1 HCM Advisory Board September 16, 2010. 2 Office of State Finance Agenda HAB Purpose Recap HCM Team...
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Transcript of 1 HCM Advisory Board September 16, 2010. 2 Office of State Finance Agenda HAB Purpose Recap HCM Team...
1
HCM Advisory Board
September 16, 2010
2
Office of State Finance
Agenda
HAB Purpose Recap
HCM Team Responsibilities
Project Updates
Members
Issues
Prioritization
60 Day target Review
Feedback and Questions
3
HCM Advisory Board Contact Information
Michael Grisser – 522-1714 - [email protected]
Nancy Tarrant – 522-4363 - [email protected]
Alan Binegar – 522-1712 – [email protected]
Tom Patt – 522-0422 - [email protected]
Everett Slavik – 522-0123 - [email protected]
Other Members Tom Spencer – 858-6737 - [email protected] Dan Melton – 232-1190 - [email protected]
4
HCM Advisory Board Members
Cynthia Zinn Healthcare Authority Margot Barnes OKDHS Gary Sloup ODOT Cindy Leonard Corrections Leanne Beale Health Department Lucinda Meltabarger OSF Lee Ann Gregory Career tech Linda Phillips DPS Diane Haser-Bennett OKDHS Christina Hamilton Commerce Ayana Wilkins DEQ
5
Office of State Finance
Agenda
HAB Purpose Recap
Members
6
Recap - Purpose of HCM Advisory Board Meeting
Bi Monthly review of Human Capital Management (HCM) and Enterprise Learning Management (ELM) Systems improvement initiatives
Communicate Plans, Status, and Issues
Review and provide input on ranking of priorities
Communicate resource requirements
Receive/Provide feedback and guidance
Focus on continuous improvement
Assist with building a best in class system
Communication/Feedback/Prioritization
7
What is this all about
CONTINUOUS IMPROVEMENT
8
Office of State Finance
Agenda
HAB Purpose Recap
HCM Team Responsibilities
Members
9
HCM Team Responsibilities
**Maintain the business services that are in production
**Provide continuous improvement
Implement new business services
Rollout business services to new agencies
** Represents items on which the HCM Advisory Board provides input
10
Office of State Finance
Agenda
HAB Purpose Recap
HCM Team Responsibilities
Project Updates
Members
Completed Projects
AP Workflow
Inventory - DMH
EFT Remit Advices
Schedule Budget
Multi Agency Business Services Opportunity Map
Enterprise Service Automation Human Capital Management Other Supplier Relationship
Fin
anci
al M
an
age
men
tS
upp
ly C
ha
in M
gm
tA
sse
ts
2010 2011 2012
Time and Labor Pilot
Higher Education Interface
Asset Mgmt Pilot
Scanning and bar coding
Grant/Project/
Contracts Rollout
Grant/Project/
Contracts Rollout
Expense ModuleTreasury GL
AP Workflow
eBill Pay
Voucher Build
Leave Request Approval
Grants Provisioning
Business Intelligence Financial Analytics
Licensing
Archiving Phase 2
Budget
Govt Risk & Compliance
Address Scrubbing Software
e- procurement
Inventory Mental Health
Inventory Rollout
Training Web
Delivery
Time and Labor Rollout
Commitment Accounting
Rollout
Enterprise Learning -
Rollout
Strategic Sourcing- e-
Supplier Rollout
Financials Upgrade
Apply Bundles
2011
Apply Bundles
Pcard BOA trans
Integrated Item Maintenance
Deposits
T&L Manager
Self Service Pilot
GPC ODOT
Apply Bundles
2011
Employee Self Service
Rollout
Org Publisher
Asset mgmt Rollout
Concept Initiation ExecutionPlanning Close
Backfill Developers
T&L Mgr Self Service Rollout
GPC Pilot – ODOC/DEQ
ARRA Transparency
HCM functionality
Enhance
T& L for Non b-weekly
Openbooks Phase 3
E-Perfromance
OSF/ODOT AR Billing
Data Staging Area
Inventory ODOT
Vendor Registration
EFT Remittance
ODOT T&L MSS
FFATA Transparency
3% Backup Withholdings
Backfill Developers
Peopletools 8.49
Asset mgmt ODOT
GPC Pilot – OESC
Treasury Module
P-Card Module
INV Implementati
on
