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Operations and Services Improvement Process

(OSIP)

101

6/2/05

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What is OSIP?

OSIP is the NWS requirements-based management process (RMP) approved by the Corporate Board in June ’05.

OSIP is a standard, systematic, and disciplined process for evaluating needs/opportunities…

ocaptures requirements odevelops solutionsoprioritizes resources

OSIP is managed by a working group comprised of OST, OCWWS,OHD, OOS, CIO, CFO, Regions, and NCEP.

OSIP is structured so that needs throughout the NWS can be identified and solutions to those needs can be found based on requirements; ensuring that solutions meet these requirements.

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OSIP Five Stage Process

Need/OpportunityCollection

&Validation

Stage 1

• Define and ValidateNeeds andOpportunities

Concept Exploration

&Definition

Stage 2

• Perform Exploratory Research

• Develop Concept of Operations and Operational Requirements

AppliedResearch

&Analysis

Stage 3

• Perform Applied Research

• Develop Requirements

• Analyze Solutions

Operational Development

Stage 4

• Develop/AcquireOperational Systems

Deploy, Maintain, &

Assess

Stage 5

• Implement Solutions

• Begin O&M

• Assess Results

G1 G2 G3 G4

Gates or Key Decision PointsGates or Key Decision Points

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OSIP Documentation

AppliedResearch

&Analysis

Concept Exploration

&Definition

Operational Development

Deploy, Maintain, &

Assess

Stage 2 Stage 3 Stage 4 Stage 5

Need/OpportunityCollection

&Validation

Stage 1

Key Information is captured in a “maturing” project document

G1 G2 G3 G4

• Statement of Need or Opportunity

• Plan for Stage 2& beyond

• Exploratory Research Evaluation

• Concept of Operations and Operational Requirements

• Update Planfor Stage 3 &beyond

• Applied Research Evaluation

• Technical Requirements

• Business Case

• Update Plan for Stage 3 & beyond

• Operational TestingResults

• Update Plan for Stage 4 (Integrated Logistics Plan)

• Assessments

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OSIP Oversight

AppliedResearch

&Analysis

Concept Exploration

&Definition

Operational Development

Deploy, Maintain, &

Assess

Stage 2 Stage 3 Stage 4 Stage 5

Need/OpportunityCollection

&Validation

Stage 1

G1 G2 G3 G4

Gate Keepers: Cross-functional Decision makers who:• Assess results and commit resources for follow-on work• Enforce standards, but allow flexibility in execution• Elevate decisions as appropriate; fast track as needed

Cross-functional IWTs execute process activities:• Perform activities within each stage• Capture information for decision-making and downstream activities• Develop plans and resource requirements for subsequent stages

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What is an IWT? An Integrated Work Team (IWT) is an NWS matrix team responsible for

carrying out each stage of the Operations and Services Improvement Process (OSIP) for a project.

The IWT is identified and chartered by the OSIP Gate Members and will be notified of assignment by their supervisor.

The OSIP Gate Members also identify the IWT Lead.

IWT Members should represent their respective office and specific interests.

Membership of the IWT may change from stage to stage, depending on expertise required.

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What Is The Role of the IWT Lead?

Lead the IWT to achieve project goals.

Ensure OSIP stage deliverables are developed

Ensure the PACE requirements management tool is available to project team members.

Brief the OSIP Gate members at key decision points.

Keeps the IWT members informed about gate disposition and decision points.

Perform routine project planning and status reporting.

Coordinates with OSIP Analysts on status of deadlines and resolving any issues

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1 2 3 4 5 6 7

8 9 10 11 12 13 14

SUN MON TU WED TH FRI SAT

Gate

15 16 17 18 19 20 21

ReviewTeam

Stage Documents

Due

Documents are due two weeks before scheduled gate meeting. Review Team will provide valuable feedback. IWT has 3 days to make revisions and submit final drafts.

IWT Lead sends documents to son@noaa.gov

IWT Lead

attends RT

meetingFinal drafts

due

IWT Lead

attends Gate

meeting

Caution!! This is just an example. These are not actual dates.

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OSIP Statement of Need Template1.1.1 Title:

1.1.2 Contact: [Provide contact name, Office, phone number and email address]

1.1.3 Description: [Provide a description of the mission need. This could be a deficiency or potential efficiency gain.]

1.1.4 Justification: 1.1.4.1 Origination, Documentation, and Drivers: [Identify the origin of this need, citing appropriate documentation and other drivers]1.1.4.2 Linkages: [Identify how this need links to the NOAA/NWS strategic plans, PPBES, other validated requirements, etc. Make appropriate document citations.]

