1 JEFFERSON TOWNSHIP 2 WORK SESSION HELD ON 7 Roy Mann, President 8 9 … · 2020-05-15 · 1 ***...
Transcript of 1 JEFFERSON TOWNSHIP 2 WORK SESSION HELD ON 7 Roy Mann, President 8 9 … · 2020-05-15 · 1 ***...
1
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
JEFFERSON TOWNSHIP
BOARD OF TRUSTEES
WORK SESSION HELD ON
DECEMBER 17, 2019
Present:
Roy Mann, President
Michael McLaughlin, Vice President
Jim McGuire, Vice President
Tracey Edwards, Fiscal Officer
Eugene Lutz, Fire Chief
Prepared by:
Darlene Anthony, Court Reporter
Lampke Court Reporting
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
2
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
MR. MANN: Good evening, everyone.
We're having our second meeting of the month. If
everyone would stand, we'll pledge allegiance to the
flag. This is the work session.
(Whereupon, the Pledge of Allegiance was
recited.)
MR. MANN: I'd like to have a moment
of silence to honor our military, firefighters, road
workers, as they serve -- and the sheriff's deputies
as they serve our community here and abroad.
Thank you. Okay. A roll call,
Tracey.
MS. EDWARDS: Trustee Mann?
MR. MANN: Present.
MS. EDWARDS: Trustee McLaughlin?
MR. McLAUGHLIN: Present.
MS. EDWARDS: Trustee McGuire?
MR. McGUIRE: Present.
MR. MANN: Okay. We're going to deal
with 2020 budget discussion. Tracey, what budgets do
you have, do you have to have approved yet?
MS. EDWARDS: The only one that --
well, we already went through the fire, we've already
gone through the road, and we still haven't done the
general. But there's still some -- I understand
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
3
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
there's still some -- well, the next thing is the
salary allocation, and I don't know if that's going
to change all the budgets and whether we're going to
have to redo all the budgets because that salary
allocation. So I have preliminary budgets for the
fire and the road right now. I don't have anything
on general at all or any of the other funds because
that will be with the general budget discussion.
MR. MANN: Anyone have any comments?
MR. McGUIRE: Not at this point.
MR. MANN: What day are you going to
close things down? On the 23rd?
MS. EDWARDS: Twentieth is when I'm
not going to be -- do any more bills. Whatever is
not in by then will get paid next year, after the
budget is approved and into the system, which comes
to the next question.
MR. McLAUGHLIN: Twentieth?
MS. EDWARDS: Twenty. I need to have
the budget a week before --
MR. McLAUGHLIN: Today is the 17th.
MS. EDWARDS: That's Friday. I need
to have the budget by 26th, no later than the 26th to
be able to give me time to get it into the system for
the first of the year. We're having -- 19th supposed
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
4
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
to be the general fund budget meeting?
MR. MANN: Nineteenth. So if you have
those by the 26th, you say you should be able to get
it done?
MS. EDWARDS: I'm hoping. That's the
latest, at the very latest I can get it. Now, I'm
going to be -- I'm going to be late getting
everything in. Day after Christmas.
MR. McLAUGHLIN: You made your changes
and you gave her your changes, Gene?
MR. LUTZ: They're in the budget.
MR. McLAUGHLIN: We probably have a
copy of the road budget that we made but you know
it's no longer any good.
MS. EDWARDS: That's why I said
preliminary.
MR. McLAUGHLIN: Yep. Okay.
MR. MANN: See if you got your salary
allocations, everything, you don't need anything
else?
MR. LUTZ: What I presented to you
guys the other day, plus a new one that was handed to
me there, we talked about yesterday, that's all in
there.
MR. MANN: Okay.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
5
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
MR. LUTZ: We're good.
MR. McLAUGHLIN: So where do we stand
with the road and the general?
MR. MANN: The general we don't have
the proper information yet.
MS. EDWARDS: Nobody has talked to me
about the general budget.
MR. MANN: Alright. So we going to
go -- we going to use -- okay. With the auditor's
office, do they have any more changes to make?
MS. EDWARDS: As far as us moving
money around?
MR. MANN: Uh-huh.
MS. EDWARDS: No. Before we had that
meeting, it had to all be done. I had to spend time
doing it. So that was done before we had the
meeting.
