1 Draft st Municipal Quarterly Report 20011/ 12...

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Municipal Quarterly Report- July-September 2011

1st Draft

Municipal Quarterly Report

20011/ 12 Financial Year

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Chapter 1 The Municipal Performance Management System Page 3-6

Chapter 2 Quarterly Key performance indicators, targets and achievements

page 7-26

Index

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The Documentation

A Service Delivery Budget Implementation Plan (SDBIP), and Departmental Service Delivery and Budget

Implementation Plans for each of the departments of the municipality, in line with appropriate guidelines and

legislation, must be developed annually. Section 57 Employees are required to sign a Performance Agreement, as

prescribed in the Local Government: Municipal Performance Regulations for Municipal Managers and Managers

Directly Accountable to the Municipal Manager, in line with published regulations and/or amendments

Reviewing Performance

Two review sessions are held as follows:

1. A midyear review is conducted in January to assess the relevance of the objectives as well as the Employee’s

performance against the objectives. The mid-year performance score is used to determine the link to non-

financial rewards.

2. A compulsory formal final review is conducted at the end of the financial year i.e. in June (assessment to be

conducted in July). The final performance score is used to determine the link to non-financial rewards. A

learning plan for the Employee must be developed at the end of the final review.

A fully functional Performance Management System (PMS) has been introduced in the Lejweleputswa District

Municipality, consisting of the following elements (or sub-systems):

(1) IDP goals and objectives represent the long-term (5 year) performance indicators and targets for the

municipality over the term of the elected Council.

(2) The IDP indicators and targets are annually aligned to the municipal budget on an activity level (programmes

and projects) as part of the IDP review process.

(3) Funded IDP goals, objectives, strategies, programmes and projects are annually cascaded down into the

municipal Service Delivery and Budget Implementation Plan (SDBIP), where it is translated into annual

municipal key performance indicators and targets.

(4) IDP activities are also cascaded down to Departmental SDBIPs (one for each of the different Departments of

the Municipality); a process whereby the responsibility for the implementation of the IDP is aligned with the --

(5) annual individual Performance Plans (which is part of the Performance Agreements of the respective section

57 managers), because the departmental SDBIPs are used as a reference source for the formulation of the key

performance indicators and targets against which the different section 57 managers will be evaluated and

performance assessed.

Figure 2: Relationship among individual and institutional performance plans

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Municipal PMS1

The municipal monitoring and evaluation system, which is one of two main sub-elements within the Performance

Management System (the other one being the individual PMS), is directed in terms of the Organizational

Performance Management Policy of the municipality and has the following features:

(1) The Municipality derives its inputs, outputs and outcomes indicators from the IDP.

(2) The required key performance indicators specified in the Municipal Planning and Performance Regulations

(Regulation 10) are included in the municipal SDBIP to be measured as part of the quarterly measurement of

municipal performance projected in the municipal SDBIP.

(3) The Municipality annually review its key performance indicators as part of the process of reviewing its IDP,

PMS and SDBIPs, as required in Regulation 11 of the Municipal Planning and Performance Management

Regulations.

(4) The Municipality attempts to structure its planning and organising systems and processes in such a manner

that it is capable of complying with Regulation 12 of the Municipal Planning and Performance Management

Regulations, 2001, as it relate to the setting of key performance targets. The Key Performance Targets of the

Municipality will therefore be –

practical and realistic;

measure the efficiency, effectiveness, quality and impact of the performance of the municipality,

administrative component, structure, body or person for whom a target has been set;

commensurate with available resources;

commensurate with the municipality’s capacity; and

consistent with the municipality’s development priorities and objectives set out in its integrated

development plan.

1 Organisational PMS Policy of the Lejweleputswa District Municipality

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(5) A multi-year plan (Departmental Service Delivery and Budget Implementation Plan) is prepared for each of the

Departments in the municipality. These Plans are requirements for the structured cascading down of the IDP

to implementation levels in the municipality.

