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CATEGORY A DOCUMENT SPECIFICATIONS
Category A Document Verification
CONTENTS:
Category A Document Verification .......................................................................................................................... 1
NSW Birth certicate .............................................................................................................................................. 2
VIC Birth Certificate .............................................................................................................................................. 3
QLD Birth Certificate ............................................................................................................................................ 4
SA Birth Certificate ............................................................................................................................................... 5
WA Birth Certificate .............................................................................................................................................. 6
TAS Birth Certificate ........................................................................................................................................... 10
ACT Birth Certificate .......................................................................................................................................... 11
NT Birth Certificate ............................................................................................................................................. 12
Australian Citizenship Certificate ....................................................................................................................... 13
Australian Visa ................................................................................................................................................... 16
ImmiCard ............................................................................................................................................................ 17
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CATEGORY A DOCUMENT SPECIFICATIONS
NSW BIRTH CERTICATE
Mandatory Fields:
Registration State
Given Names
Family Name
Date of Birth
Registration number - numeric characters only, up to 7 digits
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CATEGORY A DOCUMENT SPECIFICATIONS
VIC BIRTH CERTIFICATE
Mandatory Fields:
Registration State
Given Names
Family Name
Date of Birth
Registration number - numeric characters only, up to 10 digits
Registration Year
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CATEGORY A DOCUMENT SPECIFICATIONS
QLD BIRTH CERTIFICATE
Mandatory Fields:
Registration State
Given Names
Family Name
Date of Birth
Registration Date - DD-MM-YYYY
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CATEGORY A DOCUMENT SPECIFICATIONS
SA BIRTH CERTIFICATE
Mandatory Fields:
Registration State
Given Names
Family Name
Date of Birth
Registration Number – Alphanumeric
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CATEGORY A DOCUMENT SPECIFICATIONS
WA BIRTH CERTIFICATE
Mandatory Fields:
Registration State
Given Names
Family Name
Date of Birth
Registration Number – Numeric characters only, always 7 digits in length. The format of the number will
differ depending on when the certificate was issued. Certificates issued after 26 NOV 2001 will have a
straight digit registration number. If the number is not 7 digits it will need to be padded with leading
zeros.
Number appears as Registration number component
Registration number value must be entered as
comments
123456X 123456 0123456 Number should be padded with leading 0s to make 7 digits in length.
1234567X/YYYY 1234567 1234567 No reformatting required, straight 7 digit number.
1/234/56/X 234 0100234 Single digit before the slash is the district number and must always equal 2 digits, pad with a leading 0. The registration number component must equal 5 digits, pad with leading 0s. The total number should equal digits in length.
12/345/67/X 345 1200345 2 digits before the slash is the district number and must always equal 2 digits, no padding required. The registration number component must equal 5 digits, pad with leading 0s. The total number should equal 7 digits in length.
456/63 District Name = PERTH Reg numbers of this format will also show a district name - see Attachment A for the relevant numeric value for each district.
456 0100456 The district code for Perth is ‘01’ this must be appended to the beginning of the registration number. The district number must always equal 2 digits. The registration number component must equal 5 digits, pad with leading 0s. The total number should equal 7 digits in length.
Please see example birth certificate below
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CATEGORY A DOCUMENT SPECIFICATIONS
District District Number Town in which the event is Registered
Perth 01 Perth
Ashburton 03 Onslow
Beverley 04 Beverley
Blackwood 05 Manjimup
Blank Range 06 Sandstone
Boulder 07 Boulder
Broad Arrow 10 Broadarrow
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CATEGORY A DOCUMENT SPECIFICATIONS
Broome 11 Broome
Bruce Rock 12 Bruce Rock
Canning 14 Canning; Armadale
Claremont 16 Claremont
Coolgardie 17 Coolgardie
East Coolgardie 18 Kalgoorlie
North Coolgardie 19 Menzies
North East Coolgardie 20 Kanowna
Dandaragan 22 Yatheroo
Dundas 24 Esperance (from 1957 to 1999); Norseman
Esperance 25 Esperance (from 1906 to 1956)
Eucla 26 Eucla
Fremantle 27 Fremantle
Gascoyne 28 Carnarvon
Geraldton 29 Geraldton
Gingin 30 Gingin
Greenough 31 Greenough
Irwin 33 Dongarra
Jarrahdale 34 Jarrahdale
Katanning 35 Katanning
East Kimberley 36 Wyndham; Kununurra
West Kimberley 37 Derby
Kimberley Goldfields 38 Halls Creek
Leederville 39 Leederville
Merredin 41 Merredin
Moora 42 Moora
Mount Margaret 43 Malcolm; Leonora
Murchison 44 Cue
East Murchison 45 Lawlers
Murchison Goldfields 46 Mount Margaret
Murray 47 Pinjarra; Mandurah
Northam 49 Northam
Northampton 50 Northampton
Peak Hill 51 Peak Hill
Phillips River 52 Ravensthorpe
Pilbara 53 Marble Bar
Plantagenet 54 Albany
Port Hedland 55 Port Hedland
Roebourne 56 Roebourne
Subiaco 59 Subiaco
Sussex 60 Busselton
Swan 61 Midland
Toodyay 62 Toodyay
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CATEGORY A DOCUMENT SPECIFICATIONS
Victoria Plains 65 New Norcia
Wellington 66 Bunbury
Williams 67 Williams; Narrogin
Yalgoo 69 Yalgoo
Yilgarn 70 Southern Cross
York 71 York
Christmas Island 72 Christmas Island (from 1993)
Cocos Island 73 Cocos Island (from 1977)
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CATEGORY A DOCUMENT SPECIFICATIONS
TAS BIRTH CERTIFICATE
Mandatory Fields:
Registration State
Given Names
Family Name
Date of Birth
Registration Date
NOTE: Birth Certificates issued before 1/1/1970 cannot be verified by DVS and an exemption will need to be requested from your issuing body to Auscheck.
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CATEGORY A DOCUMENT SPECIFICATIONS
ACT BIRTH CERTIFICATE
Mandatory Fields:
Registration State
Given Names
Family Name
Date of Birth
Registration Number – Numeric only, up to 10 digits in length. Excluding punctuation and alpha
characters.
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CATEGORY A DOCUMENT SPECIFICATIONS
NT BIRTH CERTIFICATE
Mandatory Fields:
Registration State
Given Names
Family Name
Date of Birth
Registration Number – Numeric only, up to 10 digits in length
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CATEGORY A DOCUMENT SPECIFICATIONS
AUSTRALIAN CITIZENSHIP CERTIFICATE
Mandatory Fields:
Given Names
Family Name
Stock Number – Alphanumeric
The stock number is usually found on the back at the top of the certificate (or on some older certificates
at the bottom let hand corner) containing 1-3 alpha characters, a number in brackets, followed by
numerics e.g. ACC (1) 23456
- To achieve a successful match this should be entered as ACC123456
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CATEGORY A DOCUMENT SPECIFICATIONS
Registration by Descent – Pre 1 JUL 2005
Stock Number = Register number/entry number
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CATEGORY A DOCUMENT SPECIFICATIONS
AUSTRALIAN VISA
Mandatory Fields:
Given Names
Family Name
Date of Birth
Passport Number