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Avenet eFolio

The current and futureeFolio systems from Avenet

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Quick History, part 1

• eFolio: Past & Present Owners add voluntary content to a personalized web site,

via a powerful web-based content management tool “Wizards”/“Datatypes” assist students, workers and

educators supply pertinent content goal-orient section templates, such as “Work Activities” and “References”

Additional “web site” features such as online forms, surveys, news & events, etc. allowing owners to create truly interactive sites.

28,000+ active eFolios

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Quick History, part 2

• Proof-of-concept: eFolio Supplemental Tools New applications developed in Q1 2004

• Features: Simple, step-by-step creation process, culminating in a fully-populated

eFolio Collection of sample “skills” questionnaires; when completed, a report

for each questionnaire was presented on the matching eFolio Centralized searching for “skills assessment” answers Leveraged current development technologies (Microsoft .NET)

• Leads to…

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Quick History, part 3

• Board of Teaching Online Forms: Jointly developed by Avenet and MN BOT, 2003-2004 Initial scope:

Electronic delivery of “Waiver” and “N.L.C.E.” forms for online completion, with “report views” for Board review.

• So where is it?

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Part 3, Cont. – B.O.T. Online Forms

• Real-world use required three additional“big-ticket” features:

1. “Proxy” completion of forms: Teachers/Experts don’t complete their own waivers;District Representatives do…

2. Workflow requirements after submission: “Readiness” and “Board” reviews

3. Group submissions: District Reps must be able to submit a group of waivers/forms as one “packet”

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So, What’s Next?

• Avenet and Board of Teaching working together• Avenet building “next versions” of eFolio

Future features reflect market directions, customer requirements, and lessons learned from previous tools (B.O.T. Online Forms and DEED prototype)

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eFolio Upgrades, Phase 1 (in progress)

• Five project goals1. Interview-style creation of MnSCU-hosted eFolios

2. Repository of questionnaires, provided via a web-based “Questionnaire Builder” (accessible to MnSCU and Avenet staff)

3. Centralized searching of eFolio content

4. Support for IMS specifications (www.imsproject.org)

5. “LinkBuilder” elements on questionnaires

6. And more...

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1. Interview-style creation of eFolio

• “Like TurboTax” Using “TurboTax.com” as a model, Avenet is creating a

step-driven, simplified process for owners to create their eFolios

• “Interview Paths” MnSCU and Avenet staff will be able to create additional

“interview paths”, with specific prompts and/or content for groups of users (for launch, Avenet and MnSCU will create three paths: Student, Worker and Educator)

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2. Questionnaires

• Repositories Phase 1 of this project will allow virtually endless numbers

of online “questionnaires”: surveys and forms built using finite, unambiguous questions & answers (numeric responses, true/false, multiple choice, etc)

• Builder MnSCU and Avenet staff will use a web-based

“Questionnaire Builder” to build and deliver questionnaires

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2. Questionnaires: Paraprofessional Sample Core Competency Area 2: Characteristics of Students, Comp. 2.3

Competency 2.3 will document Knowledge of and respect for the diverse backgrounds (cultural, linguistic, environmental) of students and how these characteristics affect the student’s life and learning.

2. Write three things you learned that apply to this competency:

A.

B.

C.

Does your eFolio contain additional details on this competency?

Please select a section and, if necessaryan item from your eFolio:Your eFolio’s sections...

Items within this section...

1a. How did you acquire new knowledge and skills related to this competency?

College Course

Para eLink

Conference/Workshop

Transferable Work Experiences

1b. Have you uploaded doucmentation for these situations?

College Course (Transcript or CEU):

Para eLink (Documentation):

Conference/Workshop (Certificate of Participation):

Transferable Work Experiences (Example of Work):

Select an uploaded file...

Select an uploaded file...

Select an uploaded file...

Select an uploaded file...

3. How does what you learned apply to your role as a paraprofessional?

I have reviewed this competency with my teacher/evaluator, and attest to its accuracy

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3. Centralized searching

Avenet and MnSCU will be authorized to create “Third Party” clients, who can visit an online search portal

Searches may target fixed responses to questionnaires, as well as the entire collection of “free form” responses from owner’s eFolio sites

Each owner may “opt-in” or “opt-out” of these third party client searches

Third Party clients might included employers, workforce centers, etc.

