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Transcript of 1 Board Minutes
Rankin County Board of Supervisors 211 East Government Street
Brandon, MS 39042
Regular Board Meeting www.rankincounty.org
~ Minutes ~ Larry Swales
Chancery Clerk
Monday, April, 7, 2014 9:00 AM Rankin Board Room
Rankin County Board of Supervisors Page 1 Printed 4/14/2014
I. Call to Order
9:00 AM Meeting called to order on April 7, 2014 at Rankin Board Room, 211 East
Government Street, Suite A, Brandon, MS.
.
Attendee Name Title Status Arrived
Jared Morrison Supervisor District 1 Present
Wood Brown Vice President Present
Greg Wilcox President Present
Walter Johnson Supervisor District 4 Present
Jay Bishop Supervisor District 5 Absent
Craig Slay Board Attorney Present
J K Stringer County Administrator Present
Larry Swales Chancery Clerk Present
..
II. INVOCATION
Board Attorney Craig Slay
III. PUBLIC COMMENTS AND RECOGNITION
A. Shirley Hall - Voter ID (Representing Secretary of State)
B. Recognition of AMR - Emergency Medical Technicians (EMT Jonathan
Blackwell and EMT Eva Parfait)
C. Robert Simmons (541 Jerusalem Church Rd, Brandon, MS 39042) -
addressed the Board regarding the Multi-Purpose Pavilion
D. Chancery Clerk Larry Swales & Richard Greenlee with Medir
Government Solutions - Presentation on Online Records/E-Recording
E. Jeff North - addressed the Board regarding Vector Control and offered a
recap on the Westnile Virus
F. Deborah Tucker - addressed the Board regarding the economic side of the
Multi-Purpose Pavilion
G. Dr. Jim Anderson, residing at 1014 Shiloh Rd - also spoke regarding the Multi-Purpose Pavilion
H. Donny Powers - representing Univar Pest Control & Chemical Supply
IV. OLD BUSINESS
A. Minutes Approval:
1. March 17, 2014
RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
Regular Board Meeting Minutes April 7, 2014
Rankin County Board of Supervisors Page 2 Printed 4/14/2014
V. CONSENT AGENDA
RESULT: ADOPTED [UNANIMOUS]
MOVER: Wood Brown, Vice President
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
1. APPROVAL OF THE FOLLOWING:
Financial
A. Approval of budget amendment to increase the Circuit Clerk’s
Postage $41,200.00 from board action on February 18, 2014, to contract with Circuit Clerk for Voter Registration
B. Approval of budget amendment to transfer between line items from
692 to 502 for Inmate Commissary Fund (Not an increase)
Animal Variance
C. Approval of Animal Variance for Shaun Harmon and Alice Harmon at
226 Rankin Hill Place, Brandon, MS 39042
Grants
D. Approval to apply for the Solid Waste Clean Up Collection Grant for competitive in the amount of $90,000.00 and non competitive funds
in the amount of $32,640.00 for a total of $122,640.00
E. Approval for the Board of Supervisors to apply for the Mississippi
Department of Environmental Quality Solid Waste Planning Grant in the amount of $70,300.00 with at 50% match from the county in the
amount of $35,150.00
Other
F. Approval of Rankin County School District bus turn around
G. Authorization for Road Manager to conduct work requested in
writing from the Pearl Public School District to clean brush off the fence lie at the bus shop pursuant to Miss. Code Ann. § 19-3-42(4)
H. Acknowledgment of Receipt of Standing Order of City of Pearl Youth Court Judge John Shirley Regarding the Housing of City of Pearl
Youth Court Detainees at the Rankin County Juvenile Detention Center. The document satisfies the requirement of the Office of the
Mississippi Attorney General as set forth in its Official Opinion dated November 15, 2013 and codified at 2013 WL 6780278
I. Approval to accept or reject the disallowance of certain Homestead Exemptions for 2013
J. Acknowledgement of receipt of Quit Claim Deed transferring private road, Ironwood Dr., to Rankin County for public maintenance
2. AUTHORITY TO ISSUE CHECKS:
Dues and Training Conferences
A. Request authority to pay 2014 Southwest District Secretarial Association dues in the amount of $40.00 for Kim Wilson (County
Extension Employee)
Regular Board Meeting Minutes April 7, 2014
Rankin County Board of Supervisors Page 3 Printed 4/14/2014
B. Request authority to pay 2014 membership dues to MCDEMA for Bob Wedgeworth and Scott Davis in the amount of $25.00 each
