1 GRANT OF LEAVE1. Max. of 6 days for 1st time, & 2nd time due to failure of the first operation on...

ESTABLISHMENT MATTERS ( GAZ )

S.O.P FOR GAZETTED

Item No. Description of item Authority PHOD/CHOD HOD Dy.HOD Sr.Scale

1 2 3 4 5 6 7 8

1 GRANT OF LEAVE:1.1 Casual Leave Nil

1.2 Nil.

NOTE:

1.3 Special Disability Leave Nil Nil Nil

NOTE

GRANT OF SPECIAL CASUAL LEAVE:1.4 Nil Nil Nil

NOTE

Jr. Scale/ Asst. Officer

Rule 236 of Indian Railway Establishment Code Vol.I 1985 Edn.

Full powers in respect of officers under their control.


Full powers in respect of Officers under their control.

Full Powers in respect of Officers under their control.

Leave on Average Pay/Leave on Half Average Pay.

Rule 514, 523, 526, 527, of IREC Vol.I 1985, ACS No. 4 & ACS No.64 of 1998 (Reprint Edn.1995)

Full powers in respect of Officers under their control, provided no officiating arrangements are involved, subject to maximum of 180 days LAP at a time and 24 months LHAP at a time.



Full powers in respect of Officers under their control, provided no officiating arrangements are involved, subject to a maximum of 45 days LAP and 2 months LHAP at a time.

1. These powers are to be exercised based on a certification of the individual leave accounts by the Accounts Dept. 2. Where officiating arrangements are involved, GM's prior approval should be obtained before making officiating arrangements in the leave vacancy. 3. Co-ordinating HODs are empowered to sanction up to 15 days to SAG officers under their control.

Rule 552, 553 RI (Item 1 – Apex - VI)

Full powers up to 24 months in respect of officers under their control provided no officiating arrangement is involved .

Full powers up to 24 months in respect of officers under their control provided no officiating arrangement is involved .

1. For SA grade and above, GM’s sanction is required. 2. Where officiating arrangements are involved, GM's prior approval should be obtained before making officiating arrangements in the leave vacancy.

Grant of SCL, including passes to Officers on Sport, Scouts & St.John’s Ambulance Account.

Rly.Bd’s Letter No.E(W)83 Spl.4 Dt. 12.8.83 Para 1104(I) & (ii) of IREM.

Full powers in respect of Officers under their Control provided no officiating arrangement is involved.

Full powers in respect of Officers under their Control provided no officiating arrangement is involved.

Subject to –1. Observance of Orders issued by the Rly.Bd from time to time.2. If officiating arrangements are involved, GM’s approval is necessary3. Special CL granted on account of Sports and Scouts should not exceed thirty days in a calendar year.4. GM’s sanction is required in case of SAG & above.



1 2 3 4 5 6 7 8


1.5 Nil Nil Nil

NOTEGM’s approval is required in respect of SAG & above.

1. 6 To Officers donating blood. Nil Nil Nil

NOTE

GM’s approval is required in respect of SAG & above.

1.7 Nil Nil Nil

NOTE

1. G.M's approval is required in respect of SAG and above.

1.8 To attend Courts. Nil Nil

NOTE

1.9 Nil Nil Nil

NOTE

2. Intervening Sundays and closed holidays should be ignored.

To attend inquiries in compliance with Discipline & Appeal Rules.

Master Circular No. 10 (Rly.Bd.s letter No. E(G)90 LE 1-5 dated 22.5.91).

Full powers to sanction to officers working under their control .

Full powers to sanction to officers working under their control .


Full powers to sanction one day’s SCL plus journey period for Officers working under their control .

Full powers to sanction one day ‘s SCL plus journey period for officers working under their control .

For participation in national and international events.

Item-5(1) of Annexure-C to master Circular No.10 and Rly.Bd.'s letter E(W)85SP 1-3 dt.11.06.85 & E(W)72 SPL-4 dated 3.7.79

Full powers in respect of Officers working under their control .





Full powers in respect of officers working under their control .

1. This is admissible to officers for the period spent in attending courts as jurors or assessors, provided officers concerned have obtained prior permission.2. No extra payment except those admissible under rule 1670, R-II 1987 edition, are made to them for the period.3. GM’s approval is required in respect of SAG & above.

To male officers undergoing operation under family planning scheme.

Master Circular No. 10 (Rly.Bd.s letter No. E(G)90 LE 1-5 dated 22.5.91.

Full powers in respect of Officers working under their control.

Full powers in respect of Officers working under their control.

1. Max. of 6 days for 1st time, & 2nd time due to failure of the first operation on production of the certificate issued by medical authorities.

3. Max of 7 days to attend on his wife due to Tubectomy / laproscopic operation.



1 2 3 4 5 6 7 8


4. GM’s approval is required in respect of SAG & above.

1 .10 Nil Nil Nil

NOTE

2. Intervening Sundays and closed holidays should be ignored.3. GM’s approval is required in respect of SAG & above.

1.11 Full powers. Full powers. Nil Nil. Nil

NOTEAdditional SCL for the period of hospitalization, and maximum of 7 days/14 days when not hospitalized but unable to resume duty in case of male & female employees respectively.

1.12 Nil Nil

2 ADVANCE OF PAY:2.1 Advance of pay on transfer Nil Nil Nil Nil

NOTEIn case of SA Grade and above, GM’s sanction is required.

33.1 Nil

NOTE

2. All officers of the rank of Jr. Administrative Grade ( JAG ) and above shall be their own controlling officers for counter signature of T.A journals.

To female officers, undergoing puerperal/ non-puerperal sterilization

Master Circular No. 10 Rly.Bd.s letter No. E(G)90 LE 1-5 dated 22.5.91.

Full powers in respect of officers working under their control.

Full powers in respect of officers working under their control.

1. Limited to 14 days in respect of female employees for the 1st time, and 2nd time due to failure of 1st operation, on production of the certificate issued by medical authorities.

Due to developing post operative complications in case of Family Planning Operation.

Master Circular No. 10 (Rly.Bd.s letter No. E(G)90 LE 1-5 dated 22.5.91.

Crediting of unutilized joining time to LAP account

Para 1110 of R-1 1995 Edition.



Full Powers in respect of officers under their control.

Para 1113 & 1114 of IREM Vol.I (1989 Edition.)

Full powers to FA&CAO & CPO for Accounts/EDP Dept. and for all other Departments respectively, up to and inclusive of Selection Grade except during transfer to foreign service.

TRAVELING ALLOWANCE: Counter Signature on traveling allowance journals

Para 1697 of IREC Vol.II(1987 Edition)

Full powers in respect of Officers under their control




1. When Gazetted Officers perform road journeys between stations connected by Rail in urban and suburban areas, their claim for road journey will be countersigned by the controlling Officers.



1 2 3 4 5 6 7 8


3.2 Approval of journeys performed including mileage/conveyance allowance for duty performed at Head Qrs. and at outstation

Rule 1608(4) (IREC - Vol.II)



1 2 3 4 5 6 7 8


Full powers Full powers Full powers

Nil Nil

Nil Nil

c) Beyond home Railway NilNIl Nil

NOTE1. While submitting the TA Journal the fact that the competent authority’s sanction was obtained in writing should be recorded in TA Journal(Outstation duty).2. In case of PHOD/SAG/SG/JAG, it should be approved by GM(for outstation duty).

