07.EBS R12.1 HCM 7 Oracle Payroll

8/15/2019 07.EBS R12.1 HCM 7 Oracle Payroll

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Oracle $%&usiness 'uite (12 "uman Capital )ana*ement +"C), $ssentials

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Oracle Payroll


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Module Objectives

Retro Element Configurations & Retro Pay Process

Costing Fundamentals

Elements Definition & Links etu!

"ssignment & Element etPayroll & "ssignment Process Results

Fast Formula & Element Run Results

#alances & Dimensions

$se #atc% Element Entry #EE'

(ntegration of Payroll )it% *L+ Cas% Management &"ccounts Payable


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Payroll Run+ Pre,Payment+ Payment+ Costing+ -ransfer to

*L Processes

Payroll Process

3Payroll Processin* calculates the amount of salary needs to be paid to the

employees.3Processin* of Payroll can be done by folloin* ays/

3 7uic Pay

3 Payroll

.uick Pay Overvie)

37uic pay is used to process payroll for one assi*nment at a time.

37uic pay is used Checin* the payroll calculation after main* any

necessary one%time chan*es to a recurrin* earnin* or deduction

3Once the 7uic Pay run has a status of Complete9 you can perform post

run processin* by includin* the employee in a consolidation set or bystartin* the prepayments from the 7uic Pay indo.

38sed for erifyin* that the ri*ht element entries for the employee are *oin*

to process. One can to**le specific entries on or off before the run.


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*L Processes

+:, People # $nter and )aintain # ;ssi*nment &utton # Others &utton #7uic pay


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*L Processes

7uic Pay (esults can be ieed by selectin* one of the four options/

3 &alances

3 7uic Pay (un )essa*es

3 (un (esults

3 'O$ (eport

#alances

3 -his opens the 5ie &alances indo9 and displays the latestbalances for the employee9 includin* the results of the 7uic Pay run

Run Results

3 -his opens the (un (esults indo9 hich allos you to reie the

Pay 5alue of each element processed in the 7uic Pay run

OE Re!ort

3 -his displays an online 'tatement of $arnin*s for the 7uic Pay run

C f


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*L Processes+:, People # $nter and )aintain # ;ssi*nment &utton # Others &utton

# 7uic pay # 5ie (esults &utton

P ll R P P t P t C ti - f t


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Payroll Processing Overvie)

3 -he main purpose of the payroll run is to calculate an employee


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3 Payroll Process is done by submittin* a concurrent reuest of name

>Payroll (un?+(euest :ame is >Payroll Process? in 8' le*islation, in

the system. Folloin* Parameters are proided durin* the Payroll run/3 Payroll :ame +)andatory,

3 Consolidation 'et +)andatory,

3 Payroll Period +)andatory,

3 ;ssi*nment 'et +(euired to process only *roup of employees,

3 $lement 'et +(euired if only some $lements needs to be processed,

3 (un -ype +Depends on @e*islation,


*L Processes



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+:,5ie # (euest


*L Processes



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*L Processes

Pre,Payments

3 !t determines the net amountand medium to be paid to theemployee dependin* on thepersonal payment methodsattached to the employee.

3 Pre Payments process issubmitted throu*h a concurrentreuest >PrePayments?.

3 -racin* of Prepayments is donethrou*h Payroll Process (esultsand ;ssi*nment Process

(esults 4indo.

3 +:,5ie # (euest



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*L Processes

Direct De!osit

3 -his is a )a*netic reportprocess hich *enerates ama*netic file that can be *iento ban for Direct deposit.

3 !n 8' le*islation it is non as

:;C";. !n 8A le*islation it isnon as &;C'. -his ary fromlocalization to localization.

3 -racin* of Direct Deposit isdone throu*h Payroll Process(esults and ;ssi*nmentProcess (esults 4indo.

3 +:,5ie # (euest

Pa roll R n Pre Pa ment Pa ment Costing -ransfer to


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*L Processes

C%e/ue 0riter

3 -his process prints the cheuesthat needs to be issued to theemployees.

