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P a g e M a k e r 7 :

B a s i c

Instructors Edition

Australia Canada Mexico Singapore

Spain United Kingdom United States

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NOT FOR PRINTING OR INSTRUCTIONAL USE

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PageMaker 7: Basic

VP and GM of Courseware: Michael Springer

Series Product Managers: Caryl Bahner-Guhin and Adam A. WilcoxDevelopmental Editor: Jim OShea

Project Editor: Cathy Albano

Keytester: Cliff Coryea

Series Designer: Adam A. Wilcox

Cover Designer: Steve Deschene

COPYRIGHT 2004 Course Technology, a division of Thomson Learning. Thomson Learning is a trademark usedherein under license.

ALL RIGHTS RESERVED. No part of this work may be reproduced, transcribed, or used in any form or by any

means

graphic, electronic, or mechanical, including photocopying, recording, taping, Web distribution, orinformation storage and retrieval systemswithout the prior written permission of the publisher.

For more information contact:

Course Technology25 Thomson Place

Boston, MA 02210

Or find us on the Web at: www.course.com

For permission to use material from this text or product, submit a request online at: www.thomsonrights.com

Any additional questions about permissions can be submitted by e-mail to: [email protected]

Trademarks

Course ILT is a trademark of Course Technology.

Some of the product names and company names used in this book have been used for identification purposes only andmay be trademarks or registered trademarks of their respective manufacturers and sellers.

Disclaimer

Course Technology reserves the right to revise this publication and make changes from time to time in its contentwithout notice.

ISBN 0-619-20477-X

Printed in the United States of America

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C o n t e n t s

Introduction iii

Topic A: About the manual............................................................................... ivTopic B: Setting student expectations .............................................................. ixTopic C: Classroom setup.................................................................................xiiTopic D: Support...............................................................................................xv

Getting started 1-1Topic A: Exploring the PageMaker environment ............................................ 1-2Topic B: Opening and navigating publications ............................................... 1-8Topic C: Using Help....................................................................................... 1-14Topic D: Closing publications and PageMaker .............................................. 1-18Unit summary: Getting started ........................................................................ 1-19

Building publications 2-1Topic A: Creating single-page publications..................................................... 2-2Topic B: Modifying text .................................................................................. 2-8Topic C: Working with text blocks................................................................. 2-11Topic D: Printing publications........................................................................ 2-18Unit summary: Building publications ............................................................. 2-20

Building multi-page publications 3-1Topic A: Creating multi-page publications...................................................... 3-2Topic B: Managing text flow........................................................................... 3-6Topic C: Working with frames ....................................................................... 3-19Topic D: Working with pages......................................................................... 3-30

Unit summary: Building multi-page publications........................................... 3-36

Including objects and graphics 4-1Topic A: Including drawing objects................................................................. 4-2Topic B: Adding color to drawing objects...................................................... 4-10Topic C: Adding graphics............................................................................... 4-14Topic D: Arranging text around graphics ....................................................... 4-20Topic E: Merging text and graphics ............................................................... 4-26Unit summary: Including objects and graphics............................................... 4-31

Applying character formatting 5-1Topic A: Formatting characters .......................................................................5-2

Topic B: Controlling character spacing........................................................... 5-9Unit summary: Applying character formatting ............................................... 5-16

Applying paragraph formatting 6-1Topic A: Formatting paragraphs...................................................................... 6-2Topic B: Using tabs .........................................................................................6-8Unit summary: Applying paragraph formatting.............................................. 6-13

Using styles and the library 7-1Topic A: Creating styles .................................................................................. 7-2Topic B: Applying and editing styles ............................................................. 7-10

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ii PageMaker 7: Basic

Topic C: Working with a library .................................................................... 7-13Unit summary: Using styles and the library.................................................... 7-16

Course summary S-1Topic A: Course summary............................................................................... S-2Topic B: Continued learning after class .......................................................... S-3

Quick reference Q-1

Index I-1

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iii

P a g e M a k e r 7 :

B a s i c

Introduction

After reading this introduction, you will knowhow to:

A Use Course Technology ILT manuals in

general.

B Use prerequisites, a target studentdescription, course objectives, and a skills

inventory to properly set students

expectations for the course.

C Set up a classroom to teach this course.

D Get support for setting up and teaching this

course.

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iv PageMaker 7: Basic

Topic A: About the manual

Course Technology ILT philosophy

Our goal at Course Technology is to make you, the instructor, as successful as possible.

To that end, our manuals facilitate students learning by providing structured interactionwith the software itself. While we provide text to help you explain difficult concepts,

the hands-on activities are the focus of our courses. Leading the students through these

activities will teach the skills and concepts effectively.

We believe strongly in the instructor-led classroom. For many students, having a

thinking, feeling instructor in front of them will always be the most comfortable way to

learn. Because the students focus should be on you, our manuals are designed and

written to facilitate your interaction with the students, and not to call attention to the

manuals themselves.

We believe in the basic approach of setting expectations, then teaching, and providing

summary and review afterwards. For this reason, lessons begin with objectives and end

with summaries. We also provide overall course objectives and a course summary toprovide both an introduction to and closure on the entire course.

Our goal is your success. We encourage your feedback in helping us to continually

improve our manuals to meet your needs.

Manual components

The manuals contain these major components:

Table of contents

Introduction

Units

Course summary

Quick reference

Index

Each element is described below.

Table of contents

The table of contents acts as a learning roadmap for you and the students.

Introduction

The introduction contains information about our training philosophy and our manual

components, features, and conventions. It contains target student, prerequisite,objective, and setup information for the specific course. Finally, the introduction

contains support information.

Units

Units are the largest structural component of the actual course content. A unit beginswith a title page that lists objectives for each major subdivision, or topic, within the unit.

Within each topic, conceptual and explanatory information alternates with hands-on

activities.

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Introduction v

Units conclude with a summary comprising one paragraph for each topic, and an

independent practice activity that gives students an opportunity to practice the skills

theyve learned.

The conceptual information takes the form of text paragraphs, exhibits, lists, and tables.

The activities are structured in two columns, one telling students what to do, the other

providing explanations, descriptions, and graphics. Throughout a unit, instructor notes

are found in the left margin.

Course summary

This section provides a text summary of the entire course. It is useful for providing

closure at the end of the course. The course summary also indicates the next course in

this series, if there is one, and lists additional resources students might find useful as

they continue to learn about the software.

Quick reference

The quick reference is an at-a-glance job aid summarizing some of the more common

features of the software.

Index

The index enables you and the students to quickly find information about a particular

feature or concept of the software.

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vi PageMaker 7: Basic

Manual conventions

Weve tried to keep the number of elements and the types of formatting to a minimum

in the manuals. We think this aids in clarity and makes the manuals more classicallyelegant looking. But there are some conventions and icons you should know about.