MR. McGUIRE: And we've got -- I'm
showing Thursday is the general fund meeting?
MS. EDWARDS: Correct.
MR. McGUIRE: Okay. Steve just -- I
don't know if you seen that email from Steve. It
lays out a little bit of a calendar. He's showing
Thursday as the 21st on that email.
MS. EDWARDS: Thursday. As the 21st?
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
6
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
What do you mean?
MR. McGUIRE: It's showing the general
fund meeting is Thursday, the 21st. And the 21st --
MS. EDWARDS: Well, he told me 19th,
so --
MR. McGUIRE: Yeah, that's what I've
got on my phone.
MS. EDWARDS: Yeah.
MR. McGUIRE: So 19th. We're on the
same page?
MS. EDWARDS: Yeah.
MR. McLAUGHLIN: So it's not the day
after tomorrow?
MS. EDWARDS: Yes, it is. He just had
the wrong date on it.
MR. McLAUGHLIN: Okay. That's
6:00 p.m.?
MR. McGUIRE: Yes.
MR. MANN: Yes. Okay. Really, the
only budget that we have to go over in detail is the
general one.
MS. EDWARDS: In detail.
MR. MANN: And then we should be able
to make some adjustments, some of the other too, if
needed.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
7
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
MS. EDWARDS: I hope.
MR. MANN: Alright. So we want to
come prepared to get this all done.
MS. EDWARDS: The problem I have is I
have not seen the salary allocation at all. Do you
have a copy of that?
MR. MANN: I don't have a copy of
that, so we'll make sure that we have that
information.
MR. McLAUGHLIN: So Thursday night we
can finish off the general and the road? Can we
finish both those off to give Tracey time to be ready
for the close-out meeting and all that good stuff?
MR. McGUIRE: What's left to do on the
road? You mentioned a minute ago that that budget is
no good?
MS. EDWARDS: Well, once you do those
salaries, you're going to have to redo everything,
right?
MR. McLAUGHLIN: Uh-huh. It's under
new management so then we got to be changing things.
MS. EDWARDS: So I guess that's
whoever is managing that budget now going to make the
decision of if they're going to change anything.
MR. McLAUGHLIN: I'm perfectly happy
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
8
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
letting what was written by Randy DeVilibis and
myself fly, but I don't see that happening.
MR. MANN: Okay. So we going to be
prepared to get all this hashed out on the 19th.
MS. EDWARDS: Nineteenth.
MR. MANN: Thursday.
MS. EDWARDS: And you say all this,
you talking about just the general budget or total
budget?
MR. MANN: The general, and once we
finish that one, we'll move to the -- look at the
road and then the fire.
MS. EDWARDS: Okay.
MR. MANN: Well, we try to -- so you
have enough time to do what you have to do.
MS. EDWARDS: Again, the 20th is the
last day I'm passing out any bills, if anything comes
in. Unless it's an emergency, a dire emergency, then
I'll go ahead and pay it. But I don't -- I don't
have anything that I see that's an emergency. I do
have, I think, a handful of bills that still haven't
been given to me that's past due. One, of course, is
the auditor's bill. But, I mean, we haven't paid it.
We got to figure out how we going to pay that. It's,
like, 7200 or something like that, total. Right now
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
9
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
it's due. So we got to determine how that's going to
get paid. And then there's several other bills for
the general fund, about three or four, that I haven't
received back from Steve yet. You probably seen the
email where I said, This is the second time, third
time, and I haven't gotten a response. So, I mean, I
don't know if those are going to be emergency? Some
of them almost six months. So I don't know if that
would be emergency we have to pay but we probably do
need to pay them before we close the year out --
MR. McGUIRE: So what bill is six
months behind or six months missing?
MS. EDWARDS: The auditor's, at least.
And then there's -- I can't think of the title of it.
I don't have it with me. I have so many other
things. I didn't bring my chart with me, all the
bills that I have. I know there's an Oasis bill we
still owe that Patrick is still asking, you know,
when we going to pay it. And then there's, like, a
management operations from Montgomery County
Treasurer. And then we just got another one -- this
is probably -- it's the storm water one, which is due
next year, but we usually pay it out of this year
salary. Just off the top of my head, those are the
ones I remember.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
10
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
MR. McGUIRE: So storm water is in
that pile of checks you gave us tonight?