3 Cheue 4riter process issubmitted throu*h a concurrent

reuest >Cheue 4riter?.3 -racin* of Cheue 4riter is done

throu*h Payroll Process (esultsand ;ssi*nment Process (esults4indo.

3 +:,5ie # (euest

Payroll Run Pre Payment Payment Costing -ransfer to


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*L Processes

1oid C%e/ue Payment

3 -his process cancels the cheuesthat has been issued to theemployees.

3 5oidin* of Cheue is done bysubmittin* a concurrent reuest

>5oid Chec Payments?.

3 ;fter this process9 hen cheuepayment details are ieedthrou*h Payroll Process (esultsand ;ssi*nment Process (esults

4indo then status of assi*nmentould be >5oid?

3 +:,5ie # (euest



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Costing

3Costin* process is run after yourun the payroll and

prepayments process.

3-he Costin* process

accumulates results for

transfer to the Beneral@ed*er.

3-his process sorts the run

results in accordance ith the

information defined at arious

leels lie Company9Department etc.

3+:,5ie # (euest


*L Processes



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-ransfer to *L3 ;fter runnin* the Costin* Process9

the ne6t step to run is the

-ransfer to B@ process.

3-his transfers the results of the

Costin* process for the payrollrun to the Oracle Beneral

@ed*er. 4hen you hae run

the -ransfer to B@ Process9 you

hae completed all the Post%

(un Processes.

3 +:,5ie # (euest


*L Processes


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Module Objectives

Payroll Run+ Pre,Payment+ Payment+ Costing+-ransfer to *L Processes



"ssignment & Element et

Payroll & "ssignment Process Results






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Overvie)

3(etro Pay is a process that is run hen items affectin* pay hae to be

altered retrospectiely9 leadin* to bac pay adustments3-he (etro Pay process is run to ensure that the payroll run for the currentperiod reflects any bacdated payments or deductions. &acdatedadustments can occur hen/

3 ;n employee receies a pay aard that is bacdated to a preious pay period.

3 -he payroll department maes a retrospectie correction for an error that

occurred in a preious pay period

3 -ypes of (etro Pay3 (etro Pay +&y ;**re*ate,

3 (etro Pay by $lement

3 (etro Pay+$nhanced,

Retro Pay#y "ggregate'3 (etro Pay +by ;**re*ate, a**re*ated the payments oer a period or a

multiple period interal as lump%sum retroactie adustments in there*ular payment period.


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Retro Pay by Element

3(etro Pay by $lement produced multiple retroactie element entries foreach element entry9 hich has been chan*ed for each processed payrollperiod.

Retro PayEn%anced'

3-he (etro pay +$nhanced, proide added fle6ibility and additional

features. (etro Pay +$nhanced, replaces (etro Pay by $lement but

retains its ori*inal characteristics.

3-he process reprocesses based on the earliest assi*nment reprocessdate +as opposed to the user supplied date,.

3(etropay +$nhanced, is a to%sta*e process/

3(un the >(etro%:otification (eport +$nhanced, % PDF? concurrent reuest.

3 -his process creates data that stores details of all assi*nments and entriesthat reuire retropay because they hae had retrospectie chan*esaffectin* them



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Run t%e RetroPay En%anced' !rocess2

3-his process dries off the ne data tables to only re%process those

assi*nments ith chan*ed data and only re%process historical data bacto the reuired effectie date.

Retro Element for RetroPay En%anced' Configuration

3Create the retro earnin*s element.

3 (etro element is a non%recurrin* element and has similar attributes as thebase element

3 Create the lin of (etro element.

3 ;ttach the (etro calculation $ent Broup

3 ;ttach the retro element to the base element under (etro component&utton



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3 (etro%:otification (eport+$nhanced,%PDF

3 +:,5ie # (euest

3 (etroPay +$nhanced,

3 +:,5ie #(euest


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Module Objectives











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Overvie)

3 -he purpose of costin* is to *et a balanced and correct accountin*

entry +alue for debit and credit9 code combination, for payrolltransactions in a ay that complies ith the Chart Of ;ccounts so that

it can be imported to B@.

