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THE NATIONAL ACADEMY OF SCIENCES OF BELARUS ID CENTER

www.ids.by

Traceability from the point of view of standarizers and

regulators

Victor Dravitsa Director of Center for Identification systems and e-

business operations,Vice-Chairman of the Bureau

UN Centre for Trade Facilitation and E-business (UN/CEFACT)

info@ids.by

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Tasks of adoption of electronic interaction systems in manufacture, trade, logistic, transportation

General Food Low (Traceability) REACH (Registration, Evaluation and Authorisation of Chemicals) standards for quality, safety and traceability ISO 28000,ISO 22000, ISO 13485 etc.

e-Trade

On-line confirmation of quality and safety of products

Data synchronization in supply chains

Single Window – description of products by suppliers according to the requirements of the uniform international standards

Domestic market

Foreign market

Electronic interaction of the supervision bodies

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TRACEABILITY

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Traceability - the ability to trace the history, application or location of materials and components, manufacturing processes and finished goods

ISO 9000:2005 Quality Management Systems. Fundamentals and vocabulary

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SUPPLY CHAIN

• Ensures safety

Maintains Traceability of products supplied

• Supports the continuity of production activities

• Protects against counterfeit products Allows copyright protection of manufacturer and brand protection

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Traceability in Supply Chain

The traceability system allows to:

• reduce the risk of hazards in the production process, quickly respond to unusual situations

• Identify all potentially hazardous products, to simplify the review and withdrawal at any stage of its life cycle

• much faster track in the opposite direction of the stepwise movement of goods to the source of potentially hazardous substances that have led to negative consequences

• to strengthen the control on identified high risk areas to prevent similar problems in the future

• to minimize financial losses from product recall, as only certain batches may be reviewed

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The system of product identification and Traceability provides the following tasks:

• Identification of incoming materials and components, labeling of materials and components in accordance with the rules of identification set at the enterprise

• Tracking the usage of materials and components in order to eliminate the production of products and materials that do not meet the requirements

• Marking the finished product a unique label - products, packaging, party

• Tracking of shipment and usage of finished products at the consumer market

Requirement for traceability of products at any stage of the prod

uction is an integral part of quality management system in acco

rdance with ISO 9001

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ECE Working Group on Standardization Policies and Cooperation on regulatory issues (WP6)

Usage of market surveillance infrastructure as an additional tool for consumers and users protection against counterfeit goods and products

• Health protection

•Public safety

• Protection of Intellectual Property Rights "Providing opportunities for market surveillance authorities to fulfil regulatory functions by applying technical regulations and international standards, including the creation of safety management and traceability system of the supply chain of goods, identification, assessment of security threats and risks, as well as Electronic Data Interchange for administrative, commercial and transportation purposes ... "

Proposal of Belarus

Recommendations.

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The business processes regulated by the UN / CEFACT

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CommercialProcedures

• Establish Contract• Order Goods• Advise On Delivery• Request Payment• Packing• Inspection• Certification• Accreditation• Warehousing

CommercialProcedures

• Establish Contract• Order Goods• Advise On Delivery• Request Payment• Packing• Inspection• Certification• Accreditation• Warehousing

TransportProcedures

• Establish Transport Contract

• Collect, Transport and Deliver Goods

• Provide Waybills, Goods Receipts Status reports etc.

TransportProcedures

• Establish Transport Contract

• Collect, Transport and Deliver Goods

• Provide Waybills, Goods Receipts Status reports etc.

RegulatoryProcedures

• Obtain Import/Export Licences etc

• Provide Customs Declarations

• Provide Cargo Declaration• Apply Trade Security

Procedures• Clear Goods for

Export/Import

RegulatoryProcedures

• Obtain Import/Export Licences etc

• Provide Customs Declarations

• Provide Cargo Declaration• Apply Trade Security

Procedures• Clear Goods for

Export/Import

FinancialProcedures

• Provide Credit Rating• Provide Insurance• Provide Finance• Execute Payment• Issue Statements

FinancialProcedures

• Provide Credit Rating• Provide Insurance• Provide Finance• Execute Payment• Issue Statements

INVOLVESINVOLVES

Prepare for Export

Export Transport Import

SHIPBUY PAY

Prepare for Import

Buy-Ship-Pay

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• Multiplicity of approaches to identification of objects and products of various economic fields (agriculture, industrial production, food, pharmaceutical production, etc.) impedes traceability in the chain “manufacture-shipment-distribution-sale-realization-utilization”, makes it difficult to create unified national and international on-line platforms for Tracking and Tracing of production and generates complicated interaction of the regulatory bodies and business which causes huge total expenditure.