Convention

icon Description

Italic text In conceptual text, indicates a new term or feature.

Bold text In unit summaries, indicates a key term or concept. In anindependent practice activity, indicates an explicit item

that is selected, chosen, or typed by students.

Code font Indicates code or syntax.

Instructor notes. In the left margin, provide tips, hints, and warnings for the

instructor.

Select bold item In the left column of hands-on activities, bold sans-serif

text indicates an explicit item that is selected, chosen, ortyped by students.

Keycaps likee Indicate a key on the keyboard you must press.

Warnings prepareinstructors for potentialclassroom managementproblems.

Next to an instructor note, indicates a warning for the

instructor.

Tips give extrainformation the instructorcan share with students.

Next to an instructor note, indicates a tip the instructor can

share with students.

Setup instructornotes give a context forinstructors to share withstudents.

Next to an instructor note, indicates a setup the instructorcan use before delivering a step or activity.

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Introduction vii

Hands-on activities

The hands-on activities are the most important parts of our manuals. They are divided

into two primary columns. The Heres how column gives short directions to thestudents. The Heres why column provides explanations, graphics, and clarifications.

To the left, instructor notes provide tips, warnings, setups, and other information for the

instructor only. Heres a sample:

Do it! A-1: Creating a commission formula

Heres how Heres why

1 Open Sales This is an oversimplified sales compensationworksheet. It shows sales totals, commissions,and incentives for five sales reps.

Take the time to makesure your studentsunderstand thisworksheet. Well be here awhile.

2 Observe the contents of cell F4

The commission rate formulas use the nameC_Rate instead of a value for the commission

rate.

For these activities, we have provided a collection of data files designed to help students

learn each skill in a real-world business context. As students work through the activities

they will modify and update these files. Of course, they might make a mistake and,

therefore, want to re-key the activity starting from scratch. To make it easy to start over,

students will rename each data file at the end of the first activity in which the file is

modified. Our convention for renaming files is to add the word My to the beginning

of the file name. In the above activity, for example, students are using a file called

Sales for the first time. At the end of this activity, they would save the file as My

sales, thus leaving the Sales file unchanged. If a student makes a mistake, they can

start over using the original Sales file.In some activities, however, it may not be practical to rename the data file. Such

exceptions are indicated with an instructor note. If students want to retry one of these

activities, you will need to provide a fresh copy of the original data file.

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viii PageMaker 7: Basic

PowerPoint presentations

Each unit in this course has an accompanying PowerPoint presentation. These slide

shows are designed to support your classroom instruction while providing students witha visual focus. Each one begins with a list of unit objectives and ends with a unit

summary slide. We strongly recommend that you run these presentations from the

instructors station as you teach this course. A copy of PowerPoint Viewer is included,

so it is not necessary to have PowerPoint installed on your computer.

The Course ILT PowerPoint add-in

The CD also contains a PowerPoint add-in that enables you to do two things:

Create slide notes for the class

Display a control panel for the Flash movies embedded in the presentations

To load the PowerPoint add-in:

1 Copy the Course_ILT.ppa file to a convenient location on your hard drive.

2 Start PowerPoint.

3 Choose Tools, Macro, Security to open the Security dialog box. On the Security

Level tab, select Medium (if necessary), and then click OK.

4 Choose Tools, Add-Ins to open the Add-Ins dialog box. Then, click Add New.

5 Browse to and select the Course_ILT.ppa file, and then click OK. A message

box will appear, warning you that macros can contain viruses.

6 Click Enable Macros. The Course_ILT add-in should now appear in the

Available Add-Ins list (in the Add-Ins dialog box). The x in front of

Course_ILT indicates that the add-in is loaded.

7 Click Close to close the Add-Ins dialog box.

After you complete this procedure, a new toolbar will be available at the top of the

PowerPoint window. This toolbar contains a single button labeled Create SlideNotes.

Click this button to generate slide notes files in both text (.txt) and Excel (.xls) format.

By default, these files will be saved to the folder that contains the presentation. If the

PowerPoint file is on a CD-ROM or in some other location to which the SlideNotes files

cannot be saved, you will be prompted to save the presentation to your hard drive and

try again.

When you run a presentation and come to a slide that contains a Flash movie, you will

see a small control panel in the lower-left corner of the screen. You can use this panel to

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Introduction ix

Topic B: Setting student expectations

Properly setting students expectations is essential to your success. This topic will help

you do that by providing:

Prerequisites for this course

A description of the target student at whom the course is aimed A list of the objectives for the course

A skills assessment for the course

Course prerequisites

Students taking this course should be familiar with personal computers and the use of a

keyboard and a mouse. Furthermore, this course assumes that students have completed

the following courses or have equivalent experience:

Windows 2000: Basic

Target student

The target student for this course should have little or no experience using Adobe

PageMaker 7.0. Students will get the most out of this course if their goal is to become

proficient in using PageMaker 7.0 to create publications and add visual impact to themwith colorful text, drawing objects, frames, and images.

Course objectives

You should share these overall course objectives with your students at the beginning of

the day. This will give the students an idea about what to expect, and will also help you

identify students who might be misplaced. Students are considered misplaced when they

lack the prerequisite knowledge or when they already know most of the subject matterto be covered.

After completing this course, students will know how to:

Open PageMaker publications, use Help, and close the application.

Create a single-page publication that contains text; save it; and modify, resize,and rearrange text blocks.

Change the default measurement system, create a multi-page publication, import

text, create and modify frames, and insert page numbers.

Create and enhance drawing objects, import graphics, arrange text around

graphics, and merge text and graphics in a data source with PageMaker.

Apply character formatting and adjust character spacing. Format paragraphs and set indents and tabs.

Use styles and the library.

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x PageMaker 7: Basic

Skills inventory

Use the following form to gauge students skill level entering the class. (Students have

copies in the introductions of their student manuals.) For each skill listed, have studentsrate their familiarity from 1 to 5, with 5 being the most familiar. Emphasize that this is

not a test. Rather, it is intended to provide students with an idea of where theyre

starting from at the beginning of class. If a student is wholly unfamiliar with all the

skills, he or she might not be ready for the class. A student who seems to understand allof the skills, on the other hand, might need to move on to the next course in the series.