MS. EDWARDS: No, because it's not due
till -- I don't think it's in there because it's not
due until -- that was the other MS4 permit.
MR. McGUIRE: Okay.
MS. EDWARDS: The storm water bill is
$5,000. The MS4 permit is, like, small. Less than
1,000, I think.
MR. MANN: Any more comments on the
budget?
MR. McGUIRE: Not at this time.
MR. MANN: Okay. Okay. Let's move to
new business.
MR. McLAUGHLIN: Did we get that
packet? I can't review it if I don't have it, unless
I missed it someplace.
MR. McGUIRE: That's from the 30th
meeting. I don't see that in our stuff, so...
MR. McLAUGHLIN: So moving that to the
30th?
MR. McGUIRE: No, the meeting is
already set up for that.
MR. McLAUGHLIN: Oh, okay. I thought
I saw that.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
11
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
MR. McGUIRE: Probably what we'll just
have to do is just put them in our drawers and review
that at the meeting instead of (inaudible).
MR. McLAUGHLIN: Okay.
MR. MANN: Close-out meeting goals.
MS. EDWARDS: I saw that on the
agenda. I don't know what was intended for me to
tell you on the goals. Really don't have much to
tell you. We're going to get the budget finalized,
hopefully before the meeting, but you guys will
probably sign it since that's -- isn't that a public
meeting? So you guys will probably sign that at that
point in time because you probably won't sign it on
the 19th. We just need to make sure, during that
19th meeting, that we really go through it and make
sure we get everything included. Because we don't
want to have to, on the 19th, have a lot of changes
that I have to go back in on the 30th.
MR. McLAUGHLIN: Yeah, right.
MS. EDWARDS: So my goal is not to
have that many changes on the 30th, and our meeting
should be, what, like, the 7th of January? That
sound right? So, hopefully, by then I'll have the
budget in, because we have several bills due before
that date. I suggested that we try to pay some of
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
12
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
those bills that are due in the beginning of the
month this year, but I think the fire department is
okay with doing the one that I have, but Steve just
wanted to wait until after the new budget was in. So
I said okay. We may have some late payments on our
DP&L bills because they're due -- some of them are
due at the first of the month, so we'll have
penalties on those that don't get paid.
But there is one thing. I know we're
always shooting to get a permanent budget at the
beginning of the year. Our permanent budget is not
due till April 1st, and every year I suggest that we
don't try to do a permanent, that we do a temporary
for three months and then approve a permanent one
for April 1st, because of all the changes that
continue to go on at the beginning. And I don't
have to -- that way I don't have to keep submitting
it to the county. We put a permanent budget in,
then I have to keep going to county and changing it.
If we have a temporary, I can still make those
changes until a permanent budget is due April 1st.
We can get it done before April 1st but not
January 1st. But, I mean, it's a good thing we are
starting it now; just don't say, Here's our
permanent budget for January 1st.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
13
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
So I don't know how you guys feel
about that but that's how I feel about it. Even the
previous administrator wanted to do it that way, but
we always ended up doing a temporary budget because
of those reasons. And I understand because it just
takes a little bit extra work, because then you guys
have to look at it again, to say, Okay, we didn't
change much but we did change some things. It's
hard to do a permanent budget right at the first of
the year because there's some things that change.
Some of my goals is that you guys
make sure that, in the budgeting process, you guys
should already know what major things you're going
to be doing next year. I mean, if you have minor
things or emergencies, there's nothing we can do
about those. Something breaks, you know, there's
nothing we can do about the budget. But if there's
something major, a big cost that you know you're
going to do, that needs to be budgeted before we get
to the middle of the year, and then you say, Oh, we
got to -- we want to do this.
Pave the parking, I don't know,
because there's already a resolution. If you guys
want to do that next year, it should be in the
budget already and not wait till the middle of the
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
14
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
year and then we have to shuffle them around.
Because what happens, like happening now, is we got
to find money to pay the bills that we didn't
budget. We had budgeted but the project that we did
in the middle of the year took that money away.
We don't get our funds January 1st.
