1. List of Goods and Delivery Schedule - · PDF fileList of Goods and Delivery Schedule Line...

Section VI. Schedule of Requirements 1

1. List of Goods and Delivery Schedule

Line

Item

N

Description of Goods Quantity Physical

unit

Final (Project

Site)

Destination as

specified in

BDS

Delivery (as per Incoterms) Date

Earliest Delivery

Date

Latest Delivery

Date

Bidder’s offered

Delivery date [to be

provided by the

bidder]

1. Branded and brand new

Uninterruptible Power Supply

(UPS)

40KVA UPS capacity, double-conversion technology, 8-10 mins runtime, with SNMP

Configuration of UPS monitoring system software

Refer to Annex A on Technical Specifications, for detailed specification

2 units DepEd CO,

Ortigas, Pasig

City

July 1, 2015 July 15, 2015 [insert the number of

days following the

date of effectiveness

the Contract]


Uninterruptible Power Supply

(UPS)


Configuration of UPS monitoring system software

See Annex __ for detailed

specification

2 units DepEd R7,

Cebu City

May 25, 2015 July 1, 2015 [insert the number of

days following the

date of effectiveness

the Contract]


Generator Set with Automatic

Transfer Switch (ATS)

200KVA diesel generator set

Configurable ATS

Must have all-weather and sound-proof enclosure

With construction housing with elevated concrete ramp mount and roofing for the Genset unit

1 unit DepEd CO,

Ortigas, Pasig

City

July 1, 2015 July 15, 2015

4. Brand new Automatic Transfer

Switch (ATS)

1 unit DepEd R7,

Cebu City

May 18, 2015 May 25, 2015


Precision Air-Condition Unit

5TR precision Air-Conditioning Unit (PACU) system down flow type

System software programming and configuration for hot standby/backup

Mechanical installation of 5TR PACU, including air-cooled and refrigerant piping system, thermal rubber insulation, refrigerant charging and air-cooled drain system

Hauling and positioning of PACU units

Construction of pad mounts for the outdoor condensing units

Integration with Fire Suppression System

SNMP/Web monitoring configuration

3 Unit DepEd CO,

Ortigas, Pasig

City

July 1, 2015 July 15, 2015


Precision Air-Condition Unit

3TR precision Air-Conditioning Unit (PACU) system down flow type

System software programming and configuration for hot standby/backup

Mechanical installation of 3TR PACU, including air-cooled and refrigerant piping system, thermal rubber insulation, refrigerant charging and air-cooled drain system

Hauling and positioning of PACU units

Construction of pad mounts for the outdoor condensing units

Integration with Fire Suppression System

SNMP/Web monitoring configuration

2 Unit DepED R7,

Cebu City

May 25, 2015 June 1, 2015

7. Branded and brand new Fire

Suppression System

in accordance with the guidelines contained in NFPA 2001 and based from the approved floor lay-out

FM-200 cylinder with valve assembly to be filled of Fm-200 clean agent

Hydraulic Flow Calculation for Fire Suppression System Software

Integration with PACU

1 Unit DepED CO,

Ortigas,

PasigCity

July 1, 2015 July 15, 2015

8. Branded and brand new Fire

Suppression System

in accordance with the guidelines contained in NFPA 2001 and based from the approved floor lay-out

FM-200 cylinder with valve assembly to be filled of Fm-200 clean agent

Hydraulic Flow Calculation for Fire Suppression System Software

Integration with PACU

1 Unit DepED R7,

Cebu City

September 28,

2015

October 5, 2015

9. Branded and brand new Access

Control System

Dual Security Door Access Control System

Biometric system with EM lock mechanism

3 Unit DepED CO,

Pasig City

July 1, 2015 July 15, 2015

10. Branded and brand new IP-

based Surveillance System

fixed dome IP-based PoE cameras with remote focus and zoom

Provision of video recorder software

includes of viewing and management software for multi-view and administration management

Mounting and installation of IP cameras at designated area and adjusted to its perfect angle for the security monitoring

Configuration and assignment of TCP/IP address, security address permissions for each IP-based security camera, recorder and storage

Configuration of motion detection and video resolution for each camera

Configuration and integration of IP-based cameras for real-time recording of events to be captured by the cameras

Configuration of video recorder software for selected scheduled back-up scheme and storage space assignment

Configuration of video recorder for remote viewing of authorized and

6 Unit DepED CO,

Pasig City

July 1, 2015 July 15, 2015


Server/Network Racks

units of 42U enclosed rack with vertical cable management and power distribution unit

w/ redundant switch

Power Distribution Unit (PDU)

7 Unit DepED CO,

Pasig City

July 1, 2015 July 15, 2015


Monitoring Display Panels –

supply, delivery and installation

of four (4) 40” UHD LED

monitors including HDMI cables

4 Unit DepED CO,

Pasig City

July 1, 2015 July 15, 2015


Monitoring Display Panels –

supply, delivery and installation

of two (2) 40” UHD LED

monitors including HDMI cables

and adapters

2 Unit DepED R7,

Cebu City

July 1, 2015 July 15, 2015

14. IP Equipment Monitoring

System

NMS server and clients must be compatible with Windows 8/7/Vista and Windows Server 2012/2008/2003, RHEL/Ubunto/CentOS/SUSE

Unlimited licenses on performance monitoring for all network equipment discovered and monitored within DepEd network environment

Automatic discovery of network devices and recognizing networks with sub-networks

Presentation of the discovered devices on a user-defined interactive maps with important status/details and device prioritization capabilities

