1. Agenda Environmental Updates Progress on 2014 High Priorities: Energy/Water Consumption (5 min...

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LaRC Environmental Management Committee

September 18, 2014

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Agenda

Environmental Updates Progress on 2014 High Priorities:

Energy/Water Consumption (5 min – Charles) Natural Resources (5 min – Gainer) Regulated Waste (5 min – Proctor) Water Quality (5 min – Van Dyke)

Today’s Task: Annual Review of Environmental Aspect Categories Proposed Ranking of Priorities for FY 2015 Next Steps Discussion/Questions

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News From EnvironmentalChange to Facility Multimedia Environmental Audit Process (CP-

8530) - findings (LF 342) will be issued to OUMs (or designee) to allow: Transparency of issues Designation to appropriate personnel for corrective actionManagement of systemic issues

LaRC received two Blue Marble Awards from HQsEMS Management Review conducted at Center Leadership

Council on August 11th – No actions resultedEnergy and Environmental Functional Review (HQ Audit)

scheduled for December 2014 Energy and Water ProgramTechnical Environmental Requirements Environmental Management System

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Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste

FY 2014 High Environmental Priorities

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Energy and Water Conservation

This priority is being addressed by the Energy Efficiency Team

Objective: Reduce energy in Goal Subject facilities by 3% annually and water consumption by 2% annually as required by National Energy Conservation Policy Act and Executive Orders 13423 and 13514

Point of Contact: Bobby Charles

Energy and Water Conservation

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Not Yet Meeting Goal Meeting Goal

Goal Subject Facilities Energy Use Intensity Reduction Water Use Intensity Reduction

2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

0%

5%

10%

15%

20%

25%

30%

35%

9.7%

9.9%

8.1%9.8% 9.3%

13.3%16.0%

22.0%

Goal Actual

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

0%

5%

10%

15%

20%

25%

30%

1.0%

15.8%

15.3%

18.7%

24.3%

18.0%

Goal Actual

Energy and Water Conservation2014 Targets

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Target Deadline Status Comments

1. Complete $1.47M Energy Efficiency Upgrade Project for HVAC Replacements in B1195/1225/1244 and Retro-commissioning of 11 buildings

6/30/2014 Complete

2. Complete Steam Metering Design 3/31/2014 Complete

3. Develop a process/tool to more quickly identify water consumption anomalies

6/30/2014 Complete

Energy and Water Conservation2014 Targets

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4. Solicit, prioritize, and implement small energy projects identified by Facility Coordinators and Facility Environmental Coordinators

9/30/2014 In Progress

Call for projects completed March 14. 35 projects submitted. All but 2 projects completed, those remaining are in progress.

5. Initiate a program to incorporate energy management data into GIS

9/30/2014 Complete

Program initiated with GIS - development will continue thru 2015

6. Continue participation in Agency-wide computer power management program development

9/30/2014 Complete

7. Develop “shutdown” setting for Center-wide building HVAC control

3/31/2014 Complete

Energy and Water Conservation Program Update

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Center-wide Energy Competition – held in February 2014; winners recognized in News@LaRC article, at Earth Day Energy and Water Booth, and with new competition signs

FY14 CECR Energy Efficiency Improvements Project $1.65M (reduced from $3.03M) Retro-commissioning of 16 buildings, Lighting retrofit in Building 1195 – CMOE task in progress

Retro-commissioning of 4 buildings for 15 x 15 sustainable buildings mandate – CMOE task in progress

FY 14 CECR Utility Metering Project – Design complete to install 43 steam meters. Evaluating proposal for installation from CMOE with intent to award task by end of September

COD Energy Account – Spent $200K on service contracts, small energy efficiency projects, and other energy related expenditures

Completed 36 facility energy audits

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Natural ResourcesObjective: Expand and improve LaRC’s natural resource management program

Point of Contact: Mary Gainer

Natural Resources2014 Targets

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1. Finalize and begin implementing Integrated Natural Resource Management Plan (INRMP)

6/30/2014 Complete

2. Develop 2-year tree planting plan/map 6/30/2014

Complete3. Submit proposed 2-year tree planting plan/map to Master Planning, VITAL, and COD

9/30/2014 Complete

Natural Resources Program Update

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Begun mitigation to compensate for tree removal, which will fund tree replacements

Challenge remains on large landscaping projects to plant/maintain healthy trees, shrubs

Secured $5k in funding for tree plantings for late September- October

LaRC is starting to partner more with LAFB which has a well established NR program. Looking to partner on deer, turkey and fox management issues.

