1 Background Strategy Management Structure Work Plan Financial Plan Question and Comments Strategy...

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• Background• Strategy• Management Structure• Work Plan• Financial Plan• Question and Comments

Capital Area Regional Transit Coordination Interim Cmte.

Strategy for a Regional Transit Strategy for a Regional Transit Coordination PlanCoordination Plan

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Project AreaProject Area

BackgroundStrategy for a Regional Transit Coordination Plan

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Regional Transit ProvidersRegional Transit Providers


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Regional Transportation PlanningRegional Transportation Planning


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Regional Transit Coordination Regional Transit Coordination Working GroupsWorking GroupsRegional Transit Coordination Interim Committee

Local and regional governments/agencies

Public transportation providers

Client transportation providers

Health and human services that fund transportation

Service agencies for customers who need transportation

Facilitation by Capital Area Council of Governments

Scoping GroupTechnical staff

Technical facilitation by Texas Transportation Institute


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Guiding PreceptsGuiding PreceptsThe Process Will Be…The Process Will Be…

Transparent- Information will be made available to the public in a timely fashion- A publicly accessible website will host reports, presentations, and public comments

Inclusive- Seek input from a large variety of agencies- The RTCC and Stakeholder Groups will include representatives from a broad cross-

section of transit related agencies- The public is invited to attend the 12 stakeholder meetings

Iterative- Planning and implementation will continue after the Plan is submitted in Oct. 2006- The Plan will generate a “program of projects” that must be planned, financed,

implemented, evaluated, and updated

StrategyStrategy for a Regional Transit Coordination Plan

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Typical Barriers to Transit CoordinationTypical Barriers to Transit CoordinationPreliminary ListPreliminary List

Vehicle Specification- Differing client bases require different vehicles- Age and condition of existing fleets- State and federal requirements (e.g. ADA, alternative fuels, etc.)

Driver Requirements- Non-standardized minimum requirements (e.g. age, driving record, background, etc.)- Different training and testing programs- Insurance restrictions associated with sharing resources

Client Circumstances- Different eligibility requirements- Trip purpose based limitations- Non-compatible client basis (e.g. dialysis patients with cognitively disabled youth)


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Typical Barriers to Transit CoordinationTypical Barriers to Transit CoordinationPreliminary List (continued)Preliminary List (continued)

Funding Silos- Funding restrictions associated with client type and/or trip purpose- Different reimbursement structures (e.g. per trip, mileage, etc.)- Interagency funding restrictions (e.g. mixing public and private funding)

Cost Structuring- Direct costs v. fully allocated cost structure

Regulations and Laws- Administrative or legislative action may be required to remove barrier- Legislative cycle limits can be time consuming

Cross-Agency Concerns- Cooperative ventures may require a client base to shift from one agency to another- Programmatic changes can increase staff anxiety


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Typical Barriers to Transit CoordinationTypical Barriers to Transit CoordinationPreliminary List (continued)Preliminary List (continued)

Resource Constraints- Funding limitations- Large capital cost requirements

Reporting/Data Requirements- Non-standard reporting and data requirements- Managing data across participating agencies


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Management StructureStrategy for a Regional Transit Coordination Plan

Regional Transit Coordination Committee (RTCC)

Administrative Lead AgencyCAPCOG

Technical Oversight - TxDOT

RTCCTechnical Subcommittee

Stakeholders

Outreach Group Planning Group

By CAPCOG with support from CARTS, Capital Metro, and CAN

By Consultant under contract to TxDOT with oversight by the Technical Subcommittee

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Organizational Category Suggested # of Reps on RTCC

Public transportation authorities and rural transit districts 3

Intercity transportation providers 1

Agencies that fund public transportation for the general public 2

Client transportation providers including TxDOT MTP (1) 4

Recipients TxDOT Elderly and Disabled Transportation Systems (5310) to provide client transportation

1

Health and human service agencies that fund or purchase transportation for clients 4

Regional transportation planning organizations 2

Elected officials, local governments 1

Agencies that provide services for clients who need transportation 1

Advocates for those who use or need public transportation and advocates for transit coordination 2

Users of public transportation – urban and rural 2

Interested general public 1

University transportation providers 1

Private sector providers 1

Faith-based transportation provider 1

Sponsor of volunteer driver programs 1

Student transportation 1

Business community 1

TOTAL 30

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Regional Transit Coordination Committee (RTCC)