Allows parallel/multiple use of management console on different workstations

Allows monitoring of port status, connected devices and network traffic on each switch port

It must be capable of seamless integration with other monitoring features (such as user-activity, hardware and software inventory, data leak protection and helpdesk system) using a single and

unlimited license DepED CO,

Pasig City

July 1, 2015 July 15, 2015

15. IP Equipment Monitoring

System

NMS server and clients must be compatible with Windows 8/7/Vista and Windows Server 2012/2008/2003, RHEL/Ubunto/CentOS/SUSE

Unlimited licenses on performance monitoring for all network equipment discovered and monitored within DepEd network environment

Automatic discovery of network devices and recognizing networks with sub-networks

Presentation of the discovered devices on a user-defined interactive maps with important status/details and device prioritization capabilities

Allows parallel/multiple use of management console on different workstations

Allows monitoring of port status, connected devices and network traffic on each switch port

unlimited license DepED R7,

Cebu City

September 28,

2015

October 5, 2015

16. Warranty

20 years for structured cabling

5 years to all works and other supplied equipment from the date of completion of works

2. List of Related Services and Completion Schedule

Service

Description of Service

Quantity1

Physical Unit

Place where Services shall

be performed

Final Completion

Date(s) of Services

1. Architectural Works, Interior Works and Civil Works

DepEd CO, Ortigas, Pasig City

September 15, 2015

2. Supply, delivery, installation, configuration and testing of equipment and its software components.

3. Electrical System Works

4. Improvement of ceiling, appropriate aesthetic finishing, painting and restoration works

5. Architectural Works, Interior Works and Civil Works

DepEd R7, Cebu City October 15, 2015

6. Supply, delivery, installation, configuration and testing of equipment and its software components.

7. Electrical System Works


9. Maintenance of data center facility 2 year DepEd CO and DepED R7 For 2 years to commence from date of acceptance

10. Training on operations, maintenance and troubleshooting of data center facility to include meals, training materials,

12 pax DepED CO and DepEd R7 December, 2016

11. Documentation both for DepED CO and DepED R7

As-built plans

Maintenance, troubleshooting, and Operation Manual of all equipment delivered

Test results for all installed components where applicable

Training and support to all users

Development of Business Continuity and Sustainability Plan

November, 2015

3. Technical Specifications

Lot

no.

Item/Description Qty/Unit Agency’s Delivery

Schedule

1 DESIGN AND CONSTRUCTION OF THE

NEW DEPARTMENT OF EDUCATION –

CENTRAL OFFICE DATA CENTER

1 lot

Within One Hundred

fifty (150) calendar

days from the effective

date indicated in the

Contract

2

DESIGN AND RENOVATION OF DATA

CENTER AT THE DEPARTMENT OF

EDUCATION (REGION 7) REGIONAL

OFFICE

1 Lot

Within Forty Five (45)

calendar days from the

effective date indicated

in the Contract

3 MAINTENANCE OF DATA CENTER

FACILITY FOR DEPARTMENT OF

EDUCATION CENTRAL OFFICE

1 LOT For 2 years to

commence from

acceptance of the

completed data center

facility

4 MAINTENANCE OF DATA CENTER

FACILITY FOR DEPARTMENT OF

EDUCATION REGION 7

1 LOT For 2 years to

commence from

acceptance of the

completed data center

facility

1. DESIGN AND CONSTRUCTION OF NEW DATA CENTER AT THE DEPARTMENT OF EDUCATION CENTRAL OFFICE QUANTITY : 1 LOT

Item

No.

ITEM, TECHNICAL SPECIFICATIONS & CONDITIONS

UNIT QTY

1 DATA CENTER ENGINEERING DESIGN AND SPACE PLANNING WORKS

1. Design and space plan based on the provided floor layout 2. Approval of the suitable design for the identified Data Center location based on

industry best practices to include the following Data Center components: a. Architectural Works, Interior Works and Civil Works b. Electrical System Works c. Uninterruptible Power Supply d. Generator Set with ATS e. Precision Air Conditioning Unit f. Fire Suppression System g. Access Control System h. IP-based Surveillance System i. Network Racks j. Monitoring Display Panels k. IP Equipment Monitoring l. Structured Cabling System


4. All major materials for use in the Data center shall have prior type approval before any installation is performed.

2 ARCHITECTURAL WORKS, INTERIOR WORKS & CIVIL WORKS

1. Floor Works a. Supply, delivery and installation of Steel Cement Raised Floor Panels, with

high pressure laminated tiles, 610mm x 610mm panels complete with understructure for data center and auxiliary room. Total floor area – approximately 46 sqm

b. Ramp with anti-skid rubber matting c. Marking, positioning and installation of pedestals, proper elevation and

mechanical anchoring d. Positioning and installation of raised floor panels e. Installation of thermal break Aluminum Foil insulation for concrete flooring

prior to access raised floor pedestal installation f. Supply, delivery and installation of water leak detection system including

control panel, sensing cables and related accessories g. Supply, delivery and installation of anti-static floor finish for console area,

approximately 16 sqm h. Floor preparation works including checking of uneven condition of flooring

for pedestal setting

1 lot

i. Hauling and cleaning

2. Ceiling a. Supply, delivery and installation of acoustic ceiling (2 feet x 2 feet panel) b. Supply, delivery and installation of ceiling lights (LED) with switches with

motion sensors

3. Concrete Wall Partition a. Supply, delivery and installation of concrete wall partition including support

for the Data Center entrance

4. Glass Wall Partition a. Supply, delivery and installation of glass wall partition including supports

between the Data Center and Console Area and between the Data Center and Auxiliary Room