3.3 Full powers to CPO. Nil Nil Nil Nil

44.1 Nil. Nil. Nil Nil.

NOTE1. In respect of PHOD/SAG, it should be approved by GM.2. The claim of retired officers (up to & inclusive of SG), after one year from the date of retirement, but within 2 years should be approved by GM with the concurrence of Finance. 3. The claim of Officers who retired in SAG and above, after one year from the date of retirement, should be approved by Rly.Bd, with the concurrence of Finance.

5 Nil Nil Nil Nil

NOTE

6 Nil Nil Nil

a) Within Hq.Qrs. i.e. within Bangalore city and its agglomeration as defined for the purpose of CCA/HRA.

b) Home Railway i.e. S.W.Rly, S.Rly and ICF

Full powers upto Sr. Scale officers under their control





Traveling allowance to retired Railway officers for attending Court inquiry on Railway account.

Rule 1666(2) of IREC Vol.II (1990 Edition)

TRANSFER GRANT:Composite Transfer Grant/Advance & other Allowances.

Board's letter No.F(E)/I/98/AL-28 Dt.20.07.1998

Full powers to FA&CAO & CPO in respect of Accounts / MIS Departments and other Departments respectively, up to & inclusive of SG.

Waiver of overpayments of amounts where such over payments were detected by Accounts/ Audit after 1 year.

Paragraph 1017 of IREM (1989 edition)

Full powers to FA&CAO & CPO in respect of Accounts/ EDP Departments & other Departments respectively upto Rs. 10,000/-

1. This requires Finance concurrence.2. Recovery should not ordinarily be waived where the amount involved does not exceed 2 months pay.3. In case of FA&CAO & CPO, GM’s approval is required.

Grant of awards for Meritorious/outstanding work.

Rly.Bd’s letter No.F(X)II-2001/PW/6 of 9.5.01 (Item 10B) GM’s S.O.P

Up to Rs.500/- in respect of officers up to & inclusive of Sr.Scale working under their control.

Up to Rs.500/- in respect of officers up to & inclusive of Jr.Scale/Gr. B working under their control.

NOTE : Subject to spending within the budget allotment.



1 2 3 4 5 6 7 8


7 Nil Nil

NOTE

To sanction undertaking a work for which Fee is offered and acceptance of the Fee.

Board’s letter No.F(X)II-2001/PW/6 dated 9.5.2001 (GM’s SOP)

Up to a maximum of Rs.3000/- in each case for Officers working under their control except SAG.

Up to a maximum of Rs.3000/- in each case for Officers working under their control.

Up to a maximum of Rs.1,000/- in each Individual case.

1. Where it is a recurring payment, the ceiling limit will apply to the total of recurring payments made in a financial year for each individual case.2. Cases pertaining to PHOD/SAG have to be sanctioned by G.M.



1 2 3 4 5 6 7 8


8.1 Grant of Honorarium CPO/FA&CAO Nil Nil Nil Nil

2. Up to Rs.2000/- for arbitration.

NOTE1 . Prior Finance concurrence is required2. Cases pertaining to PHOD/SAG have to be approved by GM.

9 Nil Nil Nil Nil

10 Nil Nil Nil. Nil

11 Full powers up to & inclusive of SG. Full powers up to & inclusive of JAG Nil Nil Nil

NOTE

11.1 Rule 942 RI Full Powers up to & inclusive of SG. Full Powers up to & inclusive of SG. Nil Nil Nil

NOTE1. Finance concurrence is necessary. 2. Beyond SG, sanction of GM is to be obtained.

Board's letter No. F(X)II-94/PW/3 dated 28.11.1996 circulated vide letter No.F(X)II-2001/PW/6 dated 9.5.2001 (GM’s SOP) and No. E(G)98 QR1/11 dated 22.01.99

1. Up to Rs.1000/- only in a year, in cases other than arbitration.

3. Up to Rs. 2,000/- in case of Disciplinary inquiry against Railway officers arising out of Vigilance/ CBI cases.

Educational Allowance, Reimbursement of Tuition Fee/Hostel Subsidy.

Para 2204 of IRE Vol.II (1990 Edn.) Bd.'s letter No.E(W)84ED 1-1 Dt.21.1.89.

CPO /FA & CAO Full powers

To permit change of Name in Original Records including Service Registers subject to compliance of the prescribed procedure.

Paras 1202 and 1203 of IREM Vol.I (1989 Edn.)

CPO /FA & CAO Full powers

NOTE GM is the competent authority in case of PHOD/SAG.

To sanction Pension/ Gratuity and Commutation of Pension.

Para - 8 of Railway Services (Pension) Rules 1993 (Chapter VIII)

1. Finance concurrence is necessary2. For PHOD/SAG, sanction of GM to be obtained.

Refund of PF Assets of Officers at the time of retirement or leaving service including withdrawal of assets when proceeding on leave before retirement.



1 2 3 4 5 6 7 8


11.2 Nil Nil Nil

NOTE1. Finance concurrence is necessary. 2. Beyond SG sanction of GM is to be obtained.

12 Nil Nil Nil

NOTE

13 Grant of PF Advance Nil Nil Nil Nil

13.1 Nil Nil Nil Nil

NOTE1. In respect of PHOD/SAG, the same should be approved by GM.

13.2 Nil Nil Nil. Nil

NOTEIn respect of PHOD/SAG, the same should be approved by GM.

Refund of PF assets on the death of subscriber in harness.

Para 943 of IREC Vol.I (1985 edition)

Full Powers in respect of Officers up to & inclusive of JAG/SG.

Full Powers in respect of Officers up to & inclusive of JAG/SG.

Grant of payment of Cash Equivalent of unutilized Leave on retirement as per rules.

Board's letter No.F(E)III-77 LE 1/4 dt.15.11.77. Board’s letter No.F(E)III/90/LE1/1 dated 8.5.95 & 14.7.98 – Rule 550 R-I (1995 edition).

Full powers in respect of Officers working under their control up to & inclusive of JAG/SG.

Full powers in respect of Officers working under their control up to & inclusive of JAG.

1. Finance concurrence is necessary.2. In respect of PHOD/SAG, the same should be approved by GM.

Rule 922 R-1 1995 Edition

Full powers to FA&CAO & CPO in respect of Accounts/ EDP Dept. and other Depts. respectively up to & inclusive of Selection Grade.

NOTE In respect of PHOD/SAG, the same should be approved by GM.

Final withdrawal of PF for marriage/ House Building, for paying insurance premium.

Rule 925 (3)/(1), 928 (2) R-1 1995 Edition

Full powers to FA&CAO & CPO in respect of Accounts/ EDP Dept. and other Depts. Respectively up to & inclusive of Selection Grade.

To sanction final withdrawal upto 90% from Provident Fund while on leave prior to retirement without assigning any reason.

Rule 940 of R I (1985 edition)

Full powers to FA&CAO and CPO in respect of Accounts/EDP Depts. and other Depts respectively.



1 2 3 4 5 6 7 8


13.3 Nil Nil Nil

NOTEIn respect of JA Grade and above , GM is the competent authority.

14 HOUSE BUILDING ADVANCE:14.1 Sanction of House Building Advance Nil Nil Nil

NOTE

14.2 Nil Nil Nil

NOTE

14.3 Nil Nil Nil

NOTE

15 Nil Nil Nil

NOTEIn respect of PHOD/SAG, the same should be approved by GM.

