1 of 28 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT INGLEBY BARWICK COMMUNITY HALL, HARESFIELD WAY, INGLEBY BARWICK, ON WEDNESDAY 15 TH APRIL 2009, COMMENCING AT 7.15 P.M.

PRESENT:

Chairman/Town Mayor: Councillor Mrs I. Machin;

Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;

Councillors: T.W. Bowman, A. Graham, Mrs J. Kirby, Mrs S. Larkin and D. Sanderson;

Ward Councillors:

Ingleby Barwick East D. Harrington;

Clerk/Responsible Financial Officer: Paula M. Hall;

Mr N. Schneider, Chief Executive, Stockton-on-Tees Borough Council; Mr D. Trainer, Ingleby Barwick Enforcement Officer;

PC Katrina Clarke; PCSO Jonathan Wardle;

Representatives from Seamer and Hilton Windfarm Action Group:

- Rita Sinclair- Philip Tucker- Doug Wallace

2 Members of the public were present at the meeting.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Town Councillors Mrs G. Corr, Ms Amanda Hailes, Mrs E. Harrington, J. Myers and Mrs J. White.

Chairman……………………………………......

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257. CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall’s Management Committee:

Agenda item no. 9 (d) - I.B. Community Hall Heaters.

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

Agenda item no. 10 - Building Schools for the Future/Secondary SchoolProvision, Ingleby Barwick.

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he designs the posters for the competition and the certificates for the successful gardens:

Agenda item no. 14 - Ingleby Barwick Garden Competition 2009.

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee:

Agenda item no. 9 (d) - I.B. Community Hall Heaters.

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at St. Francis of Assisi CofE Primary School:

Agenda item no. 10 - Building Schools for the Future/Secondary SchoolProvision, Ingleby Barwick.

Councillor Mrs J. Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Myton Park Primary School:

Agenda item no. 10 - Building Schools for the Future/Secondary SchoolProvision, Ingleby Barwick.

Chairman………………………………………..

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Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall’s Management Committee:

Agenda item no. 9 (d) - I.B. Community Hall Heaters.

Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following items on the agenda, as she is a school governor at St. Therese of Lisieux RC Primary School:

Agenda item no. 10 - Building Schools for the Future/Secondary SchoolProvision, Ingleby Barwick.

Agenda item no. 22 (b) - Planning Application No. 09/0316/ADVProposal: Erection of 2 No. 6m Flag Poles andFlags.

Location: St. Therese of Lisieux RC Primary School, Ingleby Barwick.

No further interests were declared.

258. PUBLIC PARTICIPATION.

The Chairman adjourned the meeting at this point to allow public participation.

The following matters were raised:

Seamer WindfarmThe members of Seamer and Hilton Windfarm Action Group (SHWAG) in attendance, addressed the meeting. The Town Council was thanked for not only this opportunity to address Members but also on the previous occasion when planning applications were submitted for the Windfarm. It was noted that last year Broadview Energy Limited’s applications for a total number of 5 wind turbines were turned down by both Stockton-on-Tees Borough Council (S.B.C.) and Hambleton District Council (H.D.C.).A brief discussion took place on the new applications submitted to both S.B.C. and H.D.C. by Broadview Energy Limited. It was noted that although there are some minor changes to the proposal, the number of wind turbines, the height and the location remain the same. The proposal therefore still has the same visual and other impacts that were objected to last time.

Chairman…………………………………………

4 of 28SHWAG referred to the Town Council’s previous letters of objection to both S.B.C. and H.D.C., which they stated had been instrumental in the applications being refused.SHWAG once again asked for the Town Council’s support with their objection to the application.

The representatives from SHWAG left the meeting at this point.

Branklyn Gardens Pedestrian Underpass Report of Lights OutA resident present reported that there are a number of lights not working in the underpass. Mr D. Trainer, Ingleby Barwick Enforcement Officer informed that the matter was being dealt with.

No further matters were raised and the meeting was reconvened.

259. INGLEBY BARWICK ENFORCEMENT SERVICE – UPDATE RECEIVED FROM OFFICER.

The Chairman invited Mr D. Trainer, Ingleby Barwick Enforcement Officer to address the meeting.

Mr Trainer provided Members with a schedule showing 239 incidents which had been dealt with between 2nd March 2009 and 14th April 2009.

Mr Trainer gave a verbal report to Members highlighting specific incidents Ingleby Barwick Enforcement Officers had either dealt with or were continuing to deal with.

It was noted that dog fouling continues to be an issue which Officers deal with on a regular basis. Officers have increased their presence at various problem areas, with undercover operations also taking place. Officers have been liaising with dog walkers as well as handing out dog bags.

Members questioned the meaning of various codes highlighted on previous schedules provided. Mr Trainer advised Members accordingly.

Mr Trainer was thanked for his update.

260. NEIGHBOURHOOD POLICE TEAM – PC KATRINA CLARKE AND PCSO JONATHAN WARDLE TO ATTEND THE MEETING.

The Chairman invited PC Clarke and PCSO Wardle to address the meeting.

PC Clarke referred to the recent article which had appeared in the Evening Gazette regarding problems with youths in Ingleby Barwick.

Chairman…………………………………………

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PC Clarke informed that she had submitted the article to the gazette however when printed in the paper the wording had been changed and therefore it did not read as it should. Copies of both of the articles referred to were provided to the Town Council for their information.

PC Clarke referred to the pie chart which the Officers had produced showing the percentages of incidents which have occurred in Ingleby Barwick as sectors of the circle.

The sectors were as follows:

37% Rowdy/Nuisance 10% Vehicle Nuisance 5% Violence Against 11% Theft 6% Criminal Damage 23% Suspicious Circ 3% Burglary 5% Misper

A discussion took place on the lack of youth facilities. It was noted that locating a suitable site for the proposed youth café/club is still being progressed. Reference was made to the opening of Romano Park’s ‘Landscape for Play’ in the summer with the Multi Use Games area (MUGA) adjacent to the park already in use. It was noted that the MUGA is well used.

