1

European UnionRegional Policy – Employment, Social Affairs and Inclusion List of Beneficiaries study prepared by Technopolis

Main findings Estimated time spent on publishing the beneficiary list

2

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Do you consider the amount of time and resources required for

data maintenance on beneficiary and project information to be?

3

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Formats used by the Managing Authorities to publish

information on beneficiaries: (n=50, multiple choices)

4

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Formats used by the Managing Authorities to publishinformation on beneficiaries of

ETC programmes

5

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Frequency of the update of LoB information

 Frequency of the updateNational / regional

programmesETC

programmes

It's done automatically 5 1

Daily 1

Weekly 2

Every second week 3

Monthly 10 1

Quarterly 7 1

Twice a year 2 1

Yearly 7

Ad-hoc including ‘it's linked to the call for proposals’

12 15

Total 49 19

6

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Types of processes used to publish data• Figure 8 Process to publish beneficiary list

Type of process to publish beneficiary list

Classification of responses (no.)

Automatic 17

Semi automatic 12

Manual 15

Other 6

Total 50

7

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Importance of data comparability

Importance of comparability

For your internal purposes - how important is it to be able to directly compare with other regions?

Not at all important

Of some importance

Important

Crucially important

Number of responses

With regions in your country

10 11 16 4 41

With other Member State regions

12 19 13 0 44

8

European UnionRegional Policy – Employment, Social Affairs and Inclusion

MA compare rather within the MS

9

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Only 42% (28% for ETC) of programmes collect any user feedback on the List of Beneficiaries

22% (11) of the programmes have information in a foreign language

10

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Technical approaches

• National vs regional databases(sometimes 2 databases exist)

• Basic IT solutions: MS Excel/Access / Manual processes

• Intermediate IT solutions: My SQL databases, (e.g. SI; Vienna) / semi-automated processes (e.g.: data extracted data from db ->PDF)

• Advanced IT solutions: e.g. Oracle-based (i.a. DK, HU, PL), IBM cognos (CZ) or Presage (FR) -> Fully automated processes: these are very efficient and powerful but costly to implement

11

European UnionRegional Policy – Employment, Social Affairs and Inclusion

• Data should be downloadable, searchable and compatible (at least on a national basis)

• Commission to provide more detailed and prescriptive format, including common field descriptors for each compulsory field (e.g. Public co-financing and EU co-financing separate)

• Commonly agreed data standards have to include field separators to allow the export of data (-> CSV file format) and the comparability and searchability of the data

• MA to increase the update frequency of the information in the Lists of Beneficiaries (LoB)

List of Beneficiaries studyMain recommendations of Technopolis

12

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Suggested field names• Project name• (Lead) beneficiary name• EU co-funding • National public co-funding• Total funding• (Lead) Beneficiary address lines 1-3 • Post code• Project Summary• Project Summary (EN)• Project start date• Project end date• Project duration • Country• Last updated

13

European UnionRegional Policy – Employment, Social Affairs and Inclusion

Please discuss this in the INFORM network group on www.regionetwork2020.eu

E-mail: Peter.Fischer@ec.europa.eu