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Dental Application Workshop

• Entering Class 2014

WELCOME

•Office of Health and Legal Professions• 204 Farrior Hall• prehealth@advising.ufl.edu•Pre-health Professions Advisors/Staff

▫Bobbi Knickerbocker▫Christine Richmond▫Mandi Santos▫Becky Sandbach - assistant

Overview

•About AADSAS•Application Process•Timeline•The Application•Monitoring your status•Verification Process

Dental Application Service

AADSAS Centralized Application Service• The Associated American Dental Schools Application Service (ADEA

AADSAS) lets you apply to multiple participating dental schools with one online application.

• ADEA AADSAS simplifies the application process by providing one standardized form, relieving applicants of the need to complete multiple applications.

• Dental schools benefit by receiving uniform information on all applicants. Currently 60 U.S. dental schools and one Canadian dental school participate in ADEA AADSAS.

• ADEA AADSAS Fees:  The application fee is $244 for the first designation and $90 for each additional designation.

• ADEA AADSAS offers a fee assistance program for applicants who demonstrate extreme financial need.

Centralized Application Service•Centralized application serves as the

primary application to the schools you select.▫ Provides demographic, academic, activities and

testing information▫ Personal statement is required▫ Letters of recommendation are submitted with the

primary application.

•Each school will then ask you to complete a secondary application to the school.▫ Complete additional essays providing more personal

information

General Info

• The 2014 ADEA AADSAS Application cycle opens June 3, 2013 and close on February 3, 2014. APPLY EARLY!!! Submit no later than mid July.

• Applicant submits to ADEA AADSAS Online Application, http://portal.aadsasweb.org along with:

(1) Application Fee Payment

(2) All Official Transcripts(3) Letters of Evaluation(4) Application is considered complete and processing begins

• Transcript Verification – 4-6 weeks - Application distributed to designated dental schools in electronic format*Application processing time varies based on volume of applications being processed.**ADEA AADSAS does not delay the processing of your application if letters of evaluation have not been received. Letters of evaluation received after your application has been processed are forwarded to schools in the next mailing.

*** ADEA AADSAS processes all applications received by a school’s deadline, but applicants are strongly encouraged to submit their application, official transcripts, and fee payment well in advance of application deadlines.

YOUR APPLICATION SAYS MORE THEN THE INFORMATION ON THE PAGE

Updates

•AADSAS ▫Advisor release – please do

•DAT ▫New items for the 2015 DAT will be tested▫Cost $385▫Competitive score 18+▫DAT & GPA are accurate predictors of

success in dental school•Fees

▫$244 initial▫$90 for each additional school ▫FAP waives the $244

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Timeline• April/May

• Research schools• Take the DAT test• Order transcripts (After spring grades post) – one for you and one for AADSAS• Ensure you have letters of reference or recommendation as required by each school• Complete personal statement

• June• Complete your primary applications and make sure your letters of recommendation are ready

• July – August• Complete secondary applications• Prepare for interviews

• Fall term• Complete secondary applications & transmit letters• Interviews - UF starts in July; others September• Offers of acceptance or notice of denials – begin December

• Spring term• Offers of acceptance or notice of denials

Preparing for the ADEA AADSAS Application

• Read the ADEA AADSAS Application Instructions▫ You will need a DENTPIN -If you registered for the DAT you will

have one. If not you will be prompted to register for one when you create your 2013 application. To register for one or if you forgot your DENTPIN go to: www.ada.org/goto/dentpin

▫ Learn about the Fee Assistance Program ▫ Are you re-applying? See Information for Re-applicants – review

forwarded info carefully▫ Review ADEA AADSAS Fees ▫ Find Contact info for: ADEA AADSAS Customer Service

• Register and take the Dental Admission Test (DAT) • Write your Personal Statement • Develop a Resume of Activities and Accomplishments • Request your official transcripts (after spring grades post)• Arrange Letters of Evaluation

Applicant Responsibilities• Knowing the application process and

admission pre-reqs for each school• Print Transcript Matching form for

each institution attended• Arrange for all official transcripts to be

sent to ADEA AADSAS Transcript Processing Dept. by the school’s application deadline.