5. Waterproofing & Painting Works a. Cleaning and preparation of affected walls, floors and ceiling for water

proofing works b. Perform water-proofing works on walls, floor and ceiling c. Application of final paint-finish on affected walls and ceilings

6. Doors

a. Supply, delivery and installation of tempered glass door with Automatic Sliding Door Mechanism between the Data Center and Console Area

b. Supply, delivery and installation of tempered, manual sliding glass door between the Data Center and Auxiliary Room

c. Supply, delivery and installation of metal door with clear glass narrow lite for the main door Data center entrance

d. Supply, delivery and installation of solid metal door for the Auxiliary entrance

7. Wall Finishing Works a. Cladding works for the aesthetic finishing of the data center and auxiliary

concrete walls using Aluminum Composite Panels (ACP) complete with angular bars, sub-frames, brackets, backer rod and sealant prosil, approximately 98 sqm

3

ELECTRICAL SYSTEM

Provide materials, labor, equipment and services necessary to complete the

electrical system installation for the data center

1. Positioning, installation, electrical cabling, tapping and testing of lighting fixtures, convenience outlets and electrical panel

2. Electrical cabling, tapping and testing of PACU 3. Electrical cabling, tapping and testing of UPS from transformer and UPS to

network racks 4. Electrical cabling, tapping and testing Power Distribution Unit and Twist locks

to the UPS 5. Electrical cabling, tapping and testing of transformer from the main power

source 6. Electrical cabling, tapping and testing of fire suppression system

1 Lot

7. Electrical cabling, tapping and testing of grounding system 8. Tapping of network rack grounding to the data center grounding system 9. Electrical cabling, tapping and testing from supply load to genset and ATS

4 DATA CENTER EQUIPMENT

1. Uninterruptible Power Supply - provide materials, labor, equipment and service necessary to finish, deliver and install UPS system a. Supply, delivery, installation, configuration and testing of two (2) units of


b. Configuration of UPS monitoring system software c. Configuration and load balancing of data center equipment connected to

and powered by the UPS d. Parallel testing, start-up testing, commissioning and system turnover

2. Generator Set with Automatic Transfer Switch (ATS) – provide materials, labor,

equipment and services necessary to finish, deliver and install one (1) unit of Generator Set with Automatic transfer Switch in accordance with the approved design and location a. one (1) unit of 200KVA generator set b. one (1) unit of Automatic Transfer Switch c. Must have all-weather and sound-proof enclosure d. With construction of concrete pad mount for the Genset unit

3. Precision Air Conditioning Unit – provide materials, labor, equipment and

service necessary to finish, deliver and install three (3) units of precision air-conditioning units, testing and training services a. 5TR precision Air-Conditioning Unit (PACU) system down flow type b. System software programming and configuration for hot standby/backup c. Mechanical installation of 5TR PACU, including air-cooled and refrigerant

piping system, thermal rubber insulation, refrigerant charging and air-cooled drain system

d. Hauling and positioning of PACU units e. Construction of pad mounts for the outdoor condensing units f. Integration with Fire Suppression System g. SNMP/Web monitoring configuration

4. Fire Suppression System – provide materials, labor, equipment and service

necessary to finish, deliver and install Fire Suppression System in accordance with the guidelines contained in NFPA 2001 and based from the approved floor lay-out a. FM-200 cylinder with valve assembly to be filled of FM-200 clean agent b. Hydraulic Flow Calculation for Fire Suppression System Software c. Must include all components necessary for the complete installation of the

fire suppression system such as appropriate cylinder capacity, discharge nozzles, photo electric and ionization smoke detectors, alarm system (audio and visual), manual pull station, abort station, control panel among others

d. Integration with PACU e. Installation, configuration, testing and training services

2 units

1 unit

3 units

1 unit

5. Access Control System – provide materials, labor, equipment and service

necessary to finish, deliver and install Dual Security Door Access Control System

a. Installation and configuration of three (3) units Biometric system with EM lock mechanism

b. Testing, commissioning and system turnover

6. IP-based Surveillance System – provide materials, labor, equipment and service necessary to finish, deliver and install IP-based Surveillance System at the entrance and inside the data center in accordance with the approved design and location a. Provision of six (6) units of fixed dome IP-based PoE cameras with remote

focus and zoom b. Provision of video recorder software c. Installation of viewing and management software for multi-view and

administration management d. Mounting and installation of IP cameras at designated area and adjusted

to its perfect angle for the security monitoring e. Configuration and assignment of TCP/IP address, security address

permissions for each IP-based security camera, recorder and storage f. Configuration of motion detection and video resolution for each camera g. Configuration and integration of IP-based cameras for real-time recording

of events to be captured by the cameras h. Configuration of video recorder software for selected scheduled back-up

scheme and storage space assignment i. Configuration of video recorder for remote viewing of authorized and

authenticated users such as security access, administration level and privilege

j. Installation, configuration, testing and training services

7. Network Racks – Supply, delivery, installation and configuration of the following: a. Ten (7) units of 42U enclosed rack with vertical cable management b. Ten (10) units of Power Distribution Unit

8. Monitoring Display Panels – supply, delivery and installation of four (4) 40”

UHD LED monitors including HDMI cables and adapter

3 units

6 units

7 units

4 units

5

IP EQUIPMENT MONITORING SYSTEM

Supply, delivery, installation and configuration of unlimited device licenses of IP

Equipment Monitoring System with the following specifications and features:

1. NMS server and clients must be compatible with Windows 8/7/Vista and Windows Server 2012/2008

2. SNMP, IPv4 and IPv6 compliant 3. With Web-based management console 4. Unlimited licenses on performance monitoring for all network equipment,

mobile devices and operating system discovered and monitored within DepEd network environment.