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Regulated WasteObjective: Improve awareness of and conformity with LaRC Waste Management policies

Point of Contact: Mason Proctor

Regulated Waste2014 Targets

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1. Develop survey for FECs to anonymously submit concerns/issues relating to program/duties

3/31/2014 In Progress

Drafted questions, but survey not conducted this year.

2. Revise LaRC Specifications to include Environmental documents in required submittals

3/31/2014 Complete

3. Revise SAA Weekly Inspection Checklist to include Universal Waste requirements

12/1/2013 Complete

4. Explore including FEC and waste management responsibilities in Performance Plans

9/30/2014 Complete

Working w. OHCM on correspondence for both FECs and Supervisors on responsibilities and performance measures.

Regulated Waste Program Update

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Integrated NEPA and COD Design ReviewsImproved consistency w. providing guidance and getting

feedback from PM’s and project teams in waste related requirements

Various Procurement Mechanisms - CMOE (Jacobs), Army Corps of Engineers, GSA, LaRC Procurement

Lack of contractor awareness of LaRC requirements increases risk to Center

Requires increased oversight and inspections from LaRC

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Water QualityObjective: Improve water quality and reduce quantity of water discharged from Center

Point of Contact: Peter Van Dyke

Water Quality2014 Targets

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1. Update MS4 Program Plan to address new permit requirements, stormwater regulations, and the Chesapeake Bay TMDL.

9/30/2014 Complete

2. Provide presentation to upper management on upcoming requirements and discuss future budgeting options

9/30/2014 Complete

Developing Chesapeake Bay TMDL Action Plan to determine funding needs.

3. Complete annual rainfall vs. sanitary outflow analysis 9/30/2014

Complete

Water Quality Update

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Tree Box Filter Task – Utilizing SII funding, SPEEB is executing $180k in tree box filter installations. These are micro-bioretention systems for roadways and parking areas. Approx. 6 units should be installed. http://www.filterra.com/media-2009/filterra.html

http://www.filterra.com/media-2009/filterra.html

http://www.filterra.com/media-2009/filterra.html


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Pilot trial for permanent catch basin sediment filter.

One was purchased and installed to capture sediment in gravel road area as pilot.


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Expansion of riparian buffers through plantings and “no mow” areas.

Buffers provide host of environmental benefits such as reducing stormwater runoff, increasing infiltration rates, protecting shorelines, increasing habitats, etc.

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Annual EMS Environmental Review Process

Assess Environmental

Aspects

Identify High Environmental

Priorities

Set Objectives Targets for

Upcoming Year

Complete Objectives and Target During Year

Cycle Repeats on Fiscal

Year Basis

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Environmental Planning ProcessIdentification of High Environmental Priorities and Goals for FY2015Environmental personnel have gone through the process of

identifying, categorizing, and ranking LaRC’s environmental priorities, based on NPR 8553.1B process:

.

3. Group and Assign Aspect

Categories

5. Determine Impact

Severity Score

8. Set Objectives, Targets, and Programs

7. Determine Overall Risk

Ranking

6. Determine Risk

Probability Score

4. Categorize Environmental

Impacts

2. Identify Environmental Aspects and

Impacts

1. List Activities,

Products, and Services

We have “taken a stab” at identifying what we think are the highest priorities, but now we need your input!

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Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste

Per NPR 8553.1, each Center is required to analyze and rank the above in terms of potential impact or benefit to determine which are HIGH ENVIRONMENTAL PRIORITIES.