• Complete application accurately and in timely manner

• Respond to ALL notices, comments, instructions and questions received from ADEA AADSAS and each school to which you apply - CHECK your personal EMAIL and application accounts

• Print and retain your application• Submit correct application fee. Use

ADEA AADSAS payment form if you submit by check. Credit card payment preferred

• Make sure evaluator list is current and accurate at all times.

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• Update coursework and submit updated transcripts during the Academic Update period. Check Calendar of Events for dates

• Provide all information requested• Respond promptly to either accept or

decline interview invitations and offers of admission

• Monitor your application online• Update ADEA AADSAS application of

change in contact information by deadline date - notify schools directly after this date

• Log off ADEA AADSAS after each entry to protect unauthorized access to your application

Elements of the Application▫ Personal Data - Separate Email address▫ Secondary School▫ DAT scores – automatically sent to AADSAS▫ Ethnicity▫ Colleges Attended - all whether earned credits or not - degree or non-

degree▫ Parent Information▫ Background Information▫ Disadvantaged Status▫ Transcripts* - Transcript Matching Form▫ Coursework* -▫ Resume Components - entered to application in separate categories

Awards, Honors, Scholarships Dentistry Experience Extracurricular/Volunteer/Community Service (8) Work Experience Research Experience Academic Enrichment

▫ Personal Statement*▫ Letters of Reference *

DAT

•Administered on computer.•Can take any time of the year, offered up to 5

times.▫ Permitted to take a total of 3 times in a LIFETIME.

•Recommend take exam in May/June .•Maximum score of 30.•Academic portion.

▫ Survey of Natural Sciences Biology General Chemistry Organic Chemistry

▫ Reading Comprehension▫ Quantitative Reasoning

•Perceptual Ability.•Competitive Score ~ 19-22 (Academic

Portion).

Background Information

•Questions 1-8 (600 character each question)▫ Describe activities requiring manual dexterity▫ Do you have any relatives who are dentists, are in dental school, or who have

studied or are studying Dental Hygiene, Dental Assisting, Dental Laboratory Technology or related dental fields?

▫ Have you ever been disqualified, suspended, dismissed or otherwise subject to a disciplinary action at an college or university in connection with your academic performance?

▫ Have you ever been found to have violated a school rule, policy or procedure, or an honor code; or have yo otherwise been disqualified, put on probation, suspended, dismissed, expelled or otherwise been subject to disciplinary action at any college/university in connection with misconduct?

▫ Have you ever applied to dental school prior to the present application cycle? ▫ Have you previously or are you currently applying to a health professions school

other than dental school?▫ Has your education ever been interrupted or affected adversely for reasons other

than deficiencies in conduct or academic performance?▫ Indicate languages other than English you feel comfortable conversing with native

speakers

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Institutional Actions/Felonies

• Must be reported▫ Institutional actions should be reported regardless if

there is an existing record on file.

• Opportunity to accept responsibility for mistakes and errors in judgment

• Better they find out from applicant and not others• CBC – Certiphi Screening Inc. - done after receive an

admission notice; you will receive an email from Certiphi at the preferred email address for identifying info and consent; national background check; when complete you will receive another EM to review report, you have 10 calendar days to review and contest before sent to the school.

Transcripts• Read Instruction carefully for specified types of coursework - US,

Study Abroad, Overseas US institution or International

• Need sealed official transcript with a Transcript Matching Form to be sent directly to ADEA AADSAS from every US/Canadian institution attended - AADSAS will NOT accept student transcripts or transcripts sent by applicant

• Transcript Matching Form - Print one form for each institution, take to Registrar’s offices and ask that the matching form accompany the transcript. The barcode on the form allows AADSAS to match your transcript to your application.

• Transfer credits on a transcript are not accepted in lieu of an original transcript

• Be sure all transcripts are received by ADEA AADSAS Transcript Processing Dept by the application deadline set by your designated dental schools. AADSAS will verify coursework even if received late however dental schools may choose NOT to consider your application if transcripts are late.

