1. PURPOSE OF THE SDBIP · Web viewChief Albert Luthuli Municipality The transparent, innovative...

Chief Albert Luthuli MunicipalityThe transparent, innovative and developmental municipality

that improves the quality of life of its people

2016-17 QUARTER 1PERFORMANCE REPORT

TABLE OF CONTENT 1. PURPOSE OF THE SDBIP...........................................................................................................1

2. Background.......................................................................................................................................1

3. Monitoring and Evaluation..................................................................................................................3

4. Strategic Focus of Local Government...................................................................................................4

5. Financial Plan...........................................................................................................................5

6. SERVICE DELIVERY TARGETS AND PERFORMANCE INDICATORS...............................................6

6.1 KPA : MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT....................................6

6.2 KPA: BASIC SERVICE DELIVERY: CREATING DECENT LIVING CONDITIONS FOR OUR

COMMUNITIES......................................................................................................................................12

6.4 KPA: GOOD GOVERNANCE AND PUBLIC PARTICIPATION - CORPORATE SERVICES...................17

6.5 KPA : MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT.........................................................23

KPA : MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT.................................................................23

1. PURPOSE OF THE SDBIP

The Service Delivery and Budget Implementation Plan (SDBIP) 2016/17 is a detailed plan for implementing the delivery of services and the budget for the 2016/17 financial year according to the Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003). It is based on the Council approved revised IDP and MTREF. The SDBIP therefore serves as a contract between the administration, Council and the community expressing the goals and objectives set by the Council as quantifiable outcomes that can be implemented by the administration over the next twelve months. The SDBIP facilitates the process of holding management accountable for their performance. It provides the basis for measuring performance in the delivery of services. The Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003) requires the following to be included in the SDBIP of a municipality:

a) Monthly projections of revenue to be collected for each sourceb) Monthly projections of expenditure (operating and capital) and revenue for each votec) Quarterly projections of service delivery targets and performance for each voted) Ward information for expenditure and service deliverye) Detailed capital works plan allocated by ward over three years.

2. Background

The Local Government: Municipal Finance Management Act, 2003 (Act No 56 of 2003) prescribes that each municipality must compile a SDBIP. The mayor of the municipality is required to approve the SDBIP within 28 days after the approval of the budget and table the same at a municipal council meeting, and make the document public no later than 14 days after approval of the information.

The National Treasury MFMA Circular No 13 further states that the SDBIP is a layered plan - once the top layer targets have been set, as in this document, the various departments of the municipality develop the next lower level.

The organisation of the SDBIP is in terms of the following prescribed key performance areas (KPAs):

Basic Service Delivery Municipal Institutional Development and Transformation Local Economic Development (LED) Municipal Financial Viability and Management Good Governance and Public Participation.

The Context of the SDBIP

Municipal strategic planning forms an integral part of the municipality’s annual IDP review and alignment, and budget preparation processes. In turn these processes, in essence, are part of the broader system of performance management within the municipality.

The following figure illustrates the link between and the sequence from the IDP, strategic planning, budget, SDBIP, PMS up to the annual report.

1

Performance Management System

Chief Albert Luthuli Local Municipal Council has approved a Performance Management System Framework (PMSF) during the 2016-17 financial year. The Performance Management System provides for quarterly and mid-year performance reporting and reviews on the implementation of the SDBIP.

A performance management system is a systematic approach that aligns performance at all levels of an organisation to achieve strategic objectives. It uses measurements to understand, predict and improve organisational performance. The three major components in a typical performance management system are an integrated set of key performance indicators (KPIs) linked to the strategic objectives of the organisation.

Targets are set for each KPA. Key performance indicators (KPIs) are meant to quantify objectives to make them measurable, which is an easy way to navigate service delivery, and to determine if Strategic Objectives were realised or achieved.

Reasons for implementing the Performance Management System (PMS) include the following:

What gets measured, gets done People will do what they are measured and rewarded for

2

IDP (annual review and alignment)

Operational Plans (strategic planning)

Budget

SDBIP

PMS(Annual Performance Agreements)

Annual Report

Institutional Framework

Performance management follows a process with the following activities:

(1) Planning

Planning entails the process of balanced scorecard design and target setting (SDBIP). The planning process is informed by the Integrated Development Plan (IDP). A performance plan should be finalised at the latest by 30 June so that when the new financial year starts, the performance plan can then be implemented.

Measuring

Performance measurement refers to the use of performance indicators to assess and present the performance level of the municipality. Measurement will entail the following:

Collection of actual performance data Verification of the accuracy of the data Validation of the data with the supervisor Entering the data in the balanced scorecard reporting table

(2) Review

Identify strengths, weaknesses, opportunities and threats

Review the Key Performance Indicators Allow community participation

As part of the review process, the scorecard (SDBIP) should be audited by the Performance Audit Committee.

The audit must include assessments of the functionality of the municipality’s performance management system, whether the performance management system complies with the Act, and the extent to which the municipality’s performance measurements are reliable in measuring performance of the municipality’s indicators.

Monitoring, Reporting and Review

Monitoring entails a continuous assessment of how the municipality is performing against the set targets. Monitoring will enable the municipality to know in advance whether the targets will be achieved or not, and as a result, put in place corrective measures (if applicable) to ensure that the targets are met.

On the other hand, reporting refers to the process of communicating how well the municipality has performed. To this end, performance reports are prepared, submitted to the relevant structure or body and a discussion is held.

The balanced scorecard (SDBIP) will be reviewed once a quarter. Four performance reports should be produced in a year, one every quarter.

The Performance Audit Committee will review the performance reports at least twice a year. At the end of the financial year, an annual performance review will be undertaken to review performance over the entire year. The results of this review will form part of the Annual Report, as well as serve as the basis for determining the amount of bonus to be paid (where applicable).

3. Monitoring and Evaluation

Chief Albert Luthuli Local Municipal Council has approved a Performance Management System Framework (PMSF) in the 2016-17 financial year, which provides for a performance management system. The performance management system provides for quarterly and mid-year performance reporting and reviews on the implementation of the SDBIP.

4. Strategic Focus of Local Government

In January 2010, Cabinet adopted twelve outcomes within which to frame service delivery priorities and targets as per National Treasury MFMA Circulars No 54 and 55.

3

The key focus areas and service delivery targets for the 2016/17 financial year are outlined in the following sections of this plan.