15.1 Full powers up to & inclusive of SG. Full powers up to & inclusive of Sr. Scale Nil Nil Nil

NOTEIn respect of PHOD/ SAG, the same should be approved by GM.

16 Full powers to CPO & FA&CAO Nil Nil Nil Nil.

To order deductions from gratuity on account of Govt. dues.

Board’s letter No.F(E)III/88/LG1/1 dated 7.8.1989.

Full powers in respect of Officers upto & inclusive of Sr.Scale.

Full powers in respect of Officers upto & inclusive of Sr.Scale.

Para 1132 of IREM Vol.I (1989 Edition)

Full powers in respect of Officers up to & inclusive of Sr.Scale Officers.

Full powers in respect of Officers up to & inclusive of Sr.Scale Officers.

1. Accounts vetting is required.2. In respect of JAG and above, GM is the competent authority.

To relax the cost ceiling limit up to a maximum of 25% for HBA.

1132 IREM I 1989 Edition PC Circular No. 27 dated 29.12.97

Full powers in respect of Officers working under their control upto & inclusive of Sr. Scale Officers.

Full powers in respect of Officers working under their control upto & inclusive of Sr. Scale Officers.

1. Accounts concurrence is required.2. Subject to fulfillment of other terms and conditions governing grant of HBA as issued from time to time.3. In respect of JAG and above, GM is the competent authority.

Condonation of delay of non-insurance of flat/house purchased/ built out of HBA.

Board’s letter No.F(E)SPL.94/Adv./3/7 dt.13.10.1995.

Full powers up to JA Grade/SG for delays up to 2 years.

Full powers up to JA Grade/SG for delays up to 2 years.

1. Finance Concurrence is necessary. 2. In case of SAG Officers condonation is to be made by GM. for delays up to a maximum of 2 years.

Sanction to the grant of Advance for the purchase of - Motor car/PC/ Scooter

Rule 1104 IREM-1 1989 Edition.

Full powers in respect of Officers working under their control up to & inclusive of SG.

Full powers in respect of Officers working under their control up to & inclusive of Sr. Scale

Execution of Guarantee Bonds/Mortgage Deeds in respect of Motor Car Advance

1108 (7) IREM 1989 Edition.

Recovery of Overpayment in installments

Rule 1013 (B) IREM-1 1989 Edition.



1 2 3 4 5 6 7 8


NOTE

17 Full powers to CPO & FA & CAO. Nil Nil Nil Nil

NOTE

18 Nil Nil Nil Nil

NOTE


NOTE

19 RETENTION OF RAILWAY QUARTERS(TYPE IV & V, EAST COLONY):

1. Accounts concurrence is necessary.2. No. of installments should be decided on case to case basis..3. In case of CPO & FA & CAO, GM is the competent authority.

Fixing the number of installments for recovery of Hospital charges.

1. If amount is less than Rs.2000/-or 10% of basic pay, whichever is lesser, recovery should be in one Installment, otherwise, on case to case basis.2. In case of CPO & FA& CAO, GM is the competent authority.

Write off of amounts over drawn by Officers when irrecoverable.

Para 1017 & 1018 of IREM Vol.I (1989 Edn.) and 119 GI.).

Full powers to FA & CAO & CPO in respect of Accounts/EDP Departments and other Departments respectively up to a maximum of Rs 5,000/- in each case.

1. Finance concurrence is required. 2. Waiving recoveries of amount overdrawn should not be sanctioned as a matter of course but the sanctioning authority should satisfy himself about the merits of each case in the light of para 1017 to 1019 of IREM Vol. I.

3. For SA Grade Officers and above, GM’s approval is to be obtained.

Write off of amounts overdrawn by Officers on account of pay and allowances or those dues from them towards rent, cess, water, tax etc. or other railway claims which have become irrecoverable.

Para 1017 & 1018 of IREM Vol. I (1989)

CPO/FA & CAO - Full powers up to Rs.2000/- in each individual case.

1. Finance concurrence is necessary.2. The orders sanctioning the write off should invariably contain a clause that any sum which is subsequently found due to persons concerned will be adjusted against the amount written off. (Railway Board’s letter No.F(E)59/ OP-1/1 Dated 27.08.1959 and 16.02.1961).

3. In case of FA&CAO & CPO, GM’s approval is required.



1 2 3 4 5 6 7 8



NOTERetention of type V Qrs. to be permitted by GM.

19.2 During Deputation Nil Nil Nil Nil

Nil Nil Nil Nil

NOTE


NOTE


NOTERetention of type V Qrs to be permitted by GM.

Retention of Quarters i)During leave within India. ii) Ex.India leave

Para 1104(I),(ii)&(iii) of Chapter XI of Estt. Manual. Board's letter No. E(G)85-QR1/9 dated 15.01.90

Full powers to CPO for Type IV Qrs up to 120 days of leave within India and 180 days of leave Ex.India.

E(G)85-QR1/9 Dt.15.01.90 Board’s

Lr.No.E(G)93RNI/2 Dt. 8.7.93 and Board’s

Lr.No.E(G)2000 Qrl.-23 Dt. 1/6/01.

a) Abroad, approved by Rly.Bd, where Free passage is not allowed for the family for the entire period of Deputation.

CPO – Full powers for Type IV Qrs for the entire period on Normal Rent.

b) To Railway Public Sector Undertakings/ Societies c) Other PSUs

Full powers to CPO up to a max. period of two months on normal rent for Type IV Qrs

Retention of type V Qrs. to be permitted by GM.

On transfer out of RWF to other Railway units

Board's letter No.E(G)2000 qr1-23dt 1-6 –2001

CPO - 2 months on normal rent. Further 6 months on special license fee (double the normal rent) on Medical account. Retention can be permitted on education account only up to the end of the Academic Session for Type-IV quarters.

1. Academic session refers to academic course ending with Annual Examination.2. These powers to be exercised for Type IV Qrs only.3. Retention of type V Qrs to be permitted by GM.

Retention of Quarters in the event of death.

No.E(G)98 QR 1/11 Dated 22-1-99

Full powers to CPO - 24 Months on normal Rent for Type IV Qrs.



1 2 3 4 5 6 7 8


19.5 Nil. Nil. Nil Nil


19.6 On resignation/ Dismissal/Removal Nil. Nil. Nil Nil


20

Full powers to CPO & FA & CAO. Nil Nil Nil Nil

Nil Nil Nil Nil

NOTE

21 Permission to acquire

Nil Nil Nil

Full powers up to & inclusive of JAG Nil Nil Nil

22 Full powers up to & inclusive of SG. Full powers up to & inclusive of SG. Nil Nil Nil

NOTEGM’s approval required for SAG Officers.

(a) on superannuation/ voluntary retirement & Compulsory Retirement

Board's letter No.e(E(G)2000 qr1-23dt 1-6 –2001

CPO - 4 Months on Normal Rent and next 4 Months on Education/ Sickness Account on payment of Special License Fee i.e Double the Normal Rent, for Type IV Qrs.

Board's letter No. E(G)85-QR1/9 dated 15.01.90

CPO - One Month only on normal Rent for TypeIV Qrs.

