1

CAP CAP GUIDELINES GUIDELINES

AND THE AND THE SCHEDULESSCHEDULES or making sure the or making sure the projects comply …projects comply …

2

PURPOSE of CAP FUNDINGPURPOSE of CAP FUNDING• CAP funding is regarded as

additional funding. This is crucial in applying the Guidelines.

• Paragraphs 109, 118 and 119 of the Quadrennial Administrative Guidelines 2005 to 2008 refer.

3

ADDITIONAL FUNDINGADDITIONAL FUNDING• We need information in the project

description that clearly demonstrates that the expenditure is to meet the additional needs associated with rurality and isolation.

• It is of specific concern with PD and with purchases of equipment.

4

HINTS and TIPSHINTS and TIPS• Use plain English.• Avoid educational jargon.• Identify what CAP is paying for rather

than just what the project is doing.• Avoid acronyms that are used in the

school or are specific to the State/Territory.

5

HINTS and TIPSHINTS and TIPS• Provide sufficient explanation to

ensure that what is being done is clear to an outside audience without specific local knowledge.

• Provide outcomes that demonstrate what impact the projects are expected to have on students.

6

CURRICULUM CURRICULUM ENHANCEMENTENHANCEMENT

Paragraph 120 of the Guidelines

What is acceptable?

• Projects that demonstrate that the CAP funds are being used to meet costs that are greater because of geographic isolation.

• Say “entire excursion will cost $ … of which CAP will contribute $ …”.

7

CURRICULUM CURRICULUM ENHANCEMENTENHANCEMENT

• Ok for travel costs to, but not for costs of, performances unless the entry charges are higher than for the same activity for an urban audience. CAP could then pay the difference.

• Performance costs ok if a minimum audience is required without which there would be no performance.

8

CURRICULUM CURRICULUM ENHANCEMENTENHANCEMENT

• Short term specialist programs i.e. visiting artist or writer, gymnastics are ok provided – There is an element of training for existing teaching

staff.– Parents pay for student lessons as necessary – There is a strong local commitment to retain specialist

programs after initial “burst”. – They’re short term, not recurrent - e.g. 1 day/week for

10 weeks or 2 hours/week for 4 terms.– CAP can pay for the travel/ accommodation for specialist

if required. – CAP can pay salary when there is no similar experience

already existing in the community.

9

CURRICULUM CURRICULUM ENHANCEMENTENHANCEMENT

EXAMPLE of Project Description:Field Trips and Incursions – Excursions to largertowns and visits from travelling groups – egFestival of the Wind, Bully Busters, Musica Viva

This needs to demonstrate that the CAP funds arebeing used to meet costs which are greater becauseof geographic isolation. What is being done is not clear to an “outsider”.Understanding requires specific knowledge.

10

CURRICULUM CURRICULUM ENHANCEMENTENHANCEMENT

EXAMPLE of Project Description: Music Enrichment - Transport subsidy toallow students to participate in anEisteddfod in … – over 300 kms away.

OK – suggests that CAP is a contribution tothe additional transport costs that face ruralstudents.

11

CURRICULUM CURRICULUM ENHANCEMENTENHANCEMENT

EXAMPLE of Project Description Country Week Sport - Subsidise studenttravel and accommodation costs for DistrictHigh School Country Week Sports carnival.

OK – costs are additional to those thatwould be required of urban basedstudents.

12

CURRICULUM CURRICULUM ENHANCEMENTENHANCEMENT

EXAMPLE of Project Description: School camp year 4-7 – Subsidised travel fordistance education students from the … SecondarySchool to meet with LOTE teacher and sampleIndonesian culture.

OK – suggests that the funds are assistingto overcome geographic isolation byproviding an opportunity for enhancedexposure to LOTE.

13

CURRICULUM CURRICULUM ENHANCEMENTENHANCEMENT

EXAMPLE of Project Description: Provide assistance for students to meet theaccommodation and travel costs associated withundertaking a work experience placement inanother town.

OK - suggests that the funds are assisting toovercome geographic isolation by exposingstudents to a wider range of potential careers.

14

ICTICTParagraph 120 of the Guidelines

What is acceptable?• Coordinator’s role is pivotal because

different systems have different “rules” • Primarily to ensure that the CAP funds are

used to meet additional costs and enhance system responsibilities not replace them

15

ICTICT• Staff training as required to support the

integration of technology providing it is not a system requirement e.g. can train in web page development or network maintenance but can not be used to implement the programs.