(1) Improve the quality of basic education

Participating in needs assessments Identifying appropriate land Facilitating zoning and planning processes Facilitate the eradication of municipal service backlogs in schools by extending appropriate bulk

infrastructure and installing connections

(2) Improve health and life expectancy

This function was transferred to Province, the municipality only deals with awareness Strengthen effectiveness of health services by specifically enhancing treatment of TB and

expanding HIV and AIDS prevention and treatment Continue to improve community health within the municipality Serve infrastructure by providing clean water, sanitation and waste removal services

(3) All people in South Africa protected and feel safe

Facilitate the development of safer communities through better planning and enforcement of municipal by-laws

Direct the traffic control function towards policing high risk violations rather than revenue collection Metro / municipal police services should contribute by:

- Increasing police personnel;- Improving collaboration with SAPS;- Ensuring rapid response reported crimes.

(4) Decent employment through inclusive economic growth

Create an enabling environment for investment by streamlining planning application processes Ensure proper maintenance and rehabilitation of essential services infrastructure Design service delivery processes to be labour intensive Improve procurement systems to eliminate corruption and ensure value for money Utilise community structures to provide services

(5) A skilled and capable workforce to support inclusive growth

Develop and extend intern and work experience programs in municipalities Link municipal procurement to skills development initiatives

(6) An efficient, competitive and responsive economic infrastructure network

Ring-fence water, electricity and sanitation functions so as to facilitate cost reflecting pricing of these services

Ensure urban spatial plans provide for communal rail corridors, as well as other modes of public transport

Maintain and expand water purification works and wastewater treatment works in line with growing demand.

4

(7) Vibrant, equitable, and sustainable rural communities and food security

Facilitate the development of local markets for agricultural produce Improve transport links with urban centres so as to ensure better economic integration Promote home production to enhance food security Ensure effective spending of grants for funding extension of access to basic services

(8) Sustainable human settlements and improved quality of household life

Develop spatial plans to ensure new housing developments are in line with national policy on integrated human settlements

Participate in the identification of suitable land for social housing Ensure capital budgets are appropriately prioritised to maintain existing services and extend

services

(9) A responsive and accountable, effective and efficient local government system

Adopt IDP planning processes appropriate to the capacity and sophistication of the municipality Implement the community work program Ensure ward committees are representative and fully involved in community consultation processes

around the IDP, budget and other strategic service delivery issues Improve municipal financial and administrative capacity by implementing competency norms and

standards, and acting against incompetence and corruption

(10) Protection and enhancement of environmental assets and natural resources

Develop and implement water management plans to reduce water losses Ensure effectiveness, maintenance and rehabilitation of infrastructure Ensure proper management of municipal commonage and urban open spaces Ensure development does not take place on wetlands

(11) A better South Africa, a better and safer Africa and world – better local municipality

The role of local government is fairly limited in this area, thus we concentrate on:- Ensuring basic infrastructure is in place and properly maintained- Creating an enabling environment for investment

(12) A development orientated public service and inclusive citizenship

Continue to develop performance monitoring and management systems Comply with legal financial reporting requirements Review municipal expenditures to eliminate wastage Ensure council behaves in ways to restore community trust in local government

5. Financial Plan

Introduction

The financial plan of Chief Albert Luthuli Local Municipality is presented in this section. The financial plan comprises:

(a) Financial projections for each month of revenue to be collected by source; and operational and capital expenditure, by vote (included in the SDBIP approved by the Executive Mayor);

(b) Service delivery targets and performance indicators for each quarter.

5

6. SERVICE DELIVERY TARGETS AND PERFORMANCE INDICATORS

6.1 KPA : MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT

Objective 1: To provide democratic and accountable government for local communitiesObjective 5: To encourage the involvement of communities and community organisations on matters of local government

Goal 1: To ensure municipal transformation and organisational development in line with the MSA (Act No 32 of 2000) and MFMA (Act No 56 of 2003) and the Performance Regulations on the MSA; and provide strategic leadership and direction

Priority Area

Strategic Objective

Key Performance Indicator(KPI) 2016/17

Budget /Vote No

2015/16Baseline

2016/17Target Frequency

2016/17Quarter 1 Reasons

for DeviationSteps taken to

Improve Performance

Data Source EvidencePerformance

Indicator Outcome Impact Output Measure Target Actual

PerformanceKPA : MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT

1 OFFICE OF THE MUNICIPAL MANAGER : PERFORMANCE MANAGEMENT SYSTEM PERSON RESPONSIBLE - MANAGER: PERFORMANCE MANAGEMENT SYSTEM (PMS)

PMS

Polic

y Fr

amew

ork

To adopt a PMS Policy Framework in order to guide and improve performance

Reviewed PMS Policy Framework adopted by Council in Quarter 1

Outcome 9: Responsive, accountable, effective and efficient local government system

100% compliance with Chapter 6 of the MSA

Number of performance assessments conducted Compliance to section 38-41 of the MSA and Chapter 12 of the MFMA Performance Regulations 2001, 2006 (as amended)

None Last review of PMS Policy Framework in 2015/16

Reviewed PMS Policy Framework for 2016/17

Quarterly •Review and have PMS Policy Framework approved

•PMS Framework approved in Septemb 2016

Achieved

None None Council resolution

Report approved and Council resolution on the reviewed PMS Policy Framework

Perfo

rman

ce

Agre

emen

ts

To have performance agreements of MSA S57/54 managers signed annually

Number of performance agreements of MSA S57/54 managers signed by 30 July

100% compliance with Chapter 6 of the MSAPerformance agreements for newly appointees signed within 60 days

Adherence to the MSA Performance Regulations 2006 (as amended)

Number and date of performance agreementsPerformance agreements for all existing MSA S54 and S57 managers signed within 30 days in terms of MSA S57 within the prescribed timeframe

None 7 signed performance agreements annually

7 signed performance agreements by 30 July

Quarterly •7 signed performance agreements

•7 performance agreements signed in July 2016and copies submitted to Council and COGTAAchieved

None None Proof of submission to CoGTA and posted on the municipal website

Hard copies of 7 signed performance agreements Proof of submission to COGTA and municipal website

Back

to

Basi

cs To monthly

report on the Back to Basics Report

Number of reports

For efficiency on the department

Compliance with the circular

12 reports 12 reports 12 reports Monthly •3 reports •Submitted 3 monthly Back to Basics reports

Achieved

None None Report Em`ail-sent

IMSP

To compile the IMSP report on a quarterly basis

Number of quarterly reports produced

For efficiency on the department

Compliance Quarterly submissions

2 quarterly reports

4 quarterly reports

Quarterly •1 report •the report will be submitted during the second quarter

The was due after the end of

the quarter

It wiil be auctioned during the

second quarter

Report Email-sent

6

Priority Area

Strategic Objective


Budget /Vote No

2015/16Baseline




Improve Performance



Performance

KPA : MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT

2 DEPARTMENT CORPORATE SERVICE

Human Resources PERSON RESPONSIBLE - DIRECTOR: CORPORATE SERVICES

Labo

ur

Rela

tions

Maintain labour relations between the employer and employee

Number of LLF meetings held

Outcome 12: An efficient, effective and development oriented public service

Sound relations at the workplace

Labour Relations ActOrganisatio-nal Rights Agreement (SALGBC)Collective Agreements (SALGBC)

None 12 LLF meetings

12 LLF meetings

Quarterly 3 LLF meetings 2 Local Labour Forum meetings held. 1 LLF sub-committee meeting held.

