1. Library cooperation in Spain and the CBUC activities Llus Anglada,Director of the CBUC April 14th 2008

2.

A bit of history and library cooperation in Spain

CBUC: evolution and operation

Access to documents (union catalogue, ILL and storage)

Digital Library

Other activities

Summary 3. 4. A lot of changes(not ended yet)

From a centralized administration to a nearly federal one

From a very low interest and investments in culture to a new cultural infrastructure

From isolated working to cooperative working

5. Only some months ago

Creation of the Consejo de Cooperacin Bibliotecaria

Goal: to facilitate the integration among public library systems in Spain

A senate + 5 technical commissions:

• B. Nacional plus national and regional libraries

• Public libraries

• University libraries (REBIUN)

• School libraries

• Special libraries

6. Spanish library associations

2 national associations:

• ANABAD and SEDIC

A lot of national/regional associations:

• Andaluca, Asturias, Catalua and 10 more

1 federation of associations:

• FESABID

7. University libraries cooperation

1988: REBIUN (REd de BIbliotecas UNiversitarias) established, 9 universities

1996: REBIUN transformed to be the association of all university libraries

1998: REBIUN integrated in CRUE (Spanish conference of rectors)

2001: new operation based on strategic plans

2006: 2nd strategic plan

http:// www.rebiun.org /

8. 2006: REBIUN 2nd strategic plan

4 strategic lines:

• Learning & libraries

• Research & libraries

• Quality & libraries

• REBIUN as organization

9. Library Consortia

CBUC (Catalonia), 1996

Madroo (Madrid), 1999

CBUG (Galicia), 2001

CBUA (Andaluca), 2001

BUCLE (Castilla Len), 2003

Buying clubs

And a failed national initiative (BeCyT)

10.

A bit of history and library cooperation in Spain

CBUC: evolution and operation

Access to documents (union catalogue, ILL and storage)

Digital Library

Other activities

Summary 11. CBUC Consorci de Biblioteques Universitries de Catalunya

Catalonia:

Autonomous region,

7.000.000 inhabitants,

Own language (Catal),

8 public universities + 4 private ones,

200.000 students, 15.000 professors

National library

12. CBUCgoal

To improve library services throughcooperation

13. CBUC: Members

Founder members:

• UB, UAB; UPC, UPF, UdG, UdL, URV, UOC, BC

• Generalitat of Catalonia (GC) - Universities

Associated members:

• U Vic, URL, UJI, UIB, U Andorra

• CG Culture; Education

Members for some programs:

• AB, B Ars, CLR, ICC, IT, etc.

14. Strategic lines

Access

• Union catalogue, ILL, massive storage facility

Biblioteca Digital de Catalunya

• Licensing + Catalan DB + IRs

Innovation

• Reports, training, etc.

15. CCUC CBUC The beguinning: 1997 16. PI TDX-TDR IRs CCUC BDC Today 17. Government

Senate (20 members, 2 meetings/year)

Executive board (14 members, 6 m/y)

Library directors (15 members, 10 m/y)

CBUC Office (6 librarians, 3computer staff , 3 administrative s taff )

Working groups (a lot)

Intranet, wiki, e- bulletin, telephone calls, e-mails ...

18.

Some CBUC projects have been very successful

• We are doing more than what we created for

Growing, but where to:

• Catalonia vs Spain ?

• Universities vs libraries ?

• Libraries vs computer applications ?

• Learning vs research ?

Challenges 19. Summary

A bit of history and library cooperation in Spain

CBUC: evolution and operation

Access to documents (union catalogue, ILL and storage)

Digital Library

Other activities

20. Access

Access

• Union catalogue CCUC (location tool)

• ILL (access tool)

• • Now: library intermediated

• • Future: patron initiated

• + preservation, massive storage facility

21. CCUC: 31.12.07

3.327.186 bibliographic records

• Nearly 7.000.000 documents

76 participant institutions

170 libraries

540 cataloguers

22. CCUC: growth(bibliographic records) 23. CCUC: copy cataloguing 24. Automation of Catalan U. Libraries: a short history

1980-90: in house systems

1989-...: comercial sistem

1996: CCUC creation

2003-04: planning for a new sistem

2005: tender

2006: Corinthian failure

2007: new tender (Millennium)

25. Challenges(present and future)

Evaluation of SFX & MetaLib usage

To migrate to M illenniumand to MARC 21

From 10 catalogues 10 servers to 10 catalogues 1 server

• And preparing a migration to less independent catalgues

New software and tools ?

• WorldCat, Aqua Browser, ERM,

26. ILL: CBUC libraries supplies 27. ILL: supply time 28. Documents supplied 29. ILL savings 30. Massive storage facilityGEPA: Garantia dEspai per la Perpetutat de lAccs 31. 32. 33. 34. 35. 36. By size 37. 38. 39.

A bit of history and library cooperation in Spain

CBUC: evolution and operation

Access to documents (union catalogue, ILL and storage)

Digital Library

Other activities

Summary 40. 41. Biblioteca Digital de Catalunya

Licensed e-resources

8.800 / 11.300 e- journals

7.700 e- books

37 databases

11.000.000 / year

• 25% coming from administration

CBUCs own resources

IRs

• TDe: + 5.000, 20 univs.

• Research documents: + 4.000, 17 institutions

• OA journals: 200

• Images: 100.000

TOC data base

29 Catalan databases

Open Access

Toll access Formula to share costs 42. BDC growth 43. Something forbidden but that everybody wants ... What is it? Quiz 1 Big Deals 44. Big Deal criticisms

It causes price increases

Its unsustainable

You buy what you dont want

It encourages monopolies

Its a librarians trick to go against OA

Etc.