5. Automatic discovery of network devices and recognizing networks with sub-networks

1 unit

6. Presentation of the discovered devices on a user-defined interactive maps with important status/details and device prioritization capabilities

7. Allows parallel/multiple use of management console on different workstations 8. Allows monitoring of port status, connected devices and network traffic on

each switch port 9. It MUST be capable of seamless integration with other monitoring features

(such as user-activity, hardware and software inventory, data leak protection and helpdesk system) using a single and centralized management dashboard

6

STRUCTURED CABLING SYSTEM

1. Supply, delivery and installation of 4-core, 50microns multi-mode fiber optic cable for backbone connectivity including fiber optic panels, connectors, fiber optic patch cords

2. Civil works for the affected areas for fiber optic backbone installation including concrete breaking, excavation works, pipe laying, backfilling, concrete restoration and construction of hand hole.

3. Supply and installation of related roughing-in materials such as PVC conduits and supports

4. Cable preparations, cable pulling and tagging 5. Termination, testing and AS-BUILT documentation

1 lot

7 DATA CENTER WARRANTY WITH MAINTENANCE SERVICES

20 years for structured cabling

5 years to all works and other supplied equipment from the date of completion of works

Maintenance services shall include the following equipment and systems: 1. Electrical System 2. Uninterruptible Power Supply (UPS) 3. Generator Set and Automatic Transfer Switch (ATS) 4. Precision Air-Conditioning System(PACU) 5. Fire Suppression System 6. Security Access Control System 7. Security Video Surveillance System 8. Access Raised Flooring with Water Leak Detection System 9. Structured cabling System (standard warranty of 20 yrs shall apply)

2 Yrs

8

DOCUMENTATION AND TRAINING REQUIREMENTS

The contractor shall furnish the Department of Education of the following:

1. As-built plans 2. Maintenance, troubleshooting, and Operation Manual of all equipment

delivered 3. Test results for all installed components where applicable 4. Training and support to all users – 6 pax 5. Development Business Continuity Plan to define alternative options and cost

requirements in case of total site failure 6. Development Sustainability Plan to define annual operational and maintenance

requirements and cost for the next five years.

1 Lot

9

PROJECT DURATION AND WORK SCHEDULE

1. One Hundred and Fifty (150) calendar days 2. Monday to Saturday, 9am to 5pm

39 sq. m.

Office

378 sq. m. HORIZONTAL

BEAM

8 sq. m.

Stair landing

ramp

NETWORK

RACKS

SERVER

RACKS

Auxiliary Area

Raised floor

Sliding Glass

Door

Glass Wall

Console Area

9 meters

7 m

eter

s

Proposed Data Center Lay-out

Kitchen counter

with sink

Wall partition

Open shelves

Cabinet = 16.8

sq.m

Cabinets = 5.2

sq.m.

TECHNICAL SPECIFICATIONS

2. DESIGN AND RENOVATION OF DATA CENTER AT THE DEPARTMENT OF EDUCATION (REGION 7 REGIONAL OFFICE

QUANTITY : 1 LOT

Item

No.

ITEM, TECHNICAL SPECIFICATIONS & CONDITIONS

UNIT QTY

1 DATA CENTER ENGINEERING DESIGN AND SPACE PLANNING WORKS

1. Design and space plan based on the provided floor layout 2. Approval of the suitable design for the renovation of Data Center based on

industry best practices to include the following components: a. Architectural Works, Interior Works and Civil Works b. Electrical System Works c. ATS d. Air Conditioning Unit e. Fire Suppression System

3. All major materials for use in the Data center shall have prior type approval before any installation is performed.

2 ARCHITECTURAL WORKS, INTERIOR WORKS & CIVIL WORKS

1. Wall Partition a. Supply, delivery and installation of wall partition for the Data Center

extension – approximately 48 sqm b. Removal of existing windows to be replaced by CHB walls c. Removal of existing double wall plywood partition d. Supply and install of glass partition w/ sliding door

2. Ceiling

a. Supply, delivery and installation of appropriate ceiling insulation – approximately 9.7sqm

b. Supply and installation of ceiling lights (LED) with switches.

3. Glass Partition a. Relocation and installation of glass partition

4. Painting Works

a. Cleaning, preparation and application of final paint-finish on affected walls and ceilings

1 lot

3

ELECTRICAL SYSTEM

Provide materials, labor, equipment and services necessary to complete the electrical

1 Lot

system installation for the data center

1. Positioning, installation, electrical cabling, tapping and testing of lighting fixtures, convenience outlets and electrical panel

2. Electrical cabling, tapping and testing of ACU 3. Electrical cabling, tapping and testing of UPS 4. Electrical cabling, tapping and testing of ATS 5. Electrical cabling, tapping and testing of fire suppression system 6. Electrical cabling, tapping and testing of grounding system

4 DATA CENTER EQUIPMENT

1. Uninterruptible Power Supply - provide materials, labor, equipment and service necessary to finish, deliver and install UPS system a. Supply, delivery, installation, configuration and testing of two (2) units of

20KVA UPS capacity, rack-mounted b. Configuration and load balancing of data center equipment connected to and

powered by the UPS c. Parallel testing, start-up testing, commissioning and system turnover

2. Automatic Transfer Switch (ATS) – provide materials, labor, equipment and

services necessary to finish, deliver and install one (1) unit of Automatic transfer Switch in accordance with the approved design and location