None N/A N/A Agenda and minutes

Skill

s De

velo

pmen

t

Spend 1% of the total municipal budget on training of skills

Percentage (%) of the municipality’s total budget actually spent on implementing the Workplace Skills Plan (WSP)

Outcome 5: Skilled, capable workforce with minimum competency requirements(S54A/S57 managers)

Number of officials and Councillors capacitated in terms of the WSP with improved service delivery

Number trained Skills Development Act; (Skills Development Levies and SAQA Acts / Regulations / Strategies)

(Vote) 1% of 2015/16 total budget

1% of 2016/17 total budget spent (R336,128)

Quarterly •10 officials 10 councillors•Applications submitted

22 officials trained on various training interventions. 30 Councillors attended the SALGA Induction Programme.

None N/A N/A Results

Skill

s De

velo

pmen

t

Submit the WSP to LGSETA annually before June

WSP submitted to LGSETA by 30 June annually

•Outcome 5: Skilled and capable workforce•Outcome 12: An efficient, effective and development oriented public service

•Skills Development Act (Skills Development Levies and SAQA Acts / Regulations / Strategies)•MFMA (2003)•LRA (1995)•Organisational Rights Agreement (SALGBC) •Collective Agreements (SALGBC)

Report submitted on time WSP submitted to LGSETA by 30 June

R527 2000101/44150301/4523

WSP submitted by 30 June

WSP submitted to LGSETA by 30 June

Quarterly Implement the WSP

WSP and ATR submitted to LGSETA.

None N/A N/A Acknowledgement letter

7

Priority Area

Strategic Objective


Budget /Vote No

2015/16Baseline




Improve Performance



PerformanceMeet the equity target as prescribed in the Employment Equity Act

Number of people from employment equity target groups employed in the three highest levels of manage-ment

•Outcome 4: Decent employment through inclusive economic growth•Uninterrupted service delivery

MSA S54A, S56, S55

Compliance with the municipality’s approved Employment Equity Plan / maintained equity targets

None •17 high level posts•Employ persons living with disability

•Number targeted in 2016/17•Employ 1 person living with disability

Quarterly •Organogram•Adverts

No activity during this quarter under review.

No recruitment conducted

N/A N/A N/A

Empl

oym

ent

Equi

ty

Fill all critical and prioritised posts within 3 months(90 days) as required

Number of critical posts filled

MSA S54A, S56, S55


Posts filled in terms of the regulated MFMA and MSA Minimum Competency Requirements

Operational Budget

•Municipal Manager•CFO•Director: Technical Services•MSA S56 (6)

Posts filled within 90 days

Quarterly •Adverts •Per need


No recruitment conducted

N/A N/A N/A

Recr

uitm

ent

Fill all critical and prioritised posts within 3 months(90 days) as required

Number of critical posts filled

MSA S54A, S56, S55


Posts filled in terms of the regulated MFMA and MSA Minimum Competency Requirements

Operational Budget

•Municipal Manager•CFO•Director: Technical Services•MSA S56 (6)

Posts filled within 90 days

Quarterly •Adverts •Per need

The positions of Revenue Accountant, Senior Cashier, MRTT Learners, EPWP and War on Water Leaks were advertised.

Interviews were postponed for Revenue Accountant and Senior Cashier.

N/A N/A Appointment letters.

LEGA

LLi

tigat

ions

Provide high quality legal services

Number of cases against Council

Reduced legal costs of cases against Council

Management of litigations

Number of cases attended

R850 0000301/4523

10 cases attended

Responses filed within 14 days

of receipt

Quarterly Provide/filelegal counsel within 14 days

of receipt

Attended consultation with Senior Counsel in Tshwane on the I@ Consulting matter. Five (5) letters of demand received. Attended a consultation with Council Attorneys in Ermelo on the Sifiso Thela matter.

N/A N/A N/A Letters.

8

Priority Area

Strategic Objective


Budget /Vote No

2015/16Baseline




Improve Performance



PerformanceNumber of disciplinary cases instituted

Order and discipline

Sound relations Number of cases

Operational Per need Quarterly •25% Three (3) disciplinary hearings conducted. Two (2) arbitration hearing cases conducted. On (1) conciliation hearing case attended and one (1) grievance hearing conducted during this quarter under review.

N/A N/A N/A Notices and awards.

LEGA

LGu

idan

ce a

nd

Opin

ions

Provide high quality legal services and guidance to Council and ensure legal compliance

Number of cases on which Council was advised accurately and won - against cases

Management of litigations and proactive advice to Council

% of legal cases against Council attended

Number of cases attended

OperationalBudget

9 cases attended in 2015/16

50% of all legal activities performed internally June 2016

Quarterly Attend 5% of legal cases instituted against Council

None There are no new cases against, except the letters od demand.

N/A N/A None

By-la

ws a

ndPo

licie

s

Review a number of by-laws, develop new by-laws, and promul-gate by-laws

Number of by-laws promul-gated

Effective and proper regulation of municipal space and working environment

Compliance Number of by-laws drafted annually

None 5 by-laws,not promulgated

Promulgate 1 by-law

Quarterly Submit 1 by-law No activity during this quarter under review.

Review a number of policies, and develop new policies

Number of policies developed and reviewed

Number of policies reviewed and drafted annually

HR policies reviewed in 2015/16

•Review 17 HR polices•5 budget- related policiesreviewed and approved

Quarterly Submit 6reviewed HR policies


KPA: MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT3 DEPARTMENT Public safety

PERSON RESPONSIBLE - DIRECTOR: Public safety

FIRE

AND

RE

SCUE

Awareness campaigns

Number of awareness campaigns

Community education

Minimise fire incidents

Safe communities

R2300000505/4487

3 4 Quarterly 1 2 awareness13 house fire

39 MVA56 VELDT

None None Reports

DEPARTMENT COMMUNITY SERVICES

9

Priority Area

Strategic Objective


Budget /Vote No

2015/16Baseline




Improve Performance



PerformancePERSON RESPONSIBLE - DIRECTOR: COMMUNITY

Cultu

re,

Spor

t an

d Re

crea

tion

Promote of sports and culture development in the community

Number of sports and cultural events organised for the community

Sport and culture promoted

Physically active youth

Number of sports and cultural events organised for the community

R180 000(0401/4507)