Members thanked the Officers for their increased visibility on foot patrols.

It was noted that the Officers have prepared a power point presentation on underage drinking; general behaviour etc aimed at Y5 and Y6 primary school children. They will be taking the thought provoking exercise into the local primary schools.

Members questioned as to what the current situation was with Tesco providing a permanent in-store ‘Police Surgery’; however there had been no progress on the matter to date.

A discussion took place on underage drinking in Ingleby Barwick and reference was made to the seizure of alcohol. It was stated that this was a problem across the Borough, particularly Friday and Saturday nights. A careful watch is being kept out for people purchasing alcohol for underage drinkers.

Chairman………………………………………..

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It was noted that the CCTV cameras at the front of Tesco are very useful and the Police work closely with the Manager.

It was questioned as to whether ‘Bobby Boxes’ have been introduced in Stockton Borough, as they have done in other areas.

The Officers informed that this was in the process of being introduced. Two boxes have been allocated to Ingleby Barwick. It is proposed that one box be placed in the Tesco Store and the other in the One-Stop Shop at Lowfields (near the post office counter).

A general discussion took place on police cover in Ingleby Barwick.

Members were provided with a questionnaire to complete in respect of their priorities, which the Officers would collect from the Clerk.

261. PROPOSED YOUTH CAFÉ FACILITY, INGLEBY BARWICK.

It was noted that the Working Party which had been set up to progress this matter consisting of Town Councillors W. Feldon, J. Myers and Ward Councillor D. Harrington had met on 2nd April 2009.

Ward Councillor Harrington informed that confirmation has now been received that the piece of land located between Bannatyne’s Health Club and Myton Park shopping centre is owned by Bannatynes. A general discussion took place on the suitability of the site, access, provision of CCTV etc.

The importance of finding a site was highlighted. Reference was made to Barley Fields Primary School site and also the land opposite All Saints Secondary School on Blair Avenue.

It was resolved that Ingleby Barwick Ward Councillors and Ingleby Barwick Town Council send a letter to Bannatyne’s Board to ascertain the availability of the piece of land adjacent to their Health Club.

It was suggested that an informal meeting be set up with the Manager of the Health Club, who apparently sits on the Board and the letters be handed to him in person.

Chairman………………………………………..

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262. MR NEIL SCHNEIDER, CHIEF EXECUTIVE, STOCKTON-ON-TEES BOROUGH COUNCIL – INTRODUCTION AND DISCUSSION.

The Chairman welcomed Mr Neil Schneider, Chief Executive of S.B.C. to the meeting.

Mr Schneider introduced himself and thanked the Town Council for the opportunity to attend one of their meetings.

Reference was made to the issues which Ingleby Barwick has, including the school bussing situation.

Concerns were raised by Members in respect of inadequate secondary school provision and lack of a dedicated youth café/club.

Members also raised concerns in respect of the framework for a sign which has been erected at the roundabout at the junction of Ingleby Way with Thornaby Road, without planning permission. It was noted that the proposed sign, which is to advertise the new Thornaby Town Centre would confuse people who do not know the area as it is on the entrance into Ingleby Barwick and too far from Thornaby. The sign which is large and unsightly would also be a road safety hazard. S.B.C. has received a number of objections to the planning application including those submitted by the Town Council.

Mr Schneider informed that the sign, which as stated, has not been granted planning permission, has been erected on highway land without the permission of S.B.C. The developer has been instructed to remove the sign as soon as possible otherwise S.B.C. will remove it and seek full reimbursement of the costs. It was noted that as well as the two frames which have been erected on Thornaby Road a further frame has been erected on the corner of Mitchell Avenue/Acklam Road.

Members made reference to the advertising signs located at the Beckfields Public House car park, which are not in-keeping with the original concept for that area. It was noted however that the signs have been granted planning permission by S.B.C.

A discussion took place on shopping trends and the impact it has had on Stockton Town Centre. Reference was made to the impact Teesside Retail Park has had.Ideas on possible ways of improving the Town Centre were raised, including maybe offering something different to attract people. It was noted that the Town hosts four major festivals per year.

The Police and Enforcement Officers present left the meeting at this point. The Chairman thanked them for their attendance.

Chairman…………………………………………

8 of 28Mr Schneider referred to the Building Schools for the Future (BSF) proposals and gave an update on the matter. It was noted that all options which have been put forward for the South of the Borough are being reviewed in detail in terms of their deliverability etc.

The situation with All Saints Secondary School was raised and it was suggested that a letter be sent to the School’s Governing Body to ascertain their opinion on what they envisage for their school.

A discussion took place on the site which is being considered at Preston Park.

Reference was made to Preston Hall proposed improvements, provision of a bridge over the River Tees to the Park and the River Tees Heritage Park.

Mr Schneider confirmed that the final decision on the BSF proposals would be made by Stockton Borough Council and then the Government.

The road safety issues raised by Thornaby and Ingleby Barwick Football Club in respect of their Thornaby Road ground were referred to. The Club has sent a letter to the Town Council highlighting their concerns with regard to the safety of the children having to cross Thornaby Road to access the clubs Thornaby Road facilities.Next season (2009 to 2010) the club will have up to five teams playing at one time on the facilities, which means that over 200 players, officials and parents/guardians will be present. There is currently only parking space for up to 32 vehicles; consequently the lay by on Thornaby Road opposite the access to the facilities is and will be used as an overspill. This results in large numbers of persons, crossing what is an increasingly busy road, most of whom are exited young children.

It was suggested that this matter could be raised at the Eastern Area Transport Strategy meeting scheduled to take place on Monday 11th May 2009.

The Chairman thanked Mr Schneider for his input to the discussion and invited him to stay and listen to further items of interest on the agenda.

Ward Councillor D. Harrington left the meeting at this point.

263. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 18 TH MARCH 2009. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 18 th March 2009, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

Chairman…………………………………………

9 of 28A discussion took place on the Code of Conduct and declaration of interests. The Clerk advised Members that interests can be declared at any point during the meeting if and when the need arises.

264. MATTERS ARISING FROM THE MINUTES ON 18 TH MARCH 2009.

(a) Item 146 2008/2009 – Pedestrian Underpasses, Ingleby Barwick.

The Clerk noted that she has provided the resident who had requested that consideration be given to closing off the footpath which leads into Greys Court from Branklyn Gardens underpass, with the information received from S.B.C.

(b) Item 168 2008/2009 Stockton-on-Tees Borough Council, Green Exercise Scheme for People 50+.

The Clerk informed that the Over 50’s Group is still awaiting receipt of the funding for the croquet pitch.

The Tuesday morning organised walks are ongoing and well attended with sometimes up to 20 people.

(c) Item 218 2008/2009 Spaces for Play – Land Adjacent to Ingleby Mill Primary School.

No further information to date.

(d) Item 228 2008/2009 Ingleby Barwick Community Hall – Heaters.

It was noted that the new heaters are expected to installed on Friday 17 th April 2009.

It was resolved that the Town Council is in agreement to release the funding of £4,000 on completion of the works. The Clerk to make the appropriate arrangements.

(e) Item 239 2008/2009 Greenside and Beckfields Shopping Centres, Ingleby Barwick.

The Clerk reported receipt of a letter from Trust Inns Ltd., thanking the Town Council for their recent correspondence in respect of the Teal Arms public house.

It is confirmed that this property is tenanted and that under the tenancy agreement the tenant is responsible for all matters relating to the operation of the property as a public house, and for compliance with any Statute that would govern this activity.

Chairman…………………………………………

10 of 28The tenant is also responsible for the internal repair and maintenance. Trust Inns Ltd as the owner of the property are responsible for the main structure and fabric of the building.

A copy of the correspondence has been passed to the Estates Development Manager, who will address any issues relating to the fabric of the building that are mentioned in the report, that are of course the responsibility of the company.

A copy has also been provided to the Business Development Manager, who will discuss the operational matters raised in the report with the tenants, and remind them of their responsibilities both to the company as tenant, and under statute.

The Clerk informed that Mr Jagpal has entered into a Service Level Agreement with S.B.C. in respect of his areas of responsibility at both Greenside and Beckfields shopping centres. It was noted that the Agreement covers inspection and maintenance.

(f) Item 244 2008/2009 Stockton-on-Tees Borough Council, Countryside and Greenspace – Community Consultation Events.

It was noted that a drop-in session had been held at Ingleby Barwick Community Hall on Wednesday 8th April 2009, 3.15pm – 7.30pm, which had been attended by Town Councillors W. Feldon and T.W. Bowman.

(g) Item 245 2008/2009 Public Consultation Exercise, Ingleborough Lane and Fountains Avenue, Ingleby Barwick.

The Clerk informed that she had circulated the notes and correspondence from the public consultation exercise to Town Council Members for their observation prior to the meeting.

Councillor D. Sanderson stated that he had looked into the guidelines for parking near junctions. According to the Highway Code, it says DO NOT park your vehicle where it would endanger, inconvenience or obstruct pedestrians or other road users, there are several examples given, one of which is opposite or within (32feet) 10 metres of a junction. Failure to comply where it says DO or DO NOT in the Highway Code will not in itself lead to prosecution, though it may be used in evidence in any court proceedings under the Traffic Acts to establish liability. It is also noted, that it is mentioned in the Highway Code that you MUST NOT (this is a legal requirement and to disobey is a criminal offence) park goods vehicles exceeding 1525kg unladen, on a road at night without lights even when the speed limit is 30mph or less.

Chairman………………………………………..

11 of 28It was resolved that the parking issue on Ingleborough Lane be passed to both Police and Enforcement.

The Community Engineer Mr S. Lumb is making arrangements for a traffic count to be undertaken at Ingleborough Lane.

Mr Lumb is also looking into whether S.B.C. could write to the van companies to ask them to ensure that their vans are either parked off the public highway or in the companies yard/compound.

(h) Item 246 2008/2009 Proposed Speed Indication Device – Lowfields Avenue, Ingleby Barwick.

The Clerk reported receipt of correspondence from Cleveland Police thanking the Town Council for its recent letter in respect of vehicles speeding along Lowfields Avenue. The correspondence was forwarded to S.B.C. as the Local Authority responsible for the highways area. It is noted that S.B.C. will undertake a speed survey, if necessary, and will work with the Police to ensure that any appropriate measures are undertaken to address the concerns. This may include a period of enforcement or the development of engineering measures aimed at reducing the speed of vehicles.

A letter has been received from S.B.C. informing that there is an agreed procedure in place between Cleveland Police and the Local Authorities for dealing with speeding complaints.

The procedure is as follows:

Each Local Authority records all speeding complaints in their area. A speed survey is carried out at the site of the complaint. The speed survey is analysed to determine what course of action if any is

appropriate.

A speed survey is scheduled to be carried out within the two weeks after the Easter school holidays and the Town Council will be informed of the results as soon as they are available. Action may include speed awareness measures by the Council or enforcement by Cleveland Police.

(i) Item 248 2008/2009 Dog Fouling.

The Clerk reported receipt of a response from S.B.C. to the Town Council’s letter requesting a stronger approach to deal with litter and dog fouling issues, which was circulated to Members.

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The letter stated that the Town Clerks comments regarding fixed penalty notices were well informed and the council regularly considers the merits of implementing Dog Control Orders to maximise the level of fixed penalty notices issued.

Unfortunately implementation would require replacement of existing signage throughout the borough at significant capital cost and currently does not warrant adoption.

