1 FORM Festival Costs
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Event: RON PAUL LIBERTY FESTIVAL Tampa FLEvent Date(s): August 24,25,26 2012
(THE BUDGET BELOW IS STRUCTURED AROUND THE LIKELYHOOD OF 80,000-100,000 ATTENDIES)
Opening night event FRIDAY AUGUST 24th 2010 to be held at Local Club/Concert Venue with the smaller /less well
known Liberty Movement Acts and Bands. To be hosted at no cost for the venues rental's do to their bar sales, and
the fact we will be providing the talent at no cost to them. A 2000-5000 capacity venue will be sought out and confirmed
The expenses we will likely have to cover for this aspect is possible travel and lodging for some of the performers
So an initial ALLOWANCE for misc. costs for this aspect of the event will be @ a cap of $20,000.00
Costs Brief Description estimated subtotal deposit Final exact total
Production
Documentary Film Cost $50,000.00
Talent, Personalities fee's and costs allowance $100,000 50,000
Sound Systems 2 or 3 for 2 EVENT DAYS $16,500
Lights For 2 or 3 stages 2 days $8,000
Stages 2 or 3 for 2 EVENT DAYS $5,000A/V Screen /FX 2 day rental $1,500
Limos Driving service/car rental $2,000.00
Barricade /fence enough to go around outside $1,000
Port o lets 200 $8,000.00
Backline/ riders music instrument rent/riders $15,000.00
Hotels and Lodging Roughly 100 RT flight $34,000.00
Trailers 2 $400.00
Catering on sight $3,500.00
Flights for Us R/T for admin $4,000.00
Production total $248,900.00
Venue entire facility $45,000 includes insurance policy/staff/clean-up
Rent 2day rental 22500 per dayBox Office Bldg.
Vehicles/ Carts 8 600
Parking 18,000 space N/A
Traffic devices pilons /flairs 500
Light towers/ message bds. 500
Power $4,000
Generators $1,000
Facilities Engineering $2,000.00
Conversion to Event $1,000.00
Land restoration
Emt stations fully stocked $500.00
Internet capabilities with AV TECH $2,000.00
Pay per view services $300
Radios 20 for staff producton $300.00
Fire/ EMS $500
Signs $500.00
Water tanker/ holding t 2 $500.00
Recycling/ Dumpsters/ Containers/ Cleanup $1,200.00
Misc. rentals $5,000.00
COST OF MUSIC FESTIVAL
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Venue total $65,400.00
Staff
Stage Managers 2 2100
Stagehands 6 2400
Electrician/ Carpenter $2,000
Ticket sellers/ box offic 6 $400.00
Ticket takers 12 $1,900
Security 80 $22,000
Police 8 $2,000
Parking/ Camping Dire 5 $800.00
First aid/ EMS 30 $2,500.00
Drivers 6 1500
Runner/ Prod. Assts. 2 day rental 1000
Waste Control/ Recyclers $1,000
Hospitality N/A
Physical Plant workers N/A
Videographer/ Photographer $550
Vending management 1 $550.00
Street Team NA
Staff total 40,700
Administrative Costs
Legal. Accounting
Insurance, bonds Tied in to venue rental
Permits,l icenses Tied in to venue rental
Postage, overnite srvs
Phone, supplies, ofc costs $1,000.00
Rental cars $500.00
Festival Costs $1,500.00
Concert Costs Total 376,500
MarketingTV $1,000
Radio $1,200
Print $2,500
Posters/ flyers/ street teams $5,000
PR/ Social media $5,000.00
Printing/ Creative $2,500.00
Internet $1,200.00
Outdoor/Banners 1,000
Production/ Graphic design 450
Marketing Costs Total 19,850
Total Costs subtotal $396,350.00 with Documentary feeTicket commissions
Less taxes _____ %
Grand Total
Revenues Tickets Breakeven 5,000 10,000 15,000
Tickets $45.00(1Day) $77.00 2 Day $225K/$385K $450K/$770K $675K/$1,155,000
RV PASSES $25 a night w 3 day festival ticket purchase
Vehicle Pass $5 cars and $10 RV's
Camping Pass $10.00 a night
Net Beverage
Net Food
Non food vendors
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Merch (Fest & Bands)
PAY PER VIEW Incom $20.00 for entire event
Advertising Sales
Sponsors $50,000.00
Total Revenues
* At an avg. $_____ ticket, upon sellout the Potential Gross is $___________
Breakeven Point: ________ tickets
Ticket Breakout Early Bird Advance Advance Gate
1 Day
All weekend
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20,000 30,000 40,000 80000
$900K/$1.540M $1,350M/$2,310M $1.8M/$3.08M $3.6M/$6.16M
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