1.1.5 Existing capabilities/capacities and limitations related to the need: [Identify what existing capabilities/capacities NOAA/NWS has related to the need. Describe the limitations of these capabilities/capacities or what new ones are needed]

1.1.6 Benefits and Performance Impact: 1.1.6.1 Performance Measure Impacts: [Identify relevant Government Performance Requirements Act (GPRA) Goals and other performance measure impacts. Describe how meeting this need would improve these measures]1.1.6.2 Socio-economic Impacts: [Citing appropriate documentation, quantify any socio-economic benefits that would occur if this need were met.]

1.1.7 Key Customers and Stakeholders: 1.1.7.1 Customers: [Identify who will benefit from meeting this need.] 1.1.7.2 Stakeholders: [Identify organizations that should be involved in meeting this need.]

1.1.8 Supporting Information: [List any additional supporting information available, i.e. testimonials, potential alternatives/resource needs, work already done, analysis…etc. Note: This section is for information only. Approval of the Statement of Need does not imply approval of any potential alternatives or resources described herein.]

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1.1.1 Title: Evolution of AWIPS

1.1.2 Contact: Jason Tuell, 301.713.1809x112 1.1.3 Description: The Advanced Weather Interactive Processing System (AWIPS) computer performance, capacity, and communications capabilities cannot effectively accommodate demands for new science because the concept of operations and significant parts of the infrastructure were based on 1990s technology. The current system architecture (hardware and software) can no longer integrate requirements for data and science enhancements within 18 months. Anticipated growth in satellite and Numerical Weather Prediction (NWP) data volumes, and requirements for IFPS and digital services will exacerbate AWIPS capacity gaps. NWS must take proactive measures to evolve the AWIPS hardware, software, and telecommunications architecture and system capabilities to sustain critical warning and forecast operations and meet strategic goals.  End state vision is a modern, responsive, flexible, extensible, powerful, secure and cost effective IT system necessary for NOAA and NWS to perform their mission and meet strategic goals.

Description of gap

Current capability deficiency

Statement of what needs to be done

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G1

AppliedResearch

&Analysis

Concept Exploration

&Definition

Operational Development

Deploy, Maintain, &

Assess

Stage 2 Stage 3 Stage 4 Stage 5

Need/OpportunityCollection

&Validation

Stage 1

G2 G3 G4

S&T/Ops Committee Oversight

R&D/CONOPS Approval & Stage 3 Resourcing

FIRC Oversight

Solution Selection& Stage 4 Resourcing

Ops CommitteeOversight

Deployment Decision & Stage 5 Resourcing

Ops/S&T Committee Oversight

Validation & Stage 2 Resourcing

DAA

OSIP Process Corporate Oversight

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OSIP Mission Priority Flow Chart

Fulfills Mandate? Very HighExecutive/Legislative

No High

How much corporate impact?

Vital Very High

Links to Strategic Plan?

No

Moderate

Sustains Operations?

Direct

NOAA/NWS

No

Low

High

A

B

C

D

Not Vital High

Promotes Efficiency orCost Savings? Yes

NoE

National Rgn/Local

In-Direct

NoMissionPriority

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PPBES

AppliedResearch &

Analysis

ConceptExploration& Definition

Operational Development

Deploy, Maintain, &

Assess

G1 G2 G3 G4

OSIP relationship with other processes

Collection & Validation

Change Management(CCB)

SRECRequest

for Change “Major Projects” are elevated to NOAA RMP at appropriate Key decision points

SON@noaa.gov

nwsrc@noaa.gov

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https://osip.weather.gov/

Where do I go to access OSIP over the Internet?

• You can access the website by using your NOAA email username and password.

• On the OSIP website, you can access document templates, previously posted documents from other projects (to use as examples), and project deadlines and gate meetings (via the summary report).

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Who can help me if I have further questions about OSIP or regarding required documents and deadlines?

OSIP contacts available for support include:o Carlos Diaz (OCWWS)o John Parein (OCWWS)o Suzanne Lenihan (OST)o Douglas Hilderbrand (OST)o Cindy Woods (OST)o Dwayne Johnson (OST)