C. Request authority for Bob Wedgeworth and Scott Davis to attend the 2014, Mississippi Preparedness Summit in Biloxi, Mississippi on May
27-29, 2014 at the Mississippi Gulf Coast Coliseum and Convention Center and issue check for lodging in the amount of $316.00 and pay
any travel related expenses (No registration cost and lodging cost will be reimbursed to county; Required Conference by MEMA)
D. Request authority to pay registration fees in the amount of $55.00 each for Bob Wedgeworth, Brett Ishee and Brian Grantham to attend
the Mississippi Fire Chiefs and Firefighters Conference on May 29 - June 1, 2014, at the Courtyard Marriott in Gulfport, Mississippi, pay
lodging in the amount of $366.24 each at the Courtyard By Marriott for three nights and pay any travel related expenses
E. Request authority for Rachelle Richardson to attend the Spring Prosecutor’s Conference on April 23-25, 2014, in Biloxi, Mississippi
at the IP Resort & Casino (All expenses paid by Attorney General’s Office)
F. Request authority to pay registration/membership fees for Paul Bowen and Katrina Phillips in the amount of $25.00 each to attend
the Court Administrators Association 2014 Spring Conference on April 22-15, 2014, in Bay St. Louis, Mississippi at the Hollywood
Casino (All other expenses paid by the Mississippi Judicial College)
G. Request authority to pay registration fees in the amount of $100.00
each for Sheriff Bryan Bailey, Chief Investigator Raymond Duke, Deputies Steve Godfrey, Dan McClendon and Walter Tucker to attend
the FBI National Academy Associates Mississippi Chapter Spring Conference on April 24-25, 2014, at the Mississippi Law Enforcement
Officers Training Academy and Holiday Inn Trustmark Park in Pearl, MS
H. Request authority for Investigator Kristen Barton to attend the CPS Peer 2 Training on April 22-25, 2014, in Biloxi, Mississippi at the IP
Resort & Casino and pay for travel, meals and lodging (No registration cost)
I. Request authority to pay registration fees in the amount of $395.00 each for Joshua Martin and Brian Kilburn to attend the 40hr. Basic
Telecommunication Certification Course on April 7-11, 2014 (Reimbursed through the state)
Other
J. Acknowledgment of receipt of request from East Metro Corridor
Commission for payment by Rankin County to East Metro Corridor Commission (or other appropriate public entity or agency) of
balance of initial $3,000,000 commitment by Rankin County as pro rata funding for planning/engineering/construction, etc. of East
Metro Corridor Project, said balance being in the amount of $166,420.02, and authority to issue check
K. Authority to issue check to CDWG in the amount of $280.33 for an invoice dated February 20, 2012, on loaner equipment
L. Authority to reimburse Craig Slay in the amount of $49.18 for purchase of software for a dictation system and app for cell phone
Regular Board Meeting Minutes April 7, 2014
Rankin County Board of Supervisors Page 4 Printed 4/14/2014
M. Authority to issue check to Mandy Kennedy Westbrook in the amount of $200.00 for rental refund on the Reservoir Community Center
N. Request authority to issue checks to instructors upon completion of Fire Training Classes taught and the upcoming Fire Classes to be
taught to the County Fire Departments (See attached list)
3. AUTHORITY TO APPROVE THE INVENTORY CHANGES: (See attached)
A. Authority to approve the following Inventory Changes: A. Approval to add and remove equipment from the County
Inventory (See attached)
4. AUTHORITY TO APPROVE THE FOLLOWING PERSONNEL RECOMMENDATIONS:
A. Authority to approve the following Personnel Recommendations: Sheriff's Department - Michael Z. Byrd (Adult Detention Officer) at
Step 242; Andrew T. Goldman (Adult Detention Officer) at Step 242; Ronnie D. Harrell (Adult Detention Officer) at Step 242; Chancery
Clerk - Taylor Sullivan (Part-time Position) at Step 187
5. RECORD VARIOUS DOCUMENTS TO BE MADE A PERMANENT PART OF THE MINUTES
A. Record Various Documents to be Made a Permanent Part of the Minutes
1. a Vardoc Animal Burials Feb. 25 - March 17, 2014 (PDF)
2. b Vardoc Bonds, Oaths, & Certificates (PDF)
3. c Vardoc Claims Docket January 16 - February 15, 2014 (Proof) (PDF)
4. d Vardoc December 16, 2013 - January 15, 2014 (Proof) (PDF)