3. Air Conditioning Unit – provide materials, labor, equipment and service necessary

to finish, deliver and install two (2) units 3TR Precision Air-Conditioning Units, testing and training services a. 3TR Precision Air-Conditioning Unit (PACU) system floor mounted type b. Mechanical installation, including air-cooled and refrigerant piping system,

thermal rubber insulation, refrigerant charging and air-cooled drain system c. Hauling and positioning of ACU units d. Construction of pad mounts for the outdoor condensing units

4. Fire Suppression System – provide materials, labor, equipment and service

necessary to finish, deliver and install Fire Suppression System in accordance with the guidelines contained in NFPA 2001 and based from the approved floor lay-out

a. FM-200 cylinder with valve assembly to be filled of FM-200 clean agent b. Hydraulic Flow Calculation for Fire Suppression System Software c. Must include all components necessary for the complete installation of the

fire suppression system such as appropriate cylinder capacity, discharge nozzles, photo electric and ionization smoke detectors, alarm system (audio and visual), manual pull station, abort station, control panel among others

d. Installation, configuration, testing and training services 5. Monitoring Display Panels – supply, delivery and installation of two (2) 40” UHD

LED monitors including HDMI cables

2 units

1 unit

2 units

1 unit

2 unit

5

IP EQUIPMENT MONITORING SYSTEM

Supply, delivery, installation and configuration of unlimited device licenses of IP

Equipment Monitoring System with the following specifications and features:

1. NMS server and clients must be compatible with Windows 8/7/Vista and Windows Server 2012/2008

2. SNMP, IPv4 and IPv6 compliant

1 unit

3. With Web-based management console 4. Unlimited licenses on performance monitoring for all network equipment, mobile

devices and operating system discovered and monitored within DepEd network environment.

5. Automatic discovery of network devices and recognizing networks with sub-networks

6. Presentation of the discovered devices on a user-defined interactive maps with important status/details and device prioritization capabilities

7. Allows parallel/multiple use of management console on different workstations 8. Allows monitoring of port status, connected devices and network traffic on each

switch port 9. It MUST be capable of seamless integration with other monitoring features (such

as user-activity, hardware and software inventory, data leak protection and helpdesk system) using a single and centralized management dashboard

6 WARRANTY ON WORKS AND EQUIPMENT

5 years to all works and other supplied equipment from the date of completion of

works

5 yrs

7 DATA CENTER WARRANTY WITH MAINTENANCE SERVICES

Maintenance services shall include the following equipment and systems:

1. Electrical System 2. Uninterruptible Power Supply (UPS) 3. Automatic Transfer Switch (ATS) 4. Precision Air-Conditioning System(PACU) 5. Fire Suppression System

2 Yrs

8

DOCUMENTATION AND TRAINING REQUIREMENTS

The contractor shall furnish the Department of Education of the following:

1. As-built plans 2. Maintenance, troubleshooting, and Operation Manual of all equipment delivered 3. Test results for all installed components where applicable 4. Training and support to all users – 6 pax 7. Sustainability Plan to define annual operational and maintenance requirements

and cost for the next five years.

1 Lot

9

PROJECT DURATION AND WORK SCHEDULE

1. Forty Five (45) calendar days 2. Monday to Saturday, 9am to 5pm

1 lot

4.00m 7.50 m

2,25m

4.25m

Existing BEST Office

Existing Data Center

Kitchen Toilets

Supply and

install Exit

Door

Door

Door

Door

Proposed

BEST

Stockroom

Proposed Data Center for

Equipment

Proposed IT

Area

Install

CHB

wall Supply and install Glass

partition w/ sliding Glass Door

3. MAINTENANCE OF DATA CENTER FACILITY FOR THE DEPARTMENT OF EDUCATION CENTRAL OFFICE QUANTITY : 1 LOT

Data Center Maintenance Services for DepED Manila

SCOPE OF WORK

Bidder shall provide comprehensive coverage and monthly preventive maintenance services for equipment and systems

installed including replacement and/or replenishment of consumable items within the first year of standard warranty period

and the succeeding year, with the following scope:

I. Electrical System

1. Testing of circuit breakers and switches 2. Perform load balancing to prevent power overload and other power issues

a) Study the system load during the actual operation b) Determine the unbalance phase load c) Transfer / reconfigure load to balance the phase load d) Monitor the balanced current load e) Project the additional load per phase f) Re-balance load as the change arise

3. Calibration of protective relays 4. Perform megger testing 5. Identification of potential electrical problems 6. Survey and identify high temperature excursions 7. Switchgear cleaning and inspection 8. Cleaning and tightening of all electrical connections and equipment closures 9. Replacement of defective lighting fixture and power outlets 10. Relocation and/or installation of new lighting fixture as needed

II. Uninterruptable Power Supply (UPS)

1. Clean UPS and battery cabinet panels 2. Record UPS display parameters. 3. Measure actual UPS parameters. 4. Measure and record input and output filter current 5. Check for present alarm/s and note findings 6. Download alarm history and event alarms where applicable 7. Check and record environmental condition 8. Perform ocular inspection and check capacitors for signs of leakage; coils, wire/cables, PCB components for signs of

burns; blowers for correct operation 9. Perform thermal scanning of all UPS electrical connections and power components using infrared scanner and note

findings. 10. If a discrepancy from original calibration was identified, transfer the UPS to bypass mode (if allowed by customer)

and perform control supply only calibration procedure otherwise, coordinate with customer for schedule of activity

11. If the unit needed corrective measures, through cleaning of internal components, and other activities that could endanger the safety of the personnel, perform orderly shutdown of the unit and do as necessary

a) Shutdown the UPS following the recommended operating procedure b) Isolate the UPS input Mains supply externally and isolate the battery c) Clean battery tops and terminals for corrosion if present. Replace batteries as necessary d) Check electrolytic capacitors for signs of leakage, bucking, so forth e) Check magnetic components for signs of overheating, security of fixture and delamination. f) Check cables and connections for chaffing, fraying, and signs of overheating g) Check printed circuit boards for cleanliness and integrity. Replace bonds that show signs deterioration.

