1 Side-bar Brochures, pamphlets etc. A unique format presenting unique challenges: Display Keeping...
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Transcript of 1 Side-bar Brochures, pamphlets etc. A unique format presenting unique challenges: Display Keeping...
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Side-bar
Brochures, pamphlets etc.
A unique format presenting unique challenges:
• Display
• Keeping stocked
• Keeping current
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@ PERC
We believe brochures and pamphlets are an important format
• User friendly
• Does not require an intermediary
• Non-threatening, suitable for newly diagnosed patients
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• Custom made display shelves
• Labeled bins
• Brochure Boss – an automated brochure ordering system developed at PERC
Ways to manage the brochure collection
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Manual ordering requires:
• Reviewing existing inventory to determine quantities needed.
• Compiling an order list.
• Contacting suppliers and placing orders.
If not performed frequently enough, the inventory suffers chronic shortages
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What librarians are saying:
• Order brochures manually• Feel they spend too much time on ordering brochures• Have chronic shortages• Are unable to take advantage of bulk prices• Some don’t even bother….
In response to a survey, many librarians and resource-center managers indicated that they:
Volk R. Bringing Order to Chaos with Brochure Boss, a Brochure Ordering System. In Review. Journal of Hospital Librarianship.
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An automated solution
–Maintain a fully stocked brochure inventory.
–Take advantage of bulk pricing.
–Save time and streamline the brochure ordering process.
Brochure Boss is an easy-to-use program that makes it possible to :
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BRING ORDER TO CHAOS with
An automated solution for ordering and managing brochure collections
Copyright 2004 The Regents of The University of Michigan, All Rights Reserved.
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What is Brochure Boss? 1
• Brochure Boss is an Access database
• It enables multiple areas in an institution to enter a “standing order” into the database
• Areas specify:
– Title of brochure needed
– Quantity
– Frequency of order
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What is Brochure Boss? 2
• The system consolidates the individual standing orders into one order report.
• The order report is arranged by supplier (publisher) and includes the supplier’s contact information, brochure titles and quantities to order.
• One designated person prints the report on a set schedule and places the orders for the entire institution.
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The main menu has links to the most frequently used forms and reports
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Input: Forms
Step one: Supplier Form
Suppliers (publishers) contact information and ordering instructions are entered.
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Input: Forms
Step two: Brochure Form
Brochures titles and prices are entered.
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Input: Forms
Step three: Area Order Form
The area’s standing order is entered by selecting the brochure titles from a pull-down menu. The user also specifies quantity and frequency of ordering.
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Output: Reports
• Brochure Boss automatically compiles an order report.
• The order report is divided to sections by suppliers
• Each section includes:– Supplier contact information
– Ordering instructions
– Brochure titles and quantities to be ordered
Sample report on the next slide
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Distribution report
Guides in distributing the brochures to the specific areas that ordered them
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Area checklist
Helps an area to track brochures received and claim missing titles.
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Area general order
An Overview of all brochures ordered for a specific area helps fine-tune the order and avoid inventory shortages.
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Benefits of Brochure Boss 1
• Time spent on reviewing inventory to determine which titles to order is drastically reduced!
• The order report is produced with a click of button!
• Only one person places the orders, instead of one person in each area!
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Benefits of Brochure Boss 2
• Consolidating several small orders into
one large order enables the institution to
take advantage of bulk discounts and
reduced shipping and handling costs!
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Brochure Boss is available….
• Brochure Boss is available for purchase through the UM Tech Transfer office
• A single-user version is $300• A multi-user version is $500
More information at:http://www.cancer.med.umich.edu/learn/boss.htm