We don't get our first tax allocation from the
county until, like, February -- end of January,
February, and then we go to about, maybe, June
getting payments. And then it stops until -- maybe
we don't even go to June. April. And then it stops
until, like, June. So we only get, you know, so
much -- you got to sign the resolution to say get it
every week. Some people only get it once,
biannually, but we get ours every week. We get
something -- an amount every week. And it's hard to
budget when you -- I mean, you can budget something,
you know what you're going to get, but I don't know
that we even got -- we got 95 -- even if we got
95 percent of our taxes this year. And we'll see
that when we look at the general fund.
You'll see -- in fact, actually, in
the packet now, on the fiscal report you'll see that
we've only gotten -- in the revenue report you'll
see we only got, like, maybe 70-some or 80-some
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
15
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
percent in the revenue report. I don't know if it's
in the packet, now that I think about it, because
you got appropriation fund right now. But in the
packets I sent you guys, in your emails.
So we have to learn to kind of budget
a little bit more carefully, looking at some of this
stuff, because there's a lot of resolutions tonight
that's transferring of funds. Hopefully, those are
the last ones I have to do. You guys -- well,
Mr. Mann sat in a meeting where we had to do a lot
of finding money to pay some of the bills. So
that's, basically, my goal, not to have that happen
again next year at this time.
MR. McGUIRE: We go through this every
year, having to make December appropriation changes.
MS. EDWARDS: Yeah, you do, because we
don't know how much money we're going to get in. But
this year has been, like, a bigger issue, because it
wasn't -- well, for this year it wasn't budgeted
right in the first place. I mean, there were several
issues that were left out. We got to make sure we
pay attention to OPERS, Medicare. I mean, those all
have to do with salaries. Those should have been
taken care of. And we had some issues with when the
salary allocation or payroll allocation, however you
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
16
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
want to call it, schedule was approved after the
budget was already approved. How you going to do a
budget when you don't know how you going to allocate
the salaries? So that screwed up -- that what
screwed us up on the salaries at the end of the year
because you did an allocation after you did the
budget.
So, I mean, the road department says,
We're going to put $200,000 in, and then you come
back later, and say, Oh, but they're paying
50 percent of somebody's salary. Well, you didn't
know that when you put that $200,000 in that
account? You can't do that. That's why I'm
concerned about the salary allocation. Where is it?
Before we even have this 2020 budget discussion, we
need to have that salary allocation approved by you
guys. When you guys going to approve it? The 30th
meeting?
MR. McLAUGHLIN: It needs to be
approved Thursday.
MS. EDWARDS: It needs to be
approved -- can't do it on Thursday.
MR. McLAUGHLIN: We can't approve
it -- you can't actually approve it but have it out
on the table so we talk about the budget; you know,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
17
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
what's what. Approve it all later but...
MS. EDWARDS: It would have been nice
to have it today, so you could have approved it now.
Then whoever need to look at it or do whatever they
need to do, because they had that when they were
looking at the budget, and those would be some of the
numbers. Those would be some of the critical numbers
we needed to do the budget.
You also have to realize, too, that
we can only use the fire, road and general fund
and -- I don't think we have any fund -- we using
the cemetery for salaries. We got dinged on the
lights, using the lighting district for salaries.
Taking salaries out of that. Can't use that. When
they do the audit again -- and then we also have to
decide whether we're going to go with -- I suggested
the one-year audit. I suggest that we do that for
at least the next two years. It will help us budget
for the audit better and it help us get us cleaned
up so that we can go forward knowing -- and you guys
can know, you know, what you got to do about getting
more money for the general fund. I mean,
personally, I say we need something to get more
money in the general fund. There's nowhere else,
unless we get a levy on, we're going to get money to
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
18
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
pay. As things go on, it's going to get worse.
MR. McGUIRE: In the reporting that
you gave us in today's email, did you have -- does
this reflect all the adjusting entries?
MS. EDWARDS: Yes. That was done
before we had that meeting on that Monday, and it
will show in the first column the comparison -- in
fact, it shows in your packet comparison versus
appropriated. That first column, if you had the
November one, you would see. You see that first
column changed. Those adjustments should be
different than the November comparison versus
budgeted -- or appropriated, I'm sorry. It changes
the beginning-of-the-year amount when they had me do
those adjustments. So you'll see -- I think if you
look on that report right now, there should be a
negative number on the comparison versus in the
cemetery fund. Yeah, there's a negative number on
2041 because, when we did the adjustment, it made
that negative, the first column.