The level of fixed penalty notice itself, in their experience does not act as the prime deterrent. In their opinion this results from the physical presence of officers patrolling the areas used by dog owners. This year the council have taken over responsibility for stray dogs on a 24/7 basis, this having previously been a shared responsibility with the Police. This has resulted in an increase in strays dealt with in the order of 400% which has severely stretched their resources and capacity to carry out dog fouling enforcement.

However this situation has been addressed by:

1. Provision of new kennel facilities to effectively deal with stray dogs.2. They will shortly increase their animal collection officers to 3 which will allow regular patrols including at dog walking times of mornings, evenings and weekends.3. The Council’s Neighbourhood Enforcement Officers and the Police Support Officers have received training to allow them to issue fixed penalty notices for dog fouling, greatly increasing the number of officers relied upon for the deterrent effect.4. They will shortly be resuming area campaigns including short term signage and focused patrols by officers in target areas.

The council do prosecute offenders now although this to date has only been when FPN's have not been paid or in the case of repeat offenders.

The council has an enforcement policy which complies with the enforcement concordat and relevant government guidance. For any prosecution taken they must consider if the action is appropriate to the criteria in the Enforcement Policy. They must therefore take each case on its merits and take action proportionate to the offence.

Reference was made to the letter from Teesside Magistrates’ Court Justices’ Clerk which provided information on fine bands based on seriousness. S.B.C. provided details on the last prosecution they took on dog fouling which resulted in a fine of £50 and £50 costs, which indicates it was a band A and is not really any deterrent effect over that of a FPN given that this followed refusal to pay the FPN.

Chairman………………………………………..

13 of 28It is noted that S.B.C. take account of repeat offending, cooperation by the dog owner and the public interest in following the appropriate course of action.

It was resolved that the information provided by S.B.C. be noted.

(j) Item 250 2008/2009 UK National Honours.

The Town Council considered the request for them to provide a letter of support in respect of a nomination for an honour. The Clerk provided Members with the detailed information received on the person to be nominated, whose identity is to remain confidential as per the guidelines.

It was resolved that the Town Council is in agreement to provide a letter of support, which is to be prepared by the Clerk and signed by the Chairman/Town Mayor. 265. BUILDING SCHOOLS FOR THE FUTURE/SECONDARY SCHOOL PROVISION, INGLEBY BARWICK.As per discussions earlier in the meeting it was again suggested that the Town Council send a letter to All Saints Secondary School’s Governing Body to ascertain their opinion on what they envisage for their school.

It was resolved that the Town Council is in agreement to send a letter to the Governing Body to ascertain their opinion. The Clerk to send a letter accordingly.

A discussion took place on the history of the school situation in Ingleby Barwick with regard to both primary and secondary education.

Mr Schneider confirmed that as stated earlier in the meeting, officers have been tasked to look for solutions on the secondary school issue. Mr Schneider also advised that S.B.C. had been unsuccessful in their bid to combine the two BSF funding waves.

266. BRIDGE OVER THE RIVER TEES TO PRESTON PARK.

The importance of securing the bridge across the River Tees to Preston Park was highlighted. This continues to be pursued by Friends of the River Tees Heritage Park who are in the process of applying for funding with the assistance of S.B.C. Officers.

267. ROMANO PARK, INGLEBY BARWICK.

It was noted that Members and the Clerk had attended a site visit on Friday 27th March 2009, which had been very informative.

Chairman……………………………………….

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At the visit concerns were expressed to Officers with regard to the current limited screening for St. Francis of Assisi vicarage. Reference was also made to the requirement for litter bins. Both of these issues are to be addressed.

268. TESCO, INGLEBY BARWICK – PROPOSED EXTENSION.

The Clerk reported receipt of a letter from Tesco in response to the Town Council’s letter to their Managing Director, about the proposals to extend the Tesco Store at Ingleby Barwick.

The letter states that the recent consultation exercise was extremely helpful. The meetings with members of the Ward and Town Council were appreciated and their local insight was invaluable. The exhibition team also engaged with just over 1000 people and over 90% were in favour of an expansion plan. There was a high level of support for the improved choice that an extended store would bring and the provision of jobs, which in the current climate was particularly welcome.

It was noted that following discussions with Councillors, a permanent in-store ‘police surgery’ has now been agreed and should be operational very shortly if it is not already up and running. It is hoped this will help to improve the feeling of local community safety. The in-store Council Access point desk has been well used since it was installed and they believe this surgery could be even more successful.

The Town Council is thanked for setting out in writing their aspirations to improve educational and recreational youth facilities in the area. Tesco state that they care greatly about education provision – today’s youth will be tomorrow’s workforce and will determine the well-being of our nation. It is noted that Tesco invest heavily in programmes like Equipment for Schools and Clubs which help provide additional tools where existing funding does not stretch far enough. They also fund the FA skills programme which provides coaching for approximately 30 schools in the Stockton area, with plans to include more schools in the Ingleby Barwick cluster and Myton Park in 2009.

The Town Council’s request for support for funding for an extended school and for provision of land for a Youth Café has been noted. At this stage, Tesco believe they are proposing significant contributions towards improving the highways around the centre but will continue to discuss the elements that might comprise any Section 106 requirements. They are committed to investing in Ingleby Barwick but any such investment proposals must remain realistic and viable for them to be able to deliver, should planning consent be granted.

Chairman…………………………………………

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It was noted that the Town Council also expressed concern for neighbouring shops and assurance was sought that Tesco will aim to complement the small shops in Ingleby Barwick. In response to this Tesco stated that they often find that when they seek to build a new store or extend an existing one, people worry about the impact on local shops. They are confident that Tesco in Ingleby Barwick provides a good anchor in the district centre, attracting people to shop locally and use the other shops in the centre. But also know that they pick up trade from people visiting the small shops and that it benefits Tesco to trade within a healthy and vibrant centre.