• Obtain a personal copy of your official transcript for you to complete the Coursework section of your application

• Verify that AADSAS has received all of your transcripts - log in to your application, select status and then transcripts

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Coursework

• Enter in chronological order EXACTLY as listed on your official transcript

• All attempts, all grades • Course Subject - Use the AADSAS guidelines in the Instructions

even if a non-science class might have strong science content (PSB) these will not be used to calculate your BCP

• Review ‘Special Classification’ for courses - repeated, incomplete, honors, study abroad, distance learning/online, AP/IB, etc

• Classify courses as: English, Biology, Chemistry, Physics, other sciences – see list in AADSAS Instructions

• Coursework planned or in progress - list courses in progress or planned in future semesters - during Academic Update period (typically mid November - Feb 1) students will be granted access to enter grades, indicate course changes, etc. These will be sent to designated schools. You will need to print the Transcript Matching Form and arrange for a new transcript to be sent to AADSAS.

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Grades• Grade point average

▫ AADSAS calculates and reports: BCP = Biology, Chemistry and Physics as identified by AADSAS Science GPA = BCP plus math and all other sciences Non-Science GPA = all undergraduate courses not used in calculating

science GPA Undergraduate GPA = all courses taken for undergrad credits Graduate GPA = all courses for grad credits Overall GPA = all courses – both undergraduate and graduate College/University GPA = GPAs reported for each college/university

attended

• Grades (UF pre/post – summer 2009)• Standardized by AADSAS to help dental schools evaluate applicants using

uniform and consistent criteria, regardless of institutional policies. Done on 4.0 scale using semester hours.

• Includes all initial and repeated coursework• No grade forgiveness, all attempts are calculated into the GPA calculation• All punitive I and N grades count as E (F)

All grades are standardized to the AADSAS scale, regardless of the individual school system

• A = 4.0• A- = 3.67• B+ = 3.33• B = 3.0• B- = 2.67• C+ = 2.33

• C = 2.0• C- = 1.67• D+ = 1.33• D = 1.0• D- = 0.67• E/F = 0.0

ADEA AADSAS Grade ConversionsEach letter grade is assigned ‘Quality Points’

Extra Curricular ComponentsPost-secondary experiences: (if still participating in an activity

leave end dates blank; list in order of importance to you)

▫ Awards/honors/Scholarships (5): name, organization, dates, can include high school but college carries more weight.

▫ Dentistry Experience (4): Supervisor, position title, position type, description, total hours, dates; in order of importance; indicate paid/volunteer/shadowing/other. Provide description of responsibilities/duties (175 characters). Extracurricular/Volunteer/Community Service (10): Organization, position title, description (175 CH), total hours, avg. weekly hour, dates. May include high school, college experiences given higher priority.

▫ Work Experience (5): Employer, position title, city/state, description (175 CH), total hours, dates. List in order of importance. List each only once, do not repeat from other sections.

▫ Research Experience (5): Investigator, position title, city/state, description (175 CH), total hours, dates

▫ Academic Enrichment (4) (SMDEP): Name of Program, dates, description, total hours – can include high school; NO DAT prep crses

Personal StatementThe ADEA AADSAS application requires a reflective essay on why you wish to pursue a

dental education.  500 words or 4500 characters including spaces• Prepare in Word and paste to Notepad. - Check formatting after pasting into application• Admission committees are looking for individuals who are motivated, academically prepared,

articulate, socially conscious, and knowledgeable about the profession. Include:

▫ The skills, attitudes, knowledge and strengths you feel you possess▫ A description of where, when and how you developed these attributes▫ Reflection on how your attributes are meaningful and related to the role of a dentist▫ Provide examples of how you know you are making the right decision

Reflection questions:

What are your strongest skills? Major accomplishment? Greatest strengths and challenges?

How do your skills and strengths relate to becoming a dentist? What three words best describe you?What sparked your interest in dentistry?Have you observed or worked in dental offices? Explain what you've done to demonstrate your interest in

dentistry. Talk to practicing dentists to increase your understanding of general dental practices. Express your commitment to helping others and mention any efforts made that enforce that commitment. Did you have to work to pay for your education? How has that made you a stronger applicant?