5. e Vardoc Executed Election Systems & Software Services Agreement (approved March 17, 2014 (PDF)
6. f Vardoc Letter of Credit No. 151004505616 Huntington Lake Phase III Contingency approved on Mrach 17, 2014 (PDF)
7. g Vardoc Minutes February 18, 2014 (Proof) (PDF)
8. h Vardoc Minutes February 27, 2014 (Proof) (PDF)
9. i Vardoc Minutes March 3, 2014 (Proof) (PDF)
10. j Vardoc Notice of Tax Increase Household Collection Disposal of Garbage (Proof) (PDF)
11. k Vardoc Notice of Zoning Hearing Coty Hamilton (Proof) (PDF)
12. l Vardoc Notice to Bidders Household Hazardous Waste Collection (Proof) (PDF)
13. m Vardoc Request Routine Road Maintenance at Pearl Public Schools (PDF)
14. n Vardoc Notice to Bidders Mosquito Control Products & Services (Proof) (PDF)
15. o Vardoc RFO Architectural Design Services (Proof) (PDF)
16. p Vardoc Veterans Service Officer Monthly Activity Report March 2014 (PDF)
VI. JUDY FORTENBERRY, TAX COLLECTOR
A. Request to void 2012 Tax Receipt and refund tax payer for Parcel Number: D05-61-1530 (Property matured to the State and should
not have had a Tax Receipt generated)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
B. Request to void 2011 and 2012 tax sales and refund any tax sale
purchaser(s) for PPIN 76895 (Property was in bankruptcy and should not have gone through land sale)
Regular Board Meeting Minutes April 7, 2014
Rankin County Board of Supervisors Page 5 Printed 4/14/2014
RESULT: ADOPTED [UNANIMOUS]
MOVER: Wood Brown, Vice President
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
VII. JOHN SULLIVAN, TAX ASSESSOR
A. Petition for change of assessment on 2013 Real and Personal
Property Assessments
RESULT: ADOPTED [UNANIMOUS]
MOVER: Wood Brown, Vice President
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
B. Petition to adjust 2013 Homestead Exemption Supplemental Roll
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
C. Request to void original tax statements and request that the Tax Collector’s Office generate a new tax receipt for 2012 and 2013 tax
years on Parcel Number: E4N 7 (PPIN 6714) on the value of the lot only
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
D. Request to void 2012 and 2013 Tax Sale and refund any tax sale
purchaser(s) for Parcel Number: E4-5-100 (PPIN 49720); property should have been coded Tax Exempt
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
E. Request to void 2012 tax sale and refund any tax sale purchaser(s)
for Parcel Number(s): P10E 35 (PPIN 47984); E9F 6-20 (PPIN 54682); C4Q 15 (PPIN 896) property should have been coded tax
exempt
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
F. Request to void 2013 tax sale and refund any tax sale purchaser(s) for Parcel Number: E7K 6-30 (PPIN 7966) (inadvertently transferred
with incorrect name Change and land value)
Regular Board Meeting Minutes April 7, 2014
Rankin County Board of Supervisors Page 6 Printed 4/14/2014
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
G. Request to void 2011, 2012 and 2013 Tax Sale and refund any tax
sale purchaser(s) for Parcel Number: I8A-7-10 (PPIN 76710); property should have been coded Tax Exempt
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
VIII. BRIGETTE HERRING, PURCHASING AGENT
A. Bid Opening - Collection of Household Hazardous Waste
RESULT: TAKE UNDER ADVISEMENT [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
B. Bid Opening - Bid #14-266-01 Mosquito Control Products and
Services
RESULT: TAKE UNDER ADVISEMENT [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
C. Action on Bid #14-220-02, Upgrade of Tower Control Panels in Old Jail
*Awarded to PrimeLogic in the amount of $150,500.00
RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
IX. DALE WESTBROOKS, ROAD MANAGER
A. Road Work Accomplished for March 2014
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Walter Johnson, Supervisor District 4
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
B. Road Work Scheduled for April 2014
Regular Board Meeting Minutes April 7, 2014
Rankin County Board of Supervisors Page 7 Printed 4/14/2014
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Walter Johnson, Supervisor District 4
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
X. CHARLES PARKER, COUNTY CONSULTING ENGINEER
