1

PREPARING FOR THE PREPARING FOR THE NEXTNEXT DISASTERDISASTER

Disaster Impacts

• CP as a businessCP as a business

• Our partner homeownersOur partner homeowners

• The target community we serveThe target community we serve

Types of Disasters

• Civil DisturbanceDisturbance• Dam Failure • Earthquake • Fire or Wildfire • Flood • Hazardous Material • Hurricane • Landslide

• Nuclear Power Plant Nuclear Power Plant Emergency Emergency

• Terrorism Terrorism • Thunderstorm, Thunderstorm,

Tornado Tornado • Tsunami Tsunami • Volcano Volcano • Winter StormWinter Storm

4

Overview

• Define the elements of a Disaster Define the elements of a Disaster Preparedness and Response PlanPreparedness and Response Plan

• Identify and engage local partnersIdentify and engage local partners

• Identify information resources/linksIdentify information resources/links

5

Disaster Cycle Cycle

Disaster Management Cycle

Phase Activity Examples

Mitigation Minimizing the effects of disaster

Building codes and zoning; vulnerability analyses; public education

Preparedness Planning how to respond Preparedness plans; emergency exercises/training; warning systems

Response Efforts to minimize the hazards created by a disaster

Search and rescue; emergency relief

Recovery Returning the community to normal

Temporary housing; grants; medical care

Fuller Center for Housing

9

Disaster Plan Elements

• Part I: Part I: Policy StatementPolicy Statement

• Part II: Part II: Preparedness PlanPreparedness Plan

• Part III: Part III: Response PlanResponse Plan

• Part IV: Part IV: EvaluationEvaluation

10

Important Note

Coordinate closely with the plans of the Coordinate closely with the plans of the local and state government emergency local and state government emergency management groups in order to be most management groups in order to be most effectiveeffective

11

Part I:

CP Policy Statement:CP Policy Statement:

• Develop a policy relative to disasters Develop a policy relative to disasters which affect their partner families and/or which affect their partner families and/or geographic area. This should be done at geographic area. This should be done at the the board levelboard level and and sharedshared with all staff with all staff and volunteers. and volunteers.

12

Part I:

Policy Statement/Introduction:Policy Statement/Introduction:

– Overall PolicyOverall Policy

– DefinitionsDefinitions

– Mission Focus StatementMission Focus Statement

– Leadership/Communication of PlanLeadership/Communication of Plan

– Evaluation Evaluation

– ScopeScope

13

Part II:

Disaster Preparedness PlanDisaster Preparedness Plan

• Preparing Partner FamiliesPreparing Partner Families

• Securing Affiliate ResourcesSecuring Affiliate Resources

• Communications and Leadership PlanCommunications and Leadership Plan

14

Preparedness:

Preparing Partner FamiliesPreparing Partner Families

• Family Disaster PlanFamily Disaster Plan

• Disaster Supply KitsDisaster Supply Kits

• Homeowner Inventory Checklists and Homeowner Inventory Checklists and Insurance InformationInsurance Information

15

Preparedness:

Business Recovery Plan/Securing Affiliate Business Recovery Plan/Securing Affiliate ResourcesResources

• Do we have a business recovery plan? What Do we have a business recovery plan? What will be done to protect the office, warehouse, will be done to protect the office, warehouse, ReUse Store, building sites, etc?ReUse Store, building sites, etc?

• Is insurance coverage adequate/appropriate Is insurance coverage adequate/appropriate for all CP resources?for all CP resources?

• What CP records need to What CP records need to be secured and how?be secured and how?

16

Preparedness:

Business Recovery PlanBusiness Recovery Plan• What would the CP do if forced to What would the CP do if forced to

relocate temporarily?relocate temporarily?• What would the CP do if unable to What would the CP do if unable to

obtain resources from vendors after a obtain resources from vendors after a disaster?disaster?

• What are the CP’s financial reserves?What are the CP’s financial reserves?

17

Preparedness:

Business Recovery PlanBusiness Recovery Plan• What will be done if volunteers and staff What will be done if volunteers and staff

cannot help/are not available after a cannot help/are not available after a disaster? disaster?

• What additional volunteering, committee What additional volunteering, committee and staffing needs might arise in response and staffing needs might arise in response to a disaster? to a disaster?

• Do we have storage for building materials Do we have storage for building materials if needed after a disaster?if needed after a disaster?