3 Costin* is a Aey Fle6 field 'tructure maintained at the business *roup

leel.

3 7ualifiers in costin* fle6 field 'tructure definition determines hichse*ments are enable at each leel.

3 Costin* !nformation is )aintained at folloin* @eels/

3 Payroll

3 @in

3 Or*anization

3 ;ssi*nment

3 $lement $ntry



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Payroll Level

(track costs at payroll level)

Costing 3ierarc%y

3Costin* process enables tracin* of Payroll costs under arious

heads

Element Entry

(track costs at element entry level)

Element link

(track costs at element link level)

Assignment

(track costs at assignment level)

Organization

(track costs at organization level)



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-y!es Of Costing

3 Costable type determines the processin* an element receies for

accountin* and costin* purposes.3 Costable -ype of the element is defined at the element @in leel.

Folloin* types of costin* are supported by system/

3 Costed

3 Fi6ed Costed

3 Distributed

3 :ot Costed

Costed

3 Costed uses all the fie leels in the costin* hierarchy.

3 -his allos you to use assi*nment leel costin* hich in turn allos tosplit the run result alues oer more than one set of cost codes. -his is

done on the ;ssi*nment costin* screen9 you are able to enter

percenta*es for specific sets of se*ments9 the sum of these must be

100 percent.



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Fi4ed Costed

3 Fi6ed costed ors in the same ay as costed9 e6cept that it does not

use the assi*nment or or*anization leel costin*. 'o the Fi6ed Costed"ierarchy is as follos


Payroll Level

Element Entry

Element link

Distributed Costing

3Distributed costin* reuires $lement set of type distribution set.

3-he element is costed as a member of the distribution set9 so thecostin* result is diided by the sum of the distribution sets costin* and

multiplied by the number of members in the set


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Costable -y!e

3 +:, -otal Compensation # &asic # @in


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"!!rovals for "ssignment Costing $!dates

3-his feature proides to confi*ure approals for employee costin* updates

3-o use this feature the profile option P;=/ $nable 4orflo for ;ssi*nmentCostin*< ill hae to be set

34hen this profile option is set the approal process is enabled for the ;ssi*nment costin*< function under )ana*er 'elf 'erice

responsibility



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Costing Process

3 Costin* process *enerates the accountin* transactions that can be

transferred to finance for accountin* purpose.3 Costin* process is run after the payroll process is successfully

completed and alidated.

3 Once the costin* process is complete the costin* data is inte*rated toB@ usin* -ransfer to B@ concurrent pro*ram.



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Element Definition Overvie)

3 $lements are buildin* blocs to hold the actual alues for all types of

benefits9 earnin*s and deductions3 8ser defined names9 types and alues

3 $lements proide a basic leel of functionality

3 Capture any type of information

3 $li*ibility based on assi*nment criteria

3 Online or batch entry options

3 Aey ;ttributes

3 $lement :ame

3 Classification and Cate*ory

3 (ecurrin* or :onrecurrin*

3 )ultiple $ntry ;lloed

3 Processin* Priority

3 'ip (ule

3 -ermination (ule



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(n!ut 1alues

3 8p to 1E input alues can be created

3 Pay 5alue is created by default for earnin* and deduction types ofelement.

3 5alidation of input alues can be done by the folloin* ays/

3 @ist of 5alues

3 Defaults

3 (an*es % )!: and );

3 Formula alidation

3 $rror or 4arnin*

Classification

3 Depends on the le*islation3 $arnin*s and Deductions are some of the commonly used

classification across le*islation for e6. 'alary9 &onus9 ;lloance9 -a69

@oans etc.

$lements Definition G @ins 'etup


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Recurring and 5on,Recurring

3 (ecurrin*9 )eans that the alues for the entry recur in all subseuent

pay periods until you chan*e or end the entry. $6/ =ou ould e6pect asalary alue to recur in all pay periods.