2 events 2 events Annually 1 event 1 event sport was organised

None None Register Report/invites

Libr

ary

Provide library services daily

Library services available from Monday to Friday in all 7 libraries

Available library services

Literate community

Library services available from Monday to Friday in all 7 libraries

R1 284 624(0403)

Service available daily from 08:00 to 16:00

Service available daily from 08:00 to 16:00, Monday to Friday

MonthlyQuarterly

Service available daily from 08:00 to 16:00, Monday to Friday

All library were function

operating

None None Report Report

KPA: MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT 4 DEPARTMENT TECHNICAL SERVICES

PERSON RESPONSIBLE - DIRECTOR: TECHNICAL SERVICES

Deve

lopm

ent o

f M

aste

r and

Sec

tor

Plan

s

To develop an Electricity Master Plan

Credible Electricity Master Plan

Completed Electricity Master Plan

Provide understanding on the status of electricity infrastructure and quantify-cation of the maintenance backlog

R250,0000630/4223

Roads and Stormwater Master Plan developed

Complete Electricity Master Plan

•Planning phase•Appoint service providerR100 000

The plan is being done by the service provider a draft is in place

None None Draft plan Draft plan

10

6.2 KPA: BASIC SERVICE DELIVERY: CREATING DECENT LIVING CONDITIONS FOR OUR COMMUNITIES

Objective 2: To ensure the provision of services to communities in a sustainable manner

Goal 2 : To render basic services delivery and project implementation in terms of the MSA, the MFMA, other MFMA Regulations

PriorityArea

StrategicObjective


Budget /Vote No

2015/16Baseline

2016/17Annual Target Frequency

2016/17 Quarter 1 Reasons

for DeviationSteps taken to Improve

PerformanceData

Source EvidencePerformance Indicator Outcome Impact Output

Measure Target Actual Performance

KPA: BASIC SERVICE DELIVERY 1 DEPARTMENT TECHNICAL SERVICES

PERSON RESPONSIBLE - DIRECTOR: TECHNICAL SERVICES

Wat

er:

Prov

isio

n of

Pot

able

Wat

er

Provide access to basic water services within the RDP standard

Number of households provided with potable water within the RDP standard

Sustainable provision of potable water within the RDP standard

Sustained access to basic water services

Number of households provided with water within the RDP standard

R5 500 000(0640/4417)

39 016 households

39 016 households

Monthly 95% 95% None None Log sheets Log sheets

Provide free basic water services to registered indigent households earning less than R1.100 per month

Number of registered indigent households receiving free basic water (6 Kl) per month

Sustainable provision of potable water to registered indigent households

Sustained access to basic water services

Number of registered indigent households provided with water

Finance 47 706 households

47 706households

Monthly 7 525 households

7 525 households

None None Indigent register Municipal bills

Provide potable water to households outside the water network

Number of loads supplied

8 690 households in deep rural areas supplied through water tankers

Improved service and access to water

Number of loads supplied

R3 000 000(0640/4237)

8 690 households

8 loads/day by 9 water tankers

Monthly 8 690 households

8 690 households

None None SDBIP Delivery log sheet

Wat

er:

Wat

er Q

ualit

y Monitor water quality

Number of samples taken per month

Monthly water quality monitoring as per monitoring schedule

Compliance with Blue and Green Drop requirements

520 samples R300 000(0640/4407)

480 samples 520 samples Monthly Collect and analyse130 water samples

144 Samples None None SDBIP Water quality results report

Elec

trici

ty:

Acce

ss to

El

ectri

city

and

M

aint

enan

ce

Maintain electricity infrastructure

Number of electrical infrastructure inspected / maintained / repaired

Outcome 6: An efficient, competitive and responsive economic infrastructure network

Reliable and safe supply to prolong life of equipment according to NERSA license

Fully functional, electricity-related infrastructure / equipment

R750 000 (0630/3805)

15km network Inspect / repair / maintain •5km network • 5 RMUs•10 kiosks •3 transformers and sub-stations

MonthlyQuarterly

Inspect / repair / maintain 5km network, 5 transformers

6.3Km Network27 Transformer

None None SDBIP Log sheetsJob cards

11

PriorityArea

StrategicObjective


Budget /Vote No

2015/16Baseline




PerformanceData



Elec

trici

ty:

Acce

ss to

Ele

ctric

ity

and

Mai

nten

ance

Provide free basic electricity services to registered indigent households earning less than R1.100 per month

Number of registered indigent households receiving free basic electricity services per month

Sustainable provision of electricity to registered indigent households

Sustained access to basic electricity services

Number of indigent households receiving free basic electricity servicesBudget spent on vouchers 50kwh of electricity provided per household per month

CFO 7 525 households

7 525 households

Quarterly Provide 7 525

households

Provide 7 525

households

None None Indigent register Municipal bills

Road

s:Ac

cess

to R

oads

an

d M

aint

enan

ce

Maintain roads Number of kilometers of road gravelled and graded / bladed

Improved access to road infrastructure

Improved structure of gravel roads and safety of road users

Kilometers of gravel roads maintained

R800 000(0620/3829)

600km 400km MonthlyQuarterly

100km 61km Recurring breakdown of

graders

Requested assistance from

GSDM

SDBIP Log sheets

m2 area of road surface repaired

Well maintained roads increasing the lifespan

Safe road infrastructure and prolonged lifespan

m2 of paved roads maintained

80m2 roads resealed / patched

200m2 MonthlyQuarterly

50m2 0 There were no defects that

developed on surfaced roads that required

attention. This is a reactive maintenance

activity

None SDBIP Job Cards

KPA: BASIC SERVICE DELIVERY

2 DEPARTMENT PROJECT MANAGEMENT

RESPONSIBLE PERSON - MANAGER: PROJECT MANAGEMENT UNITThrough this unit the municipality has brought about an improved infrastructure development, the development of these various infrastructure projects they range from, water related infrastructure like, Water Treatment Plants, Sewer network or sanitation projects, roads and electricity projects.The unit is mainly responsible for monitoring of new projects from the first phase of the projects until to completion of the projects, various projects officers are deployed at various projects to ensure that the there is successful implementation of the projects, the unit is responsible for capital projects of the municipality that are mainly funded through the Municipal Infrastructure grant( MIG) and other conditional grants , the municipality has performed well in the year before last (2012/2013) it had managed to use the 100% of the Grant allocated, after the projects are completed they are handed over to the Department of Technical services for use and maintenance.

