1 Digital Repositories Using DSpace Christina Richison NITLE Information Services 734.661.1012...

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Digital Repositories Using DSpace

Christina Richison NITLE Information Services [email protected] Georgetown, Texas

Scott HamlinDirector of Technology for Research and InstructionWheaton [email protected], MA

mailto:[email protected]

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Digital Repositories Using DSpace

Today’s Goals:

•To understand the definition and purpose of digital institutional repositories, advantages/disadvantages •To be introduced to the DSpace software, DSpace functionality, interfaces, general structure, and layout •To learn DSpace is used and what kinds of content are stored in it•To explore the archive hierarchy and the processes for creating communities and collections•To be introduced to the workflow attributes and workflow process •To learn about resources to find out more about what can legally be put into DSpace •To learn how to protect your content •To learn how to make sure your content is found •To learn what is on the horizon for DSpace

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Digital Repositories Using DSpaceDigital Institutional Repositories

What is an institutional repository?

“A university-based institutional repository is a set of services that auniversity offers to the members of its community for the management anddissemination of digital materials created by the institution and itscommunity members. It is most essentially an organizational commitment tothe stewardship of these digital materials, including long-term preservationwhere appropriate, as well as organization and access or distribution.”

Clifford A. Lynch,"Institutional Repositories: Essential Infrastructure for Scholarship in theDigital Age" ARL, no. 226 (February 2003): 1-7.(quotation taken from http://dspace.org/introduction/irs.html)

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What is an institutional repository?

SPARC, the Scholarly Publishing and Academic Resources Coalition, published "The Case for Institutional Repositories:A SPARC Position Paper" (2002) (quotation taken from http://www.arl.org/sparc/bm%7Edoc/ir_final_release_102.pdf) that defines institutional repositories as:

"a digital archive of the intellectual product created by the faculty, research staff, and students of an institution and accessible to end users both within and outside of the institution, with few if any barriers to access.

In other words, the content of an institutional repository is:- Institutionally defined;- Scholarly;- Cumulative and perpetual; and- Open and interoperable"

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What is a Digital Institutional Repository?

As librarians become committed stewards of their universities’ digital resources, they are organizing, preserving, providing access to, and creating rights management

systems for these kinds of institutional resources as part of their daily responsibilities.

Walters, Tyler portal: Libraries and the Academy Vol. 7, No. 2 (2007) pp.213-225.

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What is an institutional digital repository?

What is a repository?

a place to store content

captures collects preservesstores

manages indexes distributes

digitally electronically

Intellectual scholarly academic output

digital assets


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What do we do with one?

Electronic theses and dissertations (ETDs), honors theses

Historical archives

Special collections

Image collections

Academic research data and data sets

Campus publications

Audio and video

Other multimedia objects

Learning objects

Intellectual life

Special student projects

Shared collaborative projects


Reusable teaching materials

Self publications/bibliography

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Why use a digital institutional repository? Why should we care?

On-line collectionsIncreased use of resources, better exposure than personal websiteContent is always available, 24/7Many users at one timeSearch featuresPreservationGlobal access, greater visibility and accessibility

Digital citizenDigital presence

Physical space needs reducedLinks to other on-line resources


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Digital Repositories Using DSpaceDSpace: Overview

DSpace is the software of choice for academic, non-profit, and commercial organizations building open digital repositories. It is free and easy to install "out of the box" and completely customizable to fit the needs of any organization.

DSpace preserves and enables easy and open access to all types of digital content including text, images, moving images, mpegs and data sets. And with an ever-growing community of developers, committed to continuously expanding and improving the software, each DSpace installation benefits from the next. http://www.dspace.org/index.php/Introducing-DSpace/

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What is DSpace? (from dspace.org)

CAMBRIDGE, Mass. and PALO ALTO, Calif., July 17, 2007 – Today HP and the MIT Libraries announced the formation of the DSpace Foundation, a non-profit organization that will provide support to the growing community of organizations that use DSpace, an open source software solution for accessing, managing and preserving scholarly works in a digital archive.