Skill 1 2 3 4 5

Starting Adobe PageMaker and identifying the PageMaker

window, toolbox, and palettes

Opening publications, navigating, and changing views

Accessing Help

Creating, saving, and closing publications

Adding and formatting text

Resizing, moving, and rotating text blocks

Changing the measurement system

Adding column guides and ruler guides

Importing text manually and by using the Autoflow feature

Balancing text across columns and adding continuationnotices

Creating frames and attaching text to them

Inserting and removing pages and adding page numbers

Creating drawing objects and importing graphics and

wrapping text around graphics

Merging text and graphics from a data source

Formatting characters

Applying leading, kerning, and tracking

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Introduction xi

Skill 1 2 3 4 5

Formatting paragraphs

Setting tabs and tab leaders

Creating, applying, and modifying styles

Using the library

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xii PageMaker 7: Basic

Topic C: Classroom setup

All our courses assume that each student has a personal computer to use during the

class. Our hands-on approach to learning requires they do. This topic gives information

on how to set up the classroom to teach this course. It includes minimum requirementsfor the students personal computers, setup information for the first time you teach the

class, and setup information for each time that you teach after the first time you set up

the classroom.

Student computer requirements

Each students personal computer should have:

A keyboard and a mouse.

An Intel Pentium II or higher (Intel Pentium III recommended).

128 MB RAM.

At least 320 MB of available hard drive space (for the software and data files).

A CD-ROM drive. An SVGA monitor (800600 minimum resolution support).

A printer is not required, but it is recommended that you install the Adobe

PostScript driver.

Internet access is required for a portion of the course and for downloading data

files from www.courseilt.com/instructor_tools.html.

First-time setup instructions

The first time you teach this course, you will need to perform the following steps to set

up each student computer.

1 Install Microsoft Windows 2000 Professional according to the softwaremanufacturers instructions Install the latest critical updates and service packs

from www.windowsupdate.com on all machines. You can also use Windows XP

Professional, although the screen shots in this course were taken using Windows

2000 Professional, and students screens might look somewhat different.

2 Set the screen resolution to 800600, and set the screen colors to True Color (24

bit or 32 bit). If you use a different resolution, the page magnification settings in

each activity will be off, and the screen captures in this manual might not match

what students see on their monitors.

3 Install Adobe PageMaker 7.0 according to the software manufacturers

instructions.

a In the Language Selection dialog box, verify that U.S. English is selected.

b Perform a Typical installation with all the default options.

4 Perform a Typical installation of Acrobat Distiller 5.

5 Install the Adobe PostScript Driver. (Make it the default printer.) This is

available with the PageMaker 7.0 CD. Each data file has been saved with this

printer as the target printer driver. If you dont install this specific driver, when

the students open the files, they will get an error message indicating that the

target printer is missing. However, they can still open the file by clicking

Continue.

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Introduction xiii

6 Close the Adobe Registration dialog box:

a Open PageMaker and the Adobe Registration dialog box will appear.

b Select Do not display this dialog again.

c Click Continue.

7 Change the Graphic display option to High resolution. Heres how:

a Choose File, Preferences, General to open the Preferences dialog box.

b Under the Graphics display option, select High resolution.

c Click OK.

d Close PageMaker.

8 Download the Student Data examples for the course. You can download the

student data directly to student machines, to a central location on your own

network, or to a disk.

a Connect to www.courseilt.com/instructor_tools.html.

b Click the link for Adobe PageMaker to display a page of course listings, and

then click the link for PageMaker 7: Basic.

c Click the link for downloading the data disk files, and follow the instructions

that appear on your screen.

Setup instructions for every class

Every time you teach this course, you will need to perform the following steps to set up

each student computer.

1 Start PageMaker. (Choose Start, Programs, Adobe, PageMaker 7.0, Adobe

PageMaker 7.0.) If the Adobe Registration Registration Choice dialog box

appears, select Do not display this dialog again and click Continue.

2 The opening PageMaker window matches the following screen shot. If

necessary, reset any defaults that have been changed in previous classes.

3 Delete the contents of the Student Data folder, if necessary. (If this is the firsttime you are teaching the course, create a folder called Student Data at the root

of the hard drive.)

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xiv PageMaker 7: Basic

4 Copy the data files for the course to the Student Data folder. (See the

instructions in the preceding section about how to download the data files.)

5 Close PageMaker.

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Introduction xv

Topic D: Support

Your success is our primary concern. If you need help setting up this class or teaching a

particular unit, topic, or activity, please dont hesitate to get in touch with us. Please

have the name of the course available when you call, and be as specific as possibleabout the kind of help you need.

Phone support

You can call for support 24 hours a day at (888) 672-7500. If you do not connect to a

live operator, you can leave a message, and we pledge to return your call within 24

hours (except on Saturday and Sunday).

Web-based support

The Course ILT Web site provides several Instructors Tools for each course, including

course outlines and answers to frequently asked questions. To download these files, go

to www.courseilt.com/instructor_tools.html.

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xvi PageMaker 7: Basic

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11

U n i t 1

Getting started

Unit time: 45 minutes

Complete this unit, and youll know how to:

A Start PageMaker and explore the

environment.

B Open and navigate a publication.

C Use Help options to get information onPageMaker topics.

D Close a publication and close PageMaker.

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12 PageMaker 7: Basic

Topic A: Exploring the PageMaker environment

Explanation Adobe PageMaker 7.0 is a page layout program used for creating publications such asbrochures, catalogs, booklets, and magazines. It permits you to easily pull together text

and graphics on one or several pages. PageMaker can also be used to design Web pages.

Starting PageMaker

To start PageMaker, choose Start, Programs, Adobe, PageMaker 7.0, Adobe PageMaker

7.0. The PageMaker window, as shown in Exhibit 1-1, appears on the screen.

The PageMaker window contains the title bar, menu bar, toolbar, Colors palette,

toolbox, Templates palette, Picture palette, and Control palette.

toolbar Colors palette Picture

palettetitle bar menu bar

toolbox

Templates

palette

Controlpalette

Exhibit 1-1: The PageMaker window

The following table describes the components of a PageMaker window.

Component Description

title bar Contains the Control menu icon on the left side and the buttons to minimize, maximizeor restore, and close the window on the right side. It displays the name of the

application (Adobe PageMaker 7.0.) If any publication is open, the title bar also showsthat publications name.

menu bar Contains all the menus available in PageMaker.

toolbar Contains buttons that you can use instead of menu options to perform common tasks.

palette Contains options to monitor and modify text and objects. There are several palettesavailable in PageMaker and you can display or hide any of them while you work.

toolbox Contains tools for selecting text and objects, creating drawing objects and frames,rotating and cropping objects, and navigating publications.

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Getting started 13

Do it! A-1: Examining the PageMaker window

Heres how Heres why

1 Choose Start, Programs,

Adobe, PageMaker 7.0,

Adobe PageMaker 7.0

To start the PageMaker 7.0 application.If the Adobe Registrationdialog box is displayed,tell students to select Donot display this dialog

again and click Continue.2 Observe the screen A window appears with a title bar, menu bar,

toolbar, toolbox, and palettes.