(6) A Municipal (to-layer) Service Delivery and Budget Implementation Plan (SDBIP) is then compiled to integrate

the individual Departmental SDBIPs and guide the design and development of an organisational scorecard for

the Municipality in respect of planned performance for a specific financial year.

(7) The Municipality align its budget with its Municipal (top-layer) Service Delivery and Budget Implementation

Plan as part of the annual planning and budgeting processes as prescribed in the Municipal Systems Act, 2000

and the Municipal Finance Management Act, 2003.

(8) The Municipality annually reviews its institutional performance scorecard. The scorecard reflects a balanced

approach to measuring, reviewing and assessing organisational performance. In this regard the word balanced

implies that the scorecard must reflect the Key Performance Areas and IDP Objectives of the Municipal IDP.

(9) Performance planning and monitoring in the municipality is done according to the format of the prescribed

five Key Performance Areas, which are derived from Government’s strategic agenda for District government,

which are:

Basic Service Delivery and Infrastructure;

District Economic Development;

Financial Viability and Management;

Institutional Transformation and Organizational Development; and

Good Governance and Public Participation.

Table 3: Regulatory framework for an organisational PMS (monitoring and evaluation system)

Municipal Monitoring and

Evaluation System

Chapter 6 of the Municipal Systems Act, 2000 Chapter 3 of the Municipal Planning and Performance

Management Regulations, 2001

Performance Reporting Mid-year budget and performance report: Section 72 of the Municipal Finance Management Act, 2003

Annual Performance Report: Section 46 of the Municipal Systems Act, 2000

Annual Report: Sections 121-129 of the Municipal Finance Management Act, 2003 and MFMA Circular No. 11, dated 14 January 2005.

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Table 4: GANTT Chart: PMS (Municipal) M

un

icip

al M

on

ito

rin

g &

Eva

luat

ion

Sys

tem

Milestone 2010 2011 2012

Mar May Jun July Oct Jan Apr Jun Jul Aug Jan Mar

1 Draft IDP

2 IDP Road shows

3 Approved IDP

4 Municipal SDBIP

5 Departmental SDBIPs

6 Performance Scorecard

7 Performance review: Q1

8 Performance review: Mid-year

9 Section 72 Report

10 Performance review: Q3

11 Closing of the FY

12 Performance review: Annual

13 Annual Performance Report

14 Annual Report

15 Oversight Report

Critical milestones

Supporting Milestones

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Ch

apte

r 2

Quarterly Key Performance

Indicators, Targets and

achievements for 2011/12

Financial Year

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KPA: Good Governance and Public Participation Objective: To improve performance accountability and governance in the District Municipality on an annual basis

GFS Functions

GFS Sub-function

Strategy KPI Budget M1 M2 M3

Achievements Annual Target

Challenges regarding implementation and way forward

Finance and Admin

Other Admin Audit quarterly reports of all senior managers.

Signed Internal Performance Audit Reports

R0,00 0 0 1 Not done The IA will only finalize their audit report after compilation.

4 None

Objective: To improve legislative compliance on all relevant legislation

Finance and Admin

Other Admin Develop a compliance plan

Improved compliance

R0,00 0 0 1 Not done Linked to the above.

4 The municipality should plan to implement AG recommendations so that all outstanding compliance issues are addressed with ease. The way forward is to ensure that the plan is developed as recommended.

Finance and Admin

Other Admin Review existing and/or establish new municipal policies in compliance with Auditor General comments

Council resolution

R300,000 - - - Not for the quarter. Office of the AG is currently conducting audits for the last financial year until the end of November 2011 after which policies would have been identified for either review or establishment. One of the plans identified in the 2009/10 financial year audit was the compilation of a compliance plan which has been included for development.