Portal – PS Sign on Cons
12
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Projects in Execution Delivery Schedule
J U N
J U L
A U G
S E P
O C T
N O V
D E C
J A N
F E B
M A R
A P R
M A Y
J U N
J U L
A U G
S E P
O C T
N O V
D E C
J A N
F E B
M A R
A P R
M A Y
J U N
J U L
A U G
S E P
O C T
N O V
D E C
Time and Labor Pilot/ODOT
Grants/Projects/Contract A/R Billing ODOT
Inventory ODOT
T&L Manager Self Service ODOT
DCS Vendor Registration
PeopleSoft Extract Staging Environment
PeopleTools 8.49
Assets ODOT
Grants/Projects/Contract A/R Billing/T&L Extended Commerce/DEQ
Treasury GL Implementation
OpenBooks - Phase III
P-Card - BOA Transition
FY11 Technical Backfill
ELM rollout
Asset Management Rollout
Higher Education Interface
2009 2010 2011
14
Office of State Finance
Agenda
HAB Purpose Recap
HCM Team Responsibilities
Project Updates
Members
Issues
15
Issues
Issues Solutions
1) Time CORE team can commit to continuous improvement. We did not make our goal for this period.
Complete – Combine with PO Advisory group to make rankings easier. Will better enable us to look at the Big Picture – August meeting
2) Employee Self Service has increasednumber of help desk calls. The hold timeand abandonment rate for the help desk has increased.
Complete - We have increased staffing at the help desk with temporary resource.
3) Training for new state staff and those needing remedial training.
Complete – Additional comprehensive HCM training Will be performed in September. This will assist with reducing the demands on the support staff.
4) Continuous Communication for user issues, Training and questions
October – The team was doing a Brown Bag Lunch in months where comprehensive HCM training was notperformed. In place of the Brown Bag Lunch we are now doing a HCM Forum during normal business hours (not lunch hour) so more can attend.
16
Office of State Finance
Agenda
HAB Purpose
HCM Team Responsibilities
Project Updates
Members
Issues
Prioritization
17
Prioritization and Organization
What do we focus on and how do we rank items to be worked 1. Production Impact (break fix)
Something that once worked but now does not Something that has been found to be inaccurate
2. Recurring Problem/Issue (problem log) An issue that exhibits a pattern that can be corrected
(root cause)
3. Service Requests Requests from users to correct issues (not break fix),
provide more data, enhanced data or additional functionality
18
Office of State Finance
Agenda
HAB Purpose Recap
HCM Team Responsibilities
Project Updates
Members
Issues
Prioritization
60 Day target Review
Application Enhancement Service Requests
19
20
New Reporting Timelines
Changed how we will measure - reporting will be from the first of a month to the end of a month (still a 60 day period)
Old 07/15/2010 to 09/15/2010 This Period 07/15/2010 to 08/31/2010 Next Period 09/01/2010 to 10/31/2010
26 items on last list - 07/15/2010 to 09/15/2010 Only 23 items to be included in this reporting
period due to change The other 3 items will roll into the next reporting
period
21
Updates – Completed Items
Completed Items – Review List 23 Items to be completed in the new reporting
period Status
19 items from list completed 4 items from list not completed 5 additional items completed that were not on the
last target list
22
Update – 60 Day Target Items
60 Day Target Items – Review List
Discussion – questions/proposed changes/clarification
23
Update – Watch Items List
Watch Items – Review List
Discussion – questions/proposed changes/clarification
24
Office of State Finance
Agenda
Communications and Governance
HCM Team Responsibilities
Current Project Status
Introductions
HCM Commitments
Future Meetings
Prioritization, Organization and Issues
Feedback and Questions
