1 Directorate General for Energy and Transport Intelligent Energy - Europe (EIE) THE instrument for...

1Directorate General for Energy and Transport

Intelligent Energy - Europe (EIE)Intelligent Energy - Europe (EIE)

THE instrument for non-technological THE instrument for non-technological Community support activity in the energy fieldCommunity support activity in the energy field

Information day28 November 2003


Info day - morningInfo day - morning

9:00 Welcome (Karl Kellner)9:15 - 9:45

Introduction to the EIE programme and the work programme (Gonzalo Molina)

9:45 -11:10

The work programme and priorities for 2003 in more detailQ+A

Coffee break

11:30-12:00

Administrative and financial arrangementsQ+A

12:15 Closing of the general part (Karl Kellner)


Info day - afternoonInfo day - afternoon

14:00 Meeting place, Discussion amongst participants

14:45-17:15

20 min 45 min

20 min

20 min20 min

Question and answer (Q+A) session

Questions regarding creation of new energy management agencies (target area 2 of HORIZONTAL KEY ACTION 2)

General questions (regarding administrative and financial arrangements and relevant to all/several fields)

Questions regarding SAVE, ALTENER and STEER priorities 2003

Questions regarding COOPENER priorities 2003 Questions regarding the other HORIZONTAL KEY

ACTIONS priorities 2003


Chat in parallel to morning and afternoon session. One „chatter“ on podium, others in the back.

The Q+A session of the afternoon will take part in room S1 and S4. It will be transmitted from room S1.

The Q+A session of the afternoon will also include questions from the chat.

All questions and answers will be recorded and will be put on the website of the EIE Programme under “FAQ”.


Call for proposals 2003Call for proposals 2003

Publication on website of DG TREN, EIE programme website and website of managenergy in a few days

also publication in Official Journal in December 2003

Deadline 31 March 2004 (except for events)

Budget of 41.5 M€ plus contributions from EEA and participating candidate countries

only for restricted number of priorities


IntroductionIntroduction

Gonzalo MolinaHead of Unit “Demand Management”

Information day

28 November 2003



The relation of EIE and FP6The relation of EIE and FP6

Research Policy:Research Policy:Develop new TechnologiesDevelop new TechnologiesResearch Policy:Research Policy:Develop new TechnologiesDevelop new Technologies

Energy Policy:Energy Policy:Solve Needs of SocietySolve Needs of Society

Energy Policy:Energy Policy:Solve Needs of SocietySolve Needs of Society

Precompetitive

EIEEIE

ResearchResearchResearchResearchDemonstrationDemonstrationDemonstrationDemonstration

Long termLong termLong termLong termShort termShort termShort termShort term

FP6 boundariesFP6 boundaries

Market

CONCERTOCONCERTO

Dissemination


RTDinputs

Legislationinputs

BestIntegration ofInstruments

Retrofittingof socialhousingSAVE (+3)

RES electricityALTENER (+3)

Alternativevehicle propulsion

STEER (+2)

Strengthening local energy

expertise in DC

COOPENER (+1)

EIE

EIE Key actions

EIE - a facilitating programmeEIE - a facilitating programme

New Instrumentscreated by EIE- Awareness- Behaviour- Monitoring- Training- Financing


The 4 fields of EIEThe 4 fields of EIE

SAVE – Energy efficiency (RUE) 69.8 M€

ALTENER – Renewable Energies (RES) 80.0 M€

STEER – Energy aspects of transport 32.6 M€

COOPENER - Promotion of RES & RUE in developing countries 17.6 M€

Total 200 M€*

* Not yet including contributions from enlargement in 2004, nor from EEA and participating candidate countries


Vertical Key Actions (VKA)Vertical Key Actions (VKA)

SAVE ALTENER STEER COOPENER

RES-Electricity

RES-Heat

Small Scale RES Applications

Alternative vehicle propulsion

Alternative vehicle propulsion

Policy measures for an efficient use of energy in transport

Strengthening the knowledge of local management agencies in the transport field

Multiplying success in buildings

Retrofitting of social houses

Innovative approaches in industry

Energy Efficient Equipment and Products

Energy policies, legislation and market conditions for enabling pover-ty alleviation in developing countries*

Strengthening local energy expertise in developing countries*

* Focus 2003: Sub-Saharan Africa


Horizontal Key Actions (HKA)Horizontal Key Actions (HKA)