• Can be used to purchase peripheral items under Tangible Items section e.g. cameras, smart whiteboards to assist with provision of distance education. – Note - cabling is a system responsibility

16

ICTICTEXAMPLE of Project Description: Movie making hardware and software

OK – if not supplied by the education authority botha city and rural school would need to buy or hiresuch equipment.A rural school is less likely to be able to hire suchequipment with ease so better to purchase.Enhances the education experiences of the kids.

17

ICTICTEXAMPLE of Project Description: Internet access will be provided to all students.

Is internet access the responsibility of the education authority? If so, not acceptable.Internet access is ok where it allows students toaccess material on the WWW without the need toleave the area is acceptable.

18

PROFESSIONAL PROFESSIONAL DEVELOPMENTDEVELOPMENT

Paragraph 120 of the Guidelines

What is acceptable?• Meeting travel costs of staff to attend PD

(provided it is not mandated by the education authority) or to bring an expert to the area.

• Generally not acceptable to pay for costs of courses. This is a cost that is the same irrespective of location.

But course costs ok for PD that addresses the particular development needs of teachers in geographically isolated areas – not for subject specific PD.

19

PROFESSIONAL PROFESSIONAL DEVELOPMENTDEVELOPMENT

EXAMPLE of Project Description:Contribution to travel costs for 2 staff members toattend … Convention in ….

This demonstrates that the CAP funds are beingused to meet costs which are additional to thosethat would apply to teachers in the centre wherethe convention/seminar is being staged.

20

PROFESSIONAL PROFESSIONAL DEVELOPMENTDEVELOPMENT

Example of Project Description: Development of Middle School. The school will usethe funds to assist in travel and accommodation forstaff to undertake professional development inmiddle years philosophy, pedagogy andimplementation.

This demonstrates that the CAP funds are beingused to meet acceptable costs – ie the additionalcosts Would be improved with mention of locations ortypes of PD

21

PROFESSIONAL PROFESSIONAL DEVELOPMENTDEVELOPMENT

Example of Project Description:Professional development and travel for staff. Often staff need financial support when travelling to… for professional development (PD) in theform of travel or accommodation. This assistsgeographically isolated staff to remain abreast ofcurrent trends and developments.

OK - This demonstrates that the CAP funds arebeing used to meet acceptable costs – ie theadditional costs .

22

PROMOTION OF CAPPROMOTION OF CAPParagraph 120 of the GuidelinesWhat do we mean?• Activities that promote CAP• Acknowledgement through such activities

as:– Permission forms for activities,– School newsletters,– Media releases,– School reports,– Articles in local newspapers – Web sites

23

SCHOOL SUPPORTSCHOOL SUPPORTParagraph 120 of the GuidelinesWhat is acceptable?• Travel and accommodation costs where

authority staff visit schools and communities to discuss CAP and provide assistance when developing projects

• Costs associated with providing up-to-date advice about the Guidelines and what is meant by them

24

SCHOOL SUPPORTSCHOOL SUPPORTExample of Project Description:CAP schools support – travel andaccommodation costs to cover visits byeducation authority staff to assist teacherswith implementation of the CAP program.

OK – providing support to ensure effectiveimplementation of CAP.

25

SCHOOL SUPPORTSCHOOL SUPPORTExample of Project Description:CAP newsletter – The CAP coordinatorproduces a quarterly newsletter fordistribution electronically to all CAP schoolsto assist with understanding CAPrequirements and effective implementation

OK – providing assistance to schools toensure effective implementation.

26

PURCHASE of TANGIBLE PURCHASE of TANGIBLE ITEMSITEMS

Paragraph 120 of the GuidelinesWhat is acceptable?• Purchase of items that are not the

responsibility of the education authority to supply.

• Purchase of items that are readily available for short term hire in an urban setting but more difficult to access in a remote school.

27

PURCHASE of TANGIBLE PURCHASE of TANGIBLE ITEMSITEMS

EXAMPLE of Project Description: Film Analysis: Purchase of DVDs. The schoolcurrently has to travel to a cinema in another townfor this, at considerable expense and time out ofclass for students.

OK – not supplied by the education authority andprovides an enhanced educational experience.City kids would have relatively easy access to acinema so this purchase assists to overcomedisadvantage and provide enhanced educationalexperiences.

28

PURCHASE of TANGIBLE PURCHASE of TANGIBLE ITEMSITEMS

EXAMPLE of Project Description: Purchase of books for the library

No – it is the responsibility of all schools tospend funds on books. It is not unique to arural school.OK – to use CAP funds for the costsassociated with delivery costs where theseexceed those for urban schools.