Jointly developed by HP and the MIT Libraries beginning in 2002, today more than 200 projects worldwide are using the software to digitally capture, preserve and share their artifacts, documents, collections and research data.

What sort of hardware does DSpace require? What about sizing the server? How much disk space do I need? •Server requirements for DSpace: UNIX•Application is written in Java•DSpace is built on top of free, open-source tools, such as the Apache Web server, the Tomcat Servlet engine, and the postgreSQL relational database system

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What is good about DSpace?

•Open source software •Compliant with OAI-PMH protocol (Open Archives Initiative Protocol for Metadata Harvesting)•Provides open access to documents as the default•Provides options to control access•Preservation!•Can manage all types of digital content such as text, images, mp3s, moving images, and datasets•Provides a workflow for adding items to the archive•Easy to understand hierarchy•Supports Dublin Core and METS•Works well out of the box and with a clean UI (user interface)•Customization options through Manakin UI•Supports LDAP authentication and Shibboleth•NITLE community… We’re all in this together!•DSpace community is very active•A good start

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What are some limitations of DSpace?

• Appearance• DSpace only uses a web browser to access and display objects.

• Good for pdf and html documents• Not yet an elegant solution for: image collections,TEI documents, & Data sets

•Workflow is not as flexible as it could be•Special arrangements need to be made for batch imports•Navigation through administrative interface is clunky•Documentation for how to use the system once installed is scant•Open source so no help desk available; relies on community of users

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Digital Repositories Using DSpaceDSpace: ContentWhat can I put into DSpace?

A Tour of Content Models

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MIT: http://dspace.mit.edu/

Duke University: https://portfolio.oit.duke.edu/index.jsp

University of Oregon: https://scholarsbank.uoregon.edu/dspace/

Georgia Tech: http://smartech.gatech.edu/

Indiana University: Purdue University Indianapolis https://idea.iupui.edu/dspace/

Ohio State University: https://kb.osu.edu/dspace/

University of Cambridge: http://www.dspace.cam.ac.uk/

University of Wisconsin: http://minds.wisconsin.edu/

Swinburne University: http://images.swinburne.edu.au/

Demetrius: The Australian National University: http://dspace.anu.edu.au/

The University of Kansas: http://kuscholarworks.ku.edu/dspace/

University of Calgary: https://dspace.ucalgary.ca/

Institutions’ Repositories that we will visit:


http://dspace.mit.edu/

https://portfolio.oit.duke.edu/index.jsp

https://scholarsbank.uoregon.edu/dspace/

http://smartech.gatech.edu/

https://idea.iupui.edu/dspace/

https://kb.osu.edu/dspace/

http://www.dspace.cam.ac.uk/

http://minds.wisconsin.edu/

http://images.swinburne.edu.au/

http://dspace.anu.edu.au/

http://kuscholarworks.ku.edu/dspace/

https://dspace.ucalgary.ca/

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1. Scholarship

Student: Theses and DissertationsExample: http://dspace.mit.edu/handle/1721.1/7582

Example: http://smartech.gatech.edu/handle/1853/3739

EPortfoliosExample: https://portfolio.oit.duke.edu/index.jsp

Faculty: Articles and Publications, pre-published / post-publishedExample:

https://scholarsbank.uoregon.edu/dspace/handle/1794/3175 Example: https://idea.iupui.edu/dspace/handle/1805/492

Example: https://dspace.ucalgary.ca/

Raw Research DataExample: http://dspace.mit.edu/handle/1721.1/18079

Faculty-Created Learning Objects and Data SetsExample: https://idea.iupui.edu/dspace/

• Publications

Student: Example: http://smartech.gatech.edu/handle/1853/5947 Example: https://idea.iupui.edu/dspace/handle/1805/207

Scholarly: Example: Early Modern Japan: https://kb.osu.edu/dspace/handle/1811/583

