1 [ Dane County GIS: The Next Generation ] Vision, Strategies, and Project Status Presented By Dane...

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1 [ Dane County GIS: The Next Generation ] Vision, Strategies, and Project Status Presented By Dane County Land Information Office GeoAnalytics, Inc

Transcript of 1 [ Dane County GIS: The Next Generation ] Vision, Strategies, and Project Status Presented By Dane...

Page 1: 1 [ Dane County GIS: The Next Generation ] Vision, Strategies, and Project Status Presented By Dane County Land Information Office GeoAnalytics, Inc.

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[ Dane County GIS: The Next Generation ]

Vision, Strategies, and Project Status

Presented By

Dane County Land Information Office

GeoAnalytics, Inc

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[ Presenters ]

Dane CountyDane Countyo Kevin Connors, LIO Committee ChairKevin Connors, LIO Committee Chair

o Diann Danielsen, LIO ManagerDiann Danielsen, LIO Manager

o Jane Licht, LIO Committee & Register of DeedsJane Licht, LIO Committee & Register of Deeds

GeoAnalyticsGeoAnalyticso Peter Thum, PresidentPeter Thum, President

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[ Purpose of Presentation ]

County GIS/LIS History and AccomplishmentsCounty GIS/LIS History and Accomplishments

Challenges and OpportunitiesChallenges and Opportunities

Enterprise GIS/LIS System VisionEnterprise GIS/LIS System Vision

Enterprise Project Goals, Activities, Enterprise Project Goals, Activities,

ManagementManagement

Measuring SuccessMeasuring Success

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History and Accomplishments

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LIS/GISLIS/GIS

ProcessProcess

DataData

SoftwareSoftwareOrganizationOrganization

[ What is the County Land Information System? ]

HardwareHardware

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[County Land Information System]

What?What?

More than technology and dataMore than technology and data

Departmental collaborationDepartmental collaboration

Workflow and work process improvement Workflow and work process improvement

Why?Why?

Better policymaking and operational managementBetter policymaking and operational management

Improved delivery of public servicesImproved delivery of public services

Improving how we do businessImproving how we do business

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“ “To coordinate the modernization of land To coordinate the modernization of land records and to maximize the effective records and to maximize the effective development, maintenance, and use of development, maintenance, and use of shared geographic and land information shared geographic and land information system resources throughout Dane County”system resources throughout Dane County”

• LeadershipLeadership

• CoordinationCoordination

• PartnershipsPartnerships

• CommunicationCommunication

• Training/educationTraining/education

• Project planning & prioritizationProject planning & prioritization

• Policy developmentPolicy development

• FundingFunding

[ Land Information Office Mission ]

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The Dane County Land Records Project

…in the beginning...

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19871994/95

ROD Imaging System; MDEX; first orthoimagery

2000

Fly Dane

AccessDane

2001

GIS parcel maps completed

County Surveyor program review

2002/03

Putting GIS/LIS on the Web

1990

Creation of Dane County LIO

1997

Online parcel information

Public access to GIS/LIS

UW Consoil project

[ LIO Program History ]

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[ Data Investments ]

Geodetic ControlGeodetic Control

Aerial/OrthophotosAerial/Orthophotos

ElevationElevation

BoundariesBoundaries

Surface Waters Surface Waters

Transportation Transportation

LandLand Ownership Ownership

Farm Tracts/FieldsFarm Tracts/Fields

Other…..Other…..

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[ Parcel Map Maintenance System ]

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[ Register of Deeds Document Imaging System ]

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[ AccessDane Website]

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Outstanding Challenges and anEnterprise LIS/GIS System Vision

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ConservationConservation

PlanningPlanningParksParks

911 Center911 Center

HighwaysHighways

By Business FunctionBy Business Function

[ Stovepipes of Activity ]

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[ Increased Demand Requires Enterprise

Support ]

o 1994 –2 GIS Analysts and 2 MIS Analysts support 2 GIS software packages, 1994 –2 GIS Analysts and 2 MIS Analysts support 2 GIS software packages, 1 custom application, and 4 GIS users in 2 departments1 custom application, and 4 GIS users in 2 departments

o 2003 – 2 GIS Analysts support 15 commercial GIS software packages, 12 2003 – 2 GIS Analysts support 15 commercial GIS software packages, 12 custom applications, over 100 GIS users in 14 departments (>ArcIMS), and custom applications, over 100 GIS users in 14 departments (>ArcIMS), and GIS on every county PC (ArcIMS) GIS on every county PC (ArcIMS)

+10 local municipalities actively developing/using GIS!10 local municipalities actively developing/using GIS!

