throughout the GIN system or can be executed as standalone reports.or can be executed as standalone reports.

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RemoteRemote

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The Remote option in the GIN System provides the ability to The Remote option in the GIN System provides the ability to ‘read’ data files into the GIN system (‘read’ data files into the GIN system (InboundInbound) and export ) and export data files from the GIN system (data files from the GIN system (OutboundOutbound).).

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Clicking on the Inbound Clicking on the Inbound option displays this panel.option displays this panel.

Data files are read into the GIN system according to Data files are read into the GIN system according to the structure of an inbound layout. the structure of an inbound layout.

Remote – Remote – Inbound File Layouts…Inbound File Layouts…

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Remote – Remote – Read Remote Classing Data…Read Remote Classing Data…

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Read USDA Classing Data…Read USDA Classing Data…is an example of a pre-definedis an example of a pre-definedInbound process.Inbound process.

Click the Import button to read Click the Import button to read the classing file and import the the classing file and import the data into the GIN system.data into the GIN system.

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Remote – Remote – Read Remote Warehouse Data…Read Remote Warehouse Data…

Read Remote Warehouse Data…Read Remote Warehouse Data…has both the Inbound layout and has both the Inbound layout and the filespec pre-defined. the filespec pre-defined.

Click the Import button to read Click the Import button to read the warehouse file and import the the warehouse file and import the data into the GIN system.data into the GIN system.

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UtilitiesUtilities

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A description of the GIN System Utilities follows.A description of the GIN System Utilities follows.

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Utilities – Utilities – Bale Review…Bale Review…

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Displays bale information.

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Utilities – Utilities – Transfer Bale Ownership…Transfer Bale Ownership…

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Fill in the required information to transfer bales to a landlord and click the Go button.

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Utilities – Utilities – Enter Classing Data…Enter Classing Data…

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Use Find to locate the bale and click the blue Edit triangle. Correct, click on the Save button, then click Close.

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Utilities – Utilities – Enter Warehouse Data…Enter Warehouse Data…

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Use Find to locate the bale and click the blue Edit triangle. Correct, click on the Save button, then click Close.

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Utilities – Utilities – Bale Director…Bale Director…

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Provides quick review of bale status.

The buttons at the bottom of the Bale Director screen are a central control for performing common gin processes.

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Utilities – Utilities – Calculate Rebates…Calculate Rebates…

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Reports are generated andchecks can be printed.

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Utilities – Utilities – Begin New Season…Begin New Season…

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Each year, prior to beginning a new ginning season, this operation needs to be done. PLEASE READ!

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Utilities – Utilities – Data File Maintenance…Data File Maintenance…

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The data file maintenance screen has a number of options to select by clicking inside the checkbox. This option should only be used with theassistance from eCotton support.

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Utilities – Utilities – User Setup…User Setup…

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Define user setup by assigning IDs and passwords.

Select the access for each user.

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Utilities – Utilities – Show Network Users…Show Network Users…

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This option identifies who is on the network. This information is beneficial when making upgrades or changes to the system parameters by the Administrator.

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Utilities – Utilities – BackUp…BackUp…

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WinBack is the preferred backup method. Use this option for making a quick backup.

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Utilities – Utilities – Pack & Reindex…Pack & Reindex…

Pack & Reindex is one of the more important options in the GIN system. Pack & Reindex can increase performance and should be run on a regular basis.

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HelpHelp

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All eCotton programs have a Help option on All eCotton programs have a Help option on the Menu Bar. Following is a description of the Menu Bar. Following is a description of the GIN system Help Menu.the GIN system Help Menu.

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Help – Help – GIN Help…GIN Help…

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This is how the GIN system Help appears when Help is selected.

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Help – Help – What’s new? What’s new?

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What’s New? displays What’s New? displays a listing of the updates a listing of the updates and additions to the and additions to the system.system.

Each version is listed Each version is listed with dates and specific with dates and specific enhancements and/or enhancements and/or corrections.corrections.

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Help – Help – eCotton Home Page, CottonHost.com Home Page… eCotton Home Page, CottonHost.com Home Page…

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The eCotton Homepage is a repository of information and program downloads.Click on any of the links on the homepage for more detailed information or to select a program to download.

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Help – Help – eCotton Home Page, CottonHost.com Home Page… eCotton Home Page, CottonHost.com Home Page…

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The CottonHost home page gives gins the unique ability to provide production report information for growers. Many reports that take time away from the GIN office staff to create and print are now done using CottonHost. The growers access the data using a sign-on and password controlled by the GIN. The data is accessed using the internet allowing access any time, day or night.

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Help – Help – Update to Latest Version… Update to Latest Version…

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After the annual license fee is paid, update your license using this function.

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Help – Help – About the eCotton Gin System… About the eCotton Gin System…

The ‘About’ option has valuable information. It has Version date and Build number, license expiration date, OS (Operating System) and the Program Drive identifier (what drive the GIN system is running on).

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1 This overview is intended to show the operation of the eCotton Gin program. While some aspects...

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Transcript of 1 This overview is intended to show the operation of the eCotton Gin program. While some aspects...