3 :onrecurrin*9 )eans that the entry and the alues for the entry e6ist

for one pay period only. $6/ =ou ould e6pect a bonus to e6ist only for

the period hen it is to be paid.

-ermination Rule3 Determines the date hen element needs to be end dated hen

employee is terminated.

3 ;ctual -ermination/ -he element entry closes don on the date entered in theactual date field.

3 @ast 'tandard Process/ -he element entry closes don on the date entered inthe @ast 'tandard Process field in the -erminate $mployee indo

3 Final Process Date/ -he element entry closes don on the date that is enteredin the Final Close field


El D fi i i & Li k


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+:, -otal Compensation # &asic # $lement Description


El t D fi iti & Li k t


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Element Link

3 @ins proide a basic leel of eli*ibility rule based on specific or

structures.

3 $6/ !f you define a lin rule for an alloance element to a specific location

then an employee can hae an entry of that alloance element only hen

they are assi*ned to that location.

3 ;n employee must be eli*ible for an element before you can create an

entry of the element for the employee.

3 Costin* information is also maintained at the lin leel

tandard3 !f an element needs to be automatically attached to an employee then

chec the 'tandard Chec bo6.

3 Only (ecurrin* $lements can be of 'tandard $lement lins

$mployee $ntry@in

(ule$lement


El t D fi iti & Li k t


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Element Links+ Eligibility

Rules

3=ou can lin to any orcombination of the

assi*nment components/

3 Or*anizations

3 @ocations

3 Hobs3 Positions

3 Brades

3 Payrolls

3 People Broup

3 $mployment Cate*ories

3 'alary &asis


M d l Obj ti


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Module Objectives










" i t & El t t


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"ssignment et

3!n Oracle Payroll9 you can process subsets of the employees assi*ned to a

payroll usin* assi*nment 'et

0ays to define t%e set6

3One can enter selection criteria9 hich the system *enerates into a

formula to find out the eli*ible employees. 4hen one use the

assi*nment set9 Oracle Fast Formula runs the formula to find the

assi*nments that match the criteria

3One can select indiidually all the assi*nments you ant to include in the

set.

" i t & El t t


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+:, Payroll # ;ssi*nment 'et

Definin* ;ssi*nment set usin*

selection criteria

Definin* ;ssi*nment by ;ddin*

!ndiidual ;ssi*nments.

" i t & El t t


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+:, Payroll # $lement 'et

Module Objectives


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Module Objectives










P ll & " i t P R lt


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1ie)ing Payroll Process Results

3 Payroll Process (esults can be ieed usin* Payroll Process (esults

4indo9 (esults ieed in this indo is for one complete payrollprocess.

3 +:, 5ie # Payroll Process (esults

P ll & " i t P R lt


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3 5iein* ;ssi*nment Process (esults9 8se this indo to ie theprocess results for one assi*nment at a time

3 +:, 5ie # ;ssi*nment Process (esults

Module Objectives


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Module Objectives












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Fast Formulas+ Overvie)

3 Oracle Fast Formula is a simple ay to rite formulas usin* $n*lish

ords and basic )athematical functions

3 =ou can use the information from your database in formulas ithout

learnin* the database structure or a pro*rammin* lan*ua*e

3 Formulas are *eneric e6pressions of calculations or comparisons you

ant to repeat ith different input alues

3 Formulas can tae input from the indo9 database or a process such

as a payroll run

3 -here are strict rules definin* the ords and punctuation you must use

in the formula so that Oracle Fast Formula can correctly perform the

calculations and alidation you reuire




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Fast Formula -y!es

3 Fast Formulae types defines the nature of the formula processin*.

'ome commonly used formula types are/3 Oracle Payroll/ Calculate $lement pay alues and run results durin* payroll

processin*

3 $lement !nput 5alidation/ Chec that element entry alues are alid for an

assi*nment

38ser -able 5alidation/ Chec that entries made to a user table are alid

3 $lement 'ip/ 'pecify the rules for sippin* an element durin* payroll

processin*




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Fast Formulas tructure

3 Beneric structure of the FastFormula

"lias tatement

'ynta6/ ;lias 6# as y#

Default tatement

'ynta6 / Default for a# is b#

(n!ut tatement

'ynta6 / !nputs are 1#92#9I

Processing Logic tatement

'ynta6 / @oop statment9 6J yKz9 !fIthen+I,

else+I,

Return tatement

'ynta6 / (eturn (1#9(2#9...Formula end

3 +:, -otal Compensation # &asic

# Fast Formula # 4rite Formula




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Formula Results and Processing Rules