0102030405060708090

100

1994 2003

GIS AnalystsMIS AnalystsGIS SoftwareGIS Users

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[ Additional Challenges ]

Changes in GIS/LIS technology Changes in GIS/LIS technology Technical lead for GIS not available in every departmentTechnical lead for GIS not available in every department GIS data and technology not accessible to all staffGIS data and technology not accessible to all staff GIS data not accessible to the public over the InternetGIS data not accessible to the public over the Internet LIO program management struggling to keep pace with LIO program management struggling to keep pace with

growing internal and external demandsgrowing internal and external demandso Increased use of GIS for policy-making and decision-Increased use of GIS for policy-making and decision-

supportsupport

o More departments expecting GIS resources and supportMore departments expecting GIS resources and support

o Local agencies want greater collaboration/more GIS Local agencies want greater collaboration/more GIS servicesservices

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Data

People

Statutes

Technology

Procedures

Governments

Requests for Requests for Information, Information,

Services, ComplianceServices, Compliance

Local Government

Land Records Management

Emergency Services

Facility Maintenance

Asset Inventory

ProductsProducts

DeliveredDelivered

[ System Vision ]

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[ Further Workflow Coordination/Improvements ]

Service to Public

Staff Analysis

More Efficient and Effective Decision-making

Data

Organization

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[ Technology Architecture ]

System Level

Servers/ClientsDatabases/

ServicesNetworks

Applications / Application ServicesApplications / Application Services

EditorsEditors AnalystsAnalysts ViewersViewers

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[ GIS Technology Vision ]

DBMS

ClientsClients

ApplicationApplicationServersServers

DataDataServersServers

ArcIMS ArcSDE ArcGISServer

(Components)(Components)

ArcGIS Engine

DCiMapMDT

PDA

Thin Client

ArcGISDesktop

Products

ArcInfo ArcViewArcEditor

NetworkNetwork

TCP/IP, HTTP, XMLTCP/IP, HTTP, XML

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[ Enterprise Data Vision ]

Bu

siness D

ata / GIS

ReplicationRecombination

Conversion

CountyLocal NetworkParcels

GIS Base Layers

MCDs/Districts

Farm Tracts & Fields

Analysis / DecisionSupport

EmergencyResponse

Permits & Inspections

Land Acquisition

PlanningE

nterp

rise Resou

rces

Data MaintenanceSystems

System Administrator(s)

Staging Process

DepartmentServers

EnterpriseServers

(Intranet)

Internet Firewall

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Enterprise LIS/GIS System Implementation Work Plan

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Migrate existing LIS/GIS systems into new Migrate existing LIS/GIS systems into new ESRI GIS technologyESRI GIS technology

o WhyWhy??• Better integration with Internet and relational database Better integration with Internet and relational database

technologiestechnologies• Universal (non-proprietary) programming languagesUniversal (non-proprietary) programming languages• Use of object-oriented technology to manage feature Use of object-oriented technology to manage feature

relationshipsrelationships

Implement new components to further the Implement new components to further the development of a countywide LIS/GISdevelopment of a countywide LIS/GIS

o WhyWhy??• Achieve better integration of GIS with department business Achieve better integration of GIS with department business

systems and practicessystems and practices• Opportunity to improve on existing solutions and processesOpportunity to improve on existing solutions and processes• Stay current with technology changesStay current with technology changes• Keep pace with user expectations and skillsKeep pace with user expectations and skills

[ Enterprise System Project Goals ]

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[ Work Plan Projects ]

Organizational Organizational EnhancementsEnhancements

Data Data DistributionDistribution

GeoFrameworks GeoFrameworks SystemSystem

Parcel Data Parcel Data Mgmt SystemMgmt System

Conservation Conservation Planning SystemPlanning System

Enterprise Data Enterprise Data RepositoryRepository

Master Address Master Address SystemSystem

ArcView User ArcView User MigrationMigration

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Interfaced

Public Works

Eng.

Planning

GIS

Finance IT/GIS

Bldg & Zoning

Interoperable

Public Works

Eng.

Planning

GIS

Finance IT/GIS

Bldg & Zoning

Planning

Integrated

Public Works

Eng.

