Texas Public Finance Authority

Selected Forms Related to Appendices A, B C and E

Addendum No. 1

RFO No. 347-15-0054Debt Finance and Management Software and Services

Addendum Release Date: April 10, 2015

Due Date: June 1, 2015 - 2 p.m., CZT, at:

Texas Public Finance AuthorityWilliam P. Clements Building

300 West 15th Street, Suite 411Austin, Texas 78701

APPENDIX A - GENERAL INFORMATION AND OVERVIEW OF COMPANY

No. Item To Be Completed by Offeror1 Company Name:

2 Address:

3 City:

4 State:

5 Zip:

6 Texas Identification Number:

7 City/State Headquarters Location:

8 Closest Office to TPFA’s Austin Address:

9 Website Address:

10 Date Company Founded:

11 Number Years in Business Under Current Company Name:

12 Form of Company Ownership (e.g., LLC, Corporation):

13 Total Number of Employees:

14 Total Number Active Clients:

15 Total Number of State/Local Government Clients:

16 Total Number of Public Users in Texas:

17 Lead Account Contact Name:

18 Contact Telephone Number:

19 Contact Email Address:

20 Industry (NAICS) (North American Industry Classification System):

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APPENDIX B - PRICING SHEET

Vendor Name:

APPLICATION AND SERVICES BASED ON A TOTAL DOLLAR COSTITEM NO. APPLICATION SOFTWARE

(BY MODULE)SOFTWARE

LICENSE COST1INITIAL

INSTALLATION AND SETUP

COST

INITIAL TRAINING

COST

ANNUAL COST OF MAINTENANCE/TECH

SUPPORT

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

Note 1 - Software license cost should be priced for four (4) concurrent users

OTHER SERVICES BASED ON AN HOURLY RATE2

ITEM NO. TYPE SERVICE HOURLY RATE COMMENT

17 Software modification

18 Data conversion services

Note 2 - (Indicate the hourly rate for each of the services identified under "Other Services," and include any comments that will aid TPFA's understanding the full scope of each service)

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APPENDIX C - REFERENCE LIST

Name of Client:City:State:Concurrent Users:Name of Modules Installed:Go Live Date:Contact Person:Telephone Number:Email Address:

Name of Client:City:State:Concurrent Users:Name of Modules Installed:Go Live Date:Contact Person:Telephone Number:Email Address:

Name of Client:City:State:Concurrent Users:Name of Modules Installed:Go Live Date:Contact Person:Telephone Number:Email Address:

Name of Client:City:State:Concurrent Users:Name of Modules Installed:Go Live Date:Contact Person:Telephone Number:Email Address:

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APPENDIX E - REQUIREMENTS

No. Description Rating How is requirement accomplished?General RequirementsSoftware and Operations1 Commercial off-the-shelf software/database

application proven and tested2 Modules that comprise a particular system are

integrated and seamless3 Multi-user client-based/server4 Holds complete history of all debt obligations

and other data5 Information/data is available for displaying,

printing and exporting6 Ability for up to 4 users to concurrently and

simultaneously, to work in application in the same module at the same time, as well as generate reports against the same data at the same time

7 Real-time processing in every module8 Multiple year history to be maintained

separately, by year or in the aggregate9 Ability to access user defined fields via

queries and reportsStandard and Flexible Reporting10 Report writer (proprietary or licensed for a

program such as Crystal Reports)11 Ability to save custom reports from queries or

system-generated data12 Customizable templates for standard reports13 Report criteria selection via drop downs,

queries, or pick lists14 All reports can be electronically displayed or

printed in hard copy, PDF, Excel and Word formats, and exported to other systems.

Flexible Interfaces15 Ability to drill-down from screens, fields or

reports from summary to transactional detail16 Provides drop-down menus containing both

standard and user defined choices17 Ability to import and export data for user

controlled manipulation in ASCII delimited and also in formats compatible with Microsoft Office (e.g., Excel)

18 Interfaces efficiently with TPFA’s existing client/server and workstation platforms (MS SQL or ODBC compliant database)

19 Operate in 32-bit and 64-bit compatible environment

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20 Ability to directly link to external documents such as spreadsheets and word processing documents

Internet Capability21 A web interface with the capability of

transmitting information and reports such as debt service schedules, combined indebtedness, and other reports and statements on TPFA’s website for access by client agencies and other stakeholders

Product Training and Support22 Complete on-line help function for each

module23 Online (e.g., email, chat, Q&A) or phone

support to all TPFA usersSecurity24 Database encryption of data both in transit

and at rest25 Complete chronological audit trail of who has

accessed, created, or modified each data entry item

26 Use of single/multi-level passwords27 Role based security where users can be

assigned to multiple roles or functions28 Modify, view or restrict access controls for

users29 A web-based library of training courses and

articles

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APPENDIX E - REQUIREMENTS(continued)