3 Formula (esults and Processin* rules are used to attach an elementith a fast formula and at least one processin* rule is reuired toassociate a formula ith an element

3 =ou can define one or more formula results for each processin* rule

3 $lement processin* rules control hich formula runs hen an elemententry is processed

3 ;s a minimum9 you create a standard rule associatin* one payrollformula ith the element

3 'tandard rule tells the payroll run hich formula to use for ;ctieassi*nments

3 =ou can create additional rules if you ant to use other formulas forassi*nments ith different statuses

3 For each formula processin* rule you can create one or more resultrules

3 ; result rule tells the payroll run hat to do ith a alue returned by theformula




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+:, -otal Compensation # &asic # Fast Formula # Formula (esults



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Element Run Results

+:, 5ie # Payroll Process (esults # ;ssi*nment Process #5ie (esults

#(un (esult 5alues

Module Objectives


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Module Objectives












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Overvie)3 &alances sho the positie or ne*atie accumulation of alues oer a

period of time

3 -hey are maintained by payroll runs and hold pay alues or otherrelated alues such as hours ored and numbers of employees

3 &alances can be held at assi*nment leel or person leel inenterprises here employees can hae multiple assi*nments

3 Definin* a balance includes definin* its feeds and dimensions

3 -ypes of &alances are 'tartup &alances and 8ser%Defined &alances

tartu! #alances

3 'eeded by "( localizations.

3 'tartup balances are mainly le*islatie9 that is9 they reflect the ta6

le*islation of the country here your enterprise is located3 'tartup balances accumulate oer standard periods of time such as

payroll period9 a uarter9 or a year




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$ser Defined #alances

3 Defined in the balance indo to meet your particular additional

reuirements#alance Dimension Overvie)

3 &alance Dimensions specify to the system ho lon* to sum a balanceand this information can be accessed by formulae and reports

3 )ost balance dimensions apply to assi*nment leel balances

3 'tandard dimensions implement simple rules such as/

3 'um this balance since start of year +M;'BM=-D,

3 'um this balance since start of period +M;'BMP-D,

3 'tatutory dimensions implement le*islatie rules such as/

3 'um this balance since the start of the statutory year +M;'BMF=-D,

3 'um this balance since a transfer from a different ta6 reference+M;'BMB($MP-D,



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+:, -otal Compensation # &asic #

&alance


+:, -otal Compensation # &asic #

&alance # &alance Dimensions

&utton


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Overvie)

3 =ou can use the &atch "eader and &atch @ines indos of &$$ forrapid entry of batches of information held as element entries

3 =ou can enter information in a batch for as many elements andassi*nments as you reuire

3 =ou can enter defaults for any alue9 to speed up data entry9 and youcan chan*e the defaults as you or throu*h the batch

3 &$$ is an open interface for enterin* all types of element information

3 =ou can sae time by enterin* compensation information in batches formany employees at once

3 =ou can control9 submit9 correct9 and resubmit your batch elemententries prior to processin*

3 =ou can record timecard data needed for re*ular pay processin*

3 For e6ample9 you mi*ht ant to record the oertime hours ored by seeral

employees durin* the current pay period

y '



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For Oracle employees and authorized partners only. Do not distribute to third parties.© 2012 Oracle Corporation – Proprietary and Confidential -@>-

+:, )ass !nformation $6chan*e / )! # &atch $lement $ntry # ;ssi*nment

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Module Objectives


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Thank You

07.EBS R12.1 HCM 7 Oracle Payroll

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