Tesco’s clear aspiration for extending the store is to keep people shopping locally. By extending the food and non-food range, shoppers are less inclined to travel to the surrounding shops and neighbouring shops will benefit from this. The timing of the planning application coincided with an application for a pharmacy license and, unfortunately, some people have misunderstood the two applications to be linked. This is not the case. Their priority is to extend the store space to provide a wider food and non-food range and as such the pharmacy license application has been withdrawn. Additionally, it can be confirmed that in the extended store, the improved offer would not include carpets, nor an extensive specialist DIY range or a Post Office. The expansion plans for Ingleby Barwick do include extensive car park improvements with particular emphasis on encouraging linked trips between the Tesco Store and neighbouring local retail outlets to support the vitality, viability and sustainability of the shopping area as a whole.

It was resolved that the information be noted.

A discussion took place on the matter and reference was made to the road situation which would need addressing if the extension were to go ahead.

The Chairman thanked Mr Schneider for his attendance at the meeting and he left at this point.

269. INGLEBY BARWICK GARDEN COMPETITION.

The Clerk informed that the Town Council has £ 400 allocated in the budget for this years Garden Competition, which would cover costs if sponsorship was declined.

It was resolved that the Clerk approach Wyevale Garden Centres Ltd., who own Peter Barratts Garden Centre to ascertain if they would be interested in sponsoring and judging this years competition.

Chairman………………………………………..

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270. ACCESS TO THORNABY AND INGLEBY BARWICK FOOTBALL CLUB FACILITIES ON THORNABY ROAD – ROAD SAFETY CONCERNS.

The Clerk reported receipt of a letter from Thornaby and Ingleby Barwick Football Club formally expressing their concerns with regard to the safety of those children having to cross Thornaby Road to access the clubs Thornaby Road facilities.

The letter had been circulated to Members for their information, prior to the meeting

It was noted that the club ask the Town Council to consider means of providing some form of safe crossing appropriately located close by the access to the facilities.The Town Council’s support and understanding in this matter would be gratefully received.

A general discussion took place.

It was resolved that this matter be raised by the Town Council’s representatives at the Eastern Area Transport Strategy Stakeholder meeting on Monday 11th May 2009.

It was resolved that the Clerk replies to the Football Club advising them of the above.

271. STOCKTON-ON-TEES BOROUGH COUNCIL, EASTERN AREA TRANSPORT STRATEGY 2009/2010 – INVITATION TO THE INITIAL STAKEHOLDER MEETING ON MONDAY 11 TH MAY 2009 AT THE GOLDEN EAGLE HOTEL, THORNABY AT 7 PM.

The Clerk reported receipt of correspondence from Stockton Renaissance inviting a representative from the Town Council to the first meeting of the Steering Group overseeing the development of the 2009/2010 Eastern Area Transport Strategy. The representative is requested to register as a lead person for the Town Council. The meeting will be held on Monday 11th May 2009 at the Golden Eagle Hotel, Thornaby commencing at 7 p.m.

It is noted that an allocation of £ 25,000 has been approved to spend in 2009/2010 in the Eastern Area under Traffic Management/Area Transport Strategies.

Chairman………………………………………...

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The meeting will commence with a presentation of the scheme(s) implemented in the Eastern Area in 2008/2009, followed by a brief summary of the 2009/2010 capital programme.

The remainder of the meeting will be based around a discussion to be led by the Chair, Eastern Area Partnership to decide how the money is to be allocated/schemes that are to be investigated further. A further meeting will be held later in the year if necessary to report back on any studies undertaken and confirm allocation of monies.

A list of schemes/studies to be carried out in the Eastern Area in 2009/2010 was attached, together with contenders for 2010/2011. Also attached was a copy of the Area Transport Strategy Steering Group Protocol.

It was noted that Councillor T.W. Bowman would be attending the meeting as the Town Council’s representative on the Eastern Area Partnership Board. Councillor Mrs I. Machin would also be attending as she is a Community sector representative on the Eastern Area Partnership Board.

The Clerk informed that Councillor Mrs E. Harrington had been the Town Council’s representative for 2007/2008 and 2008/2009.

It was resolved that the Clerk contact Councillor Mrs E. Harrington to ascertain if she would be interested in retaining the position.

It was noted that S.B.C. require confirmation of the Town Council’s representative by Friday 24th April 2009, it was agreed therefore that another Councillor be nominated as a reserve incase Councillor Mrs E. Harrington does not wish to retain the position.

It was resolved that Councillor D. Sanderson be nominated as the Town Council’s reserve.

272. NEIGHBOURHOOD POLICING CONSULTATION MEETINGS 2009.

The Clerk reported receipt of a letter from Cleveland Police regarding the Neighbourhood Policing Consultation meetings 2009. As per the previous meetings held last year, they will be hosted by Chief Inspector Allen, head of Neighbourhood policing and the ‘local Neighbourhood Inspector’. They are scheduled to commence at 6pm in the conference room at Stockton Police Station and should last about one hour.

Chairman………………………………………..

18 of 28The purpose is to engage in meaningful dialogue with councillors/parish councillors/key residents to ensure we are working together to make Stockton a better place to live, work and Socialise.

The Clerk advised that the dates for the Thornaby meetings are 21st May 2009 and 12th

November 2009.

273. INGLEBY BARWICK TOWN COUNCIL – INSURANCE COVER.

The Clerk reported receipt of the renewal invitation from Allianz which includes the renewal summary listing the policy and the renewal premium. The renewal premium for 2009/2010 is £ 2,291.96 which includes Insurance Premium Tax.

The Clerk informed that the increased fidelity guarantee and personal accident cover are not shown on the renewal documents. Allianz have advised that the Town Council will receive new documents in the next 2/3 weeks which will include the alterations made to the policy.

The Clerk advised that the Town Council’s current balance is £ 166,181.32. It is noted that the level of fidelity guarantee is recommended to be sufficient to cover the maximum amount of cash you are likely to hold during the year.

It was resolved that the Town Council increases the fidelity guarantee cover to £ 170,000.

It was resolved that the Town Council approach Zurich Municipal for an alternative quotation.