Horizontal = for transsectoral issues

2 types of Horizontal Key Actions

covering more sectors quite equally (HKA1+2)

complementing activities of vertical Key Actions (HKA 3-5)



Sustainable Energy Communities

Think globally, act locally

Financing mechanisms & Incentives

Dissemination & Promotion

Monitoring & Evaluation


Work programme 2003-2006Work programme 2003-2006

Guidelines for each of the specific fields and key actions (chapter 2)

Implementation arrangements (chapter 3)

Evaluation process and criteria (chapter 4)

Indicative timetable for the implementation of the WP (chapter 5)


EIE - Philosophy, principlesEIE - Philosophy, principles

Principle of integration

of RUE and RES support combined promotion of demand

management and supply from renewables wherever possible

of instruments combining legislation, technology, information,

training, etc. and make tailored packages

of actors involving all relevant key actors on the

appropriate level(s)


What’s new? What’s new? (compared to SAVE/ALTENER 2001-2002)(compared to SAVE/ALTENER 2001-2002)

Enforcement of activities of horizontal character

Local actions Financing & Incentives Monitoring & evaluation Dissemination & Promotion

Concerted Actions with Member States


What’s the same? What’s the same? (compared to SAVE/ALTENER 2001-2002)(compared to SAVE/ALTENER 2001-2002)

EIE is a non-technology programme

NOT funding costs for investments in demonstration

NOT funding research

BUT addressing non-technological barriers


What’s the same? What’s the same? (compared to SAVE/ALTENER 2001-2002)(compared to SAVE/ALTENER 2001-2002)

EIE is a European programme looking for European added value

NOT for singular actions on a national or local level (subsidiarity)

BUT for learning together and from each other




SAVESAVEWaltraud SchmidWaltraud Schmid

Unit D3, Demand Management


SAVESAVE is is

Energy efficiency in buildings and industry

Total final energy consumption minus Final energy consumption of transport sector (STEER)

actions on the demand side, where users of energy play important role

increase of comfort and quality of life in addition to a reduction of energy intensity and energy consumption


4 SAVE Key Actions4 SAVE Key Actions

VKA1: Multiplying success in buildings

VKA2: Retrofitting of social houses

VKA3: Innovative approaches in industry

VKA4: Energy using equipment and products

Red color = included in call for proposals 2003


Multiplying success in buildings

Target areas

Tools for the take-off of the buildings directive (Attention: partly Call for tenders!)

Schemes for the implementation of energy services, (e.g. Energy Performance Contracting), in particular retrofitting

Public buildings as shining examples

Promotion of best practice examples of high energy performance buildings

SAVESAVE Key Action VKA1 Key Action VKA1


Examples of instruments and Examples of instruments and type of actions under VKA1type of actions under VKA1

Pilot actions for the development of appropriate energy service concepts and related financial schemes (target area 2)

Activities to change the behaviour of building owners and tenants and their related organisations (target area 1+2)

Schemes for (Vocational) Training of market actors (target area 1)

Exchange of experience between key actors, such as housing associations and ESCOs (target area 2)

Proposals for improved institutional and legal (framework) conditions, e.g. changes of statutes of housing associations (target area 2)


Key actors in VKA1Key actors in VKA1

Public authorities,

(associations of) building owners,

ESCOs,

Energy agencies,

Associations of installers, certifying authorities, vocational training institutes, architects, construction companies, financing institutions, tenants, consumers/households.

Building research institutes and standardisation institutes (mainly for tenders)


Innovative approaches in industry

PROMOTE EFFICIENT USE OF ENERGY IN INDUSTRY AND THEREBY STRENGTHEN THE COMPETITIVENESS OF INDUSTRY - IN PARTICULAR OF SMEs - IN EU AND CEEC

Target areas (Instruments for) Energy Management Energy services in SMEs Polygeneration

SAVESAVE Key Action VKA3 Key Action VKA3



Dissemination on best practice in the field of energy management, energy services for SMEs and polygeneration (target areas 1-3),

Promotional schemes/programmes to stimulate the take-up of energy management and energy services, in particular in SMEs (TA 1+2),

Educational activities, in particular with “train the trainer” schemes to achieve high multiplying effects (target area 1),