Sanction of investigation claims for arrears of Pay and allowances.

a) Within 3 years Para No. 1004 and 1006 of IREM Vol.1(1989 Edition)

b) Over 3 years. Rly.Bd’s Lr.No.E(G)2001 AL 1/19(MC 36) Dt.14.12.01

Full powers to CPO & FA&CAO up to Rs.5,000/- in each individual case where the claim does not exceed Rs. 5000/ -.

1. Finance Concurrence is Necessary.2. If the claim is more than 3 years old and exceeds Rs.5000/-, investigation of the portion up to Rs.5000/- limit is to be sanctioned by GM, while the balance is to be referred to Board.3. Cases pertaining to FA&CAO & CPO requires the approval of GM.

WAP/PW-I/186/Pt.II Dt.1.9.98 Under Rule 2, 13 and 18 of Railway Service (Conduct) Rules, 1966

(a) Movable property Full powers up to & inclusive of JAG

Full powers up to & inclusive of Sr. Scale

(b) Immovable property Full powers up to & inclusive of Sr. Scale

Issue of NOC for passport application

ESTABLISHMENT MATTERS ( NON GAZ. )

SOP FOR NON-GAZETTEDItem No. Description of items Authority PHOD/CHOD HOD Dy.HOD Sr.Scale Jr. Scale/ Asst. Officer

1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 1

2 PROMOTIONS:2.1 Regular promotions

2.2 Nil Nil Nil

NOTE1. If adhoc promotion is to be continued beyond 6 months, clearance from CPO is required once again.

3 Acceptance of resignations.

4.1 Transfer of Gr.`C’ & Gr.`D’ Staff Nil Nil Nil

NOTE

4.2 Inter Railway Transfer Full powers Full powers Nil Nil Nil

4.3

Nil Nil Nil Nili) Within Min. of Railways

Initial appointments to Group`C' and Group`D' posts.

Rule 215 of IREC Vol.I (1985 Edn.)

Full powers, subject to the rules laid down by the Government from time to time.

Full powers, subject to the rules laid down by the Government from time to time.

Full Powers in scales rising up to and inclusive of Rs.5500-9000/-subject to the rules laid down by the Government from time to time.

Full powers in scales rising up to and inclusive of Rs.4500-7000/- subject to the rules laid down by the Government from time to time.

Full powers in respect of Group’D’ posts, subject to the rules laid down by the Government from time to time

Para 213 of IREM I (1989 Edn.)

Full Powers subject to the rules and procedures relating to promotion to Selection and Non-selection posts.

Full Powers subject to the rules and procedures relating to promotion to Selection and Non-selection posts.

Full powers in scales rising up to and inclusive of Rs.5500-9000/-subject to the rules and procedures relating to promotion to Selection and Non-selection posts.

Full powers in scales rising up to and inclusive of Rs.4500-7000/-subject to the rules and procedures relating to promotion to Selection and Non-selection posts.

Full powers within Group`D' posts subject to the rules and procedures relating to promotion to Selection and Non-selection posts.

Ad hoc promotions up to six months

Para 216-A Chapter ii-B of IREM Vol.1(1989 Edn.) Rly.Bd’s letter No.E(NG)I-99/PM1/28 dated 9.12.98, 19.2.99 & 18.12.2000.

Full powers in case of selection/non-selection posts.

Full powers in case of selection/non-selection posts.

Rule 302 of IREC I (1985 Edn.)

Full powers in respect of staff holding posts to which they have powers to make appointments.



Full powers in respect of Staff holding posts to which they have powers to make appointments.

Full powers in respect of Staff holding posts to which they have powers to make appointments.

Rules 226 & 231 of IREC Vol.I(1985 Edition)

Full powers in respect of Staff working under their control.

Full powers in respect of Staff working under their control within Department

1. In case of transfer of Staff involving different departments/Cadre, the same requires the approval of concerned HODs.2. Where more than one HOD exist, the PHOD will exercise the power.

Rules 226 & 231 of IREC,Vol.I(1985 Edition)

Forwarding of Applications on deputation

Para 1402 of IREM Vol.I 1989 Edn.

Full powers upto the scale Rs. 5500-9000

ii) To other Ministriesiii) State Govts.


Item No. Description of items Authority PHOD/CHOD HOD Dy.HOD Sr.Scale Jr. Scale/ Asst. Officer

1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 4.4 Full powers. Nil Nil Nil Nil

Conditions:-Allowance should be made for the time unavoidably spent due to disruption of transport arrangement caused by strike or natural calamities, or the period spent awaiting the departure of steamer, etc. for computing the transit time.

5 GRANT OF LEAVE:5.1 Casual Leave

NOTESSE’s/SE’s/Sr.S.O(A)/S.O.(A)/Ch.O.S./O.S.I in scale Rs.7450-11500/-and Rs.6500-10500/- can sanction CL to the staff working under their control.

5.2 Full powers Full powers Full powers.

NOTESSEs/SE’s//Sr.SO(A)/S.O(A)/Ch.O.S./O.S.I, in scale Rs.7450-11500 and 6500-10500/- of Mech./Elect.Br/Accounts/other departments can sanction recorded leave up to 10 days to Gr.`C’ & `D’ working under their control .

5.3 Nil Nil

5.4 Special Disability Leave Nil Nil Nil

5.5 Study Leave within India Full powers Nil Nil Nil Nil

Powers to extend joining time up to a max. of 30 days, under certain conditions.

Rly.Bd’s Lr. No.E(G)79JTI/1/2 Dt.21.02.80 Para 1109 of IREC Vol.I




Full powers in respect of staff working under his control

Full powers in respect of Staff working under his control.

Full powers in respect of Staff working under his control.

Leave on Average Pay/Leave on Half Average Pay.

E(G)96 LE-1-4 of 31.12.1996 Rule 514, 525, 526 & 527 of IREC Vol.I (1985 Edn.) (Reprint Edn.1995) ACS No.43 of 1997 E& ACS No.64 of 1998)

Full powers up to a maximum of 6 months (both LAP and LHAP) at a time in respect of staff under their control. In respect of staff in scale Rs.5500-9000/-& above. Max. of 1 month leave (Both LAP & LHAP) can be sanctioned at a time.

Full powers in respect of Group `C’ & Group `D’ staff up to & inclusive of the Grade of Rs.3050-4590/-. Leave up to a maximum of 3 months (LAP & LHAP) can be sanctioned at a time. For Group C Staff above the grade of Rs.3050-4590/-, 21 (Max.) days leave (both LAP & LHAP) can be sanctioned at a time.

Extra-ordinary Leave in combination with or in continuation of LAP and LHAP inclusive of combined leave made up of LAP and LHAP


Full powers in respect of staff holding posts to which they can make appointments.



Para 552 & 553 of IREC Vol.I (1985 Edn.) App.V (10) First Schedule Chapter 5 App.V (IREC- I 1985 Edn.)

Full powers up to a maximum of 24 months for any one disability.

Full powers up to a maximum of 24 months for any one disability.

Rule 556 of IREC Vol.I (1985 Edn.) First Schedule Chapter 5 App. V(IREC I 1985 Edn.)



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 5.5 Study Leave within India Full powers Nil Nil Nil Nil

NOTE : Subject to condition that the Railway servant has rendered not less than 5 years service and not due for superannuation within 3 years from the date he/she is expected to return to duty after the leave.

