1

Introduction to HRISIntroduction to HRIS

MIS/Technical ReviewMIS/Technical Review What is an HRIS/HRMS?What is an HRIS/HRMS? Introduce the SDLCIntroduce the SDLC

2

Data vs InformationData vs Information

DataData - “Just the facts” >>raw facts - “Just the facts” >>raw facts

InformationInformation - data that has been - data that has been transformed into a more useful or transformed into a more useful or meaningful formmeaningful form

3

Data vs InformationData vs Information

Shah

Pujah

Zlotnick

Justin

Psychology

Communications

Finance

Ty

RichardsonAlge

4

Data vs InformationData vs Information

Shah Pujah

Zlotnick Justin

Psychology

Communications

Finance

TyRichardson Alge

LastName FirstName Major Favorite_Teacher

Alge

Alge

TransformationProcess

How does data become How does data become information?information?

InformationData

6

What is a “System”What is a “System”

A set of elements or components that A set of elements or components that are formed and interact to accomplish a are formed and interact to accomplish a goal (e.g. transform data into goal (e.g. transform data into information)information)

Processing

What is an Information What is an Information System?System?

OutputInput

Feedback Loop

Processing(Calc. Net pay)

An HR ExampleAn HR Example

Output(cut paycheck)

Input(hours worked)

Feedback Loop(Is paycheck accurate?)

9

Evolution of Information Evolution of Information SystemsSystems

Transaction Processing (e.g payroll)Transaction Processing (e.g payroll) Management Information Systems (e.g. Management Information Systems (e.g.

daily & monthly absenteeism summary)daily & monthly absenteeism summary) Decision Support Systems (e.g. How Decision Support Systems (e.g. How

many employees should we hire?)many employees should we hire?) Expert SystemsExpert Systems

10

Any Computer-based Info Any Computer-based Info Systems (HRIS included)Systems (HRIS included)

HardwareHardware SoftwareSoftware DatabasesDatabases TelecommunicationTelecommunication ProceduresProcedures PeoplePeople

Consists of...

11

GIGOGIGO

12

What is a “Human What is a “Human Resource Resource InformationSystem”InformationSystem”

The application of computers to The application of computers to employee-related record keeping and employee-related record keeping and reporting, reporting, andand management decision management decision makingmaking

13

History of HRISHistory of HRIS

1950’s - virtually non-existent1950’s - virtually non-existent 1960’s - only a select few1960’s - only a select few 1970’s - greater need1970’s - greater need 1980’s - HRIS a reality in many orgs1980’s - HRIS a reality in many orgs 1990’s - Numerous vendors, specialties1990’s - Numerous vendors, specialties

14

Growth of HRMSGrowth of HRMS

$20

$40

$60

$80

HR

Sof

twar

e sa

les

Mic

ro P

CH

R S

oftw

are

sale

s M

icro

PC

Mil

lion

sM

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ons

1983 1986 1987 1989 19911985

15

Typical HRIS Record Typical HRIS Record Keeping RequirementsKeeping Requirements

Employee informationEmployee information Wage and salary dataWage and salary data Review datesReview dates BenefitsBenefits Education and trainingEducation and training AttendanceAttendance Performance data/appraisal resultsPerformance data/appraisal results

16

Typical HRIS Reporting Typical HRIS Reporting Reqs.Reqs.

Employee profiles/listsEmployee profiles/lists Summary reports on employee groupsSummary reports on employee groups Historical trends in work-related infoHistorical trends in work-related info Person-position comparisonsPerson-position comparisons

17

HRIS Tracks...HRIS Tracks...

People

PositionsJobs

WorkersComp

HRPlanning

MedicalRecords

Recruit/Employ

EEO/AAP

Benefits

Payroll

PensionAdmin

Emp. RelationsT&D

Comp.

Health &Safety

18

Developing an HRIS: A Developing an HRIS: A host of decisions...host of decisions...

Fix what we’ve got (Improve current Fix what we’ve got (Improve current systems) vs. new system?systems) vs. new system?

Make versus Buy?Make versus Buy? Scope?Scope? Goals/Objectives?Goals/Objectives? StrategyStrategy

19

Developing an HRIS: Developing an HRIS: System Development Life System Development Life Cycle (SDLC)Cycle (SDLC)

Planning

Design

Analysis

Implementation

Maintenance

20

Phase ContainmentPhase Containment

Identify and address any problems at Identify and address any problems at their earliest possible step to avoid their earliest possible step to avoid costly rework down the roadcostly rework down the road

““Pay a little now, or a lot later!!!”Pay a little now, or a lot later!!!”

21

Why HRISs Sometimes Why HRISs Sometimes FailFail

Unclear goals/objectivesUnclear goals/objectives System solves the wrong System solves the wrong

problemproblem Improper vendor/product Improper vendor/product

selectionselection Low user involvementLow user involvement Planning overlooks impact Planning overlooks impact

on clerical procedureson clerical procedures Lack of HR/functional Lack of HR/functional

expertise in designingexpertise in designing Underestimate conversion Underestimate conversion

efforteffort

Management- unrealistic Management- unrealistic expectationsexpectations

Lack of overall plan for Lack of overall plan for record mgt.record mgt.

Lack of flexibility and Lack of flexibility and adaptabilityadaptability

Misinterpret HR Misinterpret HR specificationsspecifications

Poor communication Poor communication between HR/ISbetween HR/IS

Inadequate testingInadequate testing

22

Why are Carefully Why are Carefully Developed Info Systems Developed Info Systems Important to HR?Important to HR?

Better safetyBetter safety Better serviceBetter service Competitive AdvantageCompetitive Advantage Fewer ErrorsFewer Errors Greater AccuracyGreater Accuracy Higher Quality ProductsHigher Quality Products Improved Health CareImproved Health Care Improved CommunicationImproved Communication Increased EfficiencyIncreased Efficiency

Increased ProductivityIncreased Productivity More efficient More efficient

administrationadministration More opportunitiesMore opportunities Reduced labor Reduced labor

requirementsrequirements Reduced costsReduced costs Superior managerial Superior managerial

decision makingdecision making Superior controlSuperior control

23

Vendor ContactsVendor Contacts

PeopleSoftPeopleSoft Oracle HR ApplicationsOracle HR Applications Ascentis Software - HROfficeAscentis Software - HROffice Eric Systems Inc.Eric Systems Inc. InfiniumInfinium SpectrumSpectrum

Http://www.ihrim.org/market/onlineguide/alphabetical.htm