1 GEMS Kick-off Peter BREGER DG ENTR, H.3 Space Research and Applications [email protected]...
-
Upload
avery-payne -
Category
Documents
-
view
214 -
download
0
Transcript of 1 GEMS Kick-off Peter BREGER DG ENTR, H.3 Space Research and Applications [email protected]...
1
GEMS Kick-off
Peter BREGER
DG ENTR, H.3 Space Research and Applications
+32-2-296 27 20
“Establish by 2008 an EU capacity for
global monitoring of Environment and
Security”
2
Introduction
Congratulations!
Thank you for the hard work and patience so far!
3
Space : GMES Application Fields
Service and/or Thematic Centres
Inputs from
Production by
Outputs for
Data Providers
Users
Space Airborne
In-situLevel 1
products / sensor
Level 1 products /
sensor
Level 1 products /
sensor
Coastal zone Fisheries
Fleet nav.
Forest Fires
Flood Agri.
Cities Civil Protection
WA
TE
R
OC
EA
N
ATM
OS
PH
ER
E
RIS
KS
SE
CU
RIT
Y
Lan
d C
over
&V
eg
eta
tion
1 1 2
4
HALO - Harmonised coordination of the Atmosphere, Land and Ocean integrated projects
of the GMES backbone
GEOLAND
Landcover
Vegetation
MERSEA
Ocean Monitoring
GEMS
Atmosphere
Monitoring
INTEGRAL Interferometric Evaluation of Glacier Rheology and Alterations
EAGLE Exploitation of AnGular effects in Land surfacE observations from satellites
GOSIS – GMES Scenarios
SSA
IP
STREP
PREVIEW
Risk Managmnt
GMOSS
Security NoE
..and ESA GMES Service
Elements
… plus new STREPs from second call
5
European Commission
GMES
Initial Service Implementation Contracts
IP MERSEA
GSE Marine& Coastal
GSE Polar
Geoland
GSE Land
GSE Forest
IP Water
IP GEMS
GSE Air Quality Atmos
IP Preview
GSE Flood & Fire
GSE Land Motion
IP SECURITY
GSE Food Security
GSE Humanitarian Aid
IP SustainabiliyFuture
services
GSE ROSES & Coastwatch
GSE Northern view, Icemon
GSE Forest Urban, SAGE
GSE Promote
GSE RISK_EOS, Terrafirma
GSE Maritime Security
GM Food Security
GSE RESPOND
GSE Evolution of Services
Risk Management
Security
Food Security
Humanitarian Aid & Development
Marine & Coastal
Environment
Polar Environment
Land Cover
Air Quality & Climate Change
GSE ITT 1 GSE ITT2FP6 call 1 FP6 call 2 FP6 call 3
2002 2003 2004 2005 2006 2007 2008 2009
Coordinated Funding Programmes
EC ESA
6
Coordination actions
Ad hoc interactions between projects
Inclusion of ESA experts in EU reviewer panels and as expert evaluators
Cartography of ongoing EU/ESA projects relevant to GMES
Common meetings to enhance synergy
Creation of a GMES Programme Office (see Communication for further details: http://www.gmes.info), based on the EC/ESA framework agreement
7
European Commission
GMES
From Concept to Capacity : GMES Implementation Period (2004-2008)
Management actions
Advisory Council, Programme Office, GMES partnership(s), Coordination actions in the framework of GEO
Implementation actions
in-situ component, space component, data policy, data integration and information management, management structure, services, security aspects
Funding actions
ensure sustainability of GMES services through appropriate funding mechanisms (in the context of the EU Financial Framework for 2007-2013)
8
European Commission
GMES
GMES management ( (2004 – 2005)
GMES Programme Office
operational management of GMES using mechanisms foreseen in EC/ESA Framework Agreement. Populated in part by seconded experts from Member States and EEA, EUMETSAT, EU Satellite Center, EU Council.
GMES Advisory Council
long-term strategy, political and financial support Brings together EU/ESA Member States, the European Commission and ESA, plus other stake-holders, on an ad-hoc basis: (e.g. EEA, EUMETSAT, ECMWF, European Maritime Safety Agency, EU Satellite Centre, EU Council etc.), representatives of end-users, industry, service providers, research organisations, academia.