274. EGGLESCLIFFE AND EAGLESCLIFFE COUNCIL, ANNUAL PARISH MEETING AND CHAIRMAN’S SOCIAL EVENING ON THURSDAY 30 TH APRIL 2009.

The Clerk reported receipt of correspondence from Egglescliffe and Eaglescliffe Council inviting representatives from the Town Council to their annual parish meeting and Chairman’s social evening on Thursday 30th April 2009 at Egglescliffe Community Centre on Durham Lane, Eaglescliffe commencing at 7.30 p.m.

It was resolved that Councillor W. Feldon represents the Town Council at the meeting.

275. STOCKTON RENAISSANCE, EASTERN AREA PARTNERSHIP MEETING ON TUESDAY 31 ST March 2009 – REPORT BACK.

No report was received. The Town Council will be provided with the minutes of the meeting in due course.

Chairman………………………………………..

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276. FINANCE:

(a) Town Council Current Balance SheetThe Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 165,663.10, a copy of which is held on the Town Council file.

The Community Hall Extension Account has a balance of £ 518.22.

The Clerk informed that the precept 2009/2010 and refund of VAT are included in the balance.

(b) Clerks Annual Increment Rise.

It was resolved that the Clerk move up one increment as per her contract of employment. The new salary to be calculated using the pay scales as provided by NALC 2008/09 National Salary Award for Local Council Clerks, pending the issue of the new salary scales for 2009/2010.

(c) Accounts due for Payment

Monthly internet payment to Orange Broadband of £11.73 is collected by direct debit.

RESOLVED that the Town Council approves the following accounts for payment:

Paula M. Hall – Remuneration April 2009;Paula M. Hall - Tax and N.I. Contribution April 2009;

Mouchel Business Services Local Government Pension Scheme - Clerk andEmployer Contribution April 2009;

Robinson’s – Rent for Office, due 5th May 2009 £ 220.00

Siemens Financial Services Ltd lease of Photocopier21st April 2009 – 20th July 2009 £ 153.61

Konica Minolta – Cost of Photocopies from 09/12/08 – 31/03/09 £ 88.00

Ingleby Barwick Community Hall – Use of Hall by Town Councilin March 2009 £ 27.62

Chairman…………………………………………

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(d) Town Council Banking Arrangements – Update

The Clerk reported that she had received confirmation from S.B.C. that no negative news has appeared in respect of Barclays Bank. The bank is in the process of selling it’s i shares business which will bring in additional capital to further strengthen its position against any possible future losses.

(e) Appointment of Internal Auditor

The Clerk reported that as per the Town Council’s procedures for the carrying out of internal and external audits, Paul Joiner the Clerk for Preston Parish Council will be undertaking the internal audit for the financial year ended 31st March 2009.

(f) Maltby Cricket Club – Request for Financial Assistance.

The Clerk reported receipt of a letter from Maltby Cricket Club updating the Town Council on the current progress at the Cricket Club.During the winter months the field has been made available to TIBS Football Club to use.Indoor cricket practice for the youngsters started in February and the club will again be fielding five junior sides and hope for the first time to get the Under 9’s a chance to shine in competitive cricket. Outdoor practice starts next week at the cricket field when no doubt lots of children will be looking forward to learning to play cricket.The club hasn’t managed to organise coaching in schools. Unfortunately all their qualified coaches work full time and schools will not countenance after 2.30 pm. As an alternative, school festivals have been organised in conjunction with Stockton Council and upwards of 60 children will be taking part in each. It has also been agreed to help children from socially deprived areas of Stockton through the SAFTAs programme (St Anne’s Funding Team Awards) to improve:

Health and Lifestyle Self Esteem and Confidence Develop teamwork and social skills

The club will once again host representative junior games via the Lords Taverners and Cleveland Schools Under 15s.

Security has been improved with the new entrance gates and the extension to the pavilion has proved to be a great improvement to the facility. It will be ensured that the Town Council gets an invite to one of the social events so that the effect of the contributions can be reviewed first hand.

Chairman………………………………………..

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The club would like to move on with the improvement programme.

They are still looking to purchase the field adjacent to their own for extra cricket and rugby. The death of the owner has meant plans have stalled.

The scoreboard project is half funded (cost £9,500) Cricket covers are needed (cost £5,000 to improve the playing surface)

As the 2012 Olympics approach, funding is proving much more difficult. The club wonders if the Town Council can see some way to assist them with this season’s development programme. They are now one of the biggest cricket clubs in the area with junior and senior members living almost exclusively in Ingleby Barwick. Through the clubs efforts, the people of Ingleby Barwick have a facility to be proud of and which has provided a source of team spirit, comradeship, health and welfare and which will remain for many years to come.

A copy of the Clubs accounts for the financial year ended 31st December 2008 were provided.

The Town Council considered the request for financial assistance taking into account all of the information provided.

The Clerk informed that the Town Council has £ 2,000 allocated for Maltby Cricket Club in their Reserve Accounts.

It was resolved that the Town Council allocates Maltby Cricket Club funding for the sum of £ 2,000. The Clerk to arrange payment accordingly.

(g) Computer System for Town Council Office

It was resolved that a Working Group be set up to pursue the matter. The Group to consist of Town Councillors T.W. Bowman, Mrs J. Kirby, Mrs I. Machin and the Clerk.

277. PLANNING APPLICATIONS.

The Town Council considered the list of planning applications circulated with the Agenda for the meeting.The Clerk referred to the Planning Applications Schedule, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.The Schedule indicates the current position of the planning applications.

Chairman………………………………………….

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It was resolved that the information be approved, a copy to be held on the Town Council’s file.

(a) Planning Application No. 09/0736/EISProposal: Revised Application for Erection of 3 No. Wind Turbines together with Associated Crane Pads, Access Tracks, Site Compound, Control Building, Meteorological Mast and Access to Public Highway.Location: Land on South Side, Seamer Road, Hilton.Map Ref: East 448093 North 510847

Reference was made to the Town Council’s previous comments submitted in respect of planning application no. 08/2372/EIS.

