1 CAHSEE Administration Training Update November- December 2007.
-
Upload
rebecca-harrison -
Category
Documents
-
view
217 -
download
2
Transcript of 1 CAHSEE Administration Training Update November- December 2007.
11
CAHSEE CAHSEE Administration Administration Training UpdateTraining Update
November- December 2007November- December 2007
22
Before TestingBefore Testing
• Ordering Materials• Special Versions• Pre-ID Services• Distribution of Materials
33
CAHSEE Central CAHSEE Central www.ets.org/cahseewww.ets.org/cahsee
44
CAHSEE Project CalendarCAHSEE Project Calendarhttp://www.ets.org/Media/Tests/CAHSEE/http://www.ets.org/Media/Tests/CAHSEE/
pdf/calendar.pdfpdf/calendar.pdf
55
Orders and Pre-IDOrders and Pre-ID
• Mark the deadlines• Plan for orders
Administration Order Pre-ID Late Pre-ID
Supple-mental
February 5-6 12/18 1/2 1/21 1/30
March 11-12 1/28 2/6 2/22 3/5
May 6-7 3/24 4/3 4/22 4/30
66
OrdersOrdersAdmin. Feb. 5-6 March 11-12 May 6-7
Order
Deadline
12/18 1/28 3/24
• Automatic Overages of standard books:•5% for schools•10% for districts
• The over-order penalty does not count these books – plan for this resource
77
CAHSEE OnlineCAHSEE Online
88
Order StatusOrder Status
99
Supplemental OrdersSupplemental Orders• Use 5% school, 10% district overage first• Initial orders are required to place
supplemental orders• 5% of original order assured• Orders over 5% filled if materials available• Special versions (braille, large print, audio
CDs) risky, late orders will be filled as inventory permits
• Supplemental Shipment Order Request in CAHSEE-Online
1010
How to Place Supplemental OrderHow to Place Supplemental Order
1111
Test VersionsTest Versions
• Standard Versions– 1-168 per administration– Different versions for
field test sets• 7 F/T items per ELA and
12 per math form
• Code version number on page 3, now 3-digits
1212
Special VersionsSpecial Versions
• Large Print
• Audio CD with parallel Version 1– No longer specific Version 97
• Braille package now includes:– Braille book– Parallel Large-Print version– Parallel Audio CD version– Administration-specific Braille information sheet
1313
Ordering Special VersionsOrdering Special Versions• Special versions must be ordered (and
produced) in advance:– Large Print– Audio CD and accompanying test booklets– Braille sets
• Late orders are risky and uncertain for special versions
1414
Pre-IDPre-ID• Use 2007-08 layout• REMEMBER: disability codes have changed
from 2006-07 layout• Nonpublic School (NPS) codes are found at:
www.cde.ca.gov/re/sd
Admin Feb 5-6 March 11-12 May 6-7
Pre-ID Deadline
1/2 2/6 4/2
Late Pre-ID
1/21 2/22 4/22
1515
How to Submit Pre-IDHow to Submit Pre-ID
1616
Edit Student Demographics Edit Student Demographics Until Day of the TestUntil Day of the Test
1717
District Profile for DemographicsDistrict Profile for Demographics
1818
District Profile DetailDistrict Profile Detail
1919
Non-Public, Non-Sectarian SchoolsNon-Public, Non-Sectarian Schools
• Districts are responsible for testing students placed by the IEP into an NPS
• NPS assigns examiners
• Ensure NPS examiners – Receive training– Sign security affidavits before receiving
materials
2020
Look-Up Tool for NPS CodeLook-Up Tool for NPS Code
http://www.cde.ca.gov/re/sd/
2121
During TestingDuring Testing
• Security
• Answer Documents
• Special Education Coding
• Testing Variations
• Accommodations and Modifications
2222
SecuritySecurity– Sign the security agreement/affidavit– Access allowed ONLY to those who have signed the
affidavit– District and Test Site Coordinators sign the “Security
Agreement” – “Security Agreement” affirms that all test
administrators have been trained– Test Examiners/Proctors/Scribes sign the “Security
Affidavit” – All materials will be locked in secure storage at all
times except during testing sessions
2323
Security Security (cont.)(cont.)