Institutional: Example: http://smartech.gatech.edu/handle/1853/7387


http://dspace.mit.edu/handle/1721.1/7582

http://smartech.gatech.edu/handle/1853/3739

https://portfolio.oit.duke.edu/index.jsp

https://scholarsbank.uoregon.edu/dspace/handle/1794/3175

https://idea.iupui.edu/dspace/handle/1805/492

https://dspace.ucalgary.ca/


https://idea.iupui.edu/dspace/


https://idea.iupui.edu/dspace/handle/1805/207

https://kb.osu.edu/dspace/handle/1811/583


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3. Special Collections and Archives

Materials from Special Collections:Example: http://www.dspace.cam.ac.uk/handle/1810/622 Example: http://www.dspace.cam.ac.uk/handle/1810/194168

Institutional Archives and Records:Example: http://minds.wisconsin.edu/handle/1793/6817

Image Archives: Example: http://images.swinburne.edu.au/Example: http://dspace.anu.edu.au/ Example: http://dam.rhodes.edu:8080/dspace/handle/10267/15

Audio Archives: Example: http://kuscholarworks.ku.edu/dspace/handle/1808/3591

4. Archiving Course Materials:

Example: Open Courseware: http://dspace.mit.edu/handle/1721.1/33970 more about the site:

http://ocw.mit.edu/OcwWeb/web/home/home/index.htm


http://www.dspace.cam.ac.uk/handle/1810/622

http://www.dspace.cam.ac.uk/handle/1810/194168

http://minds.wisconsin.edu/handle/1793/6817

http://images.swinburne.edu.au/

http://dspace.anu.edu.au/

http://dam.rhodes.edu:8080/dspace/handle/10267/15

http://kuscholarworks.ku.edu/dspace/handle/1808/3591


http://ocw.mit.edu/OcwWeb/web/home/home/index.htm

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1. Were there any content types that you were surprised to see in DSpace?

2. Which feature(s) of the sites were of interest to you or would you want to consider in your institution’s repository?

3. Are there other examples of content type from your institution not included here?


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Institutional Repositories and DSpace

For what purposes do you hope to use DSpace?

What do you think DSpace can’t do for you?

Do you have ideas for DSpace that might stretch how it is currently used?


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Digital Repositories Using DSpaceDSpace: Break

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http://www.dspace.org/index.php?option=com_content&task=view&id=149

DSpace System Documentation: Functional Overview

Digital Repositories Using DSpaceDSpace: Layout

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ThesesSub-community


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http://dspace.nitle.org/


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“door” to admin interface


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breadcrumbs

branding


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HANDLES

When your item becomes a part of the DSpace repository it is assigned a persistent URL.This means that, unlike most URLs, this identifier will not have to be changed when thesystem migrates to new hardware, or when changes are made to the system. DSpace iscommitted to maintaining the integrity of this identifier so that you can safely use it torefer to your item when citing it in publications or other communications. Our persistenturls are registered with the Handle System, a comprehensive system for assigning,managing, and resolving persistent identifiers, known as "handles," for digital objects andother resources on the Internet. The Handle System is administered by the Corporationfor National Research Initiatives (CNRI), which undertakes, fosters, and promotesresearch in the public interest.

*information taken from Help menu in DSpace.org "More Help" in the Submit/Describe thisitem page.


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Search options


DSpace uses the Jakarta search engine, Lucene.

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In DSpace 1.4, can’t search by MIME type, but can in 1.5

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Out of the box, (by default) DSpace is not configured for full text indexing.

However, full text indexing can be configured for specific file types through existing Media Filters.

NITLE DSpace has been configured for full text indexing through all available Media Filters.

Below is a listing of all currently available Media Filters, and what they actually do: http://wiki.dspace.org/index.php/Configure_media_filters HTMLFilter – extracts the full text of HTML documents for full text indexing. JPEGFilter – creates thumbnail images of GIF, JPEG and PNG files BrandedPreviewJPEGFilter – creates a branded preview image for GIF, JPEG and PNG files (disabled by default) PDFFilter – extracts the full text of Adobe PDF documents (only if text-based or OCRed) for full text indexing WordFilter – extracts the full text of Microsoft Word or Plain Text documents for full text indexing

Custom Media Filters are a possibility. The Media Filter mechanism is “pluggable”, so a custom Media Filter could be written to extract the full text from any type of file format.

