1

Community-Based Care

Readiness Assessment and

Peer Review Overview

Department of Children and Families

And

Florida Mental Health Institute

2

Mission and Purpose

CBC Peer Review Quality Assurance and Technical Assistance Teams, in partnership with DCF, CBC Lead Agencies, and Community Alliances, will assist in the quality assurance review and provision of technical assistance to insure that Districts and new Lead Agencies are fully prepared to implement their Community-Based Care services.

3

C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff

S m a ll G ro upS p e cif ic C o n te n t Fo cus

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amDesk Review of Key Docum ents

F iscal, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

F ollow -up an dCoordin ation o fAdditional T A

PrepareDraft an d

F ina lReports

Support T eamActiv ities

Durin gS ite V is it

Sche dulePeer V is it

Dev Agend aCoor, Logistic s

Coor .Peer T eam

Com positio n

Q A Reviewof Rea dines sDelive rable s

Prelim inaryProject Assessm ent

T A to CBCand D istric t

T eam C oordina to r'sT asks and F unctions

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

4

C B C P e e r-to -P e e r M e e tin gsP e e r R ev ie w M e m b e rs w ith C B C S ta ff

D C F P e e r-to -P e e r M e e tin gsP e e r R ev ie w M em b e rs w ith D is tric t S ta ff

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amDesk Review of Key Docum ents

F isca l, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

F ollow -up an dCoordin ation o fAdditional T A

PrepareInitia l an d

F ina lReports

Support T eamActiv ities

Durin gS ite V is it

Sche dulePeer V is it

Dev Agend aCoor, Logistic s

Coor .Peer T eam

Com positio n

Q A Reviewof Rea dines sDelive rable s

Prelim inaryP roject Assessm ent

T A to CBCand D istric t

T eam C oo rdina to r 'sT asks and F unctions

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

•Assists the District and Lead Agency in a preliminary Project assessment and preparation for Team Site Visit.•Provides an external quality assurance review of Readiness deliverables

•On-site Visits•Provision of model start-up deliverables, best practice information.•Review of project deliverables and plans; feedback and technical assistance•Identify available technical assistance from other districts/projects

5

C B C P e e r-to -P e e r M e e tin gsP e e r R ev ie w M e m b e rs w ith C B C S ta ff

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amDesk Review of Key Docum ents

F iscal, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

F ollow -up an dCoordin ation o fAdditional T A

PrepareInitia l an d

F ina lReports

Support T eamActiv ities

Durin gS ite V is it

Sche dulePeer V is it

Dev Agend aCoor, Logistic s

Coor .Peer T eam

Com positio n

Q A Reviewof Rea dines sDelive rable s

Prelim inaryP roject Assessm ent

T A to CBCand D istric t

T eam C oo rdina to r 'sT asks and F unctions

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

•Coordinates the recruitment of peer review team members, schedules site visit dates and associated logistics•Provides Team with project information including all desk review material•Supports team’s activities during site visit; moderates group meetings•Prepares initial and final reports•Provides follow-up and coordination of technical support to the districts as needed

6

C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff

S m a ll G ro upS p e cif ic Co n te n t Fo cus

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC Project - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amDesk Review of Key Docum ents

F iscal, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

7

C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff

S m a ll G ro upS p e cif ic C o n te n t Fo cus

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts

F isca l, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

•District DCF and Lead Agency Budget side-by-side Comparison  •Lead Agency Table of Organization •System of Care Overview •Services Implementation Plan

•Quality Assurance Plans •Interim Services Contract (Service Scope and Tasks) •Other as May be Requested by Team

8

C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff

S m a ll G ro upS p e cif ic C o n te n t Fo cus

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts

F isca l, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

DRAFT AGENDA 

Day 1 

1)    9:00 – 4:00– Meet at District HQ  a)            Welcome and Introductionsb)            Presentation by CBC Lead Agency and District Key Personnel          i.      Details of CBC Project – The System of Care         ii.      Highlights of Transition/Implementation Plan         iii.      Human Resources         iv.      Highlights of Budget/Financial Issues          v.      Highlights of IS Issues          vi.      Quality Assurance/Quality Improvement Plans (CBC and District)        vii.      Status of Readiness Deliverables/Criteria – District and CBC          viii.      Other as desired by CBC and District  

9

C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff

S m a ll G ro upS p e cif ic C o n te n t Fo cus

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts

F isca l, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

Day 2

8:30 Meet at HQ or CBC Offices

8:430 – 11:00 • BreakOut Groups Meet

Topics Include:

Implementation Plan DetailsBudget and Financial managementTransition Phase-In PlanningQuality Assurance Plans

10

C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff

S m a ll G ro upS p e cif ic C o n te n t Fo cus

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts

F isca l, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

Day 2

8:30 Meet at HQ or CBC Offices

• 11:00 – 12:00 •Peer Team Meeting

•Initial Assessment Development

•Initial Recommendations

11

C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff

S m a ll G ro upS p e cif ic C o n te n t Fo cus

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts

F isca l, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

Day 2

8:30 Meet at HQ or CBC Offices

12:00 – 1:00

• Exit Conference with District and Lead Agency

12

C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff

S m a ll G ro upS p e cif ic C o n te n t Fo cus

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts

F isca l, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

Written Initial Team Report

• provided to District DA and lead Agency CEO within 7 calendar days

•Includes listing of•Community Priorities•Project Strengths•Areas of Assessed Need•Specific Recommendations for

improvement and strategies for achieving

13

C B C P e e r-to -P e er B re akO u t G ro upP e e r R e v ie w M e m be rs w ith S ta ff

S m a ll G ro upS p e cif ic C o n te n t Fo cus

D is tric t D C F an d C B C K e y P e rson n e l G ro u p S e ss ion - O verview of CBC P roject - T he System of Care - H ighlights of T ransition/Im ple m entation P la n - S tatus of Rea diness Deliverables/Criteria - DCF and CB C

P e e r R e v ie w T e amD esk R ev iew o f K ey D ocum en ts

F isca l, H R , S ystem of C are, T .O .

P e e r R e v ie w T e amO rientatio n

F o llo w -U p S ite V is it- R e vie w A c tio ns o n R e co m m e n d atio ns

- A u d it R ea d ine ss Do cum e nta tion- P rep a re F ina l R ep o rt a n d R e co m m e n da tion to D e pa rtm e n t S e c re ta ry

W ritte n R e p ort D is trib u ted

E x it C o nfe re n ce w ith C B C a n d D istric t D CF - A sse ssm e n t a n d R eco m m en d atio ns - D iscuss io n o f P o te n tia l Te ch n ica l A ss ista n ce N ee ds

P e e r Re v ie wT e a m M e m be r's M e e tingPerspectives of all Team M em bers are gathere d

-Form ulate P relim inary Assessm ent andR e com m e n da tio ns R ep o rt

Jo in t A sse ssm e nt b y P e e r Re v ie w T e am

QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

Final Team Site Visit

•Review of Written, Completed Readiness Assessment Instrument – signed by DA and LA CEO

•Report of Document Audit by Team Coordinator

•Presentation and Written Response and discussion regarding Initial Team Recommendations

•Written Communication with supporting documentation, sign ed by Team Leads prepared and submitted to Headquarters.