9
European Commission
GMES
NEXT: GMES Pilot Services
Objective: develop core capacity of pilot services by 2008
User driven: political priority & compliance with user requirements
Technically mature
Based on existing capacities and structures
Preliminary selection with EU Member States
Information for crisis managementLand monitoringMarine Services
Sampling different system characteristics and architectures
The GMES Sentinels
Space Observations
Sentinel 1 – SAR imaging
All weather, day/night applications, interferometry
Sentinel 2 – Superspectral imaging
Continuity of Landsat, SPOT & Vegetation-type data
Sentinel 3 – Ocean monitoring
Wide-swath ocean color and surface temperature sensors, altimeter
Sentinel 4 – Geostationary atmospheric
Atmospheric composition monitoring, trans-boundary pollution
Sentinel 5 – Low-orbit atmospheric
Atmospheric composition monitoring
11
Project officer: main duties
Technical/contractual follow-up of a portfolio of n projects
Apply FP6 rules, ensure value for taxpayer’s money, provide assistance to co-ordinator
Handle payments (in collaboration with Financial Officer)
Handles changes, amendments (in collaboration with Negotiator)
Ensure co-ordination/synergy with other projects (in collaboration with other Project Officers)
For IPs, act on advice from reviewers
12
6th Framework Programme
Commission’s Requirements and Procedures for an INTEGRATED
PROJECT
GEMS
13
11 ContractContract
22 ReportingReporting
33 PaymentsPayments
44 Controls and AuditsControls and Audits
Table of Contents
14
Form C – Model of Financial StatementForm C – Model of Financial StatementForm B – Request for Accession of a
new contractor to the contractForm B – Request for Accession of a
new contractor to the contract
Form A – Accession to the contractForm A – Accession to the contract
The Model Contract can be downloaded from CORDIS web site
Structure of the Contract
Annex III – IP Update PlanAnnex III – IP Update Plan
Annex II - General ConditionsAnnex II - General Conditions
Annex I - Description of WorkAnnex I - Description of Work
The ContractThe Contract
Common to all projects
15
Consortium agreement
Due to the increased flexibility and autonomy for participants in the EC contract, the consortium agreement becomes necessary to settle important issues like :
Decision making mechanisms
Distribution of funds
IPR (pre-exiting know-how and knowledge generated in the project).
Content under the partner’s responsibility (only non-binding guidelines provided by EC) but must comply with the EC contract.
Deemed to be in place.
1.4
16
Changes after contract signature (1)
Most important cases:
Evolution of the consortium
accession of a new contractor: tacit approval by the Commission within 6 weeks of receipt of Form B
withdrawal of a contractor: tacit approval by the Commission within 6 weeks of receipt of the written request by coordinator
3
II.15
17
Changes after contract signature (2)
Re-allocation of budget and tasks
Partners are free to re-distribute budget and activities between themselves, without any formal contract amendment or EC prior agreement.
Justification is to be provided a posteriori in the periodic management report.
However, if the EC find that the changes are not justified, the relevant costs will not be reimbursed.
Modification of the work
Substantial changes in the definition of the work must be approved by EC and needs contract amendment.
18
Collective responsibility of the contractors (1)
Mechanism by which a contractor may be held liable, technically and/or financially, fully or partially, for the action of another contractor.
Consequence of FP6 principle of « autonomy of the consortium » : if the money is granted to the consortium, which decides on its allocation, then consortium as a whole is held liable.
New
19
11 ContractContract
22 ReportingReporting
33 PaymentsPayments
44 Controls and AuditsControls and Audits
Table of Contents
20
Reports to be submitted for each reporting periods
Within 45 days of the end of each reporting period:
a periodic activity report
a periodic management report on that period
a report on the distribution between contractors of the Community financial contribution made during that period.
all technical deliverables (reports) defined in Annex I issued (or modified) during the period.
Proposed work description for next 18 months.
7.1II.7.2
21
The periodic activity report
The periodic activity report contains :
an overview of the activities carried out by the consortium during that period,
a description of progress toward the objectives of the project,
a description of progress towards the milestones and deliverables foreseen,
the identification of the problems encountered and corrective action taken,
an updated plan for using and disseminating the knowledge;
II.7.2a
22
The periodic management report
The periodic management report includes:
a justification of the resources deployed by each contractor, linking them to activities implemented and justifying their necessity;
the Form C Financial statement, provided by each contractor for that period;
- Actual eligible costs, third party contributions- Receipts- EC contribution
a summary financial report consolidating the claimed costs of all the contractors;
II.7.2b
Pkg5.pdf
23
Implementation Plan & annual review
The Implementation Plan shall be updated annually and submitted with the other reports and deliverables within 45 days following the end of the reporting period
The Commission shall arrange an annual review of the work carried out under the project over the period concerned and shall examine the proposed implementation plan, and shall communicate the results to the consortium.