MR. McGUIRE: Well, we passed an
appropriation resolution to square that account.
MS. EDWARDS: You did what?
MR. McGUIRE: Took care of that. I
think it was at the last meeting.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
19
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
MS. EDWARDS: What do you mean by
square the account?
MR. McGUIRE: We appropriated money to
take care of that negative balance, one of our last
two meetings.
MS. EDWARDS: Do you remember the
resolution?
MR. LUTZ: This is what I had to go
type up.
MR. McGUIRE: How come that's not
reflected in the balance?
MS. EDWARDS: I don't understand what
you talking about. I'm totally confused. That's the
beginning balance at the beginning of the year. When
they did the adjustments for auditor, made that
account negative. At the end -- as of today, which
is 204 -- there's 3.54 variance, so it has a final
appropriation line, says 1,938 is in that account.
The negative number is the starting of this year.
That was because of stuff in 2016, '17 and '18, and
it's explained in the audit report.
I can't tell you because I haven't
had time to read and to tell you exactly what was
adjusted at what year but it's all in that
information that we received. Now, you said there
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
20
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
was a resolution to adjust that in the last meeting?
MR. LUTZ: That's right, because we
did that resolution, had you go type up. It would
have put the positive funds back in, which then takes
it to the other end, makes you negative at the
beginning. You took the balance of money from the
general fund back in the cemetery. So your beginning
balance would be negative, and then now -- you have a
positive at the other end but it's over three
thousand some dollars. Because if you look at mine,
on the fire side, I was three something -- three
something in the beginning because I moved some money
around. My starting fund went down but my variance
is, like, 65, when we made some changes.
MS. EDWARDS: Is there anything else
somebody wants to see during the close-out meeting?
MR. McGUIRE: Can you bring your
laptop, just in case?
MS. EDWARDS: I can, if it's not
snowing. It's just hard for me to carry that thing
and walk. I was planning on bringing it tonight but
I decided, no, I can't carry it tonight. That it?
Bring laptop, per Trustee McGuire. Is that it? I
don't have anything else that I can think of right
now.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
21
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
Oh, as far as that is concerned, but
I still have these resolutions from the 5 December
meeting that we had to make some pen and ink
changes. Mr. Mann signed -- initialed several of
them. I think he missed some places. So I'm going
to send one down at a time. The first one is 1932
where we got to change regular to special, and up
there you just need to initial. I think that's the
only thing on that one. On this next one, on the
first page it's another regular change to special.
And then the amounts were calculated wrong so
there's several places on here that you need to
initial: On the illustration one, and then initial
here on illustration two. So special at the top.
MR. McLAUGHLIN: Changes here?
MS. EDWARDS: Yeah. Mr. Mann didn't
initial that one yet because I found that later,
after we had discussed it.
MR. McLAUGHLIN: All these are just
the total. Just the total, right?
MS. EDWARDS: You can do the total,
but you might want to do the -- you might want to do
each of them. I don't remember, you know, how
particular the auditor was. Okay. On this one, the
special -- should be special instead of regular.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
22
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
Same thing here. Okay. This one -- I'm not sure
what -- it's a blank one here, but up here you have
the (inaudible), because Steve wrote that in at that
end. You got to initial that. There's a bunch of
writing up there, I guess, because they took this and
didn't do it correctly. So some there, too. And I
don't know about that blank. I don't know what goes
in that blank. I think, Mr. Mann, you going to ask
and find out what you wanted to put in that blank
there? What is that resolution about? The over the
road department? No, what's it say at the top?
MR. McLAUGHLIN: Jefferson Township
Board of Trustees designate Steve Woolf to oversee
the road department administration.
MS. EDWARDS: And then at the bottom
is, Therefore, be it resolved?
MR. McLAUGHLIN: Now, therefore, be it
resolved that Jefferson Township Board of Trustees
authorize a change in the committee assignments and
designate, and it's a blank, to oversee the road
department.
MS. EDWARDS: You're going to ask the
trustees what they want to put in there, to oversee
the road department, because nobody filled it out
during the time you guys signed that.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
23
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
MR. McLAUGHLIN: Well, I've heard that
Steve's been telling everybody he is. I don't see it
on here, though, but he's been telling people that
he's over the road department.