Actions to establish and implement common quality standards for energy monitoring, audits, energy services (target areas 1+2)

Networking to exchange experience among programme actors of relevant programmes and initiatives (target areas 1+2),

Voluntary agreements with industry branches or companies to reduce energy consumption or CO2 emissions of industry (target area 1),



manufacturers,

consultants,

financiers,

ESCO’s,

utilities incl. district heating companies,

industrial, professional and consumer associations,

energy agencies,

public administrations as parties in programmes / voluntary approaches for energy management



ALTENERALTENERWilliam GillettWilliam Gillett

Deputy Head of Unit D2, “New and renewable Energies”



ALTENER ALTENER isis

Support local implementation of EU legislation RES Electricity directive Biofuels directives Building directive Proposed CHP directive

Support local implementation of EU policies RES electricity, heating / cooling, liquid / gaseous fuels

Promote new and renewable energy sources, and

their efficient integration into the demand


4 ALTENER Key Actions4 ALTENER Key Actions

VKA5: RES Electricity

VKA6: RES Heat

VKA7: Small Scale RES

VKA8: Alternative vehicle propulsion

Red colour = included in call for proposals 2003


RES-ElectricitySUPPORT MEMBER STATES TO TAKE THE APPROPRIATE STEPS TO ENCOURAGE GREATER CONSUMPTION OF ELECTRICITY PRODUCED FROM RENEWABLE ENERGY

Target areas national indicative targets, (benchmarking, definitions) support schemes, (costs, prices regulatory frameworks) grid system issues, (connection costs, capacity) green electricity, (best practice, market study, promotion) distributed electricity production, (stimulate local action)

ALTENER Key Action VKA5ALTENER Key Action VKA5



Share experiences in collecting data on RES electricity, and in accelerating the processes of data collection, processing and publication

Compare the evolution of RES costs and public sector support, and assess the support needed to achieve stable market growth

Develop and assess possible links between schemes for guarantee of origin, renewable electricity certification, and CO2 certification

Benchmark grid connection and usage / services costs

Stimulate further integration of electricity market processes, with a focus on distributed generation (RES, CHP, other small generators)

Benchmark green electricity best practices, and perform campaigns to promote green electricity, and guarantee of origin across the EU



Regulators

Electricity exchanges (pools)

Electricity traders

Utilities

RES power producers

Research institutions, Agencies and consultants


RES-heatENCOURAGE GREATER SHARE OF HEAT AND COOLING PRODUCED FROM RENEWABLE ENERGY

Target areas legislation, fuels standards and norms

(RES systems)

supply chain and market structures (RES products)

Promotion and training (best practice, training)

ALTENER Key Action VKA6ALTENER Key Action VKA6



Promote Standardisation of biomass fuels (eg pellets and wood chips), the solar Keymark scheme, and other RES heating standards

Assess best practices for RES heating and cooling, and for CHP based on biomass fuels

Compare RES heat prices within European markets

Develop policy and legislative instruments for promoting future RES heating and cooling markets

Develop supply chains for RES heat products and promote schemes aimed at reaching “critical mass” at local / regional levels

Establish ESCO’s which target RES heating and cooling markets

Train RES heating and cooling professionals, architects, and installers



Biomass, solar and geothermal industries

Biomass fuel suppliers / producers / distributors

Agricultural organisations, Agencies

Public authorities, local and regional

Associations of building owners, architects

Research institutions, Agencies and consultants



STEERSTEERIan Hodgson

Unit D4, Clean Transport



STEER Key actionsSTEER Key actions

KA8 - Alternative vehicle propulsion

KA9 - Policy measures for an efficient use of energy in transport

KA10 - Strengthening the knowledge of local management agencies in the transport field

Note: All address passenger and freight, in any

mode of transport in either rural or urban areas.



In the first call:

STEER funds around 3-4 M€

STEER part will be entirely devoted to KA 10 - developing agencies skills

First call for proposals


KA10 - Strengthening the knowledge of local management agencies in the transport field

Training and education of local agencies

Supporting local actors to collaborate in programme and project participation

Key Action 10 target areas


Some ideas: Consortium of agencies wishing to be trained in transport

energy issues needing funding to pay trainers.

Consortium of agencies with transport expertise wanting funding to enable delivery of training to other agencies.

