1

Institute of Museum and Library Services Update

Coalition for Networked Information

Spring Task Force Meeting

April 4-5, 2005

2

National Museum and Library Services Board

Justice Sandra Day O'Connor Swears in New Members of the Board

February 16, 2005

3

Project Updates

• University of Pittsburgh, Sara Fine Institute

National Study of Users and Potential Users of Online Information

• University of Illinois, Urbana-ChampaignDigital Collections and Content

• Indiana University/UIUC Competencies for teaching digital

asset management

4

University of Pittsburgh Sara Fine Institute

National Study of Users and Potential Users of Online Information

5

University of Illinois Urbana-Champaign

IMLS Digital Collections Registry

Launched at WebWise 2005

http://imlsdcc.grainger.uiuc.edu/collections/

6

Indiana University/University of Illinois Urbana-Champaign

• Librarians for the 21st Century

• research-based, comprehensive master's-level and post-master's in library science (MLS) degree to educate librarians for work in digital library programs.

7

http://www.uic.edu/depts/lib/webwise/index.html

WebWise 2005 Washington, DC February 16-18, 2005

8

National Leadership Grants 2004 Awards - Libraries

IntLib ProjectNew Jersey Institute of

Technology

9

National Leadership Grants 2004 Awards - Libraries

The DLF Distributed Library: OAI for Digital Library Aggregation

Digital Library Federation

10

Reading Bias/Writing Tolerance: Using History's Powerful Stories

Missouri Historical Society

National Leadership Grants 2004 Awards - Museums

11

NLG 2004 Awards – Museums (continued)

Interpretive Technologies Project Red Butte Gardens and Arboretum

12

New National Leadership Grant Categories for 2005

for Libraries and Museums

• Advancing Learning Communities

• Building Digital Resources

• Research and Demonstration

13

National Leadership Grants for Libraries and Museums

• Funding for FY 2005―$12,301,000 for libraries;$7,539,000 for museums

• Requested for FY 2006— $14,000,000 for libraries; $9,458,000 for museums

• Deadline: February 1, 2005

• Award Amount: $25,000 to $1,000,000

• Award announcement – September 2005

14

Museum Programs

• National Leadership Grants for Museums

• Museums for America

• 21st Century Museum Professionals

• Conservation Project Support

• Conservation Assessment Program

• Museum Assessment Program

• New in 2005 – Native American/Native Hawaiian Museum Services and African American History and Culture Museum Grants

15

Native American/Native Hawaiian Museum Services

• Funding: $843,000 for FY 2005

• Requested: $850,000 for FY 2006

• Deadline: May 15, 2005

• Award Amount: $5,000 to $20,000

• Match: None

• Grant Period: Up to 2 years

16

Office of Strategic PartnershipsEstablished January 2003

Goals:

• Maintain and strengthen existing partnerships

• Work with staff and stakeholders to identify and forge new partnerships

• Educate existing and potential partners about important work of libraries and museums

17

IMLS/CPB Partnership for a Nation of Learners

• September 2004: Formal agreement between IMLS and CPB

• $3 million over 2 years

• Goal: support libraries, museums, and public broadcasters in leveraging their resources to fulfill learning needs of communities

• Components: grant program, collaboration curriculum, website, marketing & communications, and evaluation

• Awards announced in September 2005

18

Connecting Museums, Libraries, and K-12 Education

• Charting the Landscape/Mapping New Paths Workshop, August 2004

• Workshop publication, follow-up activities, and future endeavors

• Math Science Initiative (MSI)

• ESTEME Week

19

International

• UNESCO

• World Summit on the Information Society (WSIS)

• Digital Cultural Content Forum

• National Digital Archives Program, Taiwan

20

2004 Technology & Digitization Survey

Key Findings: Preliminary Report

21

22

Responding groups: Survey margins of error

Group Margin of error

Museums ± 4.4

Public libraries ± 6.3

Academic libraries ± 11.6

Archives ± 7.6

SLAAs ± 6.4

Total ± 3.1

23

Respondent annual budget range

0

10

20

30

40

50

60P

erce

nta

ge

of r

esp

on

den

ts

Museums

Pub libs

Acad libs

Archives

SLAAs

24

Staff size

0

10

20

30

40

50

60

70

80

10 orfewer

11-25 26-75 76-150 151+

Per

cen

tag

e o

f res

po

nd

ents

Museums

Public libraries

Academic libraries

Archives

SLAAs

25

Key findings: Technology use

2001:

Libraries’ technology use is pervasive, particularly the basic technologies that automate and support services to the public.

2004:

Libraries expanded their use of more sophisticated technologies, such as broadband Internet access, computerized catalogs, LANs, and federated-searching.

26

Key findings: Technology use insmaller museums & public libraries

2001:

Museums and public libraries demonstrate a marked gap between small and large institutions in technology use.

2004:

The gaps between small and large museums and public libraries are still marked, but they have narrowed.

27

Key findings: Digitization activities

2001:

Digitization activities are an emerging focus in museums and libraries, with substantial work being done by State Library Administrative Agencies (SLAAs)

2004:

Digitization activities increased in museums, academic libraries, and SLAAs. Archives are quite active. SLAAs also support cooperative and statewide activities.

28

Past & projected technology funds

0

20

40

60

80

100

120

Museums Publiclibraries

Academiclibraries

Archives SLAAs

Perc

enta

ge o

f res

pond

ents

Had funds in past12 mos.Expect funds innext 12 mos.No funds in past 12mos.No funds expectednext 12 mos.

29

Able to maintain current, add new technologies

0

10

20

30

40

50

60

Stronglyagree

Agree Neutral Disagree Stronglydisagree

Perc

enta

ge o

f res

pond

ents

Maintain current

Add new

30

Have sufficient, skilled staff to do technology activities

Not enough staff 70%

Right amount of staff 22%

More than enough staff <1%

Other responses 3%

31

Number of digital images created and yet to be done

0

5

10

15

20

25

30

35

40

Per

cent

age

of r

espo

nden

ts

none 1-500 501-1K 1,001-5K

5,001-10K

10,001-25K

>25K

Number of images

digitized past 12 mos.

still to digitize

32

Top three digitization priorities

Historical documents & archives49%

Photographs 47%

Images of items in collections 30%

33

Top three hindrances

To technology use:

Lack of funds79%

Lack of staff time 70%

Lack of staff skills56%

To digitization activities:

Lack of funds 71%

Lack of staff time66%

Lack of staff skills & expertise 39%

34

Using technology to serve the community

To orient and instruct users about available services 70%

To provide access to the Internet60%

To provide access to computers59%

To present educational programs51%

35

Usefulness of technology to the community

1.Makes programs and exhibits more interactive

2.Increases the number of people who participate in programs

3.Provides a richer educational experience

36

Technologies expect to add

Web portal or gateway for services or collections 11%

Wireless network, including WiFi 10%

Software to manage public access to computers and printing 9%

37

Top three reasons to digitize

Increase access to collections, materials, files 54%

Preserve important, valuable materials 46%

Provide access to materials via Web33%

38

Top three target audiences for digital image collections

General public with Internet access 56%

Researchers/scholars outside our institution 38%

Our staff 38%

39

Digital image collections made available to the public

All are available 14%

Some are available 36%

None is available 16%

Don’t know/NA 34%

40

How digital image collections are made available to the public

On the Web 46%

On site at our institution 31%

Through a third party 6%

Don’t know/Not applicable 39%

41

Next steps with the survey

• Survey report will be published this spring

• Four follow-on studies will be conducted on specific topics coming from the survey

• Plan to conduct the next survey in 2007