24
Overview of roles
GEMS:
- Co-ordinator
- Partner
- Partner
- Partner
- Partner
- Partner
- Partner
Tony Hollingsworth Peter Breger
Reviewers:
- Barbara Koch
- Gerhard Wotawa
- Claus Zehner
COMMISSION:
Unit H3:
- Marco Malacarne (head of unit)
- Richard Gilmore
- Christine Bernot
- Peter Breger
- Sabine Groth
- Marc Huyghebaert
25
GEMS external reviewers
A review team of up to 3 reviewers advise the EC officer on the performance of the project
Barbara Koch
FELIS, Germany
Gerhard Wotawa
Vienna International Centre
(CTBTO)
Claus Zehner
ESA (ESRIN)
- Accompanying the EC officer to the review meeting
- Receive annual activity reports and 18 month Implementation plan
- Write independent recommendations and assessment for SO
26
The audit certificates
An audit certificate shall be provided by each contractor:
at the end of the each period (covering each 12 month period)
at the end of the project (covering the last period)
The audit certificate shall be produced by:
an independent, qualified external auditor (can be the auditor of the company)
or, for public bodies, a competent public officer.II.26
II.7.3
7.2
To see what audit c
ertificate is supposed to
certify: s
ee Annex 7 of FP6 Financial
Guidelines fo
r a te
mplate
27
11 ContractContract
22 ReportingReporting
33 PaymentsPayments
44 Controls and AuditsControls and Audits
Table of Contents
28
Eligible costs of the projects
There are no cost categories anymore.
To be eligible costs must be :
actual, economic and necessary for the project;
determined in accordance with the usual accounting principles of the contractor;
incurred during the duration of the project (exception: costs incurred in drawing up the final reports, up to 45 days after the end of the project);
recorded in the accounts of the contractor and must exclude indirect taxes, duties, interests, costs reimbursed in respect of another Community project;
Without any profit.
New
II.19
29
Receipts (1)
Three kind of receipts must be taken into consideration in order to avoid any possibility of profit
Financial transfers or their equivalent to the contractor from third parties
Contributions in kind from third parties
in both cases: these contributions are considered as receipts of the project only if the third party has provided them to be used specifically in the project
II.23
30
Receipts (2)
Income generated by the project itself
(e.g. sale of an equipment bought for the project, admission fee to a conference carried out by the consortium)
Income generated by the use of knowledge resulting from the project is not considered as receipt.
31
Community financial contribution
The Community contributes to the project through a grant to the budget :
based on the reimbursement of eligible costs claimed by contractors
based on the reimbursement rates per activity (50% for RTD, 35% for demonstration and 100% for management costs limited to 7% of the EC contribution)
in accordance with the cost reporting models used by each contractor
on the basis of financial statements provided by each contractor
subject to the submission of an audit certificate of the contractors’ financial statements
II.24
32
Pre-financing
Pre-financing granted to the coordinator on behalf of the consortium remains the property of the Community.
The coordinator shall inform the Commission of the amount of any interest or equivalent benefits yielded by the pre-financing.
This interest will be deduced from the grant.
II.27
33
Costs are confirmed through audit certificates
The audit certificate certifies that the costs incurred during that period meet the contractual requirements. The certificate should expressly state the amounts that were subject to verification.
To the extent the costs are accepted by the Commission and confirmed by an audit certificate, the related payment is considered final.
II.26
34
Payments schedule
Initial pre-financing
made by the Commission to the coordinator within 45 days of the date of entry into force of contract
distributed by the coordinator to the other contractors not before minimum number of contractors required by the Rules for Participation have acceded to the contract (3 independent legal entities from 3 different MS or AS, of which at least 2 shall be MS or ACC)
Other payments
are made by the Commission to the coordinator within 45 days following approval of the reports relating to the period
and distributed by the Coordinator without unjustified delay.
35
Payment schedules
Period 10 Period 2 Period 3 Period 4 4812 24 3685 % Pre-financing (P1 + 6m)
Audit certificate P1
Management report P1
Activity report P1
Implementation P2
Final Payment P185%Pre-financing (P2 + 6m)
Audit certificate P2
Management report P2
Activity report P2
Implementation P3
Final Payment P285%Pre-financing (P3 + 6m)
Final Payment P3
Audit certificate P3
Management report P3
Activity report P3
Implementation P4
85%Pre-financ. (P4)
Audit certificate P4
Management report P3
Activity report P3
Final activity report
Final Management report
Final Payment P4
36
Flow of Project Funding
All payments are made by the Commission to the Coordinator.
Contractor A Contractor XContractor B
Coordinator
Commission
Allocation by consortium according to contract and consortium agreement
Determination by EC according to cost justification and contract
37
11 ContractContract
22 ReportingReporting
33 PaymentsPayments
44 Controls and AuditsControls and Audits
Table of Contents
38
Sanctions
Recovery decisions
Liquidated damages in case of financial overstatement
Exclusion in case of financial irregularity
II.31
II.30
II.16.2
39
GOOD LUCK!