Group of agencies wanting on-going training and assistance e.g. with mobility management.

Local transport organisations or groups wishing to be trained in transport energy issues.

Hope that agencies will bid in collaboration with other relevant transport stakeholders

What sort of actions?


Possible partners in transport energy activity Local authorities

Public transport operators/organisations

Cycling organisations

Freight transporters/organisations

Mobility planners

Vehicle manufacturers

Energy suppliers

Further ideas


Appropriateness of activity proposed

Scale of activity (adequate coverage)

Involvement of transport energy expertise (can be external to agencies)

Firm commitment of potential participants

How will activity lead to action (follow-up actions)

Important aspects


Ian Hodgson

DG TREN D4

Tel: +32 2 299 9625

E-mail: [email protected]

Contact



COOPENERCOOPENERWilliam Gillett

Deputy Head of Unit D2 “New and Renewable Energies”



Partnerships with Developing Countries(Develop local policies, regulations, knowledge and skills, to provide sustainable energy services for poverty alleviation in urban, peri-urban and rural areas)

EU Member States

Developing Country

Governments

European Commission

NGO’s

Development BanksPrivate Sector

COOPENER and the EU Energy Initiative


A key objective is to strengthen the existing capabilities in developing countries, so that those responsible will be better placed to negotiate their sustainable energy requirements with international market actors.

Two key actions : Energy policies, legislation and market conditions for

enabling poverty alleviation in developing countries

Strengthening local energy expertise in developing countries

COOPENER - Key ActionsCOOPENER - Key Actions



1st Key action objective:AIMS TO STRENGTHEN LOCAL CAPACITY IN ENERGY POLICY AND REGULATION DEVELOPMENT BY HELPING LOCAL ENERGY POLICY MAKERS AND REGULATORS TO :

CREATE FAVOURABLE MARKET CONDITIONS FOR THE SUPPLY OF ENERGY SERVICES

ALLEVIATE POVERTY IN URBAN, PERI-URBAN AND RURAL AREAS OF DEVELOPING COUNTRIES

Energy policies, legislation and market conditions…(I)


1st Key Action - Target areas The energy policy chain, from development to promotion and

implementation Pro-poor energy regulations, addressing sustainability,

targets, grid connection rules for decentralised generation, tariffs, etc.

Energy planning for urban, peri-urban and rural areas Financing, investments, import / other taxes, and support

schemes for energy sector programmes and projects, with particular emphasis on SME’s

Promoting best practice in energy services to meet the needs of the poor

Energy policies, legislation and market conditions…(II)


Strengthen local energy expertiseStrengthen local energy expertise in developing countries Iin developing countries I

2nd Key action objective:

AIMS TO PROMOTE AND SUPPORT INITIATIVES IN DEVELOPING COUNTRIES, WHICH WILL HELP TO BUILD A CRITICAL MASS OF HUMAN CAPITAL WITH UP TO DATE KNOWLEDGE AND EXPERTISE IN :

ENERGY POLICY MAKING ENERGY REGULATION ENERGY PLANNING RENEWABLE AND EFFICIENT ENERGY TECHNOLOGIES AND BEST

PRACTICES


2nd Key Action - Target areas Training and networking for energy policy

makers, regulators, and planners Training, networking, mobility and study tours

for energy professionals Strengthening and reorienting existing Energy

Centres, Agencies, and Industry Associations

Strengthen local energy expertiseStrengthen local energy expertise in developing countries IIin developing countries II


COOPENER - participation rulesCOOPENER - participation rules

1st Call will focus on sub-Saharan Africa

6 M€ available for the 1st Call

EC will support up to 50% of eligible costs, on a “no-profit” basis

Minimum of TWO European partners from TWO European countries per project

Projects must involve participants from developing countries, who must : have clear and substantial roles be sub-contractors


COOPENER - proposal evaluation COOPENER - proposal evaluation

Quality of the action (important, relevant aims)

Quality of the approach (clear, appropriate methodology)

Community added value Coherence with poverty reduction strategy plans

Coherence with EU Member States actions and EUEI

Size / scope of LDC inputs, commitment of LDC organisations

Transferability of results to other LDC’s

Benefits of work being done at EU level

Costs and benefits (value for money)

Organisation of team (experienced market actors, balanced)