3 None

Finance and Admin

Other Admin Implement Batho Pele principles

Legislative compliance

R0,00 1 1 1 Done Monthly meetings are convened at provincial level and the Corporate Services

12 None

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Finance and Admin

Other Admin Implement PROPAC and other statutory bodies’ resolutions

Quarterly updated PROPAC Reports

R0,00 0 0 1 In process Municipalities are required to establish municipal public accounts committees by the end of November 2011

4 None

Finance and Admin

Other Admin Ensure participation of critical stakeholders in decision making processes of the municipality.

Number of issues raised and addressed

R100,000 - - - Not for the quarter

100% None

Finance and Admin

Other Admin Successfully held ward competition


2 None

Finance and Admin

Other Admin Council resolution


1 None

Finance and Admin

Other Admin Promote corporate image of the municipality

Branding R600,000 - - 1 Done Municipal IDP for 2011/12 has been printed and distributed among staff members. Other copies are expected to be distributed to libraries in the district. On the 21 July 2011 a communicators Forum was

held by officials.

3 None

Finance and Admin

Other Admin To coordinate Inter Governmental Relations amongst Municipalities and Government departments in the district.

Improved service delivery

0,00 - - 1 Done

Three technical IGR meetings were held since the start of the financial year.

One political IGR meeting was held for the quarter where mayors and executive mayor attended.

4 None

Finance and Admin

Other Admin Convene 4 District Aids Council sessions during the 2010/11 financial year.

Improved DAC coordination

R70,000 - - 1 Done Re-launch of District Aids Council was successful

ly held on the 6th September 2011. MEC: Social

Development represented the Provincial Aids

Council

4 None

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Finance and Admin

Other Admin Conduct awareness campaigns on HIV/AIDS

Improved HIV/AIDS coordination

R200,000 - - 1 Not done

The HIV/AIDS coordinator was employed late in the first quarter to deal with issues of HIV/AIDS.

4 The issue of HIV/AIDS is regarded as a streamlined programme so that all plans are developed to ensure that the scourge is minimized. There must be a dedicated person to ensure that the programme is carried forward.

Finance and Admin

Other Admin To conduct anti-crime awareness campaigns

Number of awareness campaigns held.

R76,000 - - - Not for the quarter 2 None

To improve inter-generational respect and conduct awareness programmes.

Finance and Admin

Other Admin To conduct awareness campaigns on moral regeneration programmes

Number of awareness campaigns conducted

R170,000 - - 1 Done A table for 10 people was purchased in support

of Rivers of Living Waters Ministry in August

2011.

Prayers Service for Road Accidents was hosted in

partnership with Department of Police, Roads &

transport in October 2011 and it was a success.

2 None

To improve communication on service delivery issues.

Community & Social

Other social Develop a community radio station.

Broadcast service


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KPA: Municipal Financial viability and management

Objective: To ensure sound financial management

GFS Function

GFS Sub-function


Achievements

Annual Target


Finance and Admin

Finance To implement sound financial management and implementation of GRAP

Full compliance with GRAP statements

R300,000 - - - Not for the quarter/In process Control measures as identified in the AG report for 2009/10 were being followed and there are continuous improvements.

- The challenge has been identified under governance and therefore should be addressed as an emergency measure to address some of the compliance issues.

Finance Improved financial accountability

R1,250,000 - 1 - Done GRAP financial statements were compiled and submitted on the 31

st August 2011.

Consolidated financial statements for both LDM and LDA were compiled and submitted to AG as per s126 of MFMA. Monthly opex and Capex reports were developed and submitted to both NT and PT.

1 The development of documents in line with legislative requirements calls for the development of a comprehensive compliance plan that must then be disseminated to all staff members.

Finance and Admin

Other Admin

Update asset register of the municipality on a quarterly basis.

Quarterly balanced asset register

0,00 1 1 1 In process The asset register was compiled as at 30 June 2011. The asset register is updated on a monthly basis with acquisition of new capital materials.

