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4-1 Planing Powerful Visual Aids

報告人： 邱辰

作者： Malcolm Kushner

指導教授：任維廉

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America's Favorite Humor Consultant

Malcolm Kushner

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• Deciding when to use visual aidsDeciding when to use visual aids

• Working with slides and overheadsWorking with slides and overheads

• working with a flip chartworking with a flip chart

• Handing out stuffHanding out stuff

• Finding a useful propFinding a useful prop

In this paper you canIn this paper you can

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• Understanding the Power of VisualsUnderstanding the Power of Visuals

• Checking Out Charts and GraphsChecking Out Charts and Graphs

• Selecting Slides and OverheadsSelecting Slides and Overheads

• Using a Flip ChartUsing a Flip Chart

• Determing Whether Handouts Will Determing Whether Handouts Will HelpHelp

• Understanding the Power of VisualsUnderstanding the Power of Visuals

• Checking Out Charts and GraphsChecking Out Charts and Graphs

• Selecting Slides and OverheadsSelecting Slides and Overheads

• Using a Flip ChartUsing a Flip Chart

• Determing Whether Handouts Will Determing Whether Handouts Will HelpHelp

OUTLINEOUTLINE

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Power of Visual (1/3)Power of Visual (1/3)

• The common visual aids include:

• The common visual aids include:

- slides- slides

- overheads- overheads

- charts- charts

- flip charts

- props- props

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• Visual aids don’t automaticallyVisual aids don’t automatically

improve a presentationimprove a presentation

• Visual aids don’t automaticallyVisual aids don’t automatically

improve a presentationimprove a presentation

About Visual Aids

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About Visual Aids

• Allatia Harris said they should be visible and aids

• There are two biggest mistakes

---they use aids that are so small and poorly

---they allow visual aids to take over their presentation instead of just supporting it

• Allatia Harris said they should be visible and aids

• There are two biggest mistakes

---they use aids that are so small and poorly

---they allow visual aids to take over their presentation instead of just supporting it

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Cons of Visual aid Cons of Visual aid

A distracted audience

A distracted audience

Talking to visual aids

Talking to visual aidsEquipment

worries

Equipment worries

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Pros of Visual Aids Pros of Visual Aids

Gain Attention

Gain Attention

Easy to Remembe

rKey Points

Easy to Remembe

rKey Points

Better Understandin

g

Better Understandin

g

Save time to

description

Save time to

description

Receive Message

in a Uniform

Way

Receive Message

in a Uniform

Way

Replace presentatio

n note

Replace presentatio

n note

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Charts and Graphs(1/7)Charts and Graphs(1/7)

• Common types of charts and graphs include:

• Common types of charts and graphs include:

- bar graphs

-easy to compare all kind of data

- bar graphs

-easy to compare all kind of data

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Charts and Graphs(2/7)Charts and Graphs(2/7)

• Common types of charts and graphs include:

• Common types of charts and graphs include:

- flow charts- flow charts

-Good for depicting any series of steps

-Good for depicting any series of steps

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Charts and Graphs(3/7)Charts and Graphs(3/7)

• Common types of charts and graphs include:

• Common types of charts and graphs include:

- line graphs- line graphs

- Great for showing changes over a period of time

- Great for showing changes over a period of time

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Charts and Graphs(4/7)Charts and Graphs(4/7)

• Common types of charts and graphs include:

• Common types of charts and graphs include:

- pie charts- pie charts

- Good for showing percentages in relation to one another

- Good for showing percentages in relation to one another

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Charts and Graphs(5/7)Charts and Graphs(5/7)

• Common types of charts and graphs include:

• Common types of charts and graphs include:

- organizational charts

- organizational charts

- exact relationship between department

- exact relationship between department

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Charts and Graphs(6/7)Charts and Graphs(6/7)

• Common types of charts and graphs include:

• Common types of charts and graphs include:

- Tables of numerical data

- Tables of numerical data

2008 2009

M 12 15

F 11 18

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• Limit the data

• Size pie slices accurately

• Make absolutely sure that the number are correct

• avoid three-dimensional bars

• Jazz them up

Charts and Graphs(7/7)Charts and Graphs(7/7)

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Selecting slides and overheads

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When to use slidesAdvantage

-----Highlight your key points-----Add variety to your presentation-----Capture audience attention

Disadvantage

----Require to darken the room for projecto----the order is inflexible----Require a photo lab to process them ----Run through slides too rapidly

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When overheads work bestAdvantage

----You can projecting them without turning down the room lights

----You can write notes to yourself on the cardboard frames around the transparencies

----You can change their order ----It’s easier to create than slides (by copy machines or

printer)

Disadvantage

----Only work well for small audience ,less than 50 people

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How to work with designers and production people

• Let the designer design

• Give the designer your bullet points

• Be decisive

• Let the designer know what’s coming

• Don’t forget about imaging time

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Ideas for Slides and Overheads

• Using cartoons

• License cartoons

• http://www.cartoonbank.com/

• CReating headline of the future

• Rearranging images

TimeTime

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How to Work with an Overhead Projector

• Overhead basics

• Use a projector with two bulbs

• Bring an extension cord and an adapter

• Avoid projector glare

• Use fewer overheads by showing only parts of them

• Overhead basics

• Use a projector with two bulbs

• Bring an extension cord and an adapter

• Avoid projector glare

• Use fewer overheads by showing only parts of them

• Where to stand

• Talking to the visuals

• Using two overhead projectors

• Where to stand

• Talking to the visuals

• Using two overhead projectors

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Using a Flip Chart

• Advantage

• easy to use

• always operates properly

• easy to transport

• very inexpensive

• Disadvantage

• Not effective for audiences larger than 50 people

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Avoiding Common Flip-chart Mistakes

• Too many words

• Covering the entire sheet

• Tiny writing

• Skinny writing

• Colors that are difficult to see

• Too many colors

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Tips and Tricks• Use flip charts with

paper divided into small squares

• Correct mistakes with correction fluid

• Write secret notes on the flip-chart pages

• Sketch out things you need to write or draw as you present

• Draw pictures from coloring books

• Use human figures

• Leave two blank sheets between each sheet you use

• Save your flip-chart pages

• Bring a roll of white duct tape

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Determining Whether Handouts Will Help

Making handouts that get a hand

----Make them look good ----The Handouts represent

you

Including the right information presentation notes andoutlines

----relevant articles----checklists ----agenda----personal information

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Knowing When to Give Them Out

Common knowledge

-----People read them instead of listening to you

Uncommon knowledge

------Before presentation audience-participation exercises or reference

------After presentationsummary and present supplemental information

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Preparing Great Props

Using simple props for fancy effects

----Gag item ----Hats ----Magic tricks ----Newspaper

The do’s and don’ts of using props

----Do use them yourself if you want others to use them

----Don’t milk it ----Don’t force it

Using simple props for fancy effects

----Gag item ----Hats ----Magic tricks ----Newspaper

The do’s and don’ts of using props

----Do use them yourself if you want others to use them

----Don’t milk it ----Don’t force it

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Thank you