HORIZONTAL KEY ACTION 2HORIZONTAL KEY ACTION 2

Pedro BallesterosPedro BallesterosUnit D3, Demand Management





Sustainable Energy Communities

Think globally, act locally

Financing mechanisms & Incentives

Dissemination & Promotion




HORIZONTAL Key action 2

Think globally, Act locally

LOCAL ACTION IS KEY TO ACHIEVING EU’s ENERGY & ENVIRONMENT OBJECTIVES

Target areas ManagEnergy: the facilitating instrument for local

energy activities Support for the creation of local and regional energy

management agencies and for the operation of national associations of agencies

Think globally: Community added value (Reflection Group)


Target area 1: ManagEnergyTarget area 1: ManagEnergy

Training activities for local actors

Good practice, benchmarking

Thematic networks

European meetings

Service & facility provider (not in this call)


Target area 2: new agencies, Target area 2: new agencies, national associationsnational associations

Priority for creation of new agencies in Candidate countries

More limited number in the EU

Long-term commitment!

Support to the operation of existing associations (without previous support)

Support to the creation of new ones


Target area 3: Reflection groupTarget area 3: Reflection group

A forum representing stakeholders

Exchange of ideas, recommendations

Feedback on EU initiatives & programmes


Key actors in HKA2Key actors in HKA2

Energy management agencies with local activity

Municipalities and their associations

Regional, provincial authorities

National and European associations of agencies, municipalities and regions

Other stakeholders in the local energy scene


HORIZONTAL KEY ACTIONS 3 + 4HORIZONTAL KEY ACTIONS 3 + 4

Waltraud SchmidWaltraud SchmidUnit D3, Demand Management




Financing mechanism & IncentivesGIVE FINANCING ISSUES ADDED VALUE and IMPROVED VISIBILITY

Target areas

Cross-country analysis of different mechanisms Development and promotion of innovative financing

instruments and incentives schemes for RES / RUE investments

The right to fair competition Platform/Forum for exchange of experience




capital providers and financing experts,

energy agencies,

ESCO’s,

public authorities,

consultancies and industrial associations from all sectors

Associations (consumers, buildings, transport, industry)

(research) institutions with expertise in economic analysis or financing mechanisms


Examples of instruments and Examples of instruments and type of actions under HKA3type of actions under HKA3

Studies to analyse financing related market barriers and to identify key factors for success and failure of financing instruments in the different countries (target area 1),

Pilot actions to improve existing instruments and to test new innovative instruments (target area 2),

Development of quality standards for instruments where appropriate, e.g. for Energy Performance Contracting (target area 2),

Dissemination and promotional activities towards specific target groups to accelerate the diffusion of successful financial instruments (target areas 1+2),



STRENGTHEN MONITORING AND EVALUATION AND THUS IMPROVE THE DESIGN AND IMPACT OF PROJECTS AND PROGRAMMES

Target areas Monitoring and evaluation of different RES/RUE

policies and measures Methods, indicators and modelling of future trends

and policy impacts (partly call for tenders) Platform for exchange of experience




(applied research) institutions with experience of monitoring and evaluation in RES/RUE activities

authorities in charge of RES/RUE activities

energy agencies;

research, perspective and modelling institutions;

managers of RUE&RES related programmes,

consultancies,

dependent on the subject also interest groups and associations, utilities, ESCO’s and other intermediate financial actors, citizens associations etc.


Examples of instruments and Examples of instruments and type of actions under HKA4type of actions under HKA4

studies and pilot actions (target areas 1 + 2)

workshops or seminars for the exchange of experience, (target area 3)

Capacity building regarding monitoring and evaluation (target area 1-3)

Dissemination of related knowledge (target area 1-3)


Administrative and financial Administrative and financial arrangementsarrangements




Principles of grants (3.1 of the work programme 2003-2006)

The types of actions under the grant scheme (3.3)

General rules for grants (3.2)

Evaluation process and criteria (4.1 and 4.2)


Documents to consult - IDocuments to consult - I

Work programme 2003-2006

Annual work programme 2003 (both adopted by Decision of the Commission)

Text of the call for proposals

Soon available on the website of the EIE programme, http://europa.eu.int/comm/energy/intelligent/index_en.html and also on the website of managenergy


Documents to consult - IIDocuments to consult - II

„Detailed description of the key actions“ – working document

„Guide for proposers“

Application forms

Model agreement (contract)