12 None

Finance and Admin

Finance Approval of budget in terms of budget guidelines and time-lines

Budget submitted according to time-lines approved by Council

0,00 1 - - Done The budget for the 2011/12 was submitted both to PT and NT in compliance with budget time-lines and accompanying guidelines.

Annual reviewed budget

None

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Finance and Admin

Finance Monthly section 71 reports

Number of section 71 reports submitted

0,00 1 1 1 Done

Three s71 financial reports (July, August and September) were developed and submitted as required by reporting frameworks.

12 None

Finance and Admin

Finance Mid-Year Budget and Performance (s 72) report

Number of s 72 reports submitted

0,00 - - - Not for the quarter 1 None

GFS Function

GFS Sub-function

Strategy KPI Budget M1 M2 M3 Annual Target

To improve capital budget spending set for the 2011/2012 financial year.

Finance and Admin

Finance Implement 100% of the capital budget set for the 2011/2012 financial year.

Quarterly % spending

R0,00 - - - In process The municipality has spent 7, 09% of the total budgeted capital budget in the first quarter of the financial year.

100% It could be interpreted to say that whilst the % seems low, the spending could be expected to rise in the later quarters. Caution should be taken regarding delays in the actual capital project implementation not impede budget spending. It is therefore important to also conduct project and contract management to ensure that any punitive measures are implemented as a result of non-compliance from parties involved in the project.

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KPA: Local Economic Development

To promote tourism support in the district

GFS function

GFS sub-function

Strategy KPI Budget M1 M2 M3 Achievements Annual Target Challenges regarding implementation and way

forward

Other Tourism Review tourism plan

Council resolution R120,000 - - - Not for the quarter 1 Development/review of the plan will depend on existence of the same plans from local municipalities. An LED document status was conducted by Cogta regarding the needs for LED documents and plans. The process will be started in the next quarter as planned. The other process to inform us is the approval of the Free State Growth and Development Strategy which should then provide a way forward for nature of tourism development that must be followed.

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Other Tourism Market the district through tourism activities

Pamphlets ( Sport Tourism)

R200,000 - - 1 Done Tour de Free State was an event convened by Free State Tourism Authority with assistance from district and local municipalities. The event was a cycling event in Phakisa with the Free State Tourism Authority taking a lead as tourism champions. The event was held in the four district municipaliities and the metropolitan municipality of the province. Our role was to ensure that we market the district through distribution of pamphlets and putting marketing materials in the venue. We have also ferried people to and from the venue to raise awareness and inspire communities to take cycling as another sport of interest in the province. The department has also ensured that we send officials in two of the tour venues which in this case happened in both the Fezile Dabi District Municipality ( Parys) and Mangaung metropolitan municipality (Bloemfontein).

5 We have earmarked the printing of materials to distribute during the event but have realized that we had enough materials for the event and therefore used the money for a different purpose for the benefit of ensuring that the event becomes a success. It was a lesson we have learnt that we could amend a plan to serve the same purpose.

Other Tourism Orders ( Tourism awareness)


1

Other Tourism Orders ( Branding materials)


5000 None

Other Tourism

Payment vouchers ( Bed & Breakfast)

R100,000 - - - Not for the quarter/In process We have made enquires with South African Tourism Grading Association with a view of leveraging assistance to provide grading to existing and ready B&Bs in the district. A list has already been developed which has twenty ready B&Bs of whom eight are from black entrepreneurs.

10 We have requested quotations but have realized that it was a specialized business and hence no response was received within the required time frame. We have resolved to source specialist intervention which would be followed in the second quarter of the financial year.

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Other Tourism Beneficiary house ( Winnie Mandela Museum)

0,00 - - 1 Not done No meeting has been attended by a municipal official during the quarter as no invitations were made.

4 The challenge with the museum is to get sufficient funding in order to complete the museum as planned. All stakeholders should contribute in one way or the other as the financial implications for completing the project was +R40m in 2010 with expected inflation, this figure could be much higher.