Back

log

Infra

stru

ctur

e de

velo

pmen

t an

d se

rvic

e de

liver

y

Provide better access to water, Sanitation and Electricity

Eradication of backlogs to Basic Water, Sanitation and Electricity

Number of households benefiting from access to water

Improved access to water

R23 000 000Finance

975 households 980 households R3 000 000 Submission of Implemen-tation Plan

0 Submission of Implemen-tation

Plan

- - Implementation plan

Signed off implementation

plan

Provide access to water to communities

Eradication of backlogs

Number of households benefiting from access to basic sanitation

New access to sanitation

R27 770 000Finance

1 200 households

1 250 households

R770 000 Submission of Implemen-tation Plan


Plan



plan

12

PriorityArea

StrategicObjective


Budget /Vote No

2015/16Baseline




PerformanceData



Prov

isio

n of

Publ

ic

Faci

litie

s

Number of sanitation projects monitored

Number of households benefiting from access to basic electricity

New access to basic electricity

R3 958 000Finance

247 households 115 households R958 000 Submission of Implemen-tation Plan


Plan



plan

Publ

ic

Faci

litie

s

Provide public facilities

Number of public facilities projects monitored

Number of households benefiting from new access to public facilities

Access to new/ improved public facilities (Taxi Ranks, Sports Field, Palisade Fencing)

R20 917 150Finance

36 635 households

36 635 households

R917 150 Submission of Implemen-tation Plan

Submission of Implemen-tation

Plan



plan

KPA : BASIC SERVICE DELIVERY3 DEPARTMENT PLANNING AND ECONOMIC DEVELOPMENT (PED)

PERSON RESPONSIBLE - DIRECTOR: PLANNING AND ECONOMIC DEVELOPMENT

Town

Pla

nnin

gHu

man

Set

tlem

ents

Monitor the formulation of the Spatial Development Framework (SDF) and Land Use Management System (LUMS)

Number of communica-tions between COGTA and the Municipality

Reports SDF and LUMS developed

Reviewed SDF aligned with the SPLUMA and SPLUM By-Law

Funded by COGTA

New baseline 4 reports on SDF and LUMS progress

Quarterly 1 report on SDF and LUMS progress

The service provider,

I@Consulting was appointed in Agust 2016

for the review of the SDF.

An inception meeting was held on 15

September with the service provider,

municipality and COGTA.

None None Appointment letter of the service provider.

Attendances register.

Inception report

Monitor new human settlement allocation

Number of housing units monitored

Reduce housing backlog

Improve standard of living

114 housing units monitored

Funded by DHS 521 housing units allocated

114 housing units monitored

Quarterly 1 quarterly report on 346 housing units monitored

A list of beneficiaries

was submitted to DHS for

consideration

None A letter of enquiry has be been written to DHS regarding the latest development on the appointment of the service provider

List of beneficiaries submitted to DHS for consideration

Letter of enquiry sent to DHS

13

PriorityArea

StrategicObjective


Budget /Vote No

2015/16Baseline




PerformanceData



Number of housing units monitored



232 housing units allocated

Funded by DHS 232 housing units monitored

Quarterly 1 quarterly report on 232 housing units monitored

A list of beneficiaries has been retrieved from the NHNR

Beneficiaries are being verified on sites for submission to DHS

none None List of beneficiaries retrieve from NHNR for verification

List of beneficiaries already submitted to DHS consideration

Upgrade informal settlements – Silobela Ext 3 and 4

Number of title deeds transferred to eligible beneficiaries



93 title deeds transferred to eligible beneficiaries

Funded by DHS None 93 title deeds transferred to eligible beneficiaries

Quarterly 1 quarterly report on 93 title deeds transferred

290 Title Deeds Issued to beneficiaries

none None Attendance Register

KPA : BASIC SERVICE DELIVERY

4 DEPARTMENT - COMMUNITY SERVICES

PERSON RESPONSIBLE - DIRECTOR: COMMUNITY SERVICES

Was

teM

anag

eme

nt

Provide refuse removal services per week

Number of refuse bins/bags collected weekly

Refuse removal service provided

Clean environment

Number of households receiving the

refuse removal service per

week

R9 200 440(0450)

12 853 households received weekly waste removal in 5 units

Weekly refuse removal to all 12853 households

Weekly Weekly refuse removal to all 12 853 households

8900 benefited Breakdown of plant

Review approach

Fleet report Report

Free

Bas

ic

Was

te S

ervi

ce

Provide refuse removal service at a discounted rate to indigent households (households earning less than R2300 per month)

Number of indigent households with access to the discounted refuse removal services

Provision of Refuse Removal to Indigent Households

Approved and updated indigent register

Number of indigent households with access to the discounted refuse removal service

3225households

3500 households

Weekly 3 500households

2775 benefited Not correctly captured on

indigent register

Review target Finance data Register

Disp

osal

Site

s

Maintain disposal sites

Number of disposal sites maintained

Compliant landfill sites

•Number of disposal sites•Clean environment •Waste Act (2008)•National Domestic Waste Collection Standard (2011)

% of disposal sites maintain-ed

(0450) 5 disposal sites maintained

weekly

5 disposal sites maintained

weekly

Quarterly Maintain5 disposal sites

weekly

5 disposals sites attended


14

PriorityArea

StrategicObjective


Budget /Vote No

2015/16Baseline




PerformanceData



Cem

eter

ies

and

Park

s

Provide cemetery services

Number of cemeteries maintained and the availability of graves

Number of spatially defined areas where the remains of dead people are buried or otherwise interred

Healthy environment and dignified cemeteries

Number of cemeteries and the burials done

R6 94 ,590(0405)(0411)

5 cemeteries 5 cemeteries Weekly Maintain5 cemeteries

5 cemeteries None None Report Report

Envi

ronm

enta

l He

alth

Enforce environmental health laws / by-laws

Number of health / hygiene inspections conducted at food outlets and shops

Outcome 10 : Protect and enhance environment assets and natural resources

Clean environ-ment, reduced health hazards, diseases

Number of inspections / enforcements conducted at various facilities

GSDM 240 inspections

240 inspections MonthlyQuarterly

Conduct60 inspections

None inspection Moved to district function

Review

KPA : BASIC SERVICE DELIVERY

5 DEPARTMENT PUBLIC SAFETY

PERSON RESPONSIBLE - DIRECTOR: PUBLIC SAFETY

TRAF

FIC

AND

LAW

EN

FORC

EMEN

T

Provide visible policing and law enforcement

Number of summons issued

Different law enforcement activities

Ensure safety Improve road safety

(0511/4525)(0511/4515)(0511/4487)

2900 summonses

3000 summonses

Quarterly 750 summonses

478 summonses12666- TMT

NONE None reports

Provide traffic calming measures

Number of speed humps / control measures built

Suitable control measures

Reduction to overspending

Safe environment

R2000000511/6015

8 10 Quarterly 3 5 hotspots

2speed humps

None None Reports

6.3 KPA : LOCAL ECONOMIC DEVELOPMENT PLANNING AND DEVELOPMENT

Objective 3: To promote social and economic development

Goal 3 : To provide or promote sustainable livelihoods through socio-economic development and other related services