3 Observe the title bar It contains the Control menu icon and buttons tominimize, maximize or restore, and close the

window. It displays the name of the application

(Adobe PageMaker 7.0.)

4 Observe the menu bar In addition to the menus commonly available inother Windows applications, there are four

menus unique to PageMaker: Layout, Type,Element, and Utilities.

5 Observe the toolbar It contains buttons that you can use instead ofmenu options to perform common tasks, such as

opening or saving a file.

6 Observe the palettes By default, PageMaker shows four palettes:Templates, Control, Colors, and Picture.

7 Observe the toolbox The toolbox contains different types of tools,such as Pointer, Text, Rotating, and Cropping.

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The toolbox

Explanation You use the tools in the toolbox to select text and objects, create drawing objects andframes, rotate and crop objects, navigate publications, and change the view size.

Exhibit 1-2 shows the toolbox as it appears in the PageMaker window:

Exhibit 1-2: The toolbox

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Getting started 15

The following table describes the tools available in the toolbox.

Tool Name Description

Pointer tool Used to select, move, or resize text blocks, drawing

objects, and images.

Text tool Used to type, select, or edit text.

Rotating tool Used to rotate text blocks, drawing objects, and

images.

Cropping tool Used to crop graphics.

Line tool Used to draw straight lines in any direction.

Constrained-line tool Used to draw straight lines in a vertical or horizontal

direction.

Rectangle tool Used to draw rectangles and squares.

Rectangle frame tool Used to create rectangular frames.

Ellipse tool Used to draw ellipses and circles.

Ellipse frame tool Used to create oval or circular frames.

Polygon tool Used to draw polygons.

Polygon frame tool Used to create polygonal frames.

Hand tool Used to scroll a page.

Zoom tool Used to increase or decrease the view size of a page.

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Palettes

Explanation You can monitor and modify text and graphics in a publication by using differentpalettes. By using them, you can change the settings, select colors, and work with styles

and layers.

The following table describes the palettes.

Palette Description

Control Used to view and apply settings to the selected character, paragraph, orobject.

Colors Used to apply colors or to view the color of the selected character,paragraph, or object.

Styles Used to view and edit styles of a publication. A style is a defined set offormatting specifications. You can apply a style from this palette to theselected text.

Layers Used to create, edit, lock, and delete layers in a publication. Layers aresimilar to sheets of transparent paper stacked on top of each other sothat you can see through each sheet. You can have different elements on

different layers, and then combine the layers to form a composite image.

Master Pages Used to create and apply master pages in a publication. Master pagescontain elements that are repeated in every page of the publication.

Hyperlinks Used to control hyperlinks in a publication. A hyperlink is text or agraphic that links one part of a publication to another part or to another

publication. You can create new anchors and delete existing hyperlinks

by using this palette. An anchor is the destination data of a hyperlink in

a publication.

Data Merge Used to merge data and graphics from databases or spreadsheets.

Library Used to manage frequently used text and graphics.

Scripts Used to run scripts available in PageMaker. A script is a set of simplecommands and queries that are used to automate repetitive tasks. You

can create and modify scripts by using this palette.

Templates Contains 300 professionally designed templates in different publicationcategories. A template is a pre-designed publication with text, graphics,

and layouts.

PictureContains a variety of artwork in different categories. You can insert anygraphic from this palette in your publication by simply dragging it to the

desired position.

You can hide and show different palettes by using the window menu options.

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Getting started 17

Do it! A-2: Hiding the palettes

Heres how Heres why

1 Choose Window,

Plug-in Palettes,

Hide Template Palette

To hide the Templates palette.Tell students that they canalso click the Close buttonon the upper-right cornerof the palette to close it.

2 Choose Window,

Plug-in Palettes,

Hide Picture Palette

To hide the Picture palette.

3 Choose Window, Hide Colors To hide the Colors palette.Tell students that

they can also press theshortcut key Ctrl+J to hidethe Colors palette.

Tell students thatthey can also press theshortcut key Ctrl+ to hide

the Control palette.

4 Choose Window,

Hide Control Palette

To hide the Control palette.

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Topic B: Opening and navigating publications

Explanation When you start PageMaker, by default, no publication is opened and most of the toolsand options in the palettes are not available. After a publication is open, you can use a

variety of tools to view and navigate the publication.

Opening publications

To open a publication:

1 Choose File, Open to display the Open Publication dialog box, as shown in

Exhibit 1-3.

2 Select the folder and file name of the publication that you want to open.

3 Click Open.

You can also click the Open button on the toolbar to display the Open Publication

dialog box.

Exhibit 1-3: The Open Publication dialog box

Publication window

When you open a publication, it appears in a separate window, as shown in Exhibit 1-4.

The different components of the publication window are the:

Vertical and horizontal rulers, which appear on the left and upper sides of the

window. You use them to place text and graphics accurately at specific

locations.

Page, which contains text and graphics.

Pasteboard, which is the extra space around the page. You can place text and

graphics in the pasteboard, but the elements in the pasteboard are not printed.

Page icons, which you use to move between pages in a publication.

Master page icons, which display the master pages of a publication.

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Getting started 19

Pasteboard

page

page icons

master page

icons

verticalruler

horizontalruler

Exhibit 1-4: A sample publication window

Do it! B-1: Opening a publication

Heres how Heres why

1 Choose File, Open To display the Open Publication dialog box.

2 From the Look in list, select

Student Data

Help students to locatethe Student Data folderand the current unit folder.

Navigate to the current unit folder

3 Select Booklet (As shown Exhibit 1-3.) Youll open this file.

4 Click Open To open the publication. The first page of thepublication appears on the screen.

Tell students thatthis is a booklet thatOutlander Spices isplanning to publish. Theywill build this bookletthroughout this course. Maximize the publication window If necessary.

5 Observe the title bar The name and path of the publication appears.PageMaker 7.0 publications have the extension

.pmd.

6 Observe the rulers The horizontal and vertical rulers appear on thetop and left sides of the publication window.

You can use these rulers to position text andgraphic objects.

7 Choose View, Hide Rulers (To hide the rulers.) You can hide and showrulers in a publication.

Tell students thatthey can also press theshortcut key Ctrl+R to hiderulers. Choose View, Show Rulers To view the rulers.

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PageMaker views

Explanation By default, when you open a publication in PageMaker, you see it in Fit in Windowview. In this view, you cannot always see text and objects clearly. You can change the

magnification of the page view by using view commands, shortcut keys, or the

appropriate tools.

View menu commands

The View menu contains commands that enable you to view a publication at different

magnification levels. You use the Actual Size command to view a page at 100%, which

is the size that the publication will be printed. The Zoom To command changes the

magnification level to a specified size. For example, you can change the view size to400%. You change the view to the next higher magnification level by using the Zoom In

command and to the next lower magnification level by using the Zoom Out command.