Review of Growth and Development Strategy for the District

Planning & Development

Not required

Convene a district wide economic summit.

Successful summit


To alleviate poverty through creation of jobs

Community & Social

Other social

To initiate new, improve existing youth projects and provide needed support to the identified ones.

Successful event


Community & Social

Other social

To organize sports day event for the elderly in conjunction with DSC.

Successful event


Community & Social

Other social

To arrange and host a national youth day celebration in conjunction with selected local municipalities.

Successful event


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Community & Social

Other social

Provide job opportunities in the district.

Number of jobs created

0,00 1 1 1 Done The clean and green project as facilitated by Social Services has been the source of temporary employment created by the municipality to ensure that we work towards ensuring that we relieve families of the burden from sourcing income.

12 None

To establish new and mentor existing cooperatives that include youth, women and differently-abled in the district

Community & Social

Other social

Facilitate and support the establishment of cooperatives

Payment vouchers

R500,000 - - - Not for the quarter/In process The department has undertaken an investigation of new and promising cooperatives. We have prioritized assisting existing ones through collaborative means which include involving LDA, Agriculture department and DETEA.

4 There are new entrants in the cooperatives business and competition in terms of offering assistance. A way forward is to ensure that we collaborate with all stakeholders who are involved in the same business.

To support the revival of the Development Agency

Planning & Development

Not required

Source internal and external funding.

Functional entity

R2m 1 - - Not done 1 This depended on request for the release of the budgeted amount.

To create temporary jobs through LED initiatives

Capital projects

Service level agreements

Budget Number employed

- - - - In process The Municipal Support is busy with a massification programme which should give us improved job opportunities. The other section that deals with employment of temporary workers is the Social Services which could contribute to increasing job opportunities through their clean and green.

80 Departments who employ temporary workers are the Municipal Support; Social Services and Corporate Services.

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KPA: Municipal Transformation and Institutional Development

To target and improve needed skills of identified stakeholders in the district for improved service delivery within the municipal jurisdiction.

GFS function

GFS sub-function

Strategy KPI Budget M1 M2 M3 Achievements Annual Target Challenges regarding implementation and way forward

Finance & Admin

Human Resources

To identify and allocate bursaries to indigent and deserving pupils to study at tertiary institutions.

List of recommended bursars


Finance & Admin

Human Resources

To provide opportunity to students to receive experiential training

Appointment letters

R25,200 2 - - Done

Two experiential trainees were appointed in the Corporate Services Department for a period of three (3) months from the 1st September 2011. They are currently final year students at Central University of Technology- Welkom Campus and are being paid a stipend of R1000, 00 a month. It is compulsory for them to have undergone this experiential training in order to qualify for their Human Resources qualifications.

2 None

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Community & Social

Other social

To encourage wards for improved service delivery.

Advert R300,000 - - 1 Not done

Not all wards have been established. In Matjhabeng, the process has not yet started.

1 There is a challenge that all ward committee members should be compensated for the work that they do. Cogta should give guidelines regarding the issue of stipend and explain these guidelines to communities so that everybody as to why some municipalities are unable to provide stipends to ward committee members.

To develop and sustain a conducive working environment for all staff members in the municipality

Community & Social

Human Resources

To provide financial assistance to internal staff for further training purposes.

Proof of registration

R100,000 - - - Done The following officials have been assisted during the financial year to further their training in line with their job requirements:

Sinah Tikoane-Web design

Mpumelelo Masawa- Quantity Surveying

Victiria Njobe-BML

Malesia Ramatsebe- ND:HR

Mapaseka Tloome- HRM

Tshidiso- Computer Technician

Linda Vanga- Internal Auditing

Cecilia Damoyi- Communication Sciences

18 Some staff members do not finish their courses and becomes a inconvenience to the rest who want to improve their skills. It is important that all results are produced and requested from training institutions so that if there is no progress, staff should be liable for the costs incurred until such time as they have satisfied requirements for further financial assistance.