Priority Area

Strategic Objective


Budget /Vote No

2015/16 Baseline

2016/17Annual Budget

Frequency2016/17

Quarter 1 Reasons for Deviation

Steps taken to Improve

PerformanceData



1 LED DEPARTMENT PLANNING AND ECONOMIC DEVELOPMENTGrow local economy RESPONSIBLE PERSON - DIRECTOR: PLANNING AND ECONOMIC DEVELOPMENT (PED)

15

Priority Area

Strategic Objective


Budget /Vote No

2015/16 Baseline

2016/17Annual Budget

Frequency2016/17



PerformanceData



Loca

l Eco

nom

ic D

evel

opm

ent

LED

Develop a 5-year LED Strategy

Number of communica-tions between COGTA, District and the Municipality on progress

•Support SMMEs and Co-operatives to reduce un-employment, poverty and inequalities•Outcome 7: Vibrant equitable, sustainable rural commu-nities contribu-ting towards food security for all

•Improved economic activities in the municipal area•Outcome 4: Decent employment through inclusive economic growth

Facilitate the implementation of 4 projectsidentified in the LED Strategy

Operational budget

Approved LED Strategy

4 progress reports on LED Strategy development

Quarterly 1 progress report on LED Strategy development

Terms of reference developed and submitted to Supply Chain Management unit

None None Led strategy Copy of ToR

Support local SMMEs and Co-operatives to reduce un-employment, poverty and inequalities

Number of local SMMEs and Co-operatives supported

•Support SMMEs and Co-operatives to reduce un-employment, poverty and inequalities•Outcome 7: Vibrant equitable, sustainable rural commu-nities contribu-ting towards food security for all

•Improved economic activities in the municipal area•Outcome 4: Decent employment through inclusive economic growth

Number of local SMMEs and Co-operatives supported

Operational budget

28 Co-operatives /

SMMEs supported

Skills development

TrainingRegistration

Funding

4 support programs organised to support local SMMEs and Co-operatives

Quarterly Support with registration of local SMMEs and Co-operatives

6 Workshops / SMME, s, Comparatives conducted and six Cooperatives Registered.

None None List of Registered SMME

Loca

l Eco

nom

ic

Deve

lopm

ent

(LED

)

Promote sector forummeetings

Number of sector forum meetings

.

Strengthen Public-Private PartnershipsSupport SMMEs and Cooperatives to reduce un-employment, poverty and inequalities

Improve local economy in the municipal area to alleviate poverty, reduce unemployment and inequalities

4 sectors each hold a meeting per quarter (Mining, Service and Retail, Agriculture, Forestry)

Operational Budget

3 forums functional

4 forum meetings held per sector

Quarterly 4 sector meetings

Mining- Cooperatives- Tourism-

None None Attendance registers

Job

Crea

tion

Monitor the Sectors’ performance on job creation

Number of sectors met and data produced on each

Job opportunities counted

Reduce the unemploymentrate

Number of job opportunities captured / counted

Operational Budget

4 768 data captured on jobs created

Meet 3 sectors and produce data on each

Quarterly Meet Public Sector and produce data

11 957 data captured on job created through various poverty alleviation projects

None None Monthly labour reports

16

6.4 KPA: GOOD GOVERNANCE AND PUBLIC PARTICIPATION - CORPORATE SERVICES

Goal: To ensure good governance and public participation and promote accountability in line with the MSA (2000), the MFMA (2003) and other Regulations, and Policies of Council

PriorityArea

Strategic Objective


Budget /Vote No

2015/16Baseline

2016/17 Target Frequency



Improve Performance



KPA : GOOD GOVERNANCE AND PUBLIC PARTICIPATION1 DEPARTMENT CORPORATE SERVICES

RESPONSIBLE PERSON - DIRECTOR: CORPORATE SERVICES

Coun

cil a

ndEx

ecut

ive

Ensure that all notices and agendas are distributed in time, and all logistics provided

Number of notices, agendas issued on time and logistics provided

•Resolutions implemented•Good governance promoted through implementa-tion of Council resolutions

•Resolutions implemented and good governance promoted to improve service delivery•Oversight upheld

•Number of meetings held •Percentage (%) of resolutions passed

(0101) At least one Portfolio Committee and one Mayoral Committee meeting per month

Schedule of meetings12 notices

MonthlyQuarterly

3 notices and

3 agendas

Six (6) Council meetings heldTwo (2) Section 80 Portfolio Committee meetings heldThree (3) mayoral Committee meetings held

None N/A N/A Agenda and minutes.

Adm

inis

tratio

nan

d Re

cord

s

Render an effective administration section and records management unit

Number of records /documents management tasks completed

Implementa-tion of the File Plan / documents / information management in line with NRC /NAM

Records management principles adhered to

Compliance with the directive from Provincial Archives

Operational Budget

7 tasks/functions

7 records/documents management tasks completed

Annually Submit 3 monthly

reports

The Section recorded 1109outgoing correspondence and 220 incoming correspondence during this quarter under review.

None N/A N/A Registry book.

17

PriorityArea

Strategic Objective


Budget /Vote No

2015/16Baseline




Improve Performance



Publ

icPa

rtici

patio

n

Ensure involvement of all stake-holders in the affairs of the municipality

Number of ward meetings held

Involvement of community organisations in matters of local governance

Promotion of participatory democracy and good governance

Number of ward committee meetings held per ward

R3 200 000(0109/4527)

12 Ward Committee meetings held in 23 wards

12 Ward Committee meetings in 25 wards per month (300 meetings per annum)

MonthlyQuarterly

Hold 75 meetings

Due to the LGE 2016, no activity has taken place during this quarter under review. A programme to re-establish the Ward Committees was drawn by the Office of the Speaker. A report on the guidelines in respect of Ward Committees re-establishment was tabled in Council and was subsequently approved.

The end of term of office of the Ward Committees

A programme to fast-track the process was developed.

Guidelines from Cogta.

Council resolution.

Info

rmat

ion

and

Com

mun

icat

ion

Tech

nolo

gy(IC

T)

Render an effective ICT environment in line with the King III Report

Number of ICT Steering committee meeting held

Efficient and effective ICT

Improved service delivery

Number of ICT related services

R2 310 000(0305/4227)(0305/4427)(0305/4231)(0305/4463)(0305/3803)(0305/6013)

1 activity 4 ICT Steering Committee meetings

Monthly 1 ICT Steering Committee

meeting

Two mSCOA Steering Committee meetings held during this quarter under review.