Verify that all board connections are tight and secure h) Thoroughly clean inside the equipment enclosure using a vacuum cleaner and low pressure air to remove

foreign debris i) Normalize UPS and double check all display parameters j) Perform battery test procedure and record parameters k) Reset alarm history and event alarms buffer l) Reconnect the UPS input Mains power m) Start the UPS and transfer the load to the inverter

12. Complete a battery check. Ensure that the available battery autonomy time meets the installation specifications

III. Generator Set and Automatic Transfer Switch (ATS)

1. Inspect building interior for cleanliness and any oil spills. Clean or repair as needed.

2. Check fuel tank and record hour-meter reading. Refill fuel tank as needed.

3. Check the battery terminal connections for corrosion and looseness. Check for integrity of wire connections from the

battery to the starter connections.

4. Check the coolant level on the radiator. Refill as necessary.

5. Check the engine oil for proper level and refill as necessary.

6. Replace oil and filter as necessary.

7. Check the fuel connections for leaks.

8. Verify if the battery charger is working as expected.

9. Test load and operate the generator to run 15 minutes once a week. Record all front panel parameters. Verify if

operation shows proper voltage regulation and frequency.

10. Check the air filter. Replace as necessary.

11. Check water hoses for cracks or leaks and replace as necessary.

12. Load bank testing, compression and timing checks.

IV. Precision Air-Conditioning System (PACU)

1. Visual inspection of all internal sub-assemblies and major components. 2. Recording of indicator readings on temperature and humidity. 3. Cleaning of any foreign material and dust from internal components. 4. Check thermostat settings to ensure the cooling system of the area is kept comfortable. 5. Check status alarm circuits. 6. Clean and pressure wash condenser coils. 7. Tighten all electrical connections and measure voltage and current on motors. 8. Check for possible defective or worn out electrical components, replace if necessary.

9. Lubricate all moving parts. 10. Check and inspect the condensate drain in central air conditioner, furnace and/or heat pump. 11. Check controls of the system to ensure proper and safe operation. 12. Check the starting cycle of the equipment to assure the system starts, operates, and shuts off properly. 13. Inspect evaporator (indoor blower) and condenser (outdoor unit) air conditioning coils. 14. Check central air conditioners refrigerant level and adjust if necessary. 15. Clean and adjust blower components to provide proper system airflow for greater comfort levels 16. Check all gas (or oil) connections, gas pressure, burner combustion and heat exchanger. 17. Inspect and adjust fan belts tension, replace if necessary. 18. Inspect, clean, and change air filters as necessary.

V. Fire Suppression System

1. Inspection of Devices a) Hazard Enclosure

Check original installation for any changes and equipment have not been replaced, modified, or relocated. Verify if the hazard volume is still the same and no walls or partition has been added.

Verify protected rooms are effectively sealed of any significant air leaks that could result to agent leakage and a failure of the enclosure to hold the specified agent concentration level for the specified holding period.

b) Agent Cylinder

Verify containers and brackets are securely fastened. Check mounting position of horizontally mounted containers.

Verify the status of agent in each cylinder.

Check all containers pressure gauges.

Check Solenoid Valve/Gas cartridge Actuator leads and wiring to agent release modules for corrosion and loosen or broken wires.

c) Piping and Nozzles

Verify discharge nozzles and pipe size.

Verify piping joints & discharge nozzles securely fastened.

Verify piping distribution system internally to detect the possibility of any oil or particulate matter soiling the hazard area or affecting the agent distribution due to a reduction in the effective nozzle orifice area.

Verify the nozzle deflectors are positioned to obtain maximum benefits.

Verify if discharge nozzle, pipe and fittings.

d) Pipe Supports and Braces

Inspect pipe supports hangers and braces. For loose, corrosion, and physical damage.

e) Fire Detection, Alarm, releaseing Devices and Peripherals

Verify all wiring systems are properly installed in compliance with local codes and the system drawings.

Verify the control panels.

Check all end-of-line resistors.

Verify alternating current (ac) and direct current (dc) wiring.

Verify all field circuits.

Check the control panel power supplied to the control unit from a separate dedicated source that will

not be shut down on system operation.

Verify availability of adequate and reliable primary and 24-hour minimum standby sources of energy

Verify all auxiliary functions for proper operation in accordance with system requirements.

Verify detection devices in proper type and location.

Verify condition of detectors.

Verify manual pull stations are properly installed, readily accessible, accurately identified, and properly protected to prevent damage.

Verify all manual stations used to release agents require two separate and distinct actions for operation and properly identified.

Verify the main/reserve switches are properly installed, readily accessible, and clearly identified.

