1 Financials Advisory Board February 14, 2013. 2 Office of State Finance Agenda MetricsProject...
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Transcript of 1 Financials Advisory Board February 14, 2013. 2 Office of State Finance Agenda MetricsProject...
1
Financials Advisory Board
February 14, 2013
2
Office of State Finance
Agenda
Metrics
Project Updates
Welcome/Members
Issues
Feedback and Questions
Updates – Closed/Targets/Watch
Other
3
Office of State Finance
Agenda
Welcome/Members
4
Advisory Group Contact Information
Fred Cantrell - 522-1757 - [email protected] Lisa McKeithan - 521-3772 - [email protected] Scott Schlotthauer - 521-2115 –
[email protected] Steve Hagar - 522-3369 - [email protected] Jennie Pratt - 521-6160 - [email protected] Patricia Garcia - 522-6855 - [email protected] Ayana Wilkins - 521-4625 – [email protected] Ronney Maxwell - 522-1744 - [email protected] Danny Fitzpatrick - 522-3971 - [email protected]
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Financials Advisory Board Members
Suzen Rodesney Dept of Mines Tom James Corrections Lisa McKim Tourism Cindy Hughes DPS Lisa Hayes Real Estate Comm. Grace Brown Health Chelley Hilmes ODOT Karen Wallis ODOT Eddie Lee Rehab Jim Aulgur Career Tech Amanda Stork Water Resource Lori Hou OESC Monte Boyce DEQ Stacie Willis Commerce Vernon Glover OSBI Tina Hicks Corrections
6
Office of State Finance
Agenda
Project Updates
Projects Completed Since Last FAB
7
• eProcurement Electronic Signature 12/28/2013• Water Resource Board GPC Phase I2/28/2013• Commerce GPC Support Phase II 12/28/2013
Current Project Page 1
eProcurement Statewide Rollout PO Agency Contracts and eProcurement Change Request Vendor Self Service Treasury Cash Management Treasure Aces Replacement PeopleSoft Extract Staging Environment Purchasing Electronic Signatures-Pilot eProcurement Statewide Rollout Strategic Sourcing/Reverse Auctioning Consolidation of Lowest 10% of Agencies PeopleSoft Extract Staging Environment Project Analytics Cabinet Secretary Transparency Asset Management Rollout Procure To Pay Team
8
Agencies on GPC/AR/Billing
Department of Environmental Quality Department of Commerce Employment Security Commission Department of Mines OMES BroadBand Water Resource Capitol Improvement Authority-AR/Billing
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Agencies on Assets Department of Mental Health Department of Environmental Quality Tax Commission Police Pension Department of Commerce Employment Security Commission Department of Transportation Department of Security Uniform Building Code Commission Commercial Pet Breeders Board Governor Interstate oil Compact Commission Oklahoma Abstractors Board LP Gas Board Licensed Social Workers Oklahoma Motor Vehicle Commission Oklahoma Accountancy Board State Arts Council Construction Industry Board JM Davis Arms & Hist Museum Prof Engineer & Land Surveyors Physician Manpower Trng Comm Commission on Consumer Credit\
10
Agencies on Inventory
Department of Mental Health
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12
Enterprise Service Automation Hire to Retire Other Treasury
Tra
nsp
are
ncy
Pro
cure
to P
ay
Ass
et
& In
ven
tory
FY 2012 FY 2013 FY 2014
Higher Education Interface
Scanning and bar coding
Grant/Project/
Contracts AR/BI Rollout
Grant/Project/
Contracts Rollout
Expense Module
Grants DAC
Budget Upgrade
Cash Management
Financials Upgrade
GPCAR/BI ODOT
Asset mgmt Rollout
Inventory ODOT
ODOT T&L MSS
P-Card Module
Inventory Rollout
Grants Provisioning
Rollout
Licensing Rollout
Treasury Work Station
Strategic Sourcing Central Pay
Hire To Retire HR Processing
Corrections HR Replacement
Health Dept GPC AR/BI
Asset mgmt Rollout
Bottom line
Licensing OAB
Licensing CIB
Licensing Health
Licensing Pet Breeders
Grants Commerce
Grants Homeland Security
Grants TSET
Financial Analytics
Electronic Vendor
Payment
HCM Upgrade
School District Transparency
Expense Rpt & Revolve Fnds
Grants OCAST
Grants PS Interface
Documents Forms . GOV Business
OK.GOV
Project Analytics
Health Order Management
Catalog Mgmt
Auditor and Inspector
GPC
OSBI GPC
E-Procurement IT Pilot
E-Procurement IT Rollout
GPCAR/BI OSF
Licensing Real Estate
Licensing Consumer
Credit
Licensing Dentistry
Licensing Agriculture
Licensing Labor
Licensing Social Worker
Licensing NursingItem Id
Cleanup
Vendor Cleanup
E-Procurement Statewide
Receiving
Invoice Matching
Voucher Build
AP Workflow
Electronic Pay to
Vendors
Procurement
Analytics
Grants OSF
Grants DPS
Move ISD 2/1/12 People
Employee Self Service
Manager Self Service
ELM III
Licensing Long Term
Care
Health Dept GPC Analysis
Concept Initiation ExecutionPlanning Close
13
Office of State Finance
Agenda
Issues
14
Issues
Issues Solutions
15
Office of State Finance
Agenda
Metrics
Planned Enhancement Service Requests On Time CompletionBased on 2 Month Plan
1616
Closed Not Closed Pct Unplanned ClosedJanuary (FIN) 12 4 75% 8February (HCM) March (FIN) April (HCM) May (FIN) June (HCM) July (FIN) August (HCM) September (FIN) October (HCM) November (FIN) December (HCM)
17
2013 Business Application Services Enhancement Service Requests
18
Office of State Finance
Agenda
Updates – Closed/Targets/Watch
19
Updates – Completed Items
Completed Items – Review List 16 Items to be completed in the new reporting
period Status
12 items from list completed 4 items from list not completed 8 unplanned item completed not on list
20 total items completed
20
Update – 60 Day Target Items
60 Day Target Items – Review List
Discussion – questions/proposed changes/clarification
21
Update – Watch Items List
Watch Items – Review List
Discussion – questions/proposed changes/clarification
22
Office of State Finance
Agenda
Feedback and Questions
23
Other