None N/A N/A Minutes of the committee

KPA : GOOD GOVERNANCE AND PUBLIC PARTICIPATION2 DEPARTMENT PLANNING AND ECONOMIC DEVELOPMENT

RESPONSIBLE PERSON - DIRECTOR: PLANNING AND ECONOMIC DEVELOPMENT

18

PriorityArea

Strategic Objective


Budget /Vote No

2015/16Baseline




Improve Performance



INTE

GRAT

EDDE

VELO

PMEN

T PL

AN(ID

P)

Facilitate and promote integrated development and commu-nity involve-ment in the delivery of municipal services

2017/18 IDP adopted by Council

Outcomes 1-14

Integrated human settlements, access to services and efficient and effective delivery of services

MSA Chapter 5 and revised IDP Frame-work

R400 000(0701/4000)

Reviewed 2016/17 IDPNumber of

meetings per process plan

Approved IDP Quarterly Adopt Process Plan and review situational analysis

Public participation meetings were held in all wards except ward 7, and community needs were gathered ( 12/9/2016 -22/09/2016

None None Registers minutes/reports

Attendance rgisters and reports on Public participation

KPA : GOOD GOVERNANCE AND PUBLIC PARTICIPATION3 DEPARTMENT PUBLIC SAFETY

RESPONSIBLE PERSON - DIRECTOR: PUBLIC SAFETY

DISA

STER

RE

COVE

RYCE

NTRE

Provision of relief materials

Relief to affected families f

Number of materials distributed

Temporary relief to affected

families

Disaster mitigation

R900 000 20 Tents 30 Blankets

15 Corrugated irons

30 Tents 50 Blankets

20 Corrugated irons

Quarterly Relief to affected families

8 Tents 140 Blankets

None None Reports

KPA : GOOD GOVERNANCE AND PUBLIC PARTICIPATION4 DEPARTMENT FINANCE, BUDGET AND TREASURY

RESPONSIBLE PERSON - CHIEF FINANCIAL OFFICER

ANNU

ALFI

NANC

IAL

STAT

EMEN

TS

Submit annual financial statements within the prescribed timeframe

Consolidated annual financial statements submitted to AG by 30 August 2016 in terms of the MFMA S126


Financially unqualified audit opinion

•Municipal Finance Management Act•Municipal Structures Act•Municipal System Act

(0201) Financially qualified

audit opinion

•31 August•30 November

•31 March•Financially unqualified

audit opinion

MonthlyQuarterly

•Submit AFS and draft annual report to AG by 31 Aug 2016•Submit Consolidated AFS to AG by 30 Nov 2016

Annual Financial statements submitted to Auditor General on 31st August 2016

None AFSProof of submission

AFS/Proof of submission

BUDG

ET-R

ELAT

EDPO

LICI

ES

Review, adopt and implement the budget-related policies

Number of budget-related policies reviewed through the budget process

•5 budget-related policies •Outcome 12: An efficient, effective and development oriented public service and an empowered fair and inclusive citizenship


•5 budget-related policies •Outcome 9: Responsive, accountable, effective and efficient local government system

(0201) 3 budget-related policies reviewed(SCM; Credit Control and Debt Collec-tion; Indigent )

5 budget-related policies

Quarterly Submit 1 policy for review

No financial policy reviewed in the 1st quarter

Not required None

19

PriorityArea

Strategic Objective


Budget /Vote No

2015/16Baseline




Improve Performance



MON

THLY

FINA

NCIA

LRE

PORT

ING

Submit monthly MFMA S71 reports

Number of monthly S71 reports submitted

Outcome 12: An efficient, effective and development oriented public service and an empowered fair and inclusive citizenship

12 reports from the Financial System submitted to Council, Provincial Treasury and National Treasury

10% (0201) 12 monthly S71 reports submitted to Council, Provincial Treasury, National Treasury

12 monthly S71 reports submitted to Council, Provincial Treasury, National Treasury

MonthlyQuarterly

Submit 3 S71 reports

3 S71 Reports for July, August & September

2016 submitted to National Treasury

None None Submission report

Submission report

SCM

/ AS

SETS

Supp

ly C

hain

M

anag

emen

t

Ensure transparent, fair, equitable, competitive and cost effective SCM processes

Number of awards made through SCM competitive bidding processes

5% Quarterly SCM Reports

Percentage (%) of awards made in line with the

SCM Policy

(0203) 4 quarterly SCM reports

•Awards made in 30 days of bid adjudica-tion •4 quarterly SCM reports

Quarterly Submit 1 report

1 Quarterly Report

submitted to Council

None None Scm repots Scm repots

Asse

ts

Account for assets

•Number of quarterly inventory stock counts

10%improvement accountability

Complete inventory / stock

Percentage (%) of inventory

accounted for / number

accounted for

(0203) register in place with all assets

•4 quarterly inventory stock counts•Updated fixed asset register

Quarterly Submit 1 report

Updated Asset Register

submitted with the AFS on 31st

August 2016

Inventory was counted in the

1st Quarter ended 30

September 2016


•Updated Asset Register

GRAP compliant asset register

100% of assets on the register

GRAP asset register in place

GRAP asset register in place by August

Quarterly Ready inAugust 2016

Audit Action Plan to be developed once Audit for 2015/16 is completed

None None Register Register

Bank

Acc

ount

Submit monthly reports on withdrawals from the bank accounts in terms of MFMA S11

Number of reports

Decreased non- compliance to Act and Regulations

Adherence to MFMA

% of reports produced and submitted timely Deviations declared

(0201) 4quarterly reports

•4 Quarterly Reports•Letters of deviations to AG, Treasury

Monthly Quarterly

Submit1 quarterly

report

I quarterly report submitted

to Council indicated no investment withdrawals were made


KPA : GOOD GOVERNANCE AND PUBLIC PARTICIPATION5 OFFICE OF THE MUNICIPAL MANAGER : INTERNAL AUDIT

RESPONSIBLE PERSON - MANAGER: INTERNAL AUDIT UNIT

20

PriorityArea

Strategic Objective


Budget /Vote No

2015/16Baseline




Improve Performance



Inte

rnal

Aud

it/

Com

mitt

ee

Effe

ctiv

enes

s

Have an effective Internal Audit Committee functional in line with MFMA S165

An approved Audit Risk Based Plan and program

Audit committee advisory to accounting officer, management and council

Upheld clean governance /account-ability

Number of risk programme plans executed and comple-ted, risks identified, number of reports / meetings of Audit Committee

R250,000(0005/4203)

4quarterly reports

•Minimum of 4 meetings•4 internal audit report produced with risk

QuarterlyMonthly

•Hold at least 1 meeting •Submit 1 report

Plan was submitted

None None A plan Plan

Legi

slat

ion

Com

plia

nce

Review compliance with applicable pieces of legislations per operation audited

Number of Audit reports detailing inconsisten-cies and value added recom-mendations

