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Advanced E-mail with GMail

A CYC Electives Module

10-15-10

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Class Outline

• Part 1 - Review– Review of email basics

• Part 2 - Attachments– Sending attachments– Receiving & viewing attachments

• Part 3 – More Email Tools– Creating folders to store messages– Saving a contact to the address book

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Part One: Review

• An electronic message sent from one computer to another.

• Email saves money and time compared to regular mail.

• An email message takes seconds to reach destination.

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Part One: Review

An email address consists of 3 parts:

jackandjill@gmail.com

Unique User Name

chosen by the email account

owner

“At”

sign

Domain Name

Companyorganizationproviding the email service

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Part One: ReviewEmail Terminology Review:

• Compose: write an email to others.

• Reply: reply to an email that you received.

• Forward: pass on an email that you received to others.

• Draft: save an unfinished email message to be completed later.

• Attachment: You can send files (like pictures, music, software and documents) as attachments with your email.

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Part Two: Attachments

• Attachments can be files containing pictures, documents, media clips, etc.

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Part Two: Attachments

Step 1: Compose your email message

1.Open Internet Explorer.

2.In the Address bar, type: www.gmail.com

3.Login with the username and password

provided by your instructor

4.Click on “New” to begin composing a new

message

5.Type your class partner’s email address

into the “To” field, add a Subject and brief

message

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Part Two: Attachments

Step 2: Select and Attach Files

1. Click on the “Attach a file” link

2. Find the files you want to send by

navigating to the appropriate disk and

folder

3. Select the appropriate file by clicking on it,

then click on “Open”

4. Wait for Gmail to finish uploading your file.

(The filename will appear just beneath the

subject box)

5. Repeat steps 1-4 if you have more than

one attachment to send

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Part Two: Attachments

Click on the “Attach” button1

2Find the file to attach by

navigating to the appropriate disk and folder

Step 2: Select and Attach Files

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Part Two: Attachments

Step 2: Select and Attach File

Click on a file to select it,

then click on “Open”

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4Wait for Gmail to upload your

file

Repeat steps 1-4 if you have more files to

attach

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Part Two: Attachments

Step 3: Send Your MessageOnce you are satisfied with you message and

all attachments are listed, click on

“Send”

List of attachments

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Part Two: AttachmentsSteps for Viewing and Saving AttachmentsStep 1: Open the Message

1. Click on “Check Mail” (or “Inbox”)2. Double Click on the Message

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Part Two: AttachmentsSteps for Viewing and Saving AttachmentsStep 2: Either click on ‘View’ or ‘Download’ below the Attachment’s Filename

Attachment

Filenames

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Part Two: AttachmentsSteps for Viewing and Saving Attachments

Step 3: If you’re downloading the image, decide whether you will open it automatically or save it to your hard drive.

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Part Two: AttachmentsSteps for Viewing and Saving AttachmentsSelect “Desktop” from Drop-Down Menu

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Part Two: AttachmentsSteps for Viewing and Saving Attachments

Go to desktop and open attachments

• Minimize the browser window (by clicking on the minimize icon in the top-right section of the window)

• Find your saved attachments on the desktop• Double click on each one to view.

(Note – Because you have downloaded these attachments to your computer they will still be available in your GMail even after you sign out of your account.)

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Part Two: AttachmentsSteps for Viewing and Saving Attachments

Downloading or opening all attachmentsStep 1- Click ‘Download all

attachments’

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Part Three: More E-mail Tools

E-mail Labels

• An ‘email label’ is used to categorize emails in your in box.

• The labels you create appear in a list below the main menu.

To create ‘email’ labels:

• Click on “New label” under the drop down menu titled “More Actions”.

• Type a name for your new label in the text box for this purpose.

• Click the checkbox beside an email and label it by choosing a label from the ‘More Actions’ menu.

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Part Three: More E-mail Tools

Steps for Adding a Contact

Double click“Contacts” in the

Main Menu

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Click on ‘Create Contact’ link in the

Contacts page of your account

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Part Three: More E-mail Tools

Steps for adding a contact (continued)

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Fill in contact

form

‘Save’ or ‘Cancel’

your contact request

form

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Conclusion

Always Remember to Sign Out!

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Sources

• This curriculum was partially adapted from a slide presentation entitled “Advanced E-mail” created by the Indian Halifax Central Library.

• Additional content created by Connect Your Community, a project of OneCommunity, funded by the federal Broadband Technology Opportunities Program.

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Creative Commons License

• This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0