5.6 554.R-I -1985 Edn Nil. Nil

NOTE1.This leave is not admissible out of India.2. If the railway servant is one to whom the Workmen Compensation Act. applies, the amount of leave salary payable during hospital leave shall be reduced by the amount of compensation payable under section 4(I) D of the said Act.

5.7 Full powers. Nil Nil Nil Nil

NOTE1. Finance concurrence is necessary.2. A list of such cases should be put up to GM yearly for his post facto approval.

5.8 Sanction of Leave not due. Nil Nil

Conditions:

2. Shall not exceed a maximum of 360 days during entire service on medical certificate.

5. 9 Nil

5. 10 Full powers. Full powers. Full powers. Nil Nil

6 GRANT OF SPECIAL CASUAL LEAVE: 6.1 Nil Nil Nil

Rule 556 of IREC Vol.I (1985 Edn.) First Schedule Chapter 5 App. V(IREC I 1985 Edn.)

Grant of Hospital leave up to 120 days while absent from duty for medical treatment in consequence of accident or injuries met within execution of their duties.

Full powers in respect of posts to which they can make appointments



3. When a disablement regarded at first as temporary proves to be a permanent disablement and compensation becomes payable under clause B & C of section 4(I) of the said Act, the hospital leave salary should be restored to the full amount admissible under the above Rule.

Grant of Hospital Leave beyond 120 days.

Rule 554 of IREC Vol.I (1985 Edn.) and ACS (No.65 of 1998) and Board’s letter No. E({P&A)1/89/JCM/DC V dt.22.06.93.

Rule 528 of IREC Vol.-I (1985 Edn.)

Full powers in respect of staff in grades to which they can make appointment.



1. Limited to the LHAP likely to be earned thereafter.

3. Shall be debited against the LHAP likely to be earned subsequently.

Counting of extra-ordinary leave for increment for leave availed on medical grounds.

Para 1320 of IREC Vol.II (a & b) and b(ii).




Full powers in respect of Gr.`D’ staff holding posts to which they can make appointments

Crediting of unavailed joining time into LAP Account.

Para 1110 of IREC Vol.I (1985)

To attend inquiries in compliance with Discipline & Appeal Rules.


Full powers to sanction to staff nominated to attend inquiries.

Full powers to sanction to staff nominated to attend inquiries.



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8

6.2 To staff donating blood. Nil

6.3 Nil Nil

NOTEMeetings that serve government’s interests are listed in Rule 1689, IREC Vol.II.

6.4 Nil Nil Nil.

NOTE

6.5 To attend Courts. Full powers. Full powers. Full powers. Nil Nil

NOTE1. This is admissible to staff for the period spent in attending courts as jurors or assessors, provided staff concerned have obtained prior permission.2 No extra payment except those admissible under rule 1670, R-II 1987 edition, are made to them for the period.

6.6 Nil Nil

NOTE

2. Intervening Sundays and closed holidays should be ignored.3. Max of 7 days to attend on his wife due to Tubectomy/ laproscopic operation.

6.7 Nil Nil

NOTE

2. Intervening Sundays and closed holidays should be ignored.


Full powers to sanction one day’s Special Casual leave plus journey period in respect of posts to which they can make appointments.

Full powers to sanction one day’s Special Casual leave plus journey period in respect of posts to which they can make appointments.

Full powers to sanction one day’s Special Casual leave plus journey period in respect of posts to which they can make appointments

Full powers to sanction one day’s Special Casual leave plus journey period in respect of posts to which they can make appointments

To attend meeting/ conferences etc.

Master Circular No. 10 (Rly.Bd.s letter No. E(G)90 LE 1-5 dated 22.5.91) and Board’s decision under rule 1689 IREC Vol.II

Full powers when the staff are permitted to attend, at their own request, meetings/ conferences recognized as being in Govt. interest.



Special Casual Leave for participation in national and international events.

Item-5(1) of Annexure-C to master Circular No.10 and Rly.Bd.'s letter E(W)85SP 1-3 dt.11.06.85 & e(W)72 SPL-4 dated 3.7.79

Full powers in respect of staff under their control.

Full powers in respect of staff under their control.

1. Subject to observance of orders issued by Railway Board from time to time. 2. Should not exceed 30 days in a calendar year.


Male employees undergoing operation under family planning scheme.


Full powers in respect of staff working under them.


Full powers in respect of Gr. `D' staff working under them.

1. Max. of 6 days for 1st time, & 2nd time due to failure of the first operation on production of the certificate issued by medical authorities.

Female employees undergoing puerperal/ non-puerperal sterilization





1. Limited to 14 days in respect of female employees for the 1st time, and 2nd time due to failure of 1st operation, on production of the certificate issued by medical authorities.



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 6.8 Nil Nil

NOTEAdditional SCL for the period of hospitalization, and maximum of 7 days & 14 days when not hospitalized but unable to resume duty in case of male & female employees respectively.

6.9 Full powers to CPO/FA & CAO. Nil Nil Nil Nil

6. 10 Full powers to CPO/FA & CAO. Nil Nil

6.11 Full powers to CPO/FA & CAO. Nil Nil

6.12 Full powers. Full powers. Nil Nil Nil

6.13 Full powers. Full powers. Full powers. Nil. Nil.

6.14 Full powers. Full powers. Nil. Nil. Nil

6.15 CPO/FA & CAO Full powers. Nil Nil Nil. Nil.

6.16 Full powers to CPO. Nil Nil Nil Nil

To staff developing post operative complications in case of Family Planning Operation.





To staff attending Shibir (Conference) organised by the State Government as internal agent for small saving scheme not exceeding 3 days once in a year.


To staff attending the Managing committee Meeting of Consumers Co-Op. Societies, Co-Op, Credit Societies (including Banks) and Housing Co-Op. Societies.


Dy.FA & CAO -Full powers for Accounts /EDP Depts.

SPO – Full powers in the absence of JA Grade Officer.

To staff for Home Guard training and duties.


Dy.FA & CAO Full powers for Accounts /EDP Depts.

SPO – Full powers in the absence of JA Grade Officer.

To staff who are members of Indian Institute of Public Admn., for attending meetings and conferences of the Institutes.


To staff serving as Stenographers for appearing in examination held by RRB for the purpose of advance increments (limited to two chances).


To staff for Territorial Army Training.


To staff participating in Republic Day parade and rehearsal in the capacity of St. John Ambulance Brigade.


To RPF staff who are attending the RPF Annual Meeting.




1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 6.17 Full powers to CPO. Nil Nil Nil Nil

7

Nil Nil Nil Nil

Nil Nil Nil Nil

NOTE

8 Rule 1618 of R-II Up to a maximum of 180 days. Up to a maximum of 90 days. Up to a maximum of 45 days. Nil. Nil

8.1 Conveyance allowance. Nil Nil

NOTE1. Conveyance allowance at HQs should not exceed the amount of traveling allowance that would be admissible, if the staff was on tour on duty.

8.2 Nil Nil Nil Nil.

NOTE1. Travel by cheapest mode of conveyance should ordinarily be resorted to.2. The sanctioning authority should record a certificate that journey by road was absolutely necessary in the interest of railway service such as saving of public time or inspection of work enroute, in individual cases.