Environmental Planning ProcessIdentification of High Environmental Priorities

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• Safety• Natural and Cultural Resources• Legal and Regulatory Implications • Performance • Reputation & Stakeholder Relationship• Cost• Schedule

Environmental Planning ProcessIdentification of High Environmental Priorities

Each Environmental Category is assessed based on potential impacts or benefit, including:

Also consider effectiveness of existing management controls

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Assessment of PrioritiesNext slides we will provide overviews of environmental

categories, including: Details of Environmental category as per NPR 8553.1Comparison with priority ranking from FY 2013 and 2014Comments and metrics, if available

High Priorities:Receive attention from Center managementReported to HQRequire quantifiable targets for improvement during

upcoming yearProposed High Priorities for FY 2014:

Energy/Water Conservation Regulated WasteWater Quality

Intent is to promote

discussion as we go along

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Assessment of PrioritiesCategory: Air EmissionsIncluding:

• Stationary and point sources• Mobile sources• Ozone depleting substances• Fugitive emissions• Greenhouse gases

FY 2013 FY 2014 FY 2015 Comments

Low Low LowEffective management controls in place. Greenhouse gas reductions addressed

through energy conservation.

Environmental Priority Assessment

Assessment of PrioritiesCategory: Cultural Resources

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Including:• Archaeological resources • Historic resources


Medium Medium Medium

Demolitions pose challenges on records/artifact management;

challenge finding staff to identify/organize; storage issues. PA

provides effective controls.


Assessment of PrioritiesCategory: Fleet Management

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Including: • Alternative fuel vehicles• Fleet size and use

reduction



Low Low Medium

Reduced vehicle fleet. Exceeding EO goal to reduce fuel use. Challenge meeting EO goal to increase non-petroleum fuel use, AFVs, hybrids

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Assessment of PrioritiesCategory: Energy/Water Consumption

Including: • Reduction in energy use• Reduction in water use• Use of renewable energy


High High HighNot meeting EO energy reduction goal.

Management attention to energy consumption, costs, and opportunities for improvement. Continue w. LEED facilities.


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Assessment of PrioritiesCategory: Energy/Water Consumption Meeting goal to reduce water consumption by 2%

annually as required by Executive Order

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Assessment of PrioritiesCategory: Energy/Water Consumption

Not currently meeting EO requirement to reduce energy in goal-subject facilities by 3% annually

Meeting long-term goal dependent on future projects/ investment Agency-wide priority

Assessment of PrioritiesCategory: Environmental Impacts Review

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Including: • Project planning• National Environmental

Policy Act • Mitigation and

Monitoring



Successful use of electronic LF 461 submittal and review process; environmental standards and specifications updated. Work w. various

Procurement mechanisms to implement.


FY 09 FY 10 FY 11 FY 12 FY 13 FY 140

20

40

60

80

100

120

140

160

LF 461 Submittals

To Date

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Assessment of PrioritiesCategory: Fuel, Oils, and Lubricants Including:

• Container storage• Storage tanks• Transformers• Hydraulic systems• Spill prevention, control and

countermeasures


Medium Medium Medium Tank management and spill prevention efforts continue to improve.


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Assessment of PrioritiesCategory: Hazardous Materials

Including: • Acquisition, storage and use of

hazardous materials• Emergency planning and

response• Community right-to-know


High Medium Medium

EPCRA reporting is well managed. Concerns with inventory control, and

CMTS inventory integrity, management of shelf-life.


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Assessment of PrioritiesCategory: Regulated Waste

Including: Collection, storage, off-site shipment, recycling, disposal of

• Hazardous waste• Medical waste • Energetic waste• State regulated industrial or chemically

contaminated wastes• Universal and special waste


High High High

Hazardous Waste continues to be most common finding at facilities and

construction/project sites. Violations can result in significant fines.