To implement the municipality’s Workplace Skills Plan

Community & Social

Human Resources

Number of employees reached through the programme

Attendance register


To implement the municipality’s employment equity targets by the end of the financial year.

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Community & Social

Human Resources

Number of women employed in senior positions

Employment contracts/Appointment letters

R0,00 - - - Done A number of positions have been filled on acting capacity. Until September the current financial year, a woman employee was confirmed in her position as Chief Accountant.

1 The challenge can only be rectified when there are vacant positions. In the absence of senior critical positions to be filled there would unlikely be positions to be filled.

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KPA: Basic Services and Infrastructure Investment

To provide technical and related support to local municipalities for improved service delivery.

GFS function

GFS sub-function


Achievements

Annual Target


Community & Social

Cemetery & Crematoriums

To provide funding for the construction and completion of Makeleketla Cemetery Project

Proof of purchase of materials

R1m - - - In process The request for tender was put on advert and it was then closed after the set period expired.

Project Completed The project started late because there was a request to divert money to first address the construction costs of Lephola High School road.

Community & Social


To provide financial assistance for the fencing of Phahameng cemetery.

Proof purchase of materials

R1m - - - In process The request for tender was put on advert and it was then closed after the set period expired.

Project Completed The project started late because there was a request to divert money to first address the construction costs of Lephola High School road.

Community & Social


To construct the Kutlwanong cemetery road with a paved top

Proof of purchase of materials

R3,2m - - - In process The road bed is 90% complete, 1085 of dump rock layer is complete, 850m of kerbing is also complete and 720m of concrete edge beam has also been completed.

Project Completed None

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Community & Social

Other community halls and facilities

Grade and upgrade rural roads in the district

Improved road 0,00 - - 1 In process Some of the equipments were delivered to Tokologo and Nala Local municipalities for their roads upgrade. A tipper truck is in Tokologo Municipality, smooth roller and grader are in Nala Local Municipality. There has been a total gravelling of Monyakeng roads to the value of 39km as well as 4km of water earth channel done. Most of the equipments are currently used in the implementation of the access road into Kutlwanong cemetery.

4 None

To improve logical security

Improved security

R300,000 - - - In process The department is underway in terms of the procurement of 130 microsoft office licenses. The department is waiting for the supplier to deliver.

1 None

Replace office software

Upgraded software

R80,000 - - - In process The RFT and RFQ have been uploaded per request. These relate to the financial system back-up as well as the new clocking system.

1 None

To monitor incidences of non-compliance with environmental health policies and regulations

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Community & Social

Other social

To take samples and issue certification in all identified food selling outlets

Service level agreement

R250,000 1 1 1 Done 53 food samples have been analyzed. 49 milk samples were taken, 44 samples of the 49 did not comply with the set guidelines. Notices were then sent to milk sellers. The following samples were also taken as part of thr national sampling programme in August 2011 and the results were as follows:

Peanut butter-10

Salt-5

Maize snacks-5

Fruit juices-5. A tender has been advertised and closing dates has been set for the 27 October for a food sampling monitoring.

12 The challenge relates to non-compliant business entities who stand to cause health hazards with their supplies.

water Water distribution

To take random samples of potable water sources in the district.

Service level agreement

R200,000 1 1 1 Done 50 drinking water samples were taken in the quarter. 26 of the 50 samples taken did not comply with the set guidelines.

12 The challenge relates to non-compliant business entities who stand to cause health hazards with their supplies.

Public Safety

Other Conduct awareness campaigns on environmental health issues.

Advertisements

R60,000 - - 1 Done Environmental conducted inspection of all food premises in the district to ensure legal compliance. The following inspections were performed:

Number of premises inspected for compliance-282.

Number of businesses compliant.

Number of notices issued to enforce compliance-159.

Number of businesses closed due to non-compliance.

The department has however postponed an arbor day festivity to a later date.