GIS

Finance IT/GIS

Bldg & Zoning

Independent

Public Works

[ Organizational and Operational Enhancements ]

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[ Organizational and Operational Enhancements ]

PurposePurposeo Clarify land records versus enterprise LIS/GIS Clarify land records versus enterprise LIS/GIS

prioritiespriorities• Project proposal and prioritization processProject proposal and prioritization process

o Improve operational effectiveness of LIO programImprove operational effectiveness of LIO program• Governance and representationGovernance and representation

• FundingFunding

o Clarify roles and responsibilities and authorityClarify roles and responsibilities and authority• Staff and departmentsStaff and departments

• Data custodiansData custodians

o Regional partners?Regional partners?

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[ Data Distribution Improvements ]

PurposePurpose

o Further improve efficiency of GIS/LIS data Further improve efficiency of GIS/LIS data distributiondistribution• Continue to enhance extraction tools and online order Continue to enhance extraction tools and online order

formsforms

• Continue to improve distribution processesContinue to improve distribution processes

• Standardize productsStandardize products

• Review pricingReview pricing

o Investigate shared data sale revenues Investigate shared data sale revenues • Custodian and GIS/IS support departments shared revenue Custodian and GIS/IS support departments shared revenue

model?model?

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IT EnterpriseIT Enterprise

Data Loading

Load/Update

Load/Update

Load/Update

Load/Update

Data Browsing

WEB Data Server

Data Maintenance

Farm Tract &Field Data

AddressData

Base Map GIS Data

Tax ParcelData

Data Management

DBA

View/Extract

Data Analysis

SQL Server DB

EmergencyResponse

ConservationPlanning

Land UsePlanning

ESRI SDE

Non-mapData

ParcelsOrthos

Addresses

[ Enterprise LIS/GIS Data Repository ]

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[ Enterprise Data Repository ]

PurposePurposeo Improve data access across network by users and Improve data access across network by users and

applications through use of formal DB technologyapplications through use of formal DB technology

o Support both data maintenance and data useSupport both data maintenance and data use

o Develop common resources for use by multiple Develop common resources for use by multiple departments and information systemsdepartments and information systems

• GIS dataGIS data

• LIS data LIS data

• Master address and street name databasesMaster address and street name databases

• Documents?Documents?

o Formalize data loading onto server by custodian Formalize data loading onto server by custodian departments (standards, performance measures)departments (standards, performance measures)

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[ LIS/GIS Data Maintenance Systems ]

PurposePurpose

o Creation of formal data maintenance Creation of formal data maintenance management systemsmanagement systems

o Better integration with enterprise County Better integration with enterprise County GISGIS

o Process improvement opportunities Process improvement opportunities (staff efficiencies; improved service (staff efficiencies; improved service

delivery)delivery)

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[ Parcel Data Management System ]

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[ Enterprise Address System ]

MunicipalitiesMunicipalities

Data TransferData TransferServicesServices

Maintenance SideMaintenance Side

DB

Replication

User SideUser Side

DBValidation

Reports

Business

Systems

-Tax

-Real Property

-911/CAD

-Sheriff/RMS

-Permits & Inspection

-Human Services

-GIS

-Web Publication

Web Lookup

911911

LIO LIO

CommonCommonMaintenanceMaintenance

InterfaceInterfaceTax/RPLTax/RPL Master AddressMaster Address

DatabaseDatabase

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[ Conservation Planning System ]• Farm plan creation• GIS data maintenance• Progress reporting• Compliance monitoring• Other…

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[ Web-GIS DCiMap Application ] PurposePurpose

o Migrate desktop ParcelVantage to Internet for Migrate desktop ParcelVantage to Internet for broader GIS access and usebroader GIS access and use

o Accommodate external customers with lower Accommodate external customers with lower speed network connectionsspeed network connections

o Enhance value of AccessDane website servicesEnhance value of AccessDane website services

o Integrate attribute parcel search with DCiMapIntegrate attribute parcel search with DCiMap

o Reduce staff time spent on “by request” GIS maps Reduce staff time spent on “by request” GIS maps and analysis by providing online “self-service”and analysis by providing online “self-service”

o Support public participation in smart growth Support public participation in smart growth planning and other county initiativesplanning and other county initiatives

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[ DCiMap Application ]

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[ ArcView Migration ] PurposePurpose

o Take advantage of new capabilities in ArcGIS v. 8.3Take advantage of new capabilities in ArcGIS v. 8.3o Migrate filesharing library to GIS/LIS data repository Migrate filesharing library to GIS/LIS data repository o Stay current with ESRI technology changesStay current with ESRI technology changeso Add new products (ex: ArcIMS, ArcSDE)Add new products (ex: ArcIMS, ArcSDE)o Standardize licensing across County departmentsStandardize licensing across County departments