Multiplicity of approaches to traceability – complicated interaction and huge total expenditure

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Principals for traceability in supply chain

1. Identification

2. Master – data (e-Pass)

3. Classification

4. Synchronisation data (GDSN - the Global Data Synchronisation Network )

5. EDI (Electronic Data Interchange )

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1. Principles of tracing

2. Used technologies 3. Implementers

Unique identification

Universal automated identification of

participants, materials, constituent parts,

production

ISO 15417, ISO 15420, ISO 15459, ISO 24724,

ISO 16023, ISO 18004, etc.GTIN, SSCC, GLN, Application

Identifiers - AI

Acquisition, processing and

recording of data

Automated data acquisition based on bar coding

technologies and RFID technologies

EAN/UPC, UCC/EAN-128, ISO 17363 –

ISO 17367 EPC Global

Relation management

Electronic data processingISO 13485, ISO 22000,

ISO 28000,Application software

CommunicationsElectronic data interchange

(VAN/Internet)ISO 9735, ISO 15000,

EANCOM®/XML

Matrix of development of tracing systems

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Universality of the automated identification technology

Country prefix

Global Location Number

Global Trade Item Number

Serial Shipping Container Code( UCR)

460 - 469Russia

481Belarus

482Ukraine……

GLN : ХХХ YYYYYY ZZZ C

GTIN : XXX YYYYYY NNN C

SSCC : 3 XXX YYYYYY ZZZZZZZ C

487Kazakhstan

Combines 150 countries. Over 1,5 mln companies. A I: application identifiersSupports over 90% of global trade and transportation and logistical operations.

country company product / department/ serial number

Document type and number GDTI : XXX YYYYYY ZZZ C WW…W

(Global Trade Item Number)

(Global Company Prefix, Global Location Number)

(Serial Shipping Container Code)

(Global Document Type Identifier)

GSRN : XXX YYYYYY ZZZZZZZ C(Global Service Relation Number)

Service type and number

A B C D 2D Code RFID

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Objectives of the Belarus project «ePass»

• Form a public electronic resource containing identification and description of the products formed in accordance with the international standards using “Single window”, which will provide all participants of goods distribution networks including regulatory bodies, enterprises and final customers with the necessary and sufficient information about the product, its quality and safety

• Create national information and technology platform for interaction of partners in the chain “manufacture-shipment-distribution-sale-realization-utilization”, which will allow product traceability

• Systemize approaches and accelerate large-scale implementation of the e-commerce systems based on the unified formats and standards of the electronic data interchange recommended by the UN/CEFACT.

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Main sections of the Electronic Passport (Master Data) of product

•General information about the item•Manufacturer identification data (GLN)•Supplier identification data (GLN)•Addressee identification data (GLN)

Main Section

Detailed description of the item

Product identification (GTIN)

Information on certification and other authorizing procedures

TRADE UNIT (TU) DESPATCH UNIT (DU)

Temporary parameters(production date, delivery date, Expiration date)

Data classification(ОКРБ, ТНВД, GPC)

Common data on consumer unit

CUSTOMER UNIT (CU) Trade unit identifier (GTIN)

Physical parameters (color, size, weight)

Storage conditions (temperature, humidity, etc)

Pricing parameters

Logistic unit formation rules

Delivery conditions

Temporary parameters(production date, delivery date, Expiration date)

Logistic unit identification (GTIN)

Physical parameters (color, size, weight)

Storage conditions (temperature, humidity, etc)

Pricing parameters

Packaging rules

Temporary parameters(production date, delivery date, Expiration date)

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Information space based on Electronic Passport of product for confirmation of quality, safety and traceability of goods

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Manufacturer identification. Identification ofproduct as consumerunit (CU)

Data on certificatespresence (conformity,veterenary,sanitary, etc )

Parameters:- Physical - Temporary-Temperature-Humidity

ClassificationОКРБ, ТНВЭД, GPC--------------------------Data on price,discount

Packaging parameters

Trade Unit (TU)

Logistic Unit

parametersDispatch Unit (DU)

Manufacturer

Dat

a fo

rmin

g

Ministry of Health Gosstandart

Ministry of Agriculture and

Food

State Customs

CommitteeMinistryof Trade

Suppliers RetailersManufacturers Transportation agencies

Trade

International commodity distribution networks

E-services providers

ePASS

Suplier

Information users

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Tasks of the system «Pool of electronic passports of products»

(www.epass.by)

International Data Pools

Export/import

WWW.ePASS.BY – Single Window

Systems of Enterprises and

Industries

Unified description of goods

• Identification of trade partners and goods

• Classification for domestic and foreign trade

• Creation of “Single Window” for consumer trade and logistic units

• Electronic confirmation and control of quality and hygienic safety of goods in commodity distribution networks: manufacture-transportation-shipment-realization

• Synchronization of data about participants and goods between trading partners

•Promotion of Data Pools containing information about production in global data synchronization networks (GDSN)

Regulatory bodies –International,

National

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Replacement of paper technology of document circulation electronic messages

Catalog of goods

Order of goods

Dispatch

Dispatch advice

Invoice

Information interchange about realisation and the rests

PRICAT

ORDERSORDRSP

DESADV

RECADV

INVOIC

INVRPT

Existing document circulationElectronic document circulation

(UN/EDIFACT standards )

BUY

SHIP

PAY

Country of origin СООQuality &

safetyQuality of goods eCERT

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Electronic Data Interchange

Distribution network(Buyer)

Manufacturer (Supplier)

PRICAT – catalogue of goods and costs

ORDERS – orders

ORDERSP – answers on orders

INVOIC – invoice

DESADV – dispatch notification

RECADV – receipt notification

INVRPT – inventory report message

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THE INTERNATIONAL COOPERATION

• UNECE- Committee on Trade UN/CEFACT, WP6, WP7

• GS1 (Automatic identification)

• ISO/IEC JTC 1 Information technologies

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Thank You

Victor Dravitsa Director of Center for Identification systems and

e-business operations,Vice-Chairman of the Bureau

UN Centre for Trade Facilitation and E-business (UN/CEFACT)

info@ids.by