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Health and safety concernsNon-compliance with

regulations could lead to enforcement action (civil & criminal penalties)

Reoccurring internal issues include:Mislabeling of hazardous

waste containers Failure to keep waste

containers closedFailure to comply with

universal waste requirements

FY09 FY10 FY11 FY12 FY13 FY140

10

20

30

40

50

60

23

3430

16

48

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Waste Findings- Facility Audits

*NOTE: Recording of audit findings was revised in 2014 due to changes in audit process. Observations

now grouped into finding categories (e.g. Waste Management). Direct comparisons with previous

years would be misleading.

*

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Serious hazardous waste violation identified in May at Building 648 Project

Paint-related hazardous waste disposed in trash dumpster. Failure to follow approved Waste Management Plan.

Self-disclosure to the Department of Environmental Quality

Specialists required to sort, categorize, dispose of waste properly

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Assessment of PrioritiesCategory: Natural resourcesIncluding:

• Land use and resources• Wetlands and floodplains• Threatened and endangered species• Wildlife• Ecosystems• Oceans and coastal zones


Medium High MediumNatural resources management program

formalized and gaining visibility. INRMP and Tree Plan implemented.


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Assessment of PrioritiesCategory: Remediation/RestorationIncluding:

• Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) sites

• Resource Conservation and Recovery Act sites

• Tank sites



LaRC is on NPL. EPA supports LaRC on plan to de-list from NPL. Effective program in place. Construction/ demolition project managers have awareness of program

requirements.


Assessment of PrioritiesCategory: Solid waste (non-hazardous)

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Including: • General trash• Construction waste• Solid waste landfills• Waste prevention and

recycling



Diversion rate is high (95% in FY13 due to waste-to-energy steam plant); meeting EO

goals; low regulatory/legal risk. Opportunities to increase recycling.


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Assessment of PrioritiesCategory: Sustainable acquisition

• Affirmative procurement/ Green purchasing (energy/water efficient products, biobased, etc.)

• Electronics stewardship


Medium Medium MediumRequirements included in contracts, NF

1707 required for purchases. Opportunities for improvement, but low regulatory risk


2006 2007 2008 2009 2010 2011 2012 201350%

55%

60%

65%

70%

75%

80%

85%

76%74% 75%

77%

68% 67%

81% 82%

Compliance – Annual Data Call

Note – Beginning in 2012 data call does not include P-card purchases (only contracts and large PRs (above micro-purchase threshold)) – per HQ policy.

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Assessment of PrioritiesCategory: Sustainable facilities

Including: • High-performance and

sustainable buildings • Encroachment



Sustainability incorporated in ViTAL planning and new construction. Standards and specifications include sustainable principles. Key personnel trained in LEED & Green Engineering. Meeting

Federal requirement for LEED Silver new construction. Sustainability efforts balanced with

cost constraints.


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Assessment of PrioritiesCategory: Toxic substances

Including: • Asbestos• Lead products (including paint)• Mercury• Polychlorinated biphenyls• Pesticides/herbicides• Radioactive materials


Medium Medium Medium High legal/regulatory scrutiny, but management controls are effective.


Assessment of PrioritiesCategory: Water quality

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Including: • Drinking water• Groundwater• Storm water• Erosion & Sediment Control• Sanitary or domestic wastewater• Industrial wastewater


High High High

Rapidly changing regulatory environment; new Virginia stormwater regulations, TMDLs,

new permitting requirements, EISA requirements, and climate change impacts. Intense construction and demo activities. Compliance with new regs may require

infrastructure and maintenance investment.


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Next stepsSeptember 2014: FY14 High Priorities FinalizedOctober 2014: Draft Objectives/Targets Developed, Email

Submittal to Committee for CommentNovember 2014: Objectives/Targets Finalized, Begin

ImplementationDecember 2014: EEFR (HQ Audit)January 2015: Next EMC Meeting

At any time, please feel free to contact Kristen Poultney or Andrea Finley regarding the EMC or any other environmental issue/topic.

Thank You! Your participation is appreciated.

QUESTIONS? DISCUSSION?

1. Agenda Environmental Updates Progress on 2014 High Priorities: Energy/Water Consumption (5 min...

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