8.3 Mileage allowance. Para 1607 of R II Nil Nil Nil

NOTE

8.4 Nil Nil Nil Nil

To office bearers of Unions/Federation to attend meetings of Unions/Federations.


Sanction for Investigation and payment of arrears claims

1004 and 1006 of IREM Vol.I (89 Edn.) 1542 G. Rly.Bd’s letter No.E(G)2001 AL 1/19 (MC 36) Dated 14.12.01.

a) within 3 years. Full powers to CPO & FA&CAO.

b) Over three years Empowered to sanction claims up to 5,000/- in each individual case where the claim does not exceed Rs.5,000/-

1 Finance concurrence is necessary. 2 If the claim is more than 3 years old and exceeds Rs.5000/- in each individual case, investigation of the portion up to Rs.5000/- is to be sanctioned by GM, while the balance to be referred to the Rly.Bd.

Grant of Daily Allowances for halts in excess of 30 days.

1631 & 1641 – R II (1987 edition)

Full powers for duties performed at or near Hqs within a radius of 8 Kms. from his/her Hqs.



Permission to travel by road between stations connected by rail and grant of mileage thereof.

Bd’s letter No.F(E)I-68/PW 5/1 dated 30.10.68, 20.3.69, 28.2.75 & 11.12.75 and F(E)I-76/AL-28/10 dated 23.9.76.

Full powers to allow staff working under them to travel by road between stations connected by rail.

Full powers to staff under their control.

Full powers to staff under their control.

1. To be exercised in accordance with rules contained in para 1607 R-II (1987 Ed.).2. Travel by cheapest mode of conveyance should ordinarily be resorted to.3. The sanctioning authority should record a certificate that journey by other than cheapest mode of conveyance (say Bus) was absolutely necessary in the interest of railway service such as saving of public time or inspection of work enroute, in individual cases

Traveling allowance to retired Railway employees for attending Court inquiry on Railway account.

Rule 1666(2) of IREC Vol.II (1990 Edition)

Full powers to CPO. & FA&CAO



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 8.5 Composite transfer grant Full powers to CPO/FA & CAO. Nil Nil Nil. Nil.

8.6

Full powers to CPO/FA & CAO Nil Nil Nil Nil

Nil Nil Nil Nil Nil

NOTE1. For retired Railway servants – GM is the competent authority if it is claimed after one year but within 2 years, with Finance concurrence.

8.7Para 1624 C R-II Up to Rs.500/- in individual case . Nil Nil Nil

99.1 PERMISSION FOR RETENTION OF RAILWAY QUARTER(TYPE I TO IV IN WEST COLONY)

Nil. Nil. Nil. Nil

NOTERetention to be permitted by the concerned Pool holding Officers, subject to limits. *

9.224 Months on normal rent. 12 Months on normal rent. Nil. Nil. Nil.

NOTERetention to be permitted by concerned pool holding officers, subject to limits. *

9.3One month only, on normal rent. One month only, on normal rent. Nil. Nil. Nil.


9.4

Bd's letter No. F(E)/I/98/ AL- 28/10 (A) Dt.1/5/98 and No. F(E)/I/99/AL-28/Dtd. 20.07.1998

To sanction Composite Transfer Grant for belated Claims.(A) For serving employees beyond 6 months up to 2 years

Board's letter No.F(E)/I/98/AL-28/ Dtd. 20.07.1998

(B) For retired employees, after one year from the date of retirement but within 2 years.

Rly. Bd’s Lr.No. F(E)I/89/AL- 28/11 dt. 23/2/90.

Contingent Bills towards - I) Telephone ii) Porterage iii) Stationery etc.

Up to Rs.500/- in individual case .

To permit to continue the occupation of Railway quarter after superannuation/ voluntary retirement


Full Powers - 4 Months on Normal Rent and next 4 Months on Education/Sickness Account on payment of Special License Fee i.e Double the Normal Rent

To permit to continue the occupation of railway quarter after death.

No.E(G)98 QR 1/11 Dated 22-1-99

To permit to continue the occupation of railway quarters in case of resignation/removal/ dismissal/discharge.

Board's letter No. E(G)85-QR1/9 dated 15.01.90



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 Nil. Nil Nil.

NOTE

9.52 months on Normal Rent. 2 months on Normal Rent. Nil Nil Nil


9.6 Nil Nil Nil

NOTERetention to be permitted by concerned pool holding officers, subject to limits . *

9.7Compulsory Retirement Nil Nil Nil

NOTERetention to be permitted by concerned pool holding officers, subject to limits . ** The powers delegated under Item 9.1 – 9.7 will also apply in the case of officers occupying West Colony quarters.

10 Nil

NOTEThe authority competent to sanction an advance/ withdrawal under these rules is the Controlling Officer.

10.1Nil. Nil. Nil

On permanent transfer to another Railway or Office or from one station to another station in the interest of Administration.

Board's letter No.E(G)2000 qr1-23dt 1-6 -2001

2 months on normal rent. Further 6 months on special license fee (double the normal rent) on Medical account. Retention can be permitted on education account only up to the end of the Academic Session

2 months on normal rent. Further 6 months on special license fee (double the normal rent) on Medical account. Retention can be permitted on education account only up to the end of the Academic Session

1. Academic session refers to academic course ending with Annual Examination.

Transfer on Deputation to i) Railway Public Sector Undertakings / Societies ii) Other PSUs.

Board's letter No.e(E(G)2000 qr1-23dt 1-6 –2001

Retention of Quarters i) During leave within India ii) Ex.India leave.

Para 1104(I),(ii)&(iii) of Chapter XI of Estt. Manual. Board's letter No. E(G)85-QR1/9 dated 15.01.90

Full powers up to 120 days of leave within India and 180 days of leave Ex.India.

Full powers up to 120 days of leave within India and 180 days of leave Ex.India.


4 Months on Normal Rent and next 4 Months on Education/Sickness Account on payment of Special License Fee i.e Double the Normal Rent.

4 Months on Normal Rent and next 4 Months on Education/Sickness Account on payment of Special License Fee i.e Double the Normal Rent.

Grant of Advance/ Final withdrawal from provident fund ( except those covered under item No.10.2 )

Rule 922, 923 and 925 R-1 Railway Board’s letter No.F(E)III/84/PF-1/4 dt.01.05.1989.

Full powers to FA&CAO in respect of Accounts/EDP Depts and CPO in respect of all other departments.

Dy.FA&CAO - Full powers in respect of staff working under his control upto grade 5500-9000

SAO/SPO - Full powers in respect of staff working under his control upto grade 4500-7000

AAO/APO - Full powers in respect of staff who are in scale up to & inclusive of Rs.4500-7000/-.

To sanction final withdrawal up to 90% from Provident Fund while on leave prior to retirement without assigning any reason.

Rule 940 of R I (1985 edition)

Full powers to FA&CAO and CPO in respect of Accounts/EDP Depts. and other Depts. respectively.

Dy.FA & CAO- Full powers in respect of staff working under his control upto grade 5500-9000



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 10.2 Nil Nil

11 Advance of Traveling Allowance. Full powers Full powers Nil

11.1 Advance of pay on Transfer. Full powers to FA & CAO/CPO. Nil Nil. Nil. Nil.

NOTESubject to execution of surety bond from a permanent railway servant not governed by Payment of Wages Act in the case of temporary Rly. Servant.