You can also use the specific toolbar buttons to switch between different views.

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Getting started 111

Do it! B-2: Changing the view

Heres how Heres why

1 Click (The Actual Size button is on the toolbar.) Toview the page in 100% magnification level.

2 Click (The Fit in Window button is on the toolbar.) Toview the page within the window.

Tell students to chooseView, Show Tools if thetoolbox is not visible.

3 Click (The Zoom tool is in the toolbox.) Youllmagnify the page view. The shape of the pointer

changes to a magnifying glass with a plus (+)

sign in it.

4 Click as shown

The view size of the page increases.

5 Click The Pointer tool is in the toolbox.

6 Switch to Fit in Window view Click the Fit in Window button on the toolbar.

7 Choose View, Zoom To,

200% Size

To change the view to 200% of the actual size.Tell students that, when

they increase themagnification, the clarityof the image mightdecrease. 8 Choose View, Zoom To,

25% Size

To change the view to 25% of the actual size.

9 Click (The Zoom In button is on the toolbar.) Theview size changes to the next highermagnification level.

10 Click (The Zoom Out button is on the toolbar.) Theview size changes to the next lower

magnification level.

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Navigating publications

Explanation To scroll through a publication page, you use the scroll bars and the Hand tool in thetoolbox. The Hand tool will provide better control as you move around the page.

Moving between pages

In multi-page publications, you use the page icons to move between pages. Page icons

are on the bottom left corner of the publication window. Click the icon for the page that

you want and youll move to that page. You press Page Up to move to the previous page

and Page Down to move to the next page.

Do it! B-3: Navigating in a publication

Heres how Heres why

1 Switch to Actual Size view Click the Actual Size button on the toolbar.

2 Click (The Hand tool is in the toolbox.) Youll use theHand tool to scroll through a page. The shape of

the pointer changes to a hand.

3 Point as shown

Youll scroll through this page.

Help students to drag thepointer.

4 Drag the pointer up vertically The page scrolls in the same direction as thepointer.

Drag the pointer to the left

horizontally

The page scrolls in the same direction.

5 Click the Pointer tool To deselect the Hand tool.

6 Switch to Fit in Window view Click the Fit in Window button on the toolbar.

7 Click as shown

(Page icons are on the bottom left corner of the

publication window.) To move to the secondpage.

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Getting started 113

Tell students that the texton the page is notreadable because theview is not Actual Size.

8 Observe the screen The second and third pages appear on the screenas facing pages. When you click a page icon,PageMaker shows the corresponding page and

its facing page (if any).

9 Click the page 4 icon To move to the fourth and fifth pages.

10 Move to the sixth and seventhpages

Click the page 6 icon.

11 Pressv To move to the eighth page.

Pressu To move back to the sixth and seventh pages.

12 Move to the first page Click the page 1 icon.

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Topic C: Using Help

Explanation When you are constructing a publication, you might want to find more informationregarding a specific topic. If you dont know how to do something in PageMaker, or

have only a vague idea about a specific concept, you can use Adobe PageMaker Help to

get more information.

Help Topics

You can obtain the help topics on specific features in PageMaker from Adobe

PageMaker Help. To open Adobe PageMaker Help, choose Help, Help Topics or click

the Help button on the toolbar. You can also press F1 to open the help file in Internet

Explorer.

There are three links in the help file:

Contents.Contains topics on various features in PageMaker. Click a topic to

display its subtopics in the right-hand pane of the help window. When you click

a topic, the information on that specific topic appears in the same pane.

Index.Click a letter in the alphabet to display the related topics starting with

that letter in the left-hand pane of the help window. When you click a topic, the

information on that specific topic appears in the right-hand pane.

Search.Displays all the topics in the left-hand pane, containing the key words

you specify in the Search box. When you click a topic, the information on that

specific topic appears in the right-hand pane.

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Getting started 115

Do it! C-1: Using the Help file

Heres how Heres why

1 Click (The Help button is on the toolbar.) To open theAdobe PageMaker Help file in Internet

Explorer. By default, the Contents link is active.

Tell students to maximizethe Internet Explorerwindow, if necessary.

2 From the left pane, clickConstructing a Publication

(Youll search for information related to this

topic.) The related information on constructing apublication appears. This topic provides

information on how to construct a publication.

3 Click Creating and opening

publications

To view information on creating and openingpublications.

Tell students to read theinformation that appearsin the window.

4 Click Index

5 Click S

Observe the list All topics starting with s appear.

If time permits, tellstudents to read theinformation regarding theSave command.

6 Click as shown

(Youll search for help on saving publications.)

To view the information on the selected topic.

7 Close Adobe PageMaker Help Close Internet Explorer.

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Help on shortcuts

Explanation Ashortcutis a combination of keystrokes that you use to perform a command withoutusing the menu bar. (Adobe PageMaker Help provides information on the shortcuts

that you use to perform different actions.) To view shortcuts, choose Help, Help Topics

and then click Windows Shortcuts. This window provides a comprehensive list of

shortcuts for a variety of categories, such as View, Layout, and Palette commands, as

shown in Exhibit 1-5.

Exhibit 1-5: The Windows Shortcuts list

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Getting started 117

Do it! C-2: Getting help on shortcuts

Heres how Heres why

1 Choose Help, Help Topics To open the Adobe PageMaker Help.

Tell students that theymight need to scroll down.

2 Click Windows Shortcuts (Windows Shortcuts is in the left pane located at

the bottom of the list.) To view differentcategories, such as View, Layout, and Palettecommands.

3 Click Viewing a Publication To see the information about the shortcutsrelated to View options.

Click as shown

(To move to the previous page.) To see theinformation on the shortcuts related to Layout

options.

Close Adobe PageMaker Help

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Topic D: Closing publications and PageMaker

Explanation When you close a publication, PageMaker prompts you to save any changes that youhave made. You save the changes by clicking Yes, discard the changes by clicking No,

and cancel the action by clicking Cancel.

Closing publications and closing PageMaker

Here are three different ways to close a publication:

Choose File, Close.

Click the Close button on the upper-right corner of the publication window.

Press Ctrl+W.

You close the PageMaker application by using one of these methods:

Choose File, Exit.

Click the Close button in the upper-right corner of the title bar.

Double-click the Control menu icon in the upper-left corner of the title bar. Press Ctrl+Q.

Do it! D-1: Closing a publication and closing PageMaker

Heres how Heres why

1 Choose File, Close To close Booklet. A message box appears,prompting you to save the changes.

2 Click No To close Booklet without saving the changes.

3 Choose File, Exit To close PageMaker.

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Getting started 119

Unit summary: Getting started

Topic A In this topic, you examined the PageMakerenvironment and observed the variouscomponents of the PageMaker window, including the toolbar, menus, toolbox, and

palettes.