Administrative Lead AgencyCAPCOG

Technical Oversight - TxDOT

RTCCTechnical Subcommittee

Stakeholders

Outreach Group Planning Group

By CAPCOG with support from CARTS, Capital Metro, and CAN

By Consultant under contract to TxDOT with oversight by the Technical Subcommittee

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OutreachGroup &

Stakeholders

Administrative LeadAgency

AdministrativeLead

Agency


KICK-OFF TECHNICAL OUTREACH DECISION ACTION & APPROVAL IMPLEMENTATION

PROGRAMOF PROJECTS

Project #A

Project #B

Project #C

Project #D

Project #E

RTCC – Led

Stakeholders

AdministrativeLead Agency

TechnicalSubcommittee

Planning Group

PlanningGroup/

Consultant

TechnicalSub-Cmte

RTCC

RTCC

ElectedOfficials

Paradigm Changesfor Coordination

Early Action ProjectsNo Policy or $

Action ProjectsPolicy or Local $

Legislative/RegulatoryRelief Required

Action AgencyApproval

Study Group/TTC

Work Process Flow ChartWork Process Flow Chart

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Six Tasks…Six Tasks…1. Establish Goals/Objectives and Criteria for Evaluation

2. Inventory Current Conditions

3. Identify Opportunities to Achieve Goals

4. Evaluate and Create a Short List of Opportunities

5. Develop Draft Regional Transit Coordination Plan

6. Complete Regional Transit Coordination Plan and Submit to TTC

Work PlanStrategy for a Regional Transit Coordination Plan

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ScheduleSchedule

Work PlanStrategy for a Regional Transit Coordination Plan

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Financial PlanStrategy for a Regional Transit Coordination Plan

Task 4 Analyze Opportunities - Initial Round

Task Duration in Months: 4 months

Estimated Level of Effort

Months 6 7 7 7 8Subtask Subtask Subtask Subtask Subtask

A B C D E TOTAL

CategoryIdentify

ObstaclesEvaluate Options

Report Shortlist

Identify Funding

Report to Stakeh Hours

Equiv. Work Weeks

CumulativeWork Weeks

Administrative Lead Agency

Executive/Officer 4 8 4 8 8 32 0.8 2.6

Manager 48 48 1.2 6.1

Technical 24 24 0.6 3.9

Administrative 40 40 1 5

Total Hours 4 8 4 8 120 144

Oversight Technical Program

Manager 8 14 8 12 6 48 1.2 3.9

Technical 20 12 10 6 3 51 1.3 3.9

Administrative 0 0 6 0 5 11 0.3 1.3

Total Hours 28 26 24 18 14 110

Financial Requirement – Task 4 DetailFinancial Requirement – Task 4 Detail

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Financial PlanStrategy for a Regional Transit Coordination Plan

Financial RequirementFinancial RequirementEXPENSES

Administrative Lead Agency $54,600Labor, Loaded $45,300Direct Cost $9,300

Oversight Technical Consultant $18,500Labor, Loaded $18,500

RTCC and Technical Subcommitee $77,600Direct Labor Only $77,600

Planning Consultant $219,200Labor, Loaded $201,700Direct Cost $17,500

Communications Consultant $63,400Labor, Loaded $55,600Direct Cost for Outreach $7,800

TOTAL COST $433,300

FINANCIAL PLAN

Contributions from Local Agencies $332,800Financial Resources Committed* $255,200In-Kind Contribution** $77,600

FINANCIAL REQUIREMENT

$100,500$64,995

Baseline Contingency

TOTAL FUNDING$498,295

$165,495

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AcknowledgementsStrategy for a Regional Transit Coordination Plan

Scoping GroupScoping GroupName Organization

Eric Dusza CAPCOG

Sean Moran CAPCOG

Glenda Rogers CAPCOG

Ed Collins TxDOT

Joe Holland TxDOT

Joon Kim TxDOT

David Marsh CARTS

Lucy Galbraith Cap Metro

Meredith Highsmith Cap Metro

Stevie Greathouse CAMPO

Rachel Clampffer CAMPO

Sam Woolllar CAN

Paula Clark HHSC

Name Organization

Jackie McLaughlin HHSC

Gerardo Cantu DADS

Glenn Gadbois Just Transportation

Paul Hamilton Texas State University

Sandy Hentges Greater Austin CC

Willie Williams HHSD

Cynthia Owens COA Parks and Recreation

Beth Stalvey Tx Council on DD

Susan Maxwell Tx Council on DD

Linda Cherrington TTI

Jeff Arndt TTI

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