– Do NOT remove shrink wrap on test booklets until absolutely necessary
– Test Examiners must check out and check in testing materials on each day of testing (verifying the count and signing for them)
– Account for materials before dismissing students from testing room
2424
Security Security (cont.)(cont.)
– Report missing booklets on the “District Packing List and Security Tracking Form”
– Report security breaches to CAHSEE Support immediately
– Professional test monitors (Global Compliance Services) will visit a sample of schools and districts
– Booklets will be scanned in after testing to determine if any are missing
2525
Answer DocumentsAnswer Documents
• Ensure Pre-ID document is only used by the student whose name is on the document
• Use only ONE answer document per student• Code answer doc correctly
– Demographics not included on Pre-ID– Special education
• Modifications/Accommodations• Disability code – new numbers• NPS information
2626
Special Education CodingSpecial Education Coding
• County/District Code of Residence (Box 11)• Primary Disability (Box 12a)• Served at a NPS (Box 12b) NPS Code (Box 12c)• Accommodations and Modifications (Box 13)
– 13 a. Offered (grid with signature)– 13 b. Used (grid AFTER the exam)
• Assessed with CAPA (Box 14)• Special Education Exit Date (Box 15)
2727
District Code of ResidenceDistrict Code of Residence(Box 11)(Box 11)
• Used for accountability
http://www.cde.ca.gov/re/sd/
2828
Disability Codes, (Box 12a)Disability Codes, (Box 12a)
• Changed from 2006-07 layout
• Same information, different numbers
2929
NPS Status and School CodeNPS Status and School Code(Boxes 12 b & c) (Boxes 12 b & c)
http://www.cde.ca.gov/re/sd/
3030
Accommodations and Modifications Accommodations and Modifications (Box 13)(Box 13)
• Complete Box 13a for ALL students with IEP or Section 504 Plan
• Accommodations and Modifications were made available to student
• Signature• Grid 13b only if used
3131
Accommodations and Modifications Accommodations and Modifications (Box 13b)(Box 13b)
• Grid only IF USED• Codes in DFA• Grid all that apply• Modifications affect
study score status• Modification errors are
difficult and costly to correct
3232
Special Education CAPA (Box 14) Special Education CAPA (Box 14) and Exit Date (Box 15)and Exit Date (Box 15)
• Used for accountability
• Must have disability code if CAPA
• Grid score code Z for CAPA
• Three-year horizon for exit date
3333
English Language Learner CodingEnglish Language Learner Coding
• Box 17 – English Proficiency
• Box 18 – EL Variations
• Box 22 – EL 1st Enrollment in US
• Box 23 – RFP Date
• Box 24 – Program Participation
3434
English Proficiency (Box 17)English Proficiency (Box 17)• Status as of day of
testing• Can be edited
through demographic corrections
• Important data points for AYP and API
3535
EL Testing Variations (Box 18)EL Testing Variations (Box 18)
• Do NOT affect scores
• Use only if regularly used in instruction
• See DFA for codes
3636
EL and RFP Dates (Boxes 22 & 23)EL and RFP Dates (Boxes 22 & 23)
• EL 1st enrollment in US– Territories included – Used for accountability– Can be edited through
demographic corrections
• RFP date of reclassification– Used for accountability– Can be edited through
demographic corrections
3737
Program Participation (Box 24)Program Participation (Box 24)
• Grid only ONE for EL programs
• Other programs can be multiples
• Significant importance for research
• Can be edited through demographic corrections
3838
Correct Score Codes (Box 3) Correct Score Codes (Box 3) Mark One for Each ELA and Math Mark One for Each ELA and Math
• R: Previously met CAHSEE Requirement• S: Score• A: Absent• E: Significant Medical Emergency (Grade 10
only)• I: Invalidated (cheating)• Z: Student sat for test, made no marks
Or assessed with CAPA• T: Grade 10 student took CAHSEE at
previous district (Transfer)• M: Moved