NOTEThese powers can be exercised only when the Central Govt. has declared a particular natural calamity of exceptional severity as one necessitating the grant of concession.

11.3 Festival advance Nil

NOTEOnly to staff drawing pay in revised pay scale up to & inclusive of basic pay of Rs.8300/- per month (alongwith DP not exceeding Rs. 12,450/-)

11.4 Advance for purchase of bicycles . Full powers to CPO/FA & CAO Nil Full powers to DyFA & CAO Full Powers to SAO & SPO. Nil.

NOTEOnly to staff drawing basic pay not exceeding Rs.5000/- per month (alongwith DP not exceeding Rs. 7,500/-)

11.5 Full powers. Full powers. Nil. Nil Nil

NOTEAs per limits of pay prescribed under rules, subject to availability of funds.

11.6 Full powers Full powers Nil Nil Nil

12

Final withdrawal of PF for House Building/renovation/ purchase of site.

Rule 925 (3)/(1), 928 (2) R-1 1995 Edition

FA&CAO for Accounts and CPO for other depts.

Dy.FA&CAO for Accounts upto the grade Rs. 5500-9000

SPO for other depts. Upto the grade Rs. 5500-9000

1110 of IREM Vol.I 1989 Edn.

Full powers in respect of staff working under his control.

Full powers in respect of staff working under them

1113 and 1118 of IREM-Vol.I (1989 edition)

Advance of pay to Railway Servants under very special circumstances viz., the Railway servant’s quarters is burnt or serious damages caused to his belongings due to floods etc.

1123 of IREM Vol.I (1989 Edn.)

Full powers to CPO/ FA & CAO to sanction an advance up to a maximum of Rs.1500/- in each individual case.

Rly.Board’s letter No.E(LL)97/FA/1-1 dt.06.01/1998.

Full powers to CPO/FA & CAO to sanction such advances as are permissible under the rules

Full powers to Dy.FA&CAO in case of Staff working under him.

SPO/SAO - Full powers in case of staff working under them

APO/AAO - Full powers in respect of Group D.

1107 of IREM I & Railway Board’s letter No.F(E)Spl 97/ADV 2/2 Dated: 26.12.97 .

Advance for purchase of Motor Cycle & Scooter.

1107 of IREM I & Railway Board’s letter No.F(E)Spl 97/ADV 2/2 Dated: 26.12.97 .

Execution of Guarantee Bonds/Mortgage Deeds in respect of Motor Cycle/Scooter Advance

1108 (7) IREM 1989 Edition.

PAYMENT OF HONORARIUM/FEES:



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 12.1 Nil. Nil

NOTE

13 Up to 24 months emoluments. Up to 24 months emoluments. Nil.

NOTE

Accounts vetting is necessary.

14 Nil Nil Nil.

NOTE

14.1 Full powers to CPO/FA & CAO. Nil Nil Nil Nil


NOTEIf amount is less than Rs.1000/-or 10% of Basic Pay, whichever is lesser, recovery should be in one installment, otherwise, on case to case basis.

15 Full powers. Full powers. Nil Nil Nil

1616.1 Educational Allowance. Nil Nil Nil Nil.

NOTE

To sanction undertaking a work for which honorarium is offered and to grant or sanction payment of honorarium.

Rule 1334 (FR-46) IREC Vol.11 (1987 Edn.) Board’s letter No.F(X)11/94/PW/3 dt.26.03.1996. Board’s letter No.F(X)II-2001/PW/6 dt.09.05.2001.

Up to a maximum of Rs.5000/- in individual case.



1. Prior Finance Concurrence is necessary for undertaking works involving payment of Honorarium.2. In case of recurring payment, the ceilings are applicable to total of recurring payments made in a financial year.

Sanction for payment of compensation under Workmen's Compensation Act.

Board's letter No.F(X)II 86/PW/6 dt.05.05.1987. Board’s letter No.F(X)II-2001/PW/6 dated 09.5.2001 (Item 18 of GM’s SOP).

Up to 18 months emoluments for Gr.C & D staff.

Up to 12 months emoluments for Group-D staff

Recovery in installments of amounts paid erroneously to Railway employees.

Para 1013-B IREM Vol.I (1989 Edn.) and 1105 Admin. & Finance Code.

Full powers to CPO/FA & CAO.

DyFA & CAO- Full powers up to 24 months.

1. Accounts concurrence is necessary.2. When the amount to be recovered is so large compared with the Employee’s pay that its recovery is likely to cause hardship to the employee concerned.3. Where the amount of each installment is not less than 10 percent of the individual’s substantive pay, the installment is to be fixed with finance concurrence.4. In the absence of JA Grade Officers, Sr.Scale Officers can exercise the powers of JA Grade in Personnel Branch.

Recovery in lumpsum or in installments of arrears of subscription due from Railway servant who is admitted as a subscriber to the P.F.account with retrospective effect.

Para 911 of IREC Vol.I (1985 Edn.)

Fixing the number of installments for recovery of Hospital charges.

Full powers to CPO & FA & CAO.

To order deductions from gratuity on account of Govt. dues.

Board’s letter No.F(E)III/88/LG1/1 dated 7.8.1989.

GRANT OF EDUCATIONAL ASSISTANCE TO RAILWAY EMPLOYEES:Para 2204 of IREM Vol.II (1990 Edn.) Board's letter No.E(W)84 ED 1-1 dt.20.01.1989

Full powers to FA & CAO in respect of Accounts /MIS Department and CPO in respect of other Departments.



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 In the absence of JA Grade Officers, Sr.Scale Officers can exercise the powers of JA Grade in Personnel Branch

16.2 Reimbursement of Tuition Fees. Nil Nil Nil.

NOTEIn the absence of JA Grade Officers, Sr.Scale Officers can exercise the powers of JA Grade in Personnel Branch.

17 Hostel subsidy Nil Nil. Nil

NOTEIn the absence of JA Grade Officers, SPO can exercise the powers of JA Grade in Personnel Branch.

18 Nil Nil Nil Nil

NOTE1. Finance concurrence is required. 2. Waiving recoveries of amount overdrawn by staff should not be sanctioned as a matter of course but the sanctioning authority should satisfy himself about the merits of each case in the light of para 1017 to 1019 of IREM Vol. I.


NOTE

19 Nil Nil Nil Nil

Para 2204 of IREM Vol.II (1990 Edn.) Board's letter No.E(W)84 ED 1-1 dt.20.01.1989

Full powers to FA & CAO in respect of Accounts Dept/MIS Center and CPO in respect of other Departments.

Full powers to Dy.FA & CAO in respect of staff working in Accounts/EDP departments.

Para 2204 of IREM Vol.II (1990 Edition) and Board's letter No.E(W)ED1-1 dt.20.01.1989.

Full powers to FA & CAO in respect of Accounts Dept/MIS Center and CPO in respect of other Departments.

Full powers to Dy.FA & CAO in respect of staff working under them.

Write off of amounts over drawn by the non-gazetted railway employees when irrecoverable.

Para 1017 & 1018 of IREM Vol.I (1989 Edn.) and 119 GI.

Full powers to FA & CAO in respect of Accounts Department/MIS Center and CPO in respect of other Departments upto a maximum of Rs 5.000/- in each case.