Soon available on the website of the EIE programme, http://europa.eu.int/comm/energy/intelligent/index_en.html and also on the website of managenergy


Grants (subventions)Grants (subventions)

initiative comes from “the market”

co-financing principle; in EIE: max. 50% of total eligible costs

beneficiaries are owner of the results, Commission has right to use

generally via Call for proposals (CfP)

Financial regulation, Title VI


4 Type of actions under 4 Type of actions under grantsgrants

Type 4 Type 1

General actions

(GA)

Type 2 Type 3

Support for

creation of

agencies

Specific support

for events (SSE)

Concer-ted

Actions (CoA)

Not included in Call for proposalsIncluded in Call for proposals 2003


4 Type of actions under 4 Type of actions under grants Igrants I

Type 1 - General actions (GA) The majority of actions, comparable to

SAVE and ALTENER actions of the past

Type 2 - Support for creation of local and regional energy management agencies Comparable to the support for SAVE

agencies of the past


4 Type of actions under 4 Type of actions under grants IIgrants II

Type 3 - Specific support for events (SSE) Comparable to “Direct subventions” in

SAVE and ALTENER 2001-2002

Type 4 - Concerted Actions with Member States and participating countries (CoA) NOT in call for proposals


Who can participate? – Who can participate? – The Basics IThe Basics I

Basis set by Article 10 of Programme decision:

(public or private) legal persons

from Member States and European Economic Area (EEA), plus Candidate Countries on basis of agreements

EEA (Iceland, Norway, Liechtenstein) in SAVE, ALTENER, STEER, but not COOPENER


Who can participate? – Who can participate? – The Basics IIThe Basics II

Accession and Candidate countries on the basis of MoU.

Participation in 2003:

yes: Lithuania, Slovenia, Bulgaria, Romania.

Without response so far: Poland

no: Czech Republic, Estonia, Hungary, Latvia, Slovakia, Malta, Cyprus


Minimum n° of partners IMinimum n° of partners I

Type 1: 3 independent legal persons from 3 different participating countries

Exception: COOPENER 2 independent legal persons based from 2 different EU or Candidate Countries + clear and substantial involvement from those developing countries in which the actions are to be carried out (included as subcontractors)


Minimum n° of partners IIMinimum n° of partners II

Type 2: 2 local or regional authorities from 2 different participating countries

Type 3: 1 legal person from one of the participating countries

(Type 4: no minimum specified)


Maximum EU supportMaximum EU support

EU support on basis of co-financing (no profit!)

Max support 50% of total eligible costs, actual support is decided during evaluation process

Co-ordination costs, up to 7% of total eligible costs, can be reimbursed 100% - within the limit of total max 50% EU support

For type 3 (support for events): max 50% and max. 40.000 EUR


Eligibility of costs IEligibility of costs I

Eligibility based on financial regulation, Art. 117 (181 IR). To be considered eligible, costs must be connected with the subject of the agreement and provided for

in the estimated budget annexed to it;

necessary for performance of the action covered by the agreement;

reasonable and justified and accord with the principles of sound financial management;

generated during the lifetime of the action (duration of agreement);

actually incurred by the beneficiary, recorded in his accounts in accordance with the applicable accounting principles, and declared in accordance with the requirements of the applicable tax and social legislation;

identifiable and verifiable.


Eligible Eligible directdirect costs … costs …

… are those costs which, with due regard for the conditions of eligibility,

are identifiable as specific costs directly linked to performance of the action and

can therefore be booked to it directly.


Eligible Eligible directdirect costs - examples I costs - examples I

In particular, the following direct costs are eligible, provided that they satisfy the criteria as set:

cost of staff assigned to the action

travel and subsistence allowances for staff taking part in the action

costs entailed by other contracts awarded by the beneficiary for the purposes of carrying out the action (“Subcontracting”);


“other costs” arising directly from requirements imposed by the agreement (workshops for dissemination of information, audits, reproduction, cost of financial services, etc.);

costs of consumables and supplies, provided

that they are identifiable and assigned to the action;

purchase cost of equipment (new or second‑hand), provided that it is written off in accordance with the tax and accounting rules applicable to the beneficiary and

generally accepted for items of the same kind.