Topic B In this topic, you learned how to open a publication. You also learned how to viewpages in different magnifications and to scroll throughpages in a publication.

Topic C In this topic, you learned about PageMakers various help features, such as gettinghelp on specific featuresand getting help on shortcuts.

Topic D In this topic, you learned how to closea publication and closePageMaker.

Independent practice activity

1 Start PageMaker 7.0.

2 Close all the palettes that are opened except for the Tools palette.

3 Open the publication Booklet practice.4 Move to the second page.

5 Change the view to Actual Size.

6 Zoom the view to 200% of the actual size.

7 Change the view to Fit in Window.

8 View the other pages of the publication.

9 Display the help topics on palettes and then view the help content on the Colors

palette.

10 Close Adobe PageMaker Help, close the publication without saving any changes,

and close PageMaker.

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21

U n i t 2

Building publications



A Create and save a single-page publication.

B Modify the font, size, and type style of text

in a publication.

C Resize, move, and rotate a text block.

D Print publications.

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Topic A: Creating single-page publications

Explanation When you create a new PageMaker publication, you first need to specify certain globalsettings, such as page size and margins, to create a publication with the preferred

settings. After these options are selected, you are ready to begin entering text in your

publication.

Document setup

You use the Document Setup dialog box, as shown in Exhibit 2-1, to specify the settings

for a new publication. To open the Document Setup dialog box, choose File, New.

The setup options available in the Document Setup dialog box are:

Page size.This can be set to A4, Letter, Magazine, and so on. You can also

define a custom page size by entering the size measurements in the Dimensions

boxes.

Orientation.This can be set to Tall or Wide. Tall orientation sets a page with

height larger than the width. If you select Wide orientation, the page width will

be larger than its height.

Double-sided pages.If you check this option, the publication will be displayed

with facing pages together; that is, left and right pages that would normally face

each other in a bound publication are displayed that way on screen. When you

create a single-page publication, you do not specify it as double-sided or facing

pages.

Number of pages and Start page.Number of pages can be set to specify thenumber of pages for the publication. Start page can be set to specify the number

that should be given to the first page. For example, if you specify the Start page

as 3 for your publication, your first page will be numbered as 3.

Margins.This can be set to define the area where you place text and graphics.

There are four margins: Left, Right, Top, and Bottom.

Target output resolution.This can be set to determine the clarity of image

editing in PageMaker. It does not affect the resolution of the final output.

Compose to printer.This can be used to set a target printer.

Exhibit 2-1: The Document Setup dialog box

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Building publications 23

Do it! A-1: Creating a new publication

Heres how Heres why

1 Start PageMaker If necessary.

Hide the Templates palette and the

Picture palette

If necessary.

Choose File, New To open the Document Setup dialog box. Youllspecify the settings for the new publication.

2 In the Page size list, verify that

Letter is selected

To specify the page size as Letter.

3 Next to Orientation, observe that

Tall is selected

This indicates that the height of the pages in thepublication will be larger than their width.

4 Next to Options, clear

Double-sided

Because you are creating a single-pagepublication, the double-sided option is not

needed.

5 Under Margins, in the Left box,

enter 0.5

To set the left margin as 0.5 inches.

Under Margins, in the Right box,

enter 0.5

Set the top and bottom margins to

0.2

Under Margins, in the Top and Bottom boxes,

enter 0.2.

6 From the Target output resolution

list, select 600

For higher quality image editing, the target

output resolution should be at least 600.

7 From the Compose to printer list,

select a printer

If necessary.Tell students to select theprinter installed on theircomputers.

8 Click OK To close the dialog box and create a new single-page publication. A blank page appears in Fit inWindow view.

9 Maximize the publication window If necessary.E

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Adding text

Explanation You add text to a publication by using the Text tool in the toolbox. When you type text,PageMaker converts it into a text block. You see the text block boundaries by clicking

the text with the Pointer tool. A text block has four corner handles and two

windowshade handles, as shown in Exhibit 2-2. You use the handles of a text block to

resize it.

Windowshade

handle

Corner handle

Exhibit 2-2: A sample text block

To add text to a publication:

1 Click the Text tool in the toolbox.

2 Click at a location on the page to place the insertion point.

3 Type the text.

When the publication is in Fit in Window view, the text might not be clearly visible.

This is because the Fit in Window view displays the overall composition of the page

and not the specific objects.

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Do it! A-2: Adding text in a publication

Heres how Heres why

1 Click (The Text tool is in the toolbox.) The shape ofthe pointer changes to an I-beam. Youll add

text to the page.

Tell students thatthey will create the coverpage of the Outlander

Spices booklet. 2 Click on the page, as shown

To place the insertion point.

Observe the insertion point The insertion point moves to the left margin inthe line where you clicked.

3 Switch to Actual Size view (Click the Actual Size button on the toolbar.)The text will not be visible in Fit in Windowview.

4 Type Adding

5 Click the Pointer tool

Click as shown

Youll select the text block that contains this

text.

Observe the text

The text block boundaries appear.

6 Click the Text tool Youll add more text.

Place the insertion point, as shown

Youll type text in a new text block. When youclick the Text tool on another line in the page,

the new text will flow into a new text block.

7 Type life!

8 Select the life!text block (Click the Pointer tool and then click the text.)The text appears in a new text block.

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Saving publications

Explanation It is important to save your publications to prevent data loss. You use the SavePublication dialog box for saving data. By default, PageMaker saves a document as a

publication with a .pmd extension.

The first time you save a publication, you must assign a file name and select a location

in which you want to store the file. To save a publication for the first time:

1 Click the Save button to open the Save Publication dialog box, as shown in

Exhibit 2-3.

2 In the Save in list, specify the drive and folder where you want to save the

publication.

3 In the File name box, enter a name for the publication.

4 Click Save.

You can also open the Save Publication dialog box by choosing File, Save or by using

the shortcut key Ctrl+S.

Updating changes

Each time you save a publication, PageMaker updates the file with your latest changes.To save the changes, you can either choose File, Save or click the Save button on the

toolbar. You can also update changes by using the shortcut key Ctrl+S.

To save a copy of a publication with a different name or in a different location, use the

Save As command in the File menu or the shortcut key Shift+Ctrl+S.

Exhibit 2-3: The Save Publication dialog box

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Do it! A-3: Saving a publication

Heres how Heres why

1 Click (The Save button is on the toolbar.) To open theSave Publication dialog box.

Help students identify thecurrent unit folder. 2 In the Save in list, navigate to thecurrent unit folder

3 Edit the File name box to read

My publication

Youll save the publication with this name.