A. Shiloh Road Retaining Wall - Approval of Pay Request No. 1 and Final
to England Enterprises, Incorporated in the amount of $86,253.00 and authority to issue check
RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
B. HPP-7331-00(005)/104626801 Old Fannin Road Reconstruction -
Approval of Partial Pay Request 16 to Southern Rock, LLC in the amount of $152,922.09 and authority to issue check
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Walter Johnson, Supervisor District 4
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
C. 2013 Bridge Rehabilitation and Bank Stabilization - Approval of Pay
Request No. 5 in the amount of $64,178.69 to Quinn Contracting, Incorporated and authority to issue check
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Wilcox, President
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
XI. CRAIG SLAY, BOARD ATTORNEY
PUBLIC HEARINGS:
Public Hearing for Stephanie Purvis Dimensional Variance request 210 Kitty Hawk Circle
Mr. Craig Slay, Board Attorney, opened the public hearing. Hearing no public comment, Mr. Slay closed the public hearing.
A. Action on Stephanie Purvis
RESULT: ADOPTED [UNANIMOUS]
MOVER: Wood Brown, Vice President
SECONDER: Walter Johnson, Supervisor District 4
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
Public Hearing for Keisha White Dimensional Variance request at 213 Kitty Hawk Circle
Mr. Craig Slay, Board Attorney, opened the public hearing. Hearing no public comment, Mr. Slay closed the public hearing.
Regular Board Meeting Minutes April 7, 2014
Rankin County Board of Supervisors Page 8 Printed 4/14/2014
B. Action on Keisha White
RESULT: ADOPTED [UNANIMOUS]
MOVER: Wood Brown, Vice President
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
SET PUBLIC HEARINGS:
C. Set Public Hearing for May 5, 2014, at 9:00 a.m. for Ronald Evans,
Conditional Use request at 110 Kirby Dr.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
XII. J.K. STRINGER, JR., COUNTY ADMINISTRATOR
A. Authority to accept bids on fire trucks that have been declared surplus through inventory on board minutes in accordance with §19-
7-5 and §17-25-25
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
B. Authority to relocate Tornado Siren from the location of Highway
471 and Grants Ferry Road to 492 Ebenezer Road, Richland, MS 39218 (due to annexation by Brandon)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
C. Authority to replace ceiling in concession area of the Multi-Purpose
Pavilion at an approximate cost of $4,000.00
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Walter Johnson, Supervisor District 4
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
D. Authority to approve April 15, 2014 as start date of Vector Control Spraying (See attached list)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
E. Motion to add "Request authority for Judge Broome and Paul Bowen
to attend the Reclaiming Futures - Leadership Institute 2014 in New
Regular Board Meeting Minutes April 7, 2014
Rankin County Board of Supervisors Page 9 Printed 4/14/2014
Orleans on April 8 -11, 2014 and authority to pay for any travel related expenses (registration fees, if any, not included)" to the
agenda (removed from consent agenda)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Walter Johnson, Supervisor District 4
SECONDER: Jared Morrison, Supervisor District 1
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
F. Request authority for Judge Broome and Paul Bowen to attend the Reclaiming Futures - Leadership Institute 2014 in New Orleans on
April 8 -11, 2014 and authority to pay for any travel related expenses (registration fees, if any, not included)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Wood Brown, Vice President
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
XIII. ADDITIONAL BUSINESS TO BE DISCUSSED
None
XIV. Motion to Recess Until, April 15, 2014, at 9:00 a.m.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jared Morrison, Supervisor District 1
SECONDER: Walter Johnson, Supervisor District 4
AYES: Jared Morrison, Wood Brown, Greg Wilcox, Walter Johnson
ABSENT: Jay Bishop
This the 7th Day of April, 2014
GREG WILCOX, PRESIDENT RANKIN COUNTY BOARD OF SUPERVISORS
LARRY SWALES, CLERK OF THE BOARD