18

Preparedness:

TASK PRIMARY SECONDARY

Activation and Leadership of Plan Executive Director Board President

Securing of CP offices Staff

Backup and safe records maintenance

Staff Treasurer

Pre-disaster photos of Fuller Center homes

Family Support Chair

Family SupportVice Chair

Contact with partner families Staff Family Support Chair

Security and photos of construction projects

Construction Chair Construction Vice Chair

Communications with Area Office Executive Director Board President

Inspection of damaged Fuller Center homes

Construction Chair Construction Supervisor

Communications and Leadership PlanCommunications and Leadership Plan

19

Part III:

Disaster Response PlanDisaster Response Plan

• Initial AssessmentInitial Assessment

• Partner Family AssistancePartner Family Assistance

• Decision-Making ProcessDecision-Making Process

• ImplementationImplementation

Don’t Forget!Don’t Forget!

• Community DiscussionsCommunity Discussions

• Be ready to answer “How Can I Help?”Be ready to answer “How Can I Help?”

20

Response Plan: Step 1

Collect information regarding the extent of damage to your CP and affected families and communicate to TFCH as soon as possible

21

Response Plan: Step 2

Partner Family Assistance

• What post-disaster needs do/will our families have?

• How can we help?

22

Response Plan: Steps 3 & 4

Decision-making--Convene Board and Staff

• What role to play in damaged partner family homes?

• Did the disaster affect the Fuller Center target community?

23

Response Plan: Steps 3 & 4

Decision-makingDecision-making

• What role will other groups play in the What role will other groups play in the recovery?recovery?

• How long will the FEMA/insurance process How long will the FEMA/insurance process take for potential partner families?take for potential partner families?

24

Response Response PlanChecklistChecklist

• Staff, Board and Committee Participation Staff, Board and Committee Participation • Partner Family Assistance Partner Family Assistance • Construction and Site Activity Construction and Site Activity • Volunteer Recruitment, Development and Volunteer Recruitment, Development and

CoordinationCoordination• Family SelectionFamily Selection• Partnerships with Government, Business, Partnerships with Government, Business,

Religious and Charitable Agencies (and other Religious and Charitable Agencies (and other Fuller Center CPs)Fuller Center CPs)

• Resource DevelopmentResource Development• Media RelationsMedia Relations

25

Response Plan: Response Plan:

What is possible?What is possible?

• Can the CP build for both the disaster affected and the “traditional” applicant? How many houses?

• How has the disaster affected the volunteer base in the community?

• Are sub-contractors available?

26

Response Plan: Response Plan: Step 5Step 5

ImplementationImplementation

• Develop clear and attainable goals

• When is the earliest that the CP can expect to begin rebuilding? The latest?

• What challenges can the CP anticipate?

27

Response Plan:Response Plan:

Community DiscussionsCommunity Discussions

• Stay active in discussions from the Stay active in discussions from the beginning (hopefully pre-disaster) beginning (hopefully pre-disaster)

• Local interfaith committees or other local Local interfaith committees or other local disaster response committees/task forces disaster response committees/task forces are often the forum for long-term planning are often the forum for long-term planning and decision-making and decision-making

28

Response Plan: Response Plan:

““How Can I Help?”How Can I Help?”• Emphasize that Fuller Center is a long-Emphasize that Fuller Center is a long-

term recovery agency term recovery agency • Encourage people, whenever possible, Encourage people, whenever possible,

that the best contribution they can make that the best contribution they can make is often a cash donationis often a cash donation

• If they’re seeking immediate involvement, If they’re seeking immediate involvement, steer towards a partner organizationsteer towards a partner organization

29

Part IV: Part IV:

EvaluationEvaluation

• Determine potential changes and Determine potential changes and improvements to the plan improvements to the plan

• Complete within 30-60 days after each Complete within 30-60 days after each activationactivation

Engaging Local PartnersEngaging Local Partners

•Encourages pre-planningEncourages pre-planning•More efficient responseMore efficient response•Can avoid duplication of resourcesCan avoid duplication of resources•Sharing of “Best practices”Sharing of “Best practices”•Establishes relationships/contacts to Establishes relationships/contacts to speed up responsespeed up response

LOCAL PARTNERS:LOCAL PARTNERS: other non-profits, other non-profits, businesses, Fuller Center CPs, businesses, Fuller Center CPs, professional organizations, etc.professional organizations, etc.

31

Information Resources

• FEMA (FEMA (www.fema.gov))

• Ready America (Ready America (www.ready.gov/america ) )

• American Red Cross (American Red Cross (www.redcross.org))

• National Volunteer Organizations Active in National Volunteer Organizations Active in Disaster (NVOAD) (Disaster (NVOAD) (http://www.nvoad.org ) )

Come visit Disaster ReBuildersCome visit Disaster ReBuildersInIn

ORANGE, TEXAS!!!ORANGE, TEXAS!!!