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4. Support for IMS specifications

For launch, eFolio owners may create an IMS “compliant” Learner Information Packet (L.I.P.): an XML-based file containing their portfolio’s content

L.I.P.’s can theoretically be transported between various electronic portfolio solutions

Avenet will continue to work closely with MnSCU and their partners to refine and validate the L.I.P.’s content and functionality

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5. “LinkBuilder” elements on questionnaires

To encourage owners in using both free-form eFolio content and fixed Questionnaire responses, Avenet will provide a “LinkBuilder” element

LinkBuilders can be added to any questionnaire, providing a pull-down menu of the owner’s eFolio content (sections and items)

Does your eFolio contain additional details on this competency?

Please select a section and, if necessaryan item from your eFolio:Your eFolio’s sections...

Items within this section...

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6. More…

• Recommendations on archiving an eFolio site to CD-ROM

• Continued .NET development• Improved support for MacOSX• Improved support for alternative browsers

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Dataflow Diagrams for Phase 1

Three new* dataflows for an “owner” An “owner” is an individual, such as a student or worker, who’s goal

is to create and manage an electronic portfolio for themselves.

1. New “Basic” eFolio Owner

2. Returning “Basic” Owner

3. “Advanced”/ Legacy eFolio Owner

* Currently, all owners start at the “Sign-Up Site”(www.efoliomn.com); this service will continue to support existing customers and special requirements. After sign-up, these owners follow the third dataflow for“Legacy” efolio owners.

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New “Basic” eFolio Owner

eFolio System/ServersNew eFolio Toolkit System

1. New “basic” ownercreates account 2. Owner completes interview

4. New eFolio created automatically

3. Owner completes questionnaires

5. Owner can generateLearner Information

Package(IMS L.I.P.)

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Returning “Basic” Owner

New eFolio Toolkit System

1. Returning “basic” Ownerlogs in to account

2. Owner changes answersto interview steps,adds content, etc.

4. Existing eFolio updated automatically

3. Owner completes additional

questionnaires

5. Owner can generateLearner Information Package (IMS L.I.P.)

Are you sure...

YesNo

6. Owner can upgradeto “advanced” eFolio

administration functions eFolio System/Servers

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“Advanced” / Legacy eFolio Owner

eFolio System/ServersNew eFolio Toolkit System

1. Advanced / Legacy eFolio Owner

logs in toeFolio Admin

5. Questionnaire content is “updated” on owner’s eFolio

4. Owner completes questionnaires

6. Owner can generateLearner Information

Package(IMS L.I.P.)

2. Owner clicks“Complete/maintain Questionnaires”

on Site Administration page

5. Owner reviewsimported eFolio content

3. Owner confirmsaccount information

& provides additional required details

(if needed)

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Avenet QMS & eFolio: Phase 2 (proposed)1. Tighter integration of “basic” and “advanced”

content management tools

2. IMS “Views” management

3. “Design Center” for QMS system

4. Visitor-supplied feedback on eFolio content (Blogging)

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Avenet eFolio: Phase 3 (proposed)

1. Fully integrated “eFolio2”

2. Porting Project: migrate legacy eFolio’s to new system

Tools Resources Education Documentation

3. New components “Manual” approval workflows & proxy-submissions Import IMS L.I.P. content IMS competency evaluations & rubrics PDF-snapshot for individual pages and/or complete site

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Q&A

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Detail: eFolio to IMS MappingsIMS Data Structure eFolio DatatypeActivity Home PageActivity ActivitiesActivity CourseworkActivity AssessmentsActivity Learning ProjectsActivity ExhibitsActivity InternshipsActivity PublicationsActivity Employment HistoryActivity Volunteer ActivitiesActivity EducationActivity TrainingActivity Work SampleActivity Relevant ExperienceActivity Advising/CounselingActivity Grants/ProjectsActivity PresentationsAffiliation MembershipsCompetency Skills ProfileGoal Career ObjectiveIdentification Contact InformationIdentification (agent) ReferencesInterest BasicQCL* Licenses/CertificationsQCL HonorsTranscript Classes/Courses