Fuzzy search is also a possibility. Fuzzy searching is approximate or inexact searching. MoreInformation can be found here: http://drtc.isibang.ac.in:8080/jspui/bitstream/1849/244/1/I_lucene%20search.pdf


http://wiki.dspace.org/index.php/Configure_media_filters

http://drtc.isibang.ac.in:8080/jspui/bitstream/1849/244/1/I_lucene%20search.pdf

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The “door” to the Administrative Interface

To get to the “door”, 1. Log in.2. Click on Community name.3. Click Edit.4. The tools in the Administrative Interface will display to the left of the screen.


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Groups are grouped E-people used to facilitate permissions. If your institution chooses to link the directory service (e.g. LDAP) to DSpace, groups in that directory if organizational unit is used would show up here.

Allows you to edit, withdraw,or delete an item.

Workflow shows all items in the workflow and allows administrators to abort submissions that are in progress.

E-people are user accounts in the archive. If your institution chooses to link the directory service (e.g. LDAP) to DSpace, users from your institution will show up as E-People after the first time they log in to DSpace.

Allows for the creation of custom metadata fields.

From the DSpace help menu.

A registry of bitstream formats that allow you to define which are “known” and which ones are “supported”.

Authorization allows you to manage policies for a community, collection, and an item.

Supervisors allows some additional micro-managing. An idea might be to allow theses advisors to help oversee the submission process. Experience proves fairly clunky.


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1. Create user accounts.

2. Create groups of user accounts.

3. Create sub-communities and collections.

4. Assign authorizations

5. Submit content.

Digital Repositories Using DSpaceDSpace: Getting Started

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Create user accounts called E-people.


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Create groups of user accounts.


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Create a sub-community.


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Create a collection.


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Create a collection.


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Assign authorizations.


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Assign authorizations.Authorization to Workflow steps.


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Assign authorizations.Edit Workflow.


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Assign authorizations.Workflow Flowchart.

Parts of the Workflow

SubmitAccept/RejectAccept/Reject – Edit MetadataEdit Metadata and Commit to ArchiveNOTE: Any of these steps, save the first, can be left out or removed from the workflow.


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Submit Content.An Item’s Journey into the Archive.


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Submit Content.Submit to the Collection.


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Submit Content.Describe Item.


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Submit Content.Upload File.


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Submit Content.Verify Submission.


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Submit Content.License.


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Submit Content.License.


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Submit Content.Complete.


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Bitstream Types:1. Text: (examples: pdf, txt, rtf, doc)

2. Images: (examples: jpg, tif, psd, png, gif)NOTE: DSpace generates thumbnails from GIFs, JPEGs, and PNGs each night. If there is more than one bitstream, the image that is selected as the primary bitstream is rendered as the thumbnail.

3. Audio: (examples: aiff, mp3, mp4, wav)

4. Video: (examples: mov, mpeg, avi)

5. Datasets (examples: txt, dat, xls, csv, dbf)

Bitstream Registry:Different Levels:

SupportedKnownUnknown

Example: MIT's supported, known, and unknown formats: http://libraries.mit.edu/dspace-mit/build/policies/format.html

For Consideration:What are the best file formats for preservation (archival quality)? Images? Text?

What file types were you hoping to store in DSpace? What file types are stored elsewhere? What file types still need a home for long term preservation?


http://libraries.mit.edu/dspace-mit/build/policies/format.html

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How does DSpace preserve digital material?