2. Testing a) Disable each agent storage container release mechanism so that activation of the release circuit will not

release agent. b) Verify that the control panel is connected to a dedicated circuit and labeled properly. c) Verify control panel is readily accessible, yet restricted from unauthorized personnel. d) Using smoke tester, check each detector for proper response. Verify all alarm functions occur according to

design specification. e) Operate the necessary circuit to initiate a second alarm circuit if present. Check each detector for proper

response. Verify that all second alarm functions occur according to design specifications. f) Operate manual release. Verify manual release functions occur according to design specifications. g) Operate abort switch circuit if supplied. Verify abort functions according to design specifications. h) Test all supervised circuits for proper trouble response. i) Operate one of each type of input device while on standby power. Verify that an alarm signal is received at

remote panel after device is operated. Reconnect primary power supply. j) Operate each type of alarm condition on each signal circuit and verify receipt of trouble condition at the

remote station. k) The system shall be returned to its fully operational design condition. l) Replacement of defective components as needed. m) Refilling of FM200 agent based on the following conditions:

Accidentally discharge – 1 time refill per year

Tampered/deliberate discharge - chargeable to client.

Due to actual fire – Covered by Comprehensive Maintenance service.

VI. Security Access Control System

1. Visual inspection of all internal sub-assemblies and major components. 2. Checking of primary and backup power supply. 3. Cleaning and maintenance inspection of the access control unit including its peripherals such as the electromagnetic

lock mechanism, as necessary. 4. Hardware troubleshooting and problem isolation as needed. 5. Replacement of defective parts as needed. A set of equivalent access control unit shall be provided on site as back-

up unit. 6. Regular monitoring and generation of report as needed from the access control management software.

VII. Security Video Surveillance System

1. Check cameras in accordance with the specification and any amendment.

2. Check indicator lamps condition. 3. Check that all cables and conduits are properly supported, undamaged and showing no signs of wear. 4. Check the picture quality of each camera and correct monitor selection. 5. Clean camera housings and lenses. 6. Check camera functions, movement and fields of view are free from obstruction. 7. Check overall performance of the system. 8. Check all power connections to ensure AC plugs are not loose or cable power frayed. 9. Check all control equipment running condition. 10. Clean monitor screen, control panel and keyboard with diluted cleaning solution. 11. Check monitor for proper brightness and contrast. 12. Replace camera as necessary.

VIII. Structured Cabling System

1. Checking and re-testing of equipment patch cables. 2. Perform troubleshooting and provide problem resolution as needed. 3. Perform necessary re-termination and re-patching of cables. 4. Termination of patch cords and pigtails if necessary. 5. End to end cable labeling and tagging. 6. Update network layout and as built documentation. 7. All the necessary spare parts or consumable items to maintain the physical cabling system will be allotted from

inventory for immediate replacement of defective components.

IX. Access Raised Flooring with Water Leak Detection System

1. Panel rotation for even wear 2. Understructure adjustments 3. Replacement of broken edge trim 4. Replacement of warped panels 5. Refurbish delaminated panels 6. Sub-micron filter vacuuming 7. Sealant applied to sub flooring 8. Spot cleaning to remove stains 9. Professional surface cleaning 10. Detail cleaning of entry points 11. Check and clean sensing cables from end to end 12. Check water leak control panel display and / or indicator lights

4. MAINTENANCE OF DATA CENTER FACILITY FOR DEPARTMENT OF EDUCTATION REGION 7 QUANTITY : 1 LOT

Data Center Maintenance Services for DepED Region 7

SCOPE OF WORK

Bidder shall provide comprehensive coverage and monthly preventive maintenance services for equipment and systems

installed including replacement and/or replenishment of consumable items, within the first year of standard warranty period

and the succeeding year, with the following scope:

I. Electrical System

1. Testing of circuit breakers and switches 2. Perform load balancing to prevent power overload and other power issues

a) Study the system load during the actual operation b) Determine the unbalance phase load c) Transfer / reconfigure load to balance the phase load d) Monitor the balanced current load e) Project the additional load per phase f) Re-balance load as the change arise

3. Calibration of protective relays 4. Perform megger testing 5. Identification of potential electrical problems 6. Survey and identify high temperature excursions 7. Switchgear cleaning and inspection 8. Cleaning and tightening of all electrical connections and equipment closures 9. Replacement of defective lighting fixture and power outlets 10. Relocation and/or installation of new lighting fixture as needed

II. Uninterruptable Power Supply (UPS)

1. Clean UPS and battery cabinet panels 2. Record UPS display parameters. 3. Measure actual UPS parameters. 4. Measure and record input and output filter current 5. Check for present alarm/s and note findings 6. Download alarm history and event alarms where applicable 7. Check and record environmental condition 8. Perform ocular inspection and check capacitors for signs of leakage; coils, wire/cables, PCB components for signs of

burns; blowers for correct operation 9. Perform thermal scanning of all UPS electrical connections and power components using infrared scanner and note

findings. 10. If a discrepancy from original calibration was identified, transfer the UPS to bypass mode (if allowed by customer)

and perform control supply only calibration procedure otherwise, coordinate with customer for schedule of activity

11. If the unit needed corrective measures, through cleaning of internal components, and other activities that could

endanger the safety of the personnel, perform orderly shutdown of the unit and do as necessary a) Shutdown the UPS following the recommended operating procedure b) Isolate the UPS input Mains supply externally and isolate the battery c) Clean battery tops and terminals for corrosion if present. Replace batteries as necessary d) Check electrolytic capacitors for signs of leakage, bucking, so forth e) Check magnetic components for signs of overheating, security of fixture and delamination. f) Check cables and connections for chaffing, fraying, and signs of overheating g) Check printed circuit boards for cleanliness and integrity. Replace bonds that show signs deterioration.

