1 Strategic Management of Local Government Reported by John C.T. Ko June 23, 2005.
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Transcript of 1 Strategic Management of Local Government Reported by John C.T. Ko June 23, 2005.
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Strategic Management Strategic Management of of
Local GovernmentLocal Government
Reported by John C.T. KoJune 23, 2005
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Framework of Organization Development in Local Government
Structure of the LGU
Process in the LGU
Culture ofthe LGU
LGUStrategies
Organizational set-up and roles linkages
Organizational values norms and
traditions management of
culture
Communication decision-making problem-solving leadership and
authority
Strategic managementOrganizational
philosophyStrategic action
Organization Development
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1. Introduction & Definitions 2. Strategizing for Modern Challenges 3. Planning the Process 4. Summary
Outline of the Presentation
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1. Introduction & Definitions
☆However the term STRATEGIC MANAGEMENT should encompass SP. Strategic management focuses not on the preparation of planning documents, but rather on developing and managing the organization’s capacity to engage in a continuous interactive process of assessing and adjusting the fit between the organization’s mission, environment and operations, and making the best use of its strengths.
What is Strategic Management?In literature, strategic management strategic planning, ≒mission modeling, performance improvement process, visioning strategic thinking etc.
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General Purposes of LGs
• Provinces– to serve as a dynamic mechanism for developmental process & effective governance of LGUs within its territorial jurisdiction;• Cities– to serve as a general-purpose government for the coordination & delivery of basic, regular & direct services & effective governance of the inhabitants within its territorial jurisdiction;• Municipalities – same as above.
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Development Virtues of LGs
They have great potential for:• defining local needs and conditions;• managing local resources more effectively;• putting government closer to people;• making planning responsive;•ensuring democratic accountability; and • instituting popular participation.
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LGUOperations
Strategies Environment
2. Strategizing for Modern Challenges
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Key Variables of Strategic Document
1. Vision
2. Mission / Purpose / Goals
3. Core Work Values
4. Internal & External Environment
5. Stakeholder Analysis
6. Core Strategies / Strategic Plans
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Elements of Strategic Management
Environmental Analysis•General Environment•Operating Environment•Directions for Development
Strategic History
CurrentStrategy
Organizational Analysis•Resources•Values•Culture•Structure
Chosen Strategy•Goals•Policies•Programs
RealizedStrategy
Opportunities
Threats
Strengths
Weakness
StakeholderAnalysis
StrategicVision
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3. Planning the Process:How does one Begin?
Prerequisites for a Successful Strategy Planning:
1. Full participation and commitment by everyone
2. Recognition of the change and improvement by everyone
3. People’s values and capabilities should be considered
4. Contribution of everyone’s mental models to LGU
5. Willingness of everyone to make LGU’s vision fulfilled
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Preparing the Strategic Document:Getting Down to It.
Documents prepared for workshop consultation:
LGU’s existing development plans; Outputs from a previous strategic management
workshop; Annual or quarterly reports; Project monitoring reports; The Budget; and Any useful and related material.
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Steps in Preparing Strategic Document
1. Vision Setting2. Developing Mission Statement3. Articulating Core Work Values4. Environmental Scanning or Analysis5. Stakeholder Analysis6. Development of Core Strategies
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Vision Setting:Can You See Your LGU’s Future?
1. Specific date;2. LGU’s customers;3. LGU’s values and culture;4. LGU’s core competencies & capabilities;5. The geographic arena;6. LGU history, environment, competitors;7. The ethos of public service;8. Is it really the ideal you want?;9. Why the LGU exists;10. The LGU’s level of leadership/excellence/service/;11. Quality; and 12. What the LGU is known for, its reputation/image
Vision boundaries
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Developing Mission Statement:What the LGU is at
Contents of Mission Statement: WHAT needs do we respond to? WHY do we exist? WHOM do we serve? WHO are our clients? WHAT do we do or produce? HOW do we intend to carry out our vision?
Statement example: Our mission is to serve…(clients) with the…(products
& Services) in order to achieve…(why we exist).
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Articulating Core Work Values:Laying it Down on the Line
Column I Column 2The way it is
now it should beThe way you
think1. Long term strategic
perspective2. Energizing leadership3. Innovation4. Risk taking5. and so on
Values exercise
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Environmental Scanning or Analysis:Looking Very Hard
Internal Condition(of LGU)
External Condition(General LGU environment)
Strengths1. Existence of harbor2. High quality labor3. Industrial Cluster
Opportunities1. Demand for OFW2. Global market linkage3. Technology outsourcing
Weaknesses1. Power supply shortage2. Air & water pollution3. Location inaccessibility
Threats1. Natural disasters2. Economic recession3. Terrorism
SWOT Analysis
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Situation Analysis/Environmental Scanning
Step 1
Step 2
Step 3
Step 4
Step 5
Strategic Position
Scan the environmentAssess nature of environment
Identify key environment forces
Identify strengths & weaknesses
Identify key opportunities & threats
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The LGU’s residents
Civil organizations
Political groups
National government Private business partners Special interest groups
Employees of the LGU
Labor unions
Consumer advocate groupsAdjacent cities & towns
LocalGovernment
Unit
Stakeholder Analysis:Who cares about the LGU?
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Development of Core Strategies:The LGU’s Work Begins
Time Frame Responsible Agency
Objectives Strategic Actions Target/Output Indicator
Elements to strategy planning
Commitment
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Summary
Strategic management in LG is an on-going process of strategy formulation, review and re-formulation. It involves clear articulation of people’s personal values and work values, since these determine their commitment on the job; a close view of internal and external circumstances and opportunities; and a well-laid map of strategies to deal with current and future demands of the LGU.
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Thank you!
National Palace Museum,
Taipei, Taiwan