DSpace identifies two levels of digital preservation: bit preservation, and functional preservation. Bit preservation ensures that a file remains exactly the same over time - not a single bit is changed - while the physical media evolve around it. Functional preservation goes further: the file does change over time so that the material continues to be immediately usable in the same way it was originally while the digital formats (and physical media) evolve over time. Some file formats can be functionally preserved using straightforward format migration, such as TIFF images or XML documents. Other formats are proprietary, or for other reasons are much harder to preserve functionally. No one can predict the formats all users will choose for their research material. They use the best tools for their purposes, and research institutions will get whatever formats those tools produce. For this reason, there are three levels of preservation for a given format: supported, known, or unsupported. Supported formats will be functionally preserved using either format migration or emulation techniques. Examples include TIFF, SGML, XML, AIFF, and PDF. Known formats are those that we can’t promise to preserve, such as proprietary or binary formats, but which are so popular that third party migration tools will likely emerge to help with format migration. Examples include Microsoft Word and Powerpoint, Lotus 1-2-3, and WordPerfect. Unsupported formats are those that we don’t know enough about to do any sort of functional preservation. This would include some proprietary formats or a one-of-a-kind software program. For all three levels, DSpace does bit-level preservation so that “digital archaeologists” of the future will have the raw material to work with if the material proves to be worth that effort.

http://64.233.167.104/custom?q=cache:0X7ktS3AT3gJ:www.dspace.org/index.php%3Foption%3Dcom_content%26task%3Dblogcategory%26id%3D40%26Itemid%3D88+preservation+bit&hl=en&ct=clnk&cd=1&gl=us&client=google-coop-np


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If you are running your own version of DSpace or dedicated instance…


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Digital Repositories Using DSpaceDSpace: Rights Management

Where can I get more information about what can legally be put into DSpace?

1. Licensing and Copyrightshttp://www.ala.org/ala/acrl/acrlissues/scholarlycomm/scholarlycommunicationtoolkit/faculty/facultyauthorcontrol.cfmhttp://www.ala.org/ala/acrl/acrlissues/scholarlycomm/author_rights_webcas.cfm

2. SHERPA (http://www.sherpa.ac.uk/romeo.php)

3. Creative CommonsWhat is it?"Share, Remix, Reuse — Legally

Creative Commons provides free tools that let authors, scientists, artists, and educators easily mark their creative work with the freedoms they want it to carry. You can use CC to change your copyright terms from "All Rights Reserved" to "Some Rights Reserved." (http://creativecommons.org/)

License Types:http://creativecommons.org/about/license/

How is it implemented in DSpace?

4. ETDs and CopyrightVirginia Tech: http://etd.vt.edu/howto/copyright.html and http://scholar.lib.vt.edu/theses/copyright/index.html

5. Institutional Deposit LicenseMIT (http://libraries.mit.edu/dspace-mit/build/policies/license.html)How to implement this in DSpace.

http://creativecommons.org/

http://etd.vt.edu/howto/copyright.html

http://scholar.lib.vt.edu/theses/copyright/index.html

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Scholarly Publication – MIT Libraries: Retaining Rights and Increasing the Impact of Your Researchhttp://info-libraries.mit.edu/scholarly/faculty-and-researchers/retaining-rights-increasing-the-impact-of-your-research/

What can faculty and researchers do? http://info-libraries.mit.edu/scholarly/faculty-and-researchers/

What can students do? http://info-libraries.mit.edu/scholarly/students/

Common misperceptions: http://info-libraries.mit.edu/scholarly/faculty-and-researchers/author-rights-common-misperceptions/

Faculty perspectives: http://info-libraries.mit.edu/scholarly/faculty-and-researchers/faculty-perspectives/

Sample copyright amendment form: http://info-libraries.mit.edu/scholarly/mit-copyright-amendment-form/

Harvard makes online publication the default option.http://www.insidehighered.com/news/2008/02/13/openaccess



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International copyright, licensing, and open access:

1. JISC's information on Intellectual Property (a UK site): http://www.jisclegal.ac.uk/ipr/IntellectualProperty.htm

2.The Copyright Toolbox, created by a group in the UK and theNetherlands: http://copyrighttoolbox.surf.nl/copyrighttoolbox/

3.The SHERPA site is an international site dedicated to helping institutions create Open Access Repositories: http://www.sherpa.ac.uk/index.html



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Digital Repositories Using DSpaceDSpace: AuthorizationHow can I protect my content? Overview

Background:Before closing down or opening access to anything, you should understand how users are authenticated, created, and grouped.