Verify that all board connections are tight and secure h) Thoroughly clean inside the equipment enclosure using a vacuum cleaner and low pressure air to remove

foreign debris i) Normalize UPS and double check all display parameters j) Perform battery test procedure and record parameters k) Reset alarm history and event alarms buffer l) Reconnect the UPS input Mains power m) Start the UPS and transfer the load to the inverter

12. Complete a battery check. Ensure that the available battery autonomy time meets the installation specifications

III. Generator Set and Automatic Transfer Switch (ATS)

1. Inspect building interior for cleanliness and any oil spills. Clean or repair as needed.

2. Check fuel tank and record hour-meter reading. Refill fuel tank as needed.

3. Check the battery terminal connections for corrosion and looseness. Check for integrity of wire connections from the

battery to the starter connections.

4. Check the coolant level on the radiator. Refill as necessary.

5. Check the engine oil for proper level and refill as necessary.

6. Replace oil and filter as necessary.

7. Check the fuel connections for leaks.

8. Verify if the battery charger is working as expected.

9. Test load and operate the generator to run 15 minutes once a week. Record all front panel parameters. Verify if

operation shows proper voltage regulation and frequency.

10. Check the air filter. Replace as necessary.

11. Check water hoses for cracks or leaks and replace as necessary.

12. Load bank testing, compression and timing checks.

IV. Precision Air-Conditioning System (PACU)

1. Visual inspection of all internal sub-assemblies and major components. 2. Recording of indicator readings on temperature and humidity. 3. Cleaning of any foreign material and dust from internal components. 4. Check thermostat settings to ensure the cooling system of the area is kept comfortable. 5. Check status alarm circuits. 6. Clean and pressure wash condenser coils. 7. Tighten all electrical connections and measure voltage and current on motors. 8. Check for possible defective or worn out electrical components, replace if necessary. 9. Lubricate all moving parts.

10. Check and inspect the condensate drain in central air conditioner, furnace and/or heat pump. 11. Check controls of the system to ensure proper and safe operation. 12. Check the starting cycle of the equipment to assure the system starts, operates, and shuts off properly. 13. Inspect evaporator (indoor blower) and condenser (outdoor unit) air conditioning coils. 14. Check central air conditioners refrigerant level and adjust if necessary. 15. Clean and adjust blower components to provide proper system airflow for greater comfort levels 16. Check all gas (or oil) connections, gas pressure, burner combustion and heat exchanger. 17. Inspect and adjust fan belts tension, replace if necessary. 18. Inspect, clean, and change air filters as necessary.

V. Fire Suppression System

1. Inspection of Devices a) Hazard Enclosure

Check original installation for any changes and equipment have not been replaced, modified, or relocated. Verify if the hazard volume is still the same and no walls or partition has been added.

Verify protected rooms are effectively sealed of any significant air leaks that could result to agent leakage and a failure of the enclosure to hold the specified agent concentration level for the specified holding period.

b) Agent Cylinder

Verify containers and brackets are securely fastened. Check mounting position of horizontally mounted containers.

Verify the status of agent in each cylinder.

Check all containers pressure gauges.

Check Solenoid Valve/Gas cartridge Actuator leads and wiring to agent release modules for corrosion and loosen or broken wires.

c) Piping and Nozzles

Verify discharge nozzles and pipe size.

Verify piping joints & discharge nozzles securely fastened.

Verify piping distribution system internally to detect the possibility of any oil or particulate matter soiling the hazard area or affecting the agent distribution due to a reduction in the effective nozzle orifice area.

Verify the nozzle deflectors are positioned to obtain maximum benefits.

Verify if discharge nozzle, pipe and fittings.

d) Pipe Supports and Braces

Inspect pipe supports hangers and braces. For loose, corrosion, and physical damage.

e) Fire Detection, Alarm, releaseing Devices and Peripherals

Verify all wiring systems are properly installed in compliance with local codes and the system drawings.

Verify the control panels.

Check all end-of-line resistors.

Verify alternating current (ac) and direct current (dc) wiring.

Verify all field circuits.

Check the control panel power supplied to the control unit from a separate dedicated source that will

not be shut down on system operation.

Verify availability of adequate and reliable primary and 24-hour minimum standby sources of energy

Verify all auxiliary functions for proper operation in accordance with system requirements.

Verify detection devices in proper type and location.

Verify condition of detectors.

Verify manual pull stations are properly installed, readily accessible, accurately identified, and properly protected to prevent damage.

Verify all manual stations used to release agents require two separate and distinct actions for operation and properly identified.

Verify the main/reserve switches are properly installed, readily accessible, and clearly identified.

2. Testing a) Disable each agent storage container release mechanism so that activation of the release circuit will not

release agent. b) Verify that the control panel is connected to a dedicated circuit and labeled properly. c) Verify control panel is readily accessible, yet restricted from unauthorized personnel. d) Using smoke tester, check each detector for proper response. Verify all alarm functions occur according to

design specification. e) Operate the necessary circuit to initiate a second alarm circuit if present. Check each detector for proper

response. Verify that all second alarm functions occur according to design specifications. f) Operate manual release. Verify manual release functions occur according to design specifications. g) Operate abort switch circuit if supplied. Verify abort functions according to design specifications. h) Test all supervised circuits for proper trouble response. i) Operate one of each type of input device while on standby power. Verify that an alarm signal is received at

remote panel after device is operated. Reconnect primary power supply. j) Operate each type of alarm condition on each signal circuit and verify receipt of trouble condition at the

remote station. k) The system shall be returned to its fully operational design condition. l) Replacement of defective components as needed. m) Refilling of FM200 agent based on the following conditions:

Accidentally discharge – 1 time refill per year

Tampered/deliberate discharge - chargeable to client.

Due to actual fire – Covered by Comprehensive Maintenance service.

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