MS. EDWARDS: But that should be -- I
don't know, it should be a trustee, I would think,
right? Because it says, Assignments.
MR. McLAUGHLIN: I will not be over
it. I have nothing to do with that.
MR. McGUIRE: That should be Woolf.
MS. EDWARDS: So it's going to be
Woolf at the top and Woolf -- okay.
MR. McLAUGHLIN: It's like the fox
watching the henhouse, ain't it?
MS. EDWARDS: Yeah, so who's watching
him? All you guys going to watch him?
MR. McLAUGHLIN: Is that all you got,
Tracey?
MS. EDWARDS: Those are all that I
have right now, yes. So now I want to just let you
know that I haven't scanned any -- put any
resolutions since 114, since we had all these all
messed up. I'm going to scan -- so I'm going to scan
those all in and get them in. I want to also make a
suggestion. I know you guys wrote a resolution and
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
24
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
I'm supposed to pass this -- I'm supposed to post
these three days after they've been approved. That's
what the resolution said. Anyways, if I do that, we
going to get charged more. Every time I post, give
him a post, he give us a bill. I suggest that we at
least -- at most we do it once a month, post it month
to month, because we getting charged a good penny
every time we post. If I send it three times a
month, he's going to charge us an amount. He doesn't
go by how long it takes him, he goes by how much
is -- how much is posted. So I suggest that --
MR. McLAUGHLIN: How much is -- you
mean volume-wise?
MS. EDWARDS: Yes.
MR. McLAUGHLIN: Okay. Right.
MS. EDWARDS: I don't think it takes
him any more time, you know, when it's a computer to
do it. If he does one, it takes less time than three
times and charges three times.
MR. McLAUGHLIN: You send that to him
electronically, right?
MS. EDWARDS: I send it to him
electronically so it doesn't post to mine. But if I
do it three times versus once, it ain't going to take
any more time.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
25
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
MR. McLAUGHLIN: Right. Okay.
MS. EDWARDS: You know what I'm
saying? It may take him, I'm going to say, ten
minutes one time but it may take him ten minutes
three times, just because he could have did it all at
once. Yes, I scan it in and I send it to him. Yeah.
So I don't think you need to change the resolution.
I don't know if you just -- I would just want to let
you know that.
MR. McLAUGHLIN: Okay.
MS. EDWARDS: And see if that's okay
with you guys, for me to post it once a month instead
of three times.
MR. McGUIRE: Let's discuss that at
the close-out meeting, because I looked at the
minutes. The minutes haven't been posted past
September.
MS. EDWARDS: Oh, the minutes haven't
been typed since then. That's correct. I haven't
seen a set of minutes since then. So I don't know if
they just stopped doing them or what happened. I
just assumed that somebody made the decision that
they weren't going to be typed anymore. So you want
to discuss that during the close-out meeting, you
said?
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
MR. McGUIRE: We can get into that
another time.
MS. EDWARDS: I mean, because we got
to have them done. I guess they were saying
something about during the July they want to do the
next audit, so we definitely got to have them in
order by then, whenever they start it. Because they
look at those. They do those before they even come
in-house, they go through all the minutes online.
MR. McGUIRE: Well, we have to decide
whether or not we want them online.
MS. EDWARDS: Right. That's true.
MR. MANN: Anything else?
MR. McLAUGHLIN: Motion to adjourn.
MR. McGUIRE: Second.
- - -
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
27
*** LAMPKE COURT REPORTING, INC. (859) 261-5544 ***
C E R T I F I C A T E
STATE OF OHIO : COUNTY OF MONTGOMERY :
I, Darlene Anthony, the undersigned, a
notary public-court reporter for the State of Ohio,
do hereby certify that I have transcribed into
typewriting the within 27 pages, and that the
foregoing is a true, complete and accurate report of
the Jefferson Township Board of Trustees Meeting to
the best of my ability.
IN WITNESS WHEREOF, I have hereunto set my
hand and official seal of office at Dayton, Ohio,
this 30th day of March, 2020.
_____________________________ Darlene Anthony, Notary Public Commission Expires 5/10/21
- - -
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25