•Authentication•E-people•Groups

Authorization Policies (at different levels of the DSpace hierarchy):

•Community Level•Collection Level•Items and Bitstreams•Wildcard Policy Admin Tool

Removing Content

•Withdraw•Delete/Expunge•Search Engine Caching

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Digital Repositories Using DSpaceDSpace: AuthorizationHow can I protect my content? Background

AuthenticationLDAP Binding

User presented with login screen:

Username and password authenticate against the campus directory.

If the first time, the user is added as an E-person. Groups and subgroups can be created, e.g. students, staff, and faculty.

After the first time, the username and password continue to be authenticated against the campus directory, but permissions are handled through DSpace.

ShibbolethUser login occurs against the institutional WebISO (familiar and secure).

Institution chooses exactly which attributes to release to the DSpace service.

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Authentication

Without LDAP binding or ShibbolethUsers are created as E-people manually.

Users are asked to fill in their email address and password.

Other Options (not encouraged by the NITLE service)IP-based authenticationBatch uploads of directories

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E-people and Groups

E-peopleAny individual who has access to DSpace.

A user who has not logged in is recognized as the E-person “Anonymous” and is a part of the “Anonymous” group.

Groups Grouped E-people can be used for different levels of authorization in DSpace.

In NITLE DSpace, E-people created through LDAP are put into groups automatically.

Other groups can be created manually.

Many groups are generated during the creation of a community or collection.

Groups are the basis for authorization.

automatic

manual

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Groups continued: Groups can be created and edited using the “Group Editor” or by editing the submission workflow in a collection.

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Digital Repositories Using DSpaceDSpace: AuthorizationHow can I protect my content? Authorization Policies: Community Level

Community Level

READ permission to view the logo of a communityWRITE permission to edit the Name, Short Description, Introductory Text, (items ondescription page)ADD permission to add sub-communities or collections NOT ITEMS or BITSTREAMSREMOVE permission to remove collections or sub-communities

NOT ITEMS or BITSTREAMS

Notes: 1. Removing READ permissions does NOT remove access to a community. It only removes access to the logo used on the community. 2. ADD and REMOVE permissions are not inherited by sub-communities, but WRITE is. 3. The ADD permission does not allow for the creation of workflow when creating collections 4. None of these levels of permission permit assignment of Authorization Policies. Only administrators can do that.

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Digital Repositories Using DSpaceDSpace: AuthorizationHow can I protect my content? Authorization Policies: Collection Level

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Collection Administrators

THEY CANEdit Collection DescriptionEdit SubmittersMap ItemsEdit Item MetadataWithdraw Items

THEY CANNOTEdit Authorization Policies at the Collection or Item or Bitstream LevelsEdit the WorkflowEdit GroupsDelete the Collection

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READ permission to view items in a collection (Note: on testing appears to have no effect)

WRITE permission to edit the description of the collection and metadata on any items.(Note: collection administrators can do this too)

ADD permission to add (i.e. submit) items to a collection(Note: this can be adjusted by editing the submitters)

REMOVE permission to remove items from a collection(By default this is reserved to Administrators and Collection Administrators)

DEFAULT_ITEM_READ by default all items submitted to a collection are readable by this group(Note: This is set to the Anonymous group when this is selected:)

DEFAULT_BITSTREAM_READ by default all bitstreams submitted to a collection are readableby this group

(Note: This is set to the Anonymous group when this is selected:)

COLLECTION_ADMIN collection admins can edit metadata on items in a collection, withdraw items, and map other items into this collection.

(Note: this can be adjusted by clicking the button beside Collection Administrators)

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Digital Repositories Using DSpaceDSpace: AuthorizationHow can I protect my content? Authorization Policies: Items and Bitstream Levels

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Digital Repositories Using DSpaceDSpace: AuthorizationHow can I protect my content? Authorization Policies: Wildcard Admin Policy Tool

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Digital Repositories Using DSpaceDSpace: AuthorizationHow can I protect my content? Removing Content

Not

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Digital Repositories Using DSpaceDSpace: Discovering ContentHow can I make sure my content is found? Metadata Harvesting

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Digital Repositories Using DSpaceDSpace: Discovering ContentHow can I make sure my content is found? Metadata

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Digital Repositories Using DSpaceDSpace: Discovering ContentHow can I make sure my content is found? Custom Metadata

•Additions will not be searchable through the DSpace search feature. They will however, be indexed by search engines. Because search engines index the content of all publicly available web pages, the “full item record” of a DSpace item will display all metadata elements associated with that item. A Google search, for example, simply looks for an occurrence of a string of text whereas a DSpace search goes against specific fields which allowsfor a narrowly crafted search.