Improved compliance and regular business operations


Annual audit of compliance with DoRA, MSA, MFMA, MEMA etc

3 in first quarter 10 Audit reports in which compliance issues shall be addressed

QuarterlyMonthly

Submit 3 reports

Report was submitted


KPA : GOOD GOVERNANCE AND PUBLIC PARTICIPATION6 OFFICE OF THE MUNICIPAL MANAGER : RISK MANAGEMENT

RESPONSIBLE PERSON - MANAGER: RISK UNIT

Risk

M

anag

emen

t

Identify the top 5 risks priority

Number of reports on risks identified as per the register

Risk controlled environment

Outcome 9: Responsive, accountable, effective and efficient Local Government System

Number of risks resolved as per the register / monitored risks

(0007) 4 risk reports 4 risk reports Quarterly Submit 1 report

A follow up on risk register has been made and operational risk

assessment conducted

None n/a Risk quarterly report

Risk report and registers

Effective and efficient enterprise risk management function

Number of risk management committee meetings

Co- ordinate Risk Management Committee meetings

Responsive, accountable, effective and efficient Local Government System

Number of risk management committee reports and minutes of the meeting

(0007) 4 risk management

committee reports and

minutes of the meeting

4 risk management

committee reports and

minutes of the meeting

Quarterly 1 report The first RMC meeting will sit during October. a schedule of meetings has been created

None n/a A RMC schedule of meetings

A RMC schedule of meetings

Mitigate risk and fraud at all levels

Number of trainings conducted

• Risk Orientation, Training and Fraud Awareness

• effective and efficient Local Government System

Number of trainings conducted

Operational budget

Co-ordination of the Orientation risk awareness program developed for new employeesTraining plan for existing employeesTraining for risk championsTraining for all Managers and

Councillors

Co-ordination of the Orientation risk awareness program developed for new employeesTraining plan for existing employeesTraining for risk championsTraining for all Managers and Councillors

Quarterly Orientation risk awareness program developed for new employeesTraining plan for existing employees

Trainings and awareness’s

are scheduled for Q2

None n/a Prove of training

n/a

21

PriorityArea

Strategic Objective


Budget /Vote No

2015/16Baseline




Improve Performance



KPA : GOOD GOVERNANCE AND PUBLIC PARTICIPATION6 DEPARTMENT - PMS

RESPONSIBLE PERSON - MANAGER PMS

Stat

utor

y Re

porti

ngM

SA S

46 R

epor

t(A

nnua

l Rep

ort)

Produce reports and comply with the MSA

Report on annual municipal performance in compliance with MSA S46

Annual report submitted to council by 31 January ito MSA S121Annual report compliant with MFMA S121

Output 5:Democracy through refined ward committee model deepened

Outcome 12:An efficient, effective and development oriented public service and an empowered fair and inclusive citizenship

R159 000(0002/4485)

100 printed hard copies of the annual report

100 printed hard copies of the annual report

Quarterly •Submit S46 report to COGTA•Submit 2015/16 draft S46 report to Audit Commit-tee, Council, AG

•Submitted 2015/16 draft S46 report to Audit Commit-tee, Council,

COGTA will receive the

S46 report after audit

report is issued on the report

None Hard copies of the report

Proof of submission

MSA

S72

Rep

ort

(Mid

-Yea

r Rep

ort)

Conduct the mid-term performance assessment

S72 report produced and submitted to council and COGTA



None Mid-term performance assessment conducted for 2014/15

Mid-term performance assessment conducted for 2015/16

Quarterly at end of Q2

Preparation for analysis of

performance

It is due after the end of

second quarter in December due in Mid

January 2017

Due in Mid January 2017

None Report hard copies

Proof of submission

Monthly Progress Reports to be submitted to relevant stakeholders

For updating the progress for DWA, DOE, MIG and EPWP

12 meetings 12 meetings MonthlyQuarterly

•3 meetings Submit3 monthlyReports

Achieved


Risk

Man

agem

ent To manage the

identified RisksNumber of risks identified and mitigating strategies developed

Quality and quantity of water provided

0 2 Water Project Funds

0 Water Project Funds

0 •Water Project Funds

Risk register None None Register Risk plan

6.5 KPA : MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT

Objective 6: To secure sound and sustainable management of the fiscal and financial affairs of municipalities by establishing norms and standards for among others accountability

Priority Area

Strategic Objective


Budget /Vote No

2015/16 Baseline

2016/17Annual Target

Frequency2016/17



PerformanceData



KPA : MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT 1 DEPARTMENT FINANCE, BUDGET AND TREASURY

PERSON RESPONSIBLE - CHIEF FINANCIAL OFFICER

22

Priority Area

Strategic Objective


Budget /Vote No

2015/16 Baseline

2016/17Annual Target

Frequency2016/17



PerformanceData



Reve

nue

Colle

ctio

n

Reduce the debtors book by a certain percentage

Percentage (%) decrease of debtors per annum

Improve financial health

Percentage (%) revenue increase

Full imple-mentation of The Credit Control and Debt Collec-tion Policy

(0220) 65% •Increase revenue collection to 76%•12 monthly reports

Monthly Quarterly

•Increasedrevenue by 19%•Submit 12 monthly reports

Revenue collection in July was 8% , August 47% and in June was

Outstanding debtors is increasing on monthly basis due to municipality unable to enforce the credit control in all areas

Monthly disconnections in areas where municipality supply electricity

Report Report

Was

tefu

l Ex

pend

iture

Minimise wasteful expenditure

Number of measures implemented in line with the MFMA

Compliance to MFMA regula-tions and circulars

Compliance to MFMA regula-tions and circulars

Percentage (%) decrease of wasteful expenditure

(0220) •100% compliance to MFMA Circulars and Regulations •Submitted 4quarterly reports

•100% compliance to MFMA Circulars and Regulations •Submit 4 quarterly reports

Monthly Quarterly

Submit 1 quarterly report on MFMA Regulations and Circulars

One Quarterly report submitted which indicate 5 deviations incurred in the 1st Quarter

One Quarterly report submitted which indicate 5

deviations incurred in the 1st Quarter A report was

developed and sent to council

None Clr resolution Report

KPA : MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT2 DEPARTMENT PROJECT MANAGEMENT

RESPONSIBLE PERSON - MANAGER: PROJECT MANAGEMENT UNIT

Fina

ncia

l M

anag

emen

t Sustainable management of departmental finance

100 % expenditure

Better audit outcome

Better audit outcome

100 % expenditure within the approved

2016/17 budget

R105,145,150(0603)

AG action Plan Unqualified/Clean Audit

QuarterlyMonthly

R5,145,150

Expenditure Reports

28% MIG & 100% INEP with

supporting documents

- - MIG & INEP Reports

Signed Reports

End of Report-/es

23

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