No. Description Rating How is requirement accomplished?Debt Sizing/Structuring1 Supports a broad range of debt obligations

such as bonds, notes and commercial paper2 Accommodates different structuring options

such as credit enhancement, debt service reserve, fixed and variable rate debt, maturity schedule, (i.e., level debt service, level principal service, ascending debt service payments, or modeled after a user defined revenue stream), serial and term bonds, zero coupon and capital appreciation bonds (CABs), premiums/discounts, and redemption provisions

3 Ability to handle debt obligations based on tax status, maturity date, coupon type, distinct interest payment, maturity frequency, overlapping and bifurcated maturities, and redemption provisions

4 Ability to track CUSIP level data5 Supports all bond types such as serial bonds,

term bonds, callable bonds, credit enhancements, original issue premium, original issue discount, par, capital appreciation bonds (CABs), zero coupon bonds, and variable rate securities

6 Sizes project funds to cover multiple separate draw schedules, yields, either gross or net-funded

7 Provide robust summaries and detailed reports and charts based on multiple criteria including issue date and project, as well as a package of reports that includes a cover page and table of contents for the report package

8 Handles all elements in sizing bonds, including construction draw schedule, issuance costs (e.g., underwriters discount, bond counsel, financial advisor) original issue discount/premium, accrued interest, capitalized interest, contingency fund, debt service reserve fund, and credit enhancement fees

9 Calculates expenses based on a formula or fixed dollar amount, and able to compare actual versus budget

10 Handles formulas used in sizing new and refunding bond issues, including items such as

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defeasance escrow costs, underwriter discount, outstanding debt service or revenues, SLGs, reserve funds, capitalized interest, and insurance premiums

11 Price bonds to yield to maturity, yield to call, worst call date

12 Link, download, and integrate Bloomberg or other service(s) into the sizing module

13 Sizes investments based on future revenues14 Adhere/comply with federal income tax code

and regulations and related computations15 Performs insurance breakeven analysis16 Calculates TIC, NIC, arbitrage yield and other

bond cost summary statistics17 Export and import data to and from Excel,

Text, or PDF18 Ability to record bond agent and

responsibilities (e.g., disclosure counsel), calculations of total and average takedown based on the amount of bonds allotted, and to produce reports including user defined fields

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APPENDIX E – REQUIREMENTS(continued)

No. Description Rating How is requirement accomplished?Bond Program Maintenance, Monitoring, Refunding and Reporting1 Stores and tracks a complete history of

outstanding debt (i.e., original issue, refunding, and commercial paper), from issuance through maturity

2 Ability to record original budgets, amendments to budgets, and actual expenditures of bond proceeds

3 Performs analyses of potential bond refundings based on certain market conditions that meet savings criteria for all types of refundings

4 Ability to attach or link crucial documents prepared by bond counsel and others to the system, including disclosure filings

5 Ability to record original, amendments and actual expenditures of bond proceeds

6 Ability to handle multiple calendars to track bond events, including tickler files containing to-do-lists, document processing, meeting schedules, call-back notes, follow-up reminders, or any other information requiring organized arrangement that a person may require to access or take future action

7 Ability to track bond authorizations and remaining authorized but unissued

8 Ability to track each issue’s profile (e.g., credit ratings, enhancements, tax status, etc.)

9 Ability to forecast debt service for any period basis using “as of” start and ending dates

10 Ability to allocate expenditures to bond proceeds, including reimbursement of pre-issuance expenditures, consistent with those used for arbitrage purposes

11 Robust set of industry standard reports that meet requirements for payment reconciliation, budget forecasting, accounting, and compliance reporting, including calculation, tracking and reporting the amortization of cost of issuance and original issue premium/discount expenses

12 Ability to track all bond issuance expenses, both estimated and actual, and by issue, firm, and for any type of service

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13 Ability to allocate debt service to different capital projects by agencies by percentage or dollar amount

Refundings14 Ability to evaluate refunding candidates from

entire history of transactions15 Handles and performs analyses for Ability to

evaluate current, advance, crossover and forward delivery refunding transactions

16 Models partial and full defeasances17 Ability to measure savings in terms of true

dollars as well as in future or present value dollars based on different interest rates

18 Ability to run and save multiple what-if analyses

19 Manages and sizes multiple escrows, bifurcated escrows, transferred proceeds and funds on hand for proper allocation to escrow accounts

20 Ability to incorporate multiple portfolios including State and Local Government Series Securities (SLGS), Open Market Securities (OMS) or a combined escrow portfolios using one or more sources of funds, each with its own investment parameters

21 Ability to record the name of an organization, date, and dollar amount for approvals rendered by entities such as the Legislative Budget Board (LBB), Bond Review Board (BRB), and the TPFA board

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APPENDIX E – REQUIREMENTS(continued)

No. Description Rating How is requirement accomplished?Bond Allocations Function1 Ability to allocate bonds by legislative

authority, agency, fund, facility and/or site, project, and original project amount

