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1 Agenda Views Pages Web Parts Navigation Office Wrap-Up.
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Transcript of 1 Agenda Views Pages Web Parts Navigation Office Wrap-Up.
![Page 1: 1 Agenda Views Pages Web Parts Navigation Office Wrap-Up.](https://reader036.fdocuments.us/reader036/viewer/2022081519/56649da05503460f94a8b41d/html5/thumbnails/1.jpg)
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Agenda
• Overview• Review• Roles• Lists• Libraries• Columns
• Views• Pages• Web Parts• Navigation• Office• Wrap-Up
![Page 2: 1 Agenda Views Pages Web Parts Navigation Office Wrap-Up.](https://reader036.fdocuments.us/reader036/viewer/2022081519/56649da05503460f94a8b41d/html5/thumbnails/2.jpg)
Let’s Learn How to Work with Lists
• Create, delete and restore standard SharePoint lists
• Create a calendar and overlay multiple calendars
• Manage alerts for others
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Demo of Lists
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![Page 4: 1 Agenda Views Pages Web Parts Navigation Office Wrap-Up.](https://reader036.fdocuments.us/reader036/viewer/2022081519/56649da05503460f94a8b41d/html5/thumbnails/4.jpg)
Let’s Learn How to Work with List Settings
• List name and description• Ratings• Validation• Item Version History
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List Name and Description
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• When you create a list, the name should not include spaces
• To add spaces to the list name later for readability, you should rename the list
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Ratings
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• Users can rate files with Stars or Likes• This helps you evaluate
content and prioritize improvements
• Users must have at least Contributor permissions to rate files – limits utility
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Validation
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• You can perform validation on some types of dataExample: Confirm that a high temperature value is below some maximum
• You can compare some types of columnsExample: Compare the day’s high and low temperature to check that the high temperature is greater than or equal to the low temperature
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Item Version History
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Version history tracks changes over time• See when an item was changed, who
changed it, and what changes were made• View and restore earlier versions• Review comments
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Example of Item Version History
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Versions use whole numbers (1.0, 2.0, etc.)
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When Are Versions Created?
• You add an item• You save an item after an editing session
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Versioning Tips
• Each version increases the size of the content database, so minimize the number of versions you keep
• Know whether your organization is required to save all versions for legal or other reasons
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Demo of List Settings
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![Page 13: 1 Agenda Views Pages Web Parts Navigation Office Wrap-Up.](https://reader036.fdocuments.us/reader036/viewer/2022081519/56649da05503460f94a8b41d/html5/thumbnails/13.jpg)
Item Version History
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![Page 14: 1 Agenda Views Pages Web Parts Navigation Office Wrap-Up.](https://reader036.fdocuments.us/reader036/viewer/2022081519/56649da05503460f94a8b41d/html5/thumbnails/14.jpg)
NCDOT Best Practices – List Settings
• Versioning – On as needed• Content approval – Off • Advanced settings
• Available offline – Yes• Quick Edit – Yes• Search – Yes• Folders – No• Content types – Yes• Leave other settings unchanged
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Plan Your Lists
• Plan early and carefully. Once lists have content, it is more difficult to make changes.
• Use separate lists if items need different approval processes or versioning options
• Decide what information needs to be seen easily, then customize the display to show it• Contact list? Users probably want to see the
name, phone number and email
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Later, We’ll Learn How to…
• Customize lists with views and columns• Modify navigation
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When Do List Changes Go Live?
• Inside• Immediately
• Connect team/project sites• Immediately
• Unauthenticated (public) area of Connect• Make changes on a staging server; changes are
copied to a production server at :42 after the hour
• There may be review or approval processes in your area
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![Page 18: 1 Agenda Views Pages Web Parts Navigation Office Wrap-Up.](https://reader036.fdocuments.us/reader036/viewer/2022081519/56649da05503460f94a8b41d/html5/thumbnails/18.jpg)
Exercise 1: Lists
1. Go to the Designer Class home page
2. Click Exercises for the links you’ll need
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