TIPS:Be honest about how you became interested in studying dentistry. If becoming a dentist wasn't a childhood dream, that's fine, but explain how you discovered dentistry as a career possibility and what you have done to research the career. Illustrate your motivation, commitment and passion for the profession.Opportunity to explain anomalies in academic record or personal challenges. Don’t make excuses!First personal item before an interview is granted

NEW: Some CODs are asking students to submit PSs to www.turnitin.com. You will need to check by COD – NOT UF for 2012

Have someone review your personal statement.

• Ask a close friend or family member

• Career Resource Center▫ Reitz Union

• Broward Reading & Writing Center

• Pre-health advisor▫ One read▫ Submit typed essay to OHLPA assistant along with

Personal Statement Checklist found on website under ‘Forms/Handouts’

▫ Students notified via e-mail once essay is read.

Letters of EvaluationWatch the Letter of Recommendation Workshop online at

http://www.advising.ufl.edu/prehealth/workshops.html

• Number required varies school – max of four individual letters;

• On application student will indicate individuals and email address, format (electronic/paper) and indicate NOT a committee letter

• Electronic = Evaluator is sent email from ADEA AADSAS directing to Evaluators Portal and recommenders follow step-by step process

• Paper = Print LOR matching form with bar code and evaluator sends both form and letter to AADSAS at the address on the form

• In Evaluators section students must agree to waive or not waive rights to access to letters

• Evaluate applicant▫ academic ability▫ motivation for the profession▫ maturity▫ intellectual curiosity▫ empathy▫ service▫ personal experience and

knowledge of the profession

UFTwo science

One from Dentist or one other character letter

Dentistry LettersCovers most schools

•Four total•Academic letters

▫2 science letters from faculty▫1 non-science letter from faculty

•Non-academic letters▫1 healthcare/dentist letter

shadowing experience volunteer experience related employment

Dental School Designation

•Choosing schools – see video at http://www.advising.ufl.edu/prehealth/workshops.html

•Designation not complete until fees are paid – see fee schedule in Instructions

•Be aware of each school’s deadline•Apply early!!!!!!

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Professional Etiquette

•See handout•Have separate email address•Clean up social media sites•Pictures – passport head shot•All communication with schools a

representation of your professionalism

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Interviews• Applicants are given 5 - 15 days notice on average• Vary from 30 - 60 minutes in length• 2-3 individual interview sessions

▫ UF-COD gives 1 group interview – ½ day lunch/tour/timelines/fin aid and 20 minutes with 2-4 members of the committee – open file

• Include tour and a meal▫ Opportunity to speak to current students▫ Orientation to student and financial resources

• Not all dental schools require an interview• Watch How to Prepare for Interview at:

http://www.advising.ufl.edu/prehealth/workshops.html • Question for interview: Why a Dentist?• Be PREPARED to state why you are choosing that particular

school• Be WELL-INFORMED about current issues, trends,

controversies associated with the profession and have a meaningful discussion about those topics

Interview Tips

•Watch the Interview workshop on the Pre-Health website

•Schedule a mock interview•Dress professionally.

▫Wear comfortable shoes•Behave professionally at all times.•Budget enough money to and from the

interview.•Make preparation plans as early as

possible.▫Know your travel schedule▫Know exactly how to get to the interview and

back.

What are the Admissions Committee looking for?

Source of motivation Examples of how you explored the profession

(Extremely important!!) Actions speak much louder than words

Sense of passion for the profession Evidence of maturity Compassion for others Dedication to service Value lifelong learning

Resources

• American Dental Education Association Official Guide to Dental Schools

• Pre-Health Professions Advising at Office of Health and Legal Professions Advising (OHLPA) – Farrior Hall

• “Choosing Schools” and other workshops on the Pre-Health website http://www.advising.ufl.edu/prehealth/workshops.html

• ADEA AADSAS Customer Service  Contact Info:ADEA AADSAS Customer Service Representatives are available:

Monday through Friday, 9:00 a.m. to 4:30 p.m. Eastern Time, except federal holidaysEmail: aadsasinfo@aadsasweb.org Phone: 617-612-2045