4 None

To ensure maintenance of a clean environment throughout the district.

Environmental Protection

Other Identify and develop all parks in the district

Clean parks R500,000 1 1 1 In process Progressive and measurable developments in terms of landscaping are recognizable in Kutlwanong Park whereas no measurable developments were registered for Meloding Park.

12 None

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To provide emergency relief for distressed and indigent families during disaster.

Public Safety

Other Avail funding for:

Food relief.

Blankets and clothing

Repairs of structural damage.

Proof of purchase

R400,000 - - - In process

There were fire warnings that the department received from Working on Fire. There were however, no disaster incidents in the quarter to report on.

- None

Public Safety

Other To develop and maintain a comprehensive disaster awareness campaign

Pamphlets R127,500 - - 1 In process

Although there was no specific awareness campaign held in the quarter, an official attended an International Strategy on Risk Reduction planning.

2 None

To promote participation of youth in different sporting activities in the district.

Sports and Recreation

Not required

Coordinate successful implementation of the OR Tambo Games.

Successful event

R500,000 - - - In process Departmental officials attended an OR Tambo-LOC meeting which was held in Welkom on the 1st September 2011. The next meeting was held in Wesselsbron on the 27Th September 2011 to establish the state of readiness for the district OR Tambo Games scheduled for the 1st October 2011. Preparatory meetings were held in

preparations for OR Tambo Games from

September. On the 1st October 2011 district

games were held to select a district team from

different sport codes.

Provincial O R Tambo Games were held on the

28 – 30 October 2011 but the district teams

camped together since the 27 October 2011.

Transport, Accommodation, T- shirts and

Tracksuits were procured for participants.

1 None

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Not required

Organize sports seminars to identify talent within the district.

Talent identified R200,000 - - 1 Not done

4 These are quarterly sports seminars planned for the financial year. The aim is to identify sport talent among youth in the district. The department should together with schools and the regional committees of all sporting codes in order to align their programmes with the aim of ensuring that the talent is nurtured through proper channels.

To establish a District Arts Council

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Community & Social

Social Other

Convene monthly contact sessions with all stakeholders

Functional Arts Council

R200,000 - - 1 Done In collaboration with the organizers of MACUFE, the district was involved during the auditions as precursors to the MACUFE week of prospective talent in the district. The event took place on the weekend of the 10-11 of September 2011. As part of the Heritage month, Lejweleputswa District Municipality held a heritage festival from the 23-25th September 2011. Another workshop was organized by the Department of Sport, Arts and Culture in the province together with the district on the 20th September 2011 with the intention to develop writing skills among participants with special reference to:

Language selection

Proof reading and editing

Registration of ISBN

Copyright

Contracts

Royalties

Design and layout

Printing costs marketing and distribution.

A dialogue session was organized by the department of Sport, Arts, and Culture in the province as well as the municipality to encourage students to learn from the elderly with regards to the following issues:

Values and morals,

Traditional food clothing;

Indigenous games and traditional music

Idioms.

4 None

To establish a District Sports council and conduct awareness campaigns

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Community & Social

Social Other

Convene monthly contact sessions with all stakeholders

Functional Municipal Sports council

R150,000 - - 1 Done Although there was no sport council meeting held, there was a provincial senior citizenship Games which were held in Thaba-Nchu on the 20th September 2011. The Games were preceded by a district Golden Games (Senior Citizenship Games) which were held in Bultfontein on the 15th September 2011.

4 None

To integrate ex-offenders in the district

Finance & Admin

Human Resources

Facilitate the provision of relevant training

Attendance register

R20,000 - 1 - Done The Department has since assisted a group from Allanridge called Nyakallong Arts and Drama Society with their “Prison-prisoner” film which is about prison life but with a bold message to the public that we should be prepared to give them a second chance.

2 The department should work with other provincial stakeholders who have a role in ensuring that ex-convicts are properly integrated in society by offering them opportunities of excelling in their talents.

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