The Town Council considered all of the information and plans provided to them in respect of planning application no. 09/0736/EIS.

The Town Council also considered the objections raised by Seamer and Hilton Windfarm Action Group (SHWAG).

It was resolved that the Town Council support SHWAG in their objections to the proposal as this development is sited totally in the wrong place. The Clerk to submit the same comments as per the previous objection to 08/2372/EIS, with reference also made to the transportation of the huge turbine structures to the site which would involve numerous heavy vehicle movements as well as trees and hedgerows etc being removed or damaged. Reinstatement of the trees and hedgerows etc and the costs involved are therefore also an issue to be addressed.

(b) Planning Application No. 09/0316/ADV Proposal: Erection of 2 No. 6m Flag Poles and Flags. Location: St. Therese of Lisieux RC Primary School, Ingleby Barwick. The Town Council considered all of the information and plans provided in respect of planning application No. 09/0316/ADV.

It was resolved that the Town Council submits the following comments to S.B.C.:

There are already 3 No. flag poles sited at the location, provision of a further 2 No. poles would congest the area. It is suggested that the flags be rotated on the 3 No. flag poles already provided.

Chairman………………………………………..

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278. COMMUNITY COMMUNICATION.

It was resolved that the Town Council’s next article for publication includes the following items:

- Thank Mr Neil Schneider, Chief Executive S.B.C. for his attendance at the Town Council Meeting;

- Secondary School Provision, Ingleby Barwick;- Youth Café Facility, Ingleby Barwick;- Romano Park;- Ingleby Barwick Garden Competition 2009;- Parental Responsibilities;- Advertising Hoarding at Junction of Ingleby Way with Thornaby Road.

279. CLERKS REPORT AND CORRESPONDENCE.

(a) Stockton-on-Tees Borough Council, Non-Domestic Rating Demand Notice for Ingleby Barwick Community Hall - Receipt of non-domestic rating demand notice for the sum of £0.00.

(b) Stockton Renaissance, Eastern Area Partnership - Receipt of Agenda and relevant papers for the meeting on Tuesday 24th February 9:30am at The Five Lamps Organisation, Eldon Street, Thornaby.

(c) The Planning Inspectorate, Appeal Decision - Receipt of Appeal Decision for ‘Revised application for erection of 1m high wrought iron fence to front and side and 1m high wrought iron gates enclosing driveway’, at 28 Springfield Grove, Ingleby Barwick.The appeal has been dismissed. The reasons for the dismissal have been circulated to Town Council Members for their information.

(d) RBS Software solutions, Training sessions - Receipt of letter regarding the acceptance of RBS Software Solutions as a training partner with SLCC and NALC and that the training programme will carry points, which can be used towards the development record for the Institute of Local Council Management membership.A list of forthcoming training programmes which cover all individual packages and more bespoke training established through monitoring of support calls was provided.

(e) Stockton-on-Tees Borough Council, Standards Committee 13th March 2009 - Receipt of correspondence regarding the availability of the agenda for the meeting on 13th March 2009.

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(f) CLCA, Funding Boost - Receipt of correspondence and attached document regarding Defra boosting funding for national initiatives.The Department for Environment, Food and Rural Affairs announced on 10 th March funding of £300,000 to the National Association of Local Councils and Action with Communities in Rural England in recognition of the importance of local councils and community action in rural areas.

(g) Ingleby Barwick Community Hall, Heaters - Receipt of letter from the Management Committee thanking the Town Council for the grant of £4,000.00 in respect of the new heaters. The work is due to commence on Friday 17 th April.

(h) County Durham and Cleveland County Training Partnership – Receipt of Update Number 3 which had been forwarded to Members for their information.

(i) Stockton-on-Tees Borough Council, ASB stats and Crime Stats - Receipt of correspondence and attached document with the ASB stats and crime stats by Ward for February 2009.

(m) Cleveland Police, Neighbourhood Policing Consultation Meetings - Receipt of letter advising the dates of meetings.

(n) Stockton-on-Tees Borough Council, Parish Council Liaison forum - Receipt of letter and relevant papers for the Parish Liaison Forum on Monday 16th March 2009. Further to the Agenda for the meeting, information on item 6 was attached as well as an updated version of item 8 - Issues raised by Parish/Town Councils.

(o) Stockton-on-Tees Borough Council, Stockton News May/June 2009 edition - Receipt of letter regarding the Stockton News May/June 2009 edition. The deadline for the receipt of all articles for consideration and copy for advertisements should be submitted no later than 11am on Wednesday 8th April. The magazine will be delivered to households and business on Friday 28th May.

(p) Society of Local Councils, Notice of Branch Meeting - Receipt of letter and attached agenda for meeting on Wednesday 8th April 10.30 am at Shotton Hall, Peterlee, County Durham. John Price is the new Branch Secretary having taken over the reins from Sam Shippen as a result of her leaving the North East.

(q) Stockton-on-Tees Borough Council, Public Rights Of Way Improvement Plan - Receipt of letter and relevant document regarding the above. Further to the letter dated 4th August 2008 regarding the Public Rights of Way Improvement Plan (draft), now enclosed is the final ROWIP for Stockton, which is now an official Council Plan.

Chairman………………………………………..

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(r) Stockton-on-Tees Borough Council, Catalyst news - Receipt of correspondence and attached document regarding the first issue of Catalyst Newsletter.

(s) Siemens, Invoice - Receipt of Invoice for rental of Konica Minolta Photocopier for the sum of £153.61.

(t) Residents Correspondence, Council Tax – Receipt of copy of correspondence which a local resident had sent to S.B.C. regarding the Council Tax and what Ingleby Barwick gets for its money.