4 Observe the Save as type list By default, PageMaker saves files asPublication type.

5 Click Save To close the dialog box and save the publication.

6 Observe the title bar The name and path of the file appear on the titlebar.

Tell students that if thepublication window is not

maximized, the publicationname will not appear inthe title bar.

7 Scroll down to the lower margin

8 Click the Text tool

Click above the lower margin, asshown

Youll type the company name here.

Type Outlander Spices

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Topic B: Modifying text

Explanation By modifying text in your publication, you can emphasize certain words or blocks oftext. You can change the appearance of text in a publication by applying different fonts,

sizes, and type styles.

Font type

To change text attributes, such as font type and size, you must first select the text to be

modified. To select the text, click the Text tool and drag over the text. You can also

place the insertion point at the beginning of text and press the Shift and Right arrow

keys together to select that text. If you want to select a word, double-click that word.

You can select an entire paragraph by triple-clicking anywhere on that paragraph.

You change text font by selecting a font from the Font list in the Control palette, as

shown in Exhibit 2-4, or by using the Type menu options. To change text size, select the

text, and then select the size you need from the Type-size list in the Control palette.

Bold button Font list Type-size list

Italic button

Exhibit 2-4: The Control palette

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Do it! B-1: Changing font type and size

Heres how Heres why

1 Click the Text tool (If necessary.) Youll select the text.

2 Choose Window,

Show Control Palette

To open the Control palette.

3 Select Adding (Double-click the text to select it.) Youllchange this texts size.

Tell students that they canalso select the text bydragging over it.

4 In the Control palette, from theType-size list, select 36

To change the size to 36.

5 Select life! Youll change this texts size.Tell students they mightneed to triple-click theselected text to includethe exclamation point.

Change the size to 60 In the Control palette, from the Type-size list,select 60.

6 Select Outlander Spices Youll change this texts font type and size.

7 In the Control palette, from the

Font list, select Verdana

To change the font to Verdana.

Tell students that they canalso enter other sizes inthe Type-size option boxin the Control palette.

8 Choose Type, Size, Other To open the Other Point Size dialog box. Youcan specify sizes in this dialog box that are not

available in the Size menu or Type-size list inthe Control palette.

In the box, enter 25

Click OK To close the dialog box and change the text sizeto 25 points.

9 Deselect the text Click the Pointer tool.

Switch to Fit in Window view

10 Update the publication Click the Save button.

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Type styles

Explanation Applying type styles to text helps you to create several effects. The following table liststhe different type styles and provides a sample of each.

Button Style name Sample

Normal

Bold

Italic

Underline

Reverse

Strikethru

Small caps

All caps

Superscript

Subscript

To change the type style, select the text and then click the Type style button you want in

the Control palette. You can also choose Type, Type Style and then choose the type

style you need.

Do it! B-2: Changing type style

Heres how Heres why

1 Select Outlander Click the Text tool, if necessary.

2 Click (The Bold button is in the Control palette.) Tomake the text bold.

3 Select Adding Youll change the type style of this text.

4 Click (The Italic button is in the Control palette.) To

italicize the text.

5 Select life!

Make the selected text bold and

italicized

In the Control palette, click the Bold button and

then click the Italic button.

6 Deselect the text

7 Update the publication

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Topic C: Working with text blocks

Explanation You can resize, move, and rotate text blocks to rearrange the text flow in yourpublication. You can also add text to an existing text block.

Resizing text blocksYou change a text blocks width and height by using the Pointer tool. By default, a text

blocks width is the space between the left and right margins. You can change the width

by dragging the corner handles and change the height by dragging the windowshade

handles. The maximum height of a text block is the space needed to contain the entire

text and you cannot increase its height exceeding that limit.

To resize a text block:

1 Click the Pointer tool to change the pointer to an arrow.

2 Click the text to select the text block.

3 Point to a handle of the text block.

4 Drag the handle to resize the text block.

Do it! C-1: Resizing a text block

Heres how Heres why

1 Select the Outlander Spices text

block

(Click the Pointer tool and click the text.) Youllresize this text block.

2 Observe the text block The text blocks length is equal to the spacebetween the left and right margins.

3 Point as shown

4 Drag the pointer to the left, as

shown

To reduce the text blocks size.

Observe the text block

The text block is resized.


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Adding text in an existing text block

Explanation When you click on a new line with the Text tool, the new text you enter appears in aseparate text block. You can also add text in multiple lines as part of a single text block.

To add text in multiple lines to a single text block:

1 Click the Text tool.

2 Place the insertion point at the end of the text in the text block.3 Press Enter.

4 Type the text.

Do it! C-2: Adding text within a text block

Heres how Heres why

1 Click the Text tool

2 Place the insertion point, as shown

3 Presse To add text in a new line in the same text block.

4 Type spice to your

5 Click the Pointer tool

Click spice

Both Adding and spice to your appear in thesame text block.

6 Select spice Click the Text tool and then select the text.

Change the size to 72

7 Select to

Change the size to 30

Ensure that students dontreduce the height of thetext block.

8 Resize the text blocks width, as

shown


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Moving text blocks

Explanation You move a text block from one location to another by using the Pointer tool. If youknow precise coordinates, you can also use the X and Y boxes in the Control palette to

move a text block.

To move a text block to a new location:

1 Click the Pointer tool.2 Select the text block.

3 Point on the text block, but not to any of the handles.

4 Drag the text block to a new location.

Do it! C-3: Moving a text block

Heres how Heres why

1 Click as shown

To select the text block.

2 Drag the text block, as shown

Drag the pointer until the right side handles of

the text block touch the right margin.

3 Observe the text block

Now the handles on the right side of the text

block line up with the right margin.


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Rotating text blocks

Explanation You use the Rotating tool in the toolbox to rotate a text block. Click the Rotating tooland then point to any of the corner handles of the text block. When you point to a corner

handle to rotate a text block, PageMaker considers that handle as the base point for

rotation.

To rotate a text block:

1 Select the text block.

2 Click the Rotating tool in the toolbox.

3 Point to the lower left handle of the text block to make it the base point.

4 Drag the text block in either a clockwise or counter-clockwise direction.

Do it! C-4: Rotating a text block

Heres how Heres why

1 Select the Outlander Spices text

block

Youll rotate this text block.

2 Click (The Rotating tool is in the toolbox.) The shapeof the pointer changes.

3 Point as shown

Point to the bottom-left handle.

Help students to drag thetext block in a counter-clockwise direction.

4 Drag the text box in an counter-

clockwise direction to the

indicated position, as shown

5 Observe the Control palette As you rotate the text block, the Rotating optionbox shows the rotated angle measurement.

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Control palette options

Explanation When you select a text block, the Control palette displays options that help you tomodify the shape and position of the text block, as shown in Exhibit 2-5.

