1 Public Speaking: From Large Audiences to Internal Staff Meetings Rebecca Otto State Auditor NASACT...
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Transcript of 1 Public Speaking: From Large Audiences to Internal Staff Meetings Rebecca Otto State Auditor NASACT...
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Public Speaking:From Large Audiences to Internal Staff Meetings
Rebecca Otto
State Auditor
NASACT Middle Management
ConferenceApril 18, 2013
St. Paul, Minnesota
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Public Speaking
Most jobs require public speaking Staff meetings, legislative
hearings, governing body meetings, college/university/high school classes, training sessions
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Public Speaking
Learning objective: Become a more comfortable and effective speaker/presenter
Identify framework and key elements
Apply concepts learned
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Attributes
1) Worst public speaker Identify specific attributes*
2) Best public speaker Identify specific attributes*
3) Brainstorm
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Workshop Activity
1) Groups of 42) Prepare one-minute
informational speech*3) Who you are, where you are
from, what you do in your job
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Basic Framework
Goal: Get and keep audience’s attention
Speech framework• Introduction • Body• Conclusion
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Basic Framework
1) Introduction • Who? Who you are, why
you’re speaking, humanize yourself (joke/story)
• Why? Why should they listen to you/care?
• What? What are they going to learn?
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Basic Framework
2) Body• Information/concepts
3) Conclusion• Summarize
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Key Elements
Key elements to apply to concepts in the Body:
Bite SizeCustomizeSerialize
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Key Elements
Bite size KISS philosophy 3-4 main concepts
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Key Elements
Customize Know your audience
Who are they?How much do they know?What do they need to
know?
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Key Elements
Serialize Keep the body of your speech
connected, chronological, and easy to followStory format – real life
examples very effectiveDates
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Key Elements
Summarize In Conclusion, you recap 3-4
main concepts
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Case Study
What? OSA budget presentationAudience? LegislatorsIssue? Budget hearing, facing state budget deficit
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Office Overview &Budget Presentation
State Auditor Rebecca Otto
2010-11 Biennium
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Office Overview
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Mission The State Auditor oversees over $20 billion a
year in local government spending.
The Office performs audits of local government financial statements, investigates allegations of wrongdoing, reports on local government finances and trends, and oversees TIF districts and fire fighter relief association pension funds.
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What We Do
Each Year the OSA: Performs approximately 150 financial and
compliance audits Reviews approximately 400 single audit reports Handles over 1,000 inquiries from the public,
and local officials regarding local government financial matters
Handles over 100 special investigative matters related to financial wrongdoing
Collects and analyzes financial data from over 3,300 local governments
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What We Do
Review investment and regular reporting for approximately 730 public pension funds
Oversee expenditures of the estimated 2,100 Tax Increment Financing (TIF) districts
Publish comprehensive reports and analyses of Minnesota’s local government finances
Help local governments achieve best practices Convene annual Volunteer Firefighter Relief Working
Group
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State Auditor Rebecca Otto
Office of the State Auditor Overview
House Government Operations Committee2013
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Mission
The Office of the State Auditor (OSA) provides oversight for over $20 billion a year spent by over 3,300 local governments
The OSA accomplishes this through: Auditing Investigating Reviewing Certifying Reporting Educating
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“Show Me the Money”
The OSA is the only organization that collects, reviews and maintains long-term comparable, audited financial data on over 3,300 units of local government
Transparency and accountability for taxpayers
Data used by legislature, governor, taxpayers, media, researchers, state agencies, and more
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“Show Me the Money”
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“Follow the Money”
The Office of the State Auditor serves as a deterrent to theft/misuse of public funds: Conducts investigations Assists law enforcement/others with
investigations Trains and educates local officials to
prevent/detect fraud Refers cases to County Attorneys for possible
criminal proceedings
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“Follow the Money”
The Office of the State Auditor receives reports on alleged misuse/theft of public funds: 609.456 reporting
Local officials must report any evidence of theft or misuse of public funds
6.67 reporting Private CPA firms auditing local
governments are required to report any theft or misuse of public funds
Taxpayers report alleged theft or misuse of public funds
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Give us the Money?
We certify eligible cities for state local government aid Audit Reporting requirement
Accountability to state: receive aid if meet requirements above
Important source of revenue for many cities
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Give us the Money?
We certify Volunteer Fire Relief Associations for fire state aid Audit Reporting requirement, compliance
Accountability to state: receive aid if meet requirements above
Safeguards pensions, provides transparency
Supports our cost-effective volunteer statewide firefighting system
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Community Development
Tax Increment Financing (TIF) is a tool that helps local development occur Housing, economic development,
redevelopment, and much more We oversee the use of TIF to help to ensure:
Used in compliance with state law Districts are decertified in a timely manner
so that the “captured net tax capacity” is returned to the property tax base
Any excess increments collected are returned to the property tax stream
Educate/train to help with compliance
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“Audit the Money”
Conduct annual financial and compliance audits which includes the Single Audit Audit local governments who receive a large
amount of state revenue to protect the state’s and taxpayer’s interests
Audited financial statements are used by bond holders, rating agencies, taxpayers, and more
Federal departments who award local governments grants and funds use the Single Audit for consideration in awarding future grants and funds
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Workshop Activity
1) Groups of 42) Prepare two-minute
persuasive speech*3) Audience: legislators4) Issue: budget deficit5) Your job: why your
job/office/department is important to state
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Summary
1) Framework2) Key Elements3) Questions?