45. Critics to Big Deals

Unused information is purchased

Prices go up

Agreements cannot be reached

Encourages publishers concentration (in few commercial publishing companies)

No room for smaller publishers

Unsustainable model

46. 47. 48. Why does everybody want it?

Because

• access to the whole publishers e-journals collection has created very complete information environments

• its been achieved at an affordable cost and, sometimes, with new money

• non previously subscribed e-journals are used, when accessible

• interdisciplinary landscape of sciences makes it necessary

49. Benefits

Much more information

More usages (also for non previous subscribed journals)

More money from administration

A lot of users satisfaction

Equity in access between big and small libraries

50. Difficulties

All x All, vs. Some x Some

How to decide

And

• Cost division

• • Cost division

• • • Cost division

• • • • Cost division

51. The challenge: expanding Big Deals

Now only universities and BC

But other institutions need them also:

• Research cent e rs

• Hospitals

• Public administration services

And others will ask in the future, like:

• • Scientific societies

• • Public libraries

• • School libraries (teachers)

• • ...

52. Institutional repositories (cooperative)

Advantages:

• Collective decisions = protection against errors

• Consolidation and prestige

• • + documents+ accesses+ visibility

• Once processes have been set up, time can be invested in submitting more documents

53. IRs CBUC

Cooperative:

• Sharing software

• Sharing procedures

• Sharing experiences

• Sharing difficulties

• Learning together

And also:

• Some IRs at university level

54.

31.12.07:

• 5.134 TDe

• 3,5 M accesses / year

• 20 universities

55. TDX / TDR: global search

Collecting TDe from other TDe Spanish IR

Tesis a 26-11-07 9.691 Total 5.003 TDX 63 RUA 3.602 E-Prints UCM 83 e-archivo Carlos III 940 Dialnet 56.

• 31.12.07:

• 4.131 documents

• 119 collections

• Nearly 400.000 accesses / year

• 17 participant institutions

57. (A0/Presenta/0804BHolanda.ppt)

31.12.07:

38.815 articles

186 journals

34 institutions

58.

• 31.12.07:

• 97.614 images

• 14 collections

• 7 institutions

59. MDX

This year

60.

More information in the IR

More branding for each institution

Harmony between local IR and collective IR

Preservation

Financial sustainability

Challenges 61. Summary

A bit of history and library cooperation in Spain

CBUC: evolution and operation

Access to documents (union catalogue, ILL and storage)

Digital Library

Other activities

62. Training and promotion (2007)

• 4 courses

• 5 translations

• 2 international meetings

• • ELAG 2007 in Barcelona

• • 7th Meeting of Southern European Libraries Consortia (SELL) in Madrid

• 4 articles , 13 papers, 4 presentations

63. Added-value services 64. New software: collective selection process (2005-7)

Including public + university libraries, plus the National Library of Catalonia

2.400.000 budget

70 people involved in the project

5 months of hard work

Results: Dynix/Millenium (ILS) and Exlibris (digital library management tools)

65. Near future(under construction)

Regional union catalogs

ILL philosophy

Cooperative storage facilities

Virtual reference

Institutional repositories

Virtual libraries

66. Catalan challenges

To recover the past

At a service level

At an organizational level

67. To recover the past

Migrating to a new ILS

Migrating to MARC21

Completing the automation of

• All libraries

• All books

Creating unique author headings authority records (CANTIC)

68. At a service level

We need(our users need)

• A (unique) discovery tool (a union catalogue) for all the bibliographic resources

• Universal access to all the information resources (ILL)

• E- content (e- journals, e- books, full text data bases)

69. Catalan Institutional Repositories

TDX: more than 5.000 e-theses

• 20 universities (9 non-CBUC)

Recercat: more than 4.000 e-prints

• 17 institutions (8 non-CBUC)

RACO: more than 180 journals

• 34 institutions (25 non-CBUC)

ARCA: more than 63 old popular magazines

• 14 institutions (5 non-CBUC)

MDC: more than 97.000 images

• 7 institutions (2 non-CBUC)

Not enough 70. Digital / Virtual libraries

Digital libraries what we have

Virtual libraries what is available

• Subject oriented

• Collaboratives

• Reprogrammables

71. At an organizational level

Organizing libraries in networks

Coordinating networks

Acting all as a system

72. Things we learned

Learning together

Collective work is the added value

Cooperation is power

Failure menaces

Success keys

73. We can (must) learn together

Forecast reports

• TDX-TDR

• Cooperative storage facilities for low-use materials

Training and translations

Shared evaluations

74. Collective workis the added value

Gathers knowledge

Creates positive synergies

Removes negative inertia

Avoids making big mistakes

75. Cooperation is power

Important savings and discounts

Higher visibility of results

Political support is won

Lobbying in front of suppliers

76. Failure menaces

To be born in a forced situation

To grow a lot, or not enough, or in the wrong direction

To take the place of cooperating institutions in public

77. Success keys

To be bornfrom a real need

To growbuilding a shared and collective vision of the future

To avoiddoing what we DONT have to do

Its hard work, but its worth it

78. Becausecooperation transforms libraries and allow us to be more powerful and useful for the citizens that we serve 79. Contact us at:

Consorci de Biblioteques

Universitries de Catalunya

Gran Capit 2-4, edifici Nexus

08034 Barcelona (Spain)

e-mail: info@cbuc.es

http://www.cbuc.es