(u) Stockton Renaissance, Eastern Area Partnership - Receipt of letter and agenda regarding the meeting of the Eastern Area Partnership on Tuesday 31 March 2009 5:30 pm at The Five Lamps Organisation, Thornaby.

(v) Stockton-on-Tees Borough Council, Eastern Area Transport Strategy 2009/10 - Receipt of letter and relevant papers regarding an invitation to the initial stakeholders meeting on Monday 11th May 2009 at the Golden Eagle Hotel, Thornaby commencing at 7pm.

(w) Stockton-on-Tees Borough Council, Re: Thorington Gardens, Ingleby Barwick - Receipt of various correspondence in relation to residents planting to the rear of their gardens in Ingleby Wood, which is being dealt with by S.B.C.

(z) Orange Broadband, Reduced cost for technical support calls - Receipt of letter regarding the removal of charging a premium rate for the technical support helpline. Calls from the 2nd April will cost just 5p per minute when from an Orange Home Phone or BT landline.

(a1) Stockton-on-Tees Borough Council, Re: Planning application No. 08/2308/ARC - Receipt of correspondence informing that the temporary application has expired and the relevant party has been advised to make a new application.

(b1) Trust Inns, Teal Arms P.H., Ingleby Barwick – Receipt of letter of thanks for the Town Council’s letters dated 10th March 2009, concerning the public house.

(c1) Maltby Cricket Club, Progress at the Cricket Club – Receipt of letter.

(d1) Stockton-on-Tees Borough Council, Banking Information – Receipt of correspondence and relevant news article regarding the position of Barclays. The FSA have inspected the bank and it is in a better position than anticipated.

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(e1) Broadview, Seamer Windfarm March 2009 Update – Receipt of letter regarding Seamer Windfarm which has been circulated to Town Council Members for their information.

(f1) North Yorkshire County Council (NYCC), North Yorkshire Minerals Waste Development Framework – Receipt of letter informing that the NYCC has a statutory duty to consult all relevant authorities, whose area is in or adjoins the area of the Local Planning Authority, including Town and Parish Councils. This will give the Town Council the opportunity to make comments on and potential sites which may be located in proximity to the Council boundaries.

(g1) Thornaby & Ingleby Barwick Football Club (TIBS) – Receipt of letter of thanks for the kind contribution of £2,000 recently awarded to the organisation.It was noted that as the TIBS Chairman, has already confirmed, this amount will help towards the cost of installing much needed drainage to the playing facilities on Thornaby Road, the total cost of which is estimated at £14,000.These improvements are needed in order to provide the 200+ children who represent the club with a much better environment in which they can enjoy their chosen sport.Like any voluntary organisation of this type, raising funds to continue developing the club and facilities is becoming all the more difficult, particularly in the current economic climate. Accordingly contributions such as this are all the more welcome.It was noted that the Town Council, and Parish Council before them, have shown tremendous support towards the football club for a number of years now, and the club take this opportunity to express their heartfelt gratitude for this support.

(h1) TIBS, Access to the Thornaby Road Facilities - Receipt of letter.

(i1) Parking on Roads – Receipt of correspondence providing information in respect of parking on highways. (j1) Mouchel, Pensions Update – Receipt of correspondence regarding changes to forms and the year end spreadsheet for the pension scheme.

(k1) Tesco, Myton Road, Ingleby Barwick, Extension Proposals – Receipt of letter.

(l1) Ingleby Barwick Library, April Newsletter and Bookheads review – Receipt of correspondence with the April newsletter and bookheads review attached.

(m1) CLCA, NALC March Briefings & Chief Execs Report to National Council – Receipt of correspondence and documents regarding briefings received from NALC during the past month, and also the Chief Executives Report to the National Council.

Chairman………………………………………..

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(n1) Third Sector Research Centre, Evaluation of Support Services available to Third Sector Organisations – Receipt of correspondence regarding the above. Capacitybuilders has commissioned an independent survey to explore the support needs of local third sector organisations, and to measure the impact that support services have on frontline organisations.

(o1) LexisNexis, Gambling and Licensing Law Conferences May 2009 – Receipt of correspondence regarding Gambling and Licensing Law Conferences in May 2009.

(p1) Stockton-on-Tees Borough Council, Register of interests – Receipt of correspondence reminding Councillors of the need to review and, where necessary, update their register of interest details. Amendments, might for instance, be necessary because of new appointments of Councillors to external organisations, such as Community Associations.

(q1) Mr Jagpal, Greenside and Beckfields Shopping Centres, Service Level Agreement – Receipt of information.

(r1) LexisNexis, Confirmation Services 2009 – Receipt of mailings.

(s1) Tees Valley, Rural News – Receipt of Newsletter.

(t1) ICO, Tick Tock Freedom of Information Act – Receipt of letter and relevant instructional DVD for fulfilling responsibilities under the Freedom of Information Act.

(u1) Queensbury, Queensbury Shelters for your Community – Receipt of mailings.

(v1) Egglescliffe and Eaglescliffe Council, Annual Parish Meeting & Chairman’s Social Evening – Receipt of invitation.

(w1) Play, Welcome to the world of Record RSS – Receipt of welcome letter and mailing.

(x1) HM Revenue & Customs – Reimbursement of VAT.

(y1) Stockton-on-Tees Borough Council, Precept 2009/2010 – Receipt of precept.

Chairman………………………………………..

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DATE OF ANNUAL TOWN MEETING FOR INGLEBY BARWICK.

The Annual Town Meeting is to take place on Wednesday 20th May 2009 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, commencing at 7.15 p.m.

DATE OF ANNUAL MEETING OF INGLEBY BARWICK TOWN COUNCIL.

The Annual Meeting of the Town Council is held in May and is this year to take place on Wednesday 27th May 2009 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.15 p.m.

Chairman…………………………….. Clerk……………………………..

Date………………………….. Date…………………………..

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 15TH APRIL 2009

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAYINGLEBY BARWICK

PREPARED BYPAULA M. HALL

CLERK TO THE COUNCIL