•Adding a new field to the metadata registry does not add a corresponding input field to the submit form. The end user will see new metadata fields only when they are editing the full item record. The new field would be in the drop down list.

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Digital Repositories Using DSpaceDSpace: Discovering ContentHow can I make sure my content is found? Custom Metadata: Metadata Schema Registry

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Digital Repositories Using DSpace DSpace: Discovering ContentHow can I make sure my content is found? Custom Metadata: Metadata Schema Registry

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Digital Repositories Using DSpaceDSpace: Discovering ContentHow can I make sure my content is found? Custom Metadata: Item Templates

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Digital Repositories Using DSpace DSpace: Discovering ContentHow can I make sure my content is found? Item Mapping

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Digital Repositories Using DSpaceDSpace: Discovering ContentHow can I make sure my content is found? Statistics

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Digital Repositories Using DSpaceDSpace: Discovering ContentHow can I make sure my content is found? Statistics

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Changes to DSpace:

1.5 version was recently released which will include new features mainly geared for the developer.•Maven, Light Network Interface, and SWORD will allow developers more freedom and flexibility to make changes such as customizations, modifications, content management and the ability to manage new features as they become available.•Manakin is the custom interface toolkit that will allow a more customized look and feel.•Browsing and submission system improvements.

2.0 is on the horizon.•Item versioning•Support for extensions•Workflow customization•Details: http://wiki.dspace.org/static_files/0/0e/DSpace-recs.pdf

Features not yet implemented but interest from the community:•Statistics•Versioning•Distributed community / collection management•Embargo •Streaming media•ETDs•Support for hierarchical LDAP servers•Better Windows O/S support•Branding•Hit highlighting in search results

Digital Repositories Using DSpaceDSpace: Next Steps

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Questions to think about:

Who will own the digital repository?Who will be the administrator(s)?What type of content will you accept?Who will participate in the workflow?Will you self archive or have a dedicated person?Do you have controlled vocabulary?How will you organize the community?Will you have collections that require access controls?Do you have policy written that explains how to submit to the archive?How will you handle copyright and policy issues? Most problems occur before submitting content and have to do with workflow. Do you have a planning committee?How will you market to the institution?Will you submit student theses? All theses or just honors theses?


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- DSpace Wiki (http://wiki.dspace.org/)

- Lesson’s Learned (http://wiki.dspace.org/index.php/LessonsLearned)

- End User FAQs (http://wiki.dspace.org/index.php/EndUserFaq)

- List of DSpace Instances (http://wiki.dspace.org/index.php/DspaceInstance)

- A Functional Overview of DSpace (http://www.dspace.org/technology/system-docs/functional.html)

- Implementing DSpace (http://dspace.org/implement/index.html)

-Creating an Institutional Repository: LEADIRS Workbook (http://www.dspace.org/implement/leadirs.pdf)

NITLE

- Getting Started document (contact NITLE)

- NITLE DSpace Listserv

- NITLE professional development programs (User Community Meetings; face to face and virtual; WTG) and additional DSpace training (Managing Content in DSpace)

- More information about the NITLE DSpace Service (http://dspace.nitle.org/)


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A few more…Interesting and practical examples of how others have used DSpace:

•Research storage bank using DSpace:http://digitallibrary.amnh.org/dspace/

•Multimedia (including podcasts) and videos bank using DSpace:http://ecommons.library.cornell.edu/index.jsp

•Good assortment of various work records using DSpace:http://ses.library.usyd.edu.au/

•Excellent use of DSpace using podcasts:http://e-archive.vanderbilt.edu/index.jsp


1 Digital Repositories Using DSpace Christina Richison NITLE Information Services 734.661.1012...

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