08 PPT Workforce Planning_FINAL (1)
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Transcript of 08 PPT Workforce Planning_FINAL (1)
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Workforce Planning Training for
SupervisorsPresentation Subtitle/Description Presenters Name Date
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SHRM 2008 2
Introduction
This presentation provides an overview of the elements of
workforce planning to help supervisors understand what
workforce planning is and its importance in maintaining the
companys business plan and ensuring that resources are used
effectively and efficiently in meeting the companys goals and
objectives.
This is a sample presentation intended for supervisors charged
with the responsibility for workforce planning. It should be
conducted by an analyst familiar with the dynamics of business
plans and workforce planning. This presentation must becustomized to reflect a companys own internal processes.
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SHRM 2008 3
Objectives
At the close of this session, you will be able to:
Explain the basics of workforce planning.
State why workforce planning is important.
Cite steps involved in workforce planning. Describe workforce planning implementation issues and the importance
of continuous refinement of the plan.
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SHRM 2008 4
What is Workforce Planning?
Workforce planning is:
A tool to establish staffing levels and support company budgets which
enables the company to meet its business objectives.
A systematic process for identification of required human capitalresources and the development of strategies necessary to meet these
requirements.
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SHRM 2008 5
What is Workforce Planning? (contd)
Workforce planning:
Provides the required numbers and requisite skills of employees when
and where they will be required and the strategies by which the
requisite skills will be met through recruitment, retention, and other
means. Serves as a baseline in succession planning.
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SHRM 2008 6
Why is Workforce Planning Important?
A company is dynamic, not static. Workforce changes occur
constantly and workforce planning serves to mitigate these
changes.
Changes in age, skills and diversity additions and departures.
Shifts to higher skilled knowledge workers.
Increasing competition for and scarcity of knowledge workers.
Changes in workforce values and expectations.
Impact of external competitive forces.
Companies which are not prepared to meet these challenges and
their impact on meeting business objectives may fail inattracting, developing and retaining employees with the
requisite skills and the ability to harness new technologies to
meet business objectives.
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Why is Workforce Planning Important? (contd)
Employers obtain the following benefits from workforce planning:
More efficient and effective use of staff.
Replacement staff available when needed.
Realistic staffing projections for budgeting purposes.
Rationale for linking costs of training, development, and recruitment. A baseline for re-engineering or re-organizing of related allocations of
the workforce.
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Steps Involved in Workforce Planning
Step 1. Preparation:
Recognize that workforce planning is a company-wide effort.
Create measurement models specific to the companys business
objectives.
Identify the planned objectives and allocation of resources for
workforce planning.
Focus on the quantity and types of skills needed and how these
needs will be met.
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Steps Involved in Workforce Planning (contd)
Step 2. Supply analysis - Conduct a supply analysis focusing on
current workforce demographics and trends to include:
Number of employees/contractors/contingent staffing arrangements.
Skills assessments for each of these categories.
Current budgets for human capital expenditures.
Recruitment times, vacancy analysis, optimal methods for filling
vacancies.
Analysis of departures who possess critical skills and/or critical
company knowledge.
Review of contractor agreements and related contingent staffing
arrangements.
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Steps Involved in Workforce Planning (contd)
Step 3. Demand analysis:
Demand analysis focuses on the totality of required skills to meet
company needs today and in the future.
Demand analysis views company needs from both internal and external
perspectives. Internal focus is on objectives, processes and capabilities on the work to be
performed and how it is performed.
External focus is on the environment in which the company operates
economic, social technological, legal and political trends and their impact on
the companys ability to operate.
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Steps Involved in Workforce Planning (contd)
Step 4. Gap analysis:
Gap analysis integrates the supply and demand steps to determine
gaps and surpluses at the current time and in the future.
A gap exists when supply is inadequate to meet demand which present
opportunities for the company to develop strategies to eradicate
shortages via recruitment, contract workers, internal staff development,
outsourcing and/or succession planning.
A surplus exists when supply is greater than demand which present
opportunities for the company to develop strategies for re-organization,
re-deployment, internal skill development and cross-skill training,outsourcing, succession planning, and/or redundancy planning.
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Implementation & Refinement
The workforce plan links to the companys business and
succession plans to ensure senior management endorsement
also includes:
Allocation of resources to analyze workforce needs and strategies
to meet needs.
Delegation of authority for plan responsibilities and the
implementation of recommended strategies.
Creation of reasonable timelines for completion.
Development of definitive performance measures and planned
deliverables.
Communication of detailed action plans to all audiences.
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Implementation & Refinement (contd)
Accomplishments vs. plan goals need to be measured at
appropriate intervals milestones markers.
Annually, defined performance measurements need to be
reviewed for strategy changes and/or adjustments.
Emerging company issues must always be addressed
in the workforce plan.
To succeed, any plan recognizes that it is measuring a moving
target and must be continually monitored, evaluated and re-
calibrated.
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Summary
Workforce planning is a tool to establish staffing levels and support
company budgets and a systematic process for identification of
required human capital resources and the development of
strategies necessary to meet these requirements.
Workforce planning is important because it establishes staffing
levels and supports company budgets and identifies required
human capital resources and the development of strategies
necessary to meet those requirements.
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Summary (contd)
The steps involved in workforce planning are preparation,
supply analysis, demand analysis and gap analysis.
Workforce planning must link to the companys business andsuccession plans to ensure senior management endorsement.
Accomplishments versus plan goals need to be measured at
appropriate intervals. Emerging company issues must always
be addressed in the workforce plan.
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Questions? Comments?
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Course Evaluation
Please be sure to complete and leave the evaluation sheet you
received with your handouts.
Thank you for your attention and interest !