Eligible Eligible directdirect costs - examples II costs - examples II


Eligible Eligible indirectindirect costs … costs …

(“Overheads”) … are those costs which, with due regard for the conditions of eligibility,

are not identifiable as specific costs directly linked to performance of the action which can be booked to it directly,

but which can be identified and justified by the beneficiary using his accounting system as having been incurred in connection with the eligible direct costs for the action.

… may not include any eligible direct costs.


Eligible Eligible indirectindirect costs - examples costs - examples

Differ considerable from company to company

Are typically

Costs of administration (secretariat, accounting, IT) and management (director),

Rent and maintenance of the office Office supplies


2 ways2 ways to include eligible to include eligible indirectindirect costs in EIEcosts in EIE

If indirect costs are identifiable and justified: actual indirect costs related to the project are accepted on case-by-case basis

By way of derogation, the indirect costs incurred in carrying out the action may be eligible for flat‑rate funding fixed at not more than 7% of the total eligible direct costs, which then need not be supported by accounting documents.


Non-eligibleNon-eligible costs costs

VAT (unless the beneficiary can show that he is unable to recover it);

In-kind contributions (contributions which are not recorded in the accounts of the beneficiary)

costs declared by the beneficiary and covered by another action or work programme receiving a Community grant;

return on capital; debt and debt service charges; provisions for losses or potential future liabilities; interest owed; doubtful debts; exchange losses; excessive or reckless expenditure.

Indirect costs, if a beneficiary receives an operating grant from the EC


AgreementsAgreements

Model agreement (“model contract”) under preparation - ready for December 2003

Agreement

Has all beneficiaries (“Proposers”, “Partners”) as contractual parties

defines duration, reporting, payment schedule, ownership of results, bank guarantee, etc. + general conditions

Foresees start of action only once the agreement is signed by both parties


Evaluation processEvaluation process

Evaluation by the

Commission

1. Eligibility criteria (formal)YES / NO

2. Selection criteria (legal & capacity check)

YES / NO

3. Award criteria (quality assessment)SCORES / MARKS

With all thresholds passed: inclusion in list of proposals recommended for selection - ranked


Award criteria (for type1)Award criteria (for type1)

5 criteria

Quality of the action Quality of the approach Community added value Costs and benefits Organisation of the Team


Weighting and thresholdsWeighting and thresholds

Equal weighting for the five criteria

Thresholds:

> 50% required for each of the first four criteria

> 70% will be required for the last criterion (Organisation of the team).

overall sum of the marks for all criteria should exceed 70% of the maximum total score to be classified “worth funding”


How and when to submit?How and when to submit?

Deadline for type 1 +2 actions: 31 March 2004

2 deadlines for type 3 (events): 31 January 2004 and 31 May 2004

Submission by post (stamp of day of deadline) or by private courier (received by the Commission before

16:00 on day of deadline)

1 original (with original signatures) and 5 copies of the original

Partly additional electronic submission


Next stepsNext steps

Read / study carefully the available documents

Attend information day in your country

Develop and specify your idea(s)

Find out about recent activities linked to your idea(s)

ASK in case of questions /doubts

Check regularly the EIE website, particularly for FAQ


Further informationFurther information




Information days in countriesInformation days in countries

1st December 2003, Madrid (E)

2nd December 2003, Sevilla (E)

3rd December 2003, Valladolid (E)

4th December 2003, Lisbon (PT)

5th December 2003, Bilbao (E)

10th December 2003, Eindhoven (NL)

11th December 2003, Stockholm (S)

12th December 2003, Trondheim (N)


Information days in countriesInformation days in countries

15th December 2003, Rome (IT)

6th January 2004, Copenhagen (DK)*

7th January 2004, Herning (DK)*

14th January 2004, Ljubljana (SI)

15th January 2004, Vienna (A)*

Further ones to follow soon – check the website!

All details are available in handouts and on website

* To be confirmed


Further informationFurther information

EIE programme website (incl. project database!), http://europa.eu.int/comm/energy/intelligent/index_en.html

ManagEnergy website, www.managenergy.net

[email protected] for requests per email

+32-2-2966016 for requests per fax

1 Directorate General for Energy and Transport Intelligent Energy - Europe (EIE) THE instrument for...

Documents

Transcript of 1 Directorate General for Energy and Transport Intelligent Energy - Europe (EIE) THE instrument for...