2 Ability to record in a separate field amendments to original project budget amount

3 Ability to record in a separate field actual project expenditures against original or amended budget amounts

4 Ability to report bond allocations based on a user defined sort order, comparing original project amount, amendments, and actual project expenditures

5 Ability to track or allocate projects by agency and project, across all fundings, fixouts, and refundings, including commercial paper and bond transactions

6 Ability to report debt service by project across all fundings and refundings

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APPENDIX E – REQUIREMENTS(continued)

No. Description Rating How is requirement accomplished?Commercial Paper Program Software1

1 Ability to set the parameters for eligibility ($10,000 minimum; $100 individual item cost; useful life => 3 years)

2 Ability to add user defined data fields to the lease application input screen

3 Ability for client agency to apply through a web interface

4 Ability to custom design format and data elements that make-up the customer data

5 Ability to track individual assets, for example, by category, description, serial number or VIN, quantity, dollar amount, useful life

6 Ability to customize/incorporate certain required data into appropriate input screens (see Exhibit A-1, Master Lease Purchase Agreement for specific data/information needed).

7 Ability to create a user defined checklists integrated within a workflow process to facilitate lease application processing to final approval/disposition

8 Ability to print review before printing documents or reports

9 Ability to maintain a library of user specified lease documents

10 Ability to prepare user defined documents (from a library of lease documents) during the application process, track the disposition of documents and provide reporting on all documents either provided by or sent to the applicant. The system should be able to track acceptances, rejections, and requests for additional information.

11 Ability to create user letter templates with text, mail-merge, and graphics

12 Ability to track all communications with client agencies including emails, phone calls, and advance schedules, reminders or notifications (and ticklers) for further action or processing

13 Ability to enter and track leases and documents, from entering and funding the lease to closing the lease

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14 Ability to print user defined invoices and/or statements

15 Ability to handle payment delinquencies and assess user-defined penalties

16 Ability to handle all types of leases17 Ability for the user to define the type of

program (e.g., MLPP, Charter), lease class (e.g., vehicles) and specific information typically required for a class

18 Ability to handle a variety of different payments according to user defined rules, including early, partial, or full payoff

19 Ability to set a rate that is fixed, variable, variable tiered, blended, or pegged to another rate; simple or compounded

20 Ability to handle installment leases and generate payment schedules based on variety of different payment plans (e.g., level debt)

21 Ability to handle leases for a fixed amount or drawn up to a specific credit limit or threshold

22 Ability to establish payments based upon a projected loan schedule, or calculated and pro-rated at the time of payment without a fixed loan schedule

23 Permit draws during the term of the lease up to the established limit for each client agency as determined at the origination of the lease

24 Incorporate methods for handling underpayments/overpayments (e.g., reduce payment amount, reduce term, apply to final balance, apply to next scheduled payment)

25 Ability to setup user defined fees (e.g., origination fee or administrative fee), manually or automatically, by dollar, percentage or a combination of both

26 Ability to select from a number of standard or custom calendars used for interest rate calculations, both 365 and/or 366 days

27 Record a budgeted interest rate for each loan by client agency across all planned payments, and later change to an actual rate for each interest payment due over the life of the borrowing

28 Ability to handle lease restructuring, merges and splits

29 Ability to user define and set and track fees due and payable

30 Ability to export reports through email, Excel

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or PDF, or text exports for mail merges31 Ability to report information such as the

client payment schedule, outstanding leases, projected interest accrual, payment due based on an “as of” date, lease detail (and limits), transactions, collateral reports

Commercial Paper Issuance2

32 A system to record all commercial paper transactions for the different types of commercial paper programs, including those certificates originally issued, cancelled, outstanding, rolled over, retired (paid off), or refinanced

33 Ability to issue a certificate and allocate the total dollars by client agency, contract ID, class, program/project, dollar amount, and percentage, or any combination of changes to any of these factors, when CP tranche is split or partially rolled over

34 Ability to adjust/track any changes made to the underlying detail (e.g., a change in a client agency’s project or dollar allocation) of a certificate from the original allocation for any of the factors identified in Item 32 above

35 Ability to set interest rates that are fixed, variable, variable tiered, or pegged to some other schema

36 Ability of the system to perform calculations for both interest bearing and discounted paper

37 Ability to display or print individual certificates, for example, by date range (or all) for outstanding CP, interest due, interest paid, maturities due, new clients added, new issues added, cancellations, client agency allocated portion of each certificate, accrued interest, or selectively by client agency

38 Ability to choose standard or user custom designed calendars

39 Ability to generate reports, for example, on outstanding certificates, cancelled or matured certificates, daily transactions, roll overs, refinanced certificates, and audit reporting detailing all transactions

40 Ability to display, print or export reports/data to Excel, Word, PDF, Text

41 Ability to custom query/report

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