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Grant Award Process

Monika LackaU.S. EPA Region 5

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IN THIS SECTION

Introduction Funding Announcement: RFP vs. RFA Application Kit What it means to sign an award

document Issues, need for amendments Closeout

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Authorities Governing Grant Agreements

Statutes Executive orders Federal regulations OMB circulars EPA orders and policies EPA guidance

www.epa.gov

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Funding Announcement Components

Funding Opportunity Description Award Information  Eligibility Information Proposal and Submission

Information Proposal Review Information Award Administration Information Agency Contacts Other Miscellaneous Information

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Application Checklist

SF424 - Application for Federal Assistance with original signature

SF424A - Budget Information Narrative Budget (Explains

budget categories) Copy of current Negotiated

Indirect Cost Agreement – if requesting indirect costs

SF424B Assurances – Non-Construction Programs

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Application Checklist (cont.)

Key contacts list Pre-Award Compliance Review

4700-4 Certification Regarding Lobbying

(if more than $100,000 federal funds requested)

Quality Assurance requirement Narrative Workplan demonstrating

anticipated environmental results, how measured, timetable for measured results

For more information refer to: http://www.epa.gov/ogd/AppKit/contents.htm

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SF 424 – Application

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Assurances: SF-424B & Other Certifications

Legal authority to enter into agreement

Pre-award compliance reviewCertification regarding lobbying

What are these for?

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Putting It all Together

Proposal writtenBudget developedApplication completed and submitted…..

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When should a formal application package be submitted?

As specified in the Funding Announcement or directed by the Project Officer

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What action will EPA take on my application?

Approve

Conditionally

Approve

Disapprove

Negotiation

Expectations

Timing

Funding

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What does it mean to sign an award document?

Constitutes public trust Legally binds parties for

complying with all terms and conditions of grant – READ ! Call EPA if you have questions!

Requires efficient and effective way of managing the project to completion

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How long will I have to complete my project?

As specified in the Funding Announcement and /or Negotiated with EPA Project Officer

Grant agreement states length of approved project/budget period

Issues/Need for Amendment

-Example of possible issues-Communication with the PO-Change requestPproject termination

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CLOSE-OUT & AUDIT

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Purpose of Close-Out

Ensures successful completion of all technical and administrative work

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Reports Required for Closeout

Final Performance or Progress Reports

Final Federal Financial Report (FFR), SF425

EPA Form 5700-52A, Minority Business/Women’s Business Enterprises (MBE/WBE) Utilization

Federally Owned Property Report Invention Disclosure

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Will my project be audited?

EPA Office of the

Inspector

GeneralRegional office

follow-up to

resolve findings