Write off of amounts overdrawn by non-gazetted staff on account of pay and allowances or those dues from them towards rent, cess, water, tax etc. or other railway claims which have become irrecoverable.

Para 1017 & 1018 of IREM Vol. I (1989)

CPO/FA & CAO - Full powers upto Rs.2000/- in each individual case.

1. Finance concurrence is necessary.2. The orders sanctioning the write off should invariably contain a clause that any sum which is subsequently found due to the persons concerned will be adjusted against the amount written off. (Railway Board’s letter No.F(E)59/ OP-1/1 Dated 27.08.1959 and 16.02.1961)

Permission to refund the Provident Fund contribution in installments on re-appointment.

917 - IREC Vol.I (1985 Edn.)

Full powers to FA & CAO in respect of Accounts Dept/MIS Center and CPO in respect of other Departments up to a maximum of 12 installments



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8

2020.1 Nil Nil

Note 1. Should be within the budgetary limit sanctioned for the year for a department 2. G.M's approval is necessary, if the budgetary limit is exceeded.

20.2 Nil Nil

Note 1. Should be within the budgetary limit sanctioned for the year for a department2. G.M's approval is necessary, if the budgetary limit is exceeded.

2121.1 Full powers. Full powers.

21.2 Para 1608 (IREC) Vol.II Full powers Full powers Full powers Nil

21.3 Para 1608 (IREC) Vol.II Full powers Full powers Full powers Nil

22 Full powers Full powers Full powers Nil Nil

23 Full powers . Full powers . Nil Nil. Nil

NOTEAccounts Vetting is required.

23.1 Full powers Full powers Nil Nil Nil

NOTE Accounts concurrence is required.

23.2 Nil Nil Nil

TO SANCTION REWARDS TO NON-GAZETTED STAFF.On the spot awards for Meritorious outstanding work.

Board's letter No.F(X)II-2001/PW/6 dt.09.05.2001.

Rs.500/- individual Rs.2,000/- Group of not less than four

Rs.300/- Individual Rs.1,000/- Group of not less than four.

Rs. 200/- in each case up to a maximum of Rs.2000/- in a financial year.

Awards for suggestions and inventions.

Board's letter No.F(X)II-2001/PW/6 dt.09.05.2001.

Rs.500/- in each case up to a maximum of Rs.5000/- in a financial year.



TRAVELING ALLOWANCE:Counter Signature of Traveling Allowance Journals

Rule 1697 IREC Vol.II (1987 Edn.)

Full powers in respect of staff under their control



Approval of journey/ duty performed within Head Qtrs

SPO will exercise full powers for Personnel Branch staff only.

Approval of journey/ duty performed outside Head Qtrs.

SPO will exercise full powers for Personnel Branch staff only

Grant of permission for transactions in respect of acquisition or disposal of any immovable and/or movable property.

Rule 2, 13 & 18 of Railway Services (Conduct) Rules 1966. WAP/PW-1/186/Pt.II Dt.1.9.98

Grant of House Building Advance as admissible

1132 IREM Vol.1 (1989 Edn.)

To relax the cost ceiling limit up to a maximum of 25% for HBA.

1132 IREM I 1989 Edition PC Circular No. 27 dated 29.12.97

Condonation of delay for non-insurance of flat/house, purchased/ built out of House Building Advance.

Board's letter No.F(E)Spl.94/ Adv/3/7 dated: 13.10.1995.

Full powers for delay up to a max. period of 2 years.

Full powers for delay up to a max. period of 2 years.



1 2 3 4 5 6 7 81 2 3 4 5 6 7 8 NOTEFinance concurrence is necessary.

24 Nil. Nil. Nil. Nil.

NOTEAll procedures mentioned in para 1201 and 1202 of IREM Vol. I should be followed.

25 Full powers. Full powers. Nil.

NOTE


NOTEFinance concurrence is required.

27 Nil.

NOTEAccounts vetting is required.

28 Nil.


29 Nil.


To permit change of Name in Original Records including Service Registers subject to compliance of the prescribed procedure.

Paras 1201 and 1202 of IREM Vol.1 (1989 Edn.)

Full powers to FA & CAO in respect of Accounts Department and CPO in respect of other Departments.

To sanction Pension/ Gratuity and Commutation of Pension.

Railway Services (Pension) Rules 1993

(Chapter VIII).

Full powers, if they are competent to appoint to the grade/post of retiring railway servant.

Full powers, if they are competent to appoint to the grade/post of retiring railway servant.

1. Finance concurrence is required.2. Cases of employees removed from service for misconduct should be referred to GM for sanction.

Condonation of interruption in service.

Para 43 of Railway Service (Pension) Rules, 1993. 1317 – R I & 427 of manual of Rly.Pension Rules 1950.

Grant of payment of Cash Equivalent of unutilised Leave on retirement as per rules.

Board's letter No.F(E)III-77 LE 1/4 dt.15.11.1977 & Para 550 of R I (1985 edition) Board’s letter No.F(E)III/90/LE1/1 dated 8.5.95 & 14.7.98 – Rule 550 R-I (1995 edition).

Full powers if they are competent to appoint to the grade/post of retiring Rly.Servant.




Refund of PF Assets of staff at the time of retirement or leaving service including withdrawal of assets when proceeding on leave before retirement.

Rule 942 of IREC Vol I (1985 edition)




Full powers if they are competent to appoint to the grade/post of retiring Rly.Servant

Refund of PF assets on the death of subscriber in harness.

Para 943 of IREC Vol.I (1985 edition)







1 2 3 4 5 6 7 81 2 3 4 5 6 7 8


NOTE1. Minimum retirement notice period of 3 months is necessary.

31 Full powers to CPO/FA&CAO. Nil Nil Nil. Nil

NOTEFinance concurrence is necessary.

32 Nil Nil Nil. Nil

NOTEFinance concurrence is necessary.

33 RECONSTRUCTION OF SERVICE REGISTERS & LEAVE RECORDS:33.1 Nil Nil Nil Nil




34 Full powers Full powers Nil Nil Nil

To accept Voluntary retirement including the waiver of Notice period.

Board's letter No. E(P&A)I-77/RT/46 dt.10.02.1981 and MC No.35 Rule 1803 of Indian Railway Estt. Code Vol.II (1987 Edn.)

2. Where the period of notice is less than 3 months, consultation with associate finance is necessary, subject to the condition that the Railway servant shall not apply for commutation of pension before the expiry of notice period of 3 months.

Classification of Railway servants under Hours of Employment Rules.

Section 130 of Railways Act. 1989, E(LL)73/HOER/33 dated 12.09.1973.

Temporary exemption under Hours Of Employment Rules.

Rule 6 of Railway Servants Hours of Employment Rules, 1961.

Full powers to CPO/FA&CAO.

Reconstruction of Service Registers with available records

Letter No. E(NG)60 PTN 1/3 dt.28.03.60 as amended from time to time.

Full powers to FA&CAO and CPO.

Reconstruction of Leave Records with available records.

Letter No. E(G)91 LE1-3 Dt. 13.1.1993

Full powers to FA&CAO and CPO.

Issue of NOC for passport application

1 GRANT OF LEAVE1. Max. of 6 days for 1st time, & 2nd time due to failure of the first operation on...

Documents

Transcript of 1 GRANT OF LEAVE1. Max. of 6 days for 1st time, & 2nd time due to failure of the first operation on...