ActivitiesActivitieso Prioritize users across CountyPrioritize users across Countyo Map appropriate GIS software to use (ArcIMS/ArcGIS)Map appropriate GIS software to use (ArcIMS/ArcGIS)o Convert existing custom ArcView 3 applicationsConvert existing custom ArcView 3 applicationso User trainingUser training

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GIS/LIS Data Repository

Organizational Enhancements

PV.Web/DCiMap

ArcView Migration

Data management systems

-Parcels

-Framework Data

-Conservation Planning

-Addresses

-Centerlines

Data Distribution

Training

JulyJuly OctOct JanJan AprApr JulyJuly OctOct

[ Estimated 2003-2004 Timeline ]20032003 20042004

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[ Workplan Opportunities ]

Better integration of information systems and web services

Better management of underlying geographic frameworks supporting parcel, conservation, and other data layers

Bring reliable and current data to business systems and users

Clarification of data custodians and custodial responsibilities

Provides GIS access to a wider group of users, inside and outside of Dane County

Reduce the number of in-house scripts and programs in favor of commercial software

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[ Workplan Challenges ]

GIS roles and responsibilities between and within departments are unclear

Traditional county project communication and coordination is less than required for successful project management

Staff resources are limited - even outsourcing requires a significant amount of staff time for project management

County Surveyor as an integral part of land records systems, especially with regard to geographic frameworks and parcels

Timely and coordinated GIS/LIS data updates from municipalities to support data repository and countywide use

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[ Workplan Challenges ] LIO budgeting is complicated by requests and

authorizations coming from several parties - workplan requires sound budget management

LIO fund reserve needs to account for long term increased maintenance costs and systems/staff dependencies

Lack of LIO oversight of LIO funded positions located in other county departments has led to decreased communication and coordination

Increased demand for GIS/LIS technology and data base development but no dedicated DBA

Significant training and re-training for staff to develop technical support expertise

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Managing and Measuring

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[ Business Case for an Enterprise System ]

Enables staff and elected officials to make better Enables staff and elected officials to make better decisions in a more timely fashiondecisions in a more timely fashion

Increased GIS/LIS services available to the public Increased GIS/LIS services available to the public over the Internet will save staff time by reducing over the Internet will save staff time by reducing walk-in and phone supportwalk-in and phone support

Minimizes redundant collection and maintenance of Minimizes redundant collection and maintenance of information information

Improves system integration and use of common Improves system integration and use of common databases and resourcesdatabases and resources

Achieves economies of scale through inter-agency Achieves economies of scale through inter-agency collaborationcollaboration

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[ Project Advocacy and Management ] Advocacy and support building with Co. Board Advocacy and support building with Co. Board

committeescommittees

Fiscal oversight and workplan approval by LIO CommitteeFiscal oversight and workplan approval by LIO Committee

IM/LIO management coordination of project activities & IM/LIO management coordination of project activities & staff schedulesstaff schedules

EGIS Core Team – consultant and LIO project managersEGIS Core Team – consultant and LIO project managers

EGIS Project Coordinators EGIS Project Coordinators

o Business department project/team leadersBusiness department project/team leaders

Project Management toolkit, reporting, and meetingsProject Management toolkit, reporting, and meetings

o Project Definition and Completion ReportsProject Definition and Completion Reports

– In-scope and out of scope expectationsIn-scope and out of scope expectations

– Performance/success measuresPerformance/success measures

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[ Success Measures ] Delivering on InvestmentsDelivering on Investments

o County managers and elected officials are looking for staff County managers and elected officials are looking for staff savings, efficiency gains, and improvements to program savings, efficiency gains, and improvements to program and service deliveryand service delivery

DCiMap Performance MeasuresDCiMap Performance Measures

o Under time/Under budgetUnder time/Under budget

o GIS on every county desktop for $40/PC GIS on every county desktop for $40/PC

o Integration of tabular parcel information with online Integration of tabular parcel information with online mappingmapping

o 5 ArcView licenses freed up for re-deployment to other 5 ArcView licenses freed up for re-deployment to other usersusers

o New departments routinely using GIS within 2 days of New departments routinely using GIS within 2 days of trainingtraining

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Questions?Questions?

For more information.…

Enterprise GIS/LIS project plans http://www.co.dane.wi.us/lio/gisinfrastructure.asp

AccessDaneaccessdane.co.dane.wi.us