3939
After TestingAfter Testing
• Preparation and Return of Materials
• Scheduling Make-up Testing (Grade 10)
• Reporting Results
• Data Correction
4040
Batches with Separate SGIDsBatches with Separate SGIDs
– Grade 10 census: required for every grade 10 enrolled student at time of testing including absent
– Grade 10 make-up: must have been reported “Absent” during Census
– Grade 11– Grade 12– Adult Education students
4141
SGID for 11, 12, AdultSGID for 11, 12, Adult
• Use correct SGID for each grade level– Grade 10: Blue– Grade 11: Teal– Grade 12: Burgundy– Adult: Green
• Grid accurate number of answer documents in each batch
• Each batch must have an SGID
4242
SGID for Grade 10 SGID for Grade 10 Census or Make-UpCensus or Make-Up
• School might have:– Census
batch only– Make-up
batch only– Both census
and make-up batches
4343
Scheduling Makeup TestingScheduling Makeup Testing• NOT required, but can help meet 95%
participation• Note the names of Grade 10 students who
missed one or both census sessions (February or March)
• Plan for make-up session (March or May)
– Observe tight timelines!– Place orders based on absence patterns– Have your Pre-ID plan ready
4444
Return MaterialsReturn Materials
• Batch answer docs
• SGID: with each answer document batch– For NPS, batch all answer documents under
school code 0000001.– (NPS answer documents’ school code =
correct NPS code in Box 12 c)
• Call for pick-up no later than 5 days after testing – early returns are welcome!
4545
Student ReportsStudent Reports
• New design• Color• Security paper to
resist tampering• Data elements
unchanged• Retains left
address window
4646
New Process for On-line ReportingNew Process for On-line Reporting
• Unique district detail file will post to unique district folder in CAHSEE-Online
• Encryption code no longer necessary
• One full year of data will be maintained on-line
• BUT, please do be smart and store the data locally!
4747
Demographic Data CorrectionsDemographic Data Corrections• Individual corrections and mass
corrections available• Closed on the days of each administration • Closed until results available• Data will be open for corrections when not
closed for running reports
4848
Demographic Data Corrections via Demographic Data Corrections via Mass UpdatesMass Updates
• Census/Make-up is correctable (field 601 – for post edits only, not a Pre-ID field)
• SSID is correctable (position 131-142)– Local ID number and last name REQUIRED
to match in mass update process
4949
How to Make Data CorrectionsHow to Make Data Corrections
5050
Demographic EditsDemographic Edits
5151
Coming Soon!Coming Soon!Dynamic Aggregate Score ReportingDynamic Aggregate Score Reporting
• Use demographic edits page
• On-line aggregate score reports at school and district level
• Aggregate reports will recalculate after edits
• Available Spring 2008 before annual demographic edit windows
5252
Administration Training MaterialsAdministration Training Materials
• Presentation materials posted at:– www.ets.org/cahsee– Look under “Resources” tab
• Webcasts archived at:– http://www.sdcoe.tv/archives.asp
Look under “Test Prep”– September 2007 update posted– December 2005 training includes CAHSEE-
Online tutorial
5353
Opportunities to ParticipateOpportunities to Participate• Readers for Essays
– English Teachers needed– http://www.ets.org - Scoring
Opportunities– CAHSEE [email protected]
• Reviewers– Content reviews in February and
March– Bias and sensitivity reviews in April– DIF after each administration
5454
For More InformationFor More Information• Testing Policy and General Information:
(916) 445-9449www/cde/ca/gov/ta/tg/hs
• State and Federal Accountability Programs: (916) 319-0863www.cde.gov/ta/ac
• Testing Logistics: (800) 241-5687 www.ets.org/cahsee
5555
Questions?Questions?Contact
CAHSEE Support at
1-800-241-5687
Email questions to