The text-block-related options in the Control palette are:

Proxy that represents the selected text block. Proxy contains reference points,

which represent the edges, corners, and the center point of a text block. X and Y Position option boxes, which you can use to move a text block by

specifying the exact X and Y positions.

W and H Sizing option boxes that are used to specify the width and height of a

text block.

Rotating option box that is used to specify the rotating angle of a text block.

Apply button

Proxy Position option

boxes

Sizing option

boxes

Rotating

option box

Exhibit 2-5: The Control palette with text block options

Reference points

When you use the Control palette to move or rotate an object, PageMaker performs thisaction based on a specific point on the selected object. You define this point by

selecting an object, and then on the Control palette, clicking on a reference point on the

Proxy. There are nine points on the Proxy to choose from: four corner points, four

points on the edge, and the center point.

When you click a reference point, PageMaker establishes that as the base point. The

following table illustrates the different positions of a text block when using different

reference points. In each case, the X position is set as 3 inches and the Y position as 2

inches.

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Reference

point

Base

point

Position of text block

Lower-left

corner point

Lower-rightcorner point

Upper-right

corner point

Upper-leftcorner point

Center point

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Do it! D-1: Examining the Print Document dialog box

Heres how Heres why

1 Choose File, Print To open the Print Document dialog box.Tell students that

they can also press theshortcut key Ctrl+P. 2 Click the Printer list down arrow This list contains all the installed printers. You

can select the printer to which you want to printfrom this list.

Click the Printer list down arrow To close the Printer list.

3 Observe the Copies box In this box, you can specify the number ofcopies to be printed. By default, one copy of the

publication is printed.

4 Under Pages, click the Print list

down arrow

You can select options to print even pages, odd

pages, or both.

Click the Print list down arrow To close the Print list.

5 Under Orientation, observe that

the first option is selected

By default, the Print Document dialog box

matches the orientation you specified in the

Document Setup dialog box.

6 Click Cancel To close the dialog box without printing.

7 Close My publication Choose File, Close.

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Unit summary: Building publications

Topic A In this topic, you learned how to createa single-pagepublication and add textto it.You also learned how to savepublications.

Topic B In this topic, you learned how to change the font, size, and type styleof the text in a

publication.

Topic C In this topic, you learned how to resizetext blocks and add textto an existing textblock. You also learned how to moveand rotatetext blocks.

Topic D In this topic, you examined the Print Documentdialog box.

Independent practice activity

1 Create a single-page publication. Specify the document settings, as shown in

Exhibit 2-7.

2 Save the publication as My publication practice in the current unit folder.

3 Add a text block with the text About Outlander Spiceson the upper region of thepage (below the upper margin).

4 Change the font of the text to Arialand size to 18.

5 Apply the Bold type style.

6 Add a text block anywhere in the page with text Outlander Spices 2003-2004. All

rights reserved.

7 Resize both text blocks to fit the text length.

8 Rotate the copyright information text block 90 degrees by using the lower-left

corner as the base point.

9 Type contact details, as shown in Exhibit 2-8, in a single text block at the lower

region of the page and resize the text block to fit the text length.

10 Position the text blocks, as shown in Exhibit 2-9.

11 Update and close the publication.

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Tell students that theCompose to printer listmight vary based on theprinter installed in theircomputer.

Exhibit 2-7: The Document Setup dialog box after step 1 of the Independent Practice

Activity

Exhibit 2-8: The text in the contact details text block after step 9 of the Independent

Practice Activity

Exhibit 2-9: The publication page after step 10 of the Independent Practice Activity

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31

U n i t 3

Building multi-page publications



A Create multi-page publications.

B Manage text flow.

C Work with frames.

D Work with pages.

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Topic A: Creating multi-page publications

Explanation You use the measurements in the vertical and horizontal rulers to place elementsaccurately at specific locations in a publication. PageMaker helps you choose different

measurement systems according to your needs.

Measurement systems

There are five measurement systems in PageMaker: inches, inches decimal, millimeters,

picas, and ciceros. By default, PageMaker uses inches, but another commonly used

measurement system is picas. The picas measurement system uses the same

measurement (points) for both text and graphics. Here are some basic conversations:

Six picas is equal to one inch.

One pica is equal to 12 points.

For example, you have a text block that is two inches wide and you change the

measurement system for the publication to picas. When you select the text block, the

Control palette will no longer show its width as two inches, but as 12 picas, or 12p.

You use the Preferences dialog box, as shown in Exhibit 3-1, to change the

measurement system. To open the Preferences dialog box, choose File, Preferences,

General or press Ctrl+K. If you change the measurements when there are no documents

open, PageMaker makes the new measurement system the default measurement system

for all documents. If you change the measurements while a document is open, then only

that document uses the new measurement system.

To change the measurement system:

1 Choose File, Preferences, General to open the Preferences dialog box.

2 From the Measurements in list, select a new measurement.

3 From the Vertical ruler list, select a new measurement.

4 Click OK.

Exhibit 3-1: The Preferences dialog box

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Building multi-page publications 33

Do it! A-1: Setting the measurement system

Heres how Heres why

1 Choose File, Preferences,

General

To open the Preferences dialog box.Tell students that

they can also press Ctrl+Kto open the Preferences

dialog box. 2 From the Measurements in list,select Picas

To change the measurement system to picas.

3 From the Vertical ruler list, select

Picas

To set the vertical ruler to measure in picas.

4 Click OK Now both the vertical and horizontal rulers willmeasure in picas.

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Document Setup for multi-page publications

Explanation You use the Document Setup dialog box, as shown in Exhibit 3-2, to specify thedocument attributes. For example, check the Double-sided check box and the

publication will have double-sided pages. When you do this, the Facing pages check

box is available and selected. When you use double-sided pages, PageMaker replaces

left and right margins with inside and outside margins. To specify the number of pages

in the publication, enter a number in the Number of pages box.

Exhibit 3-2: The Document Setup dialog box for a multi-page publication

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Do it! A-2: Adjusting the Document Setup options for multi-page

publications

Heres how Heres why

1 Choose File, New To open the Document Setup dialog box.

2 In the Page size list, verify thatLetter is selected

To set the page size as Letter.

3 Next to Options, verify that

Double-sided is checked

Youll create a double-sided publication. Indouble-sided publications, inside and outside

margins replace left and right margins.

Next to Options, verify that

Facing pages is checked

To view the facing pages together on the screen.

4 In the Number of pages box,

enter 5

Youll create a publication that has five pages.

Explain the points andpicas measurementsystem to students.

5 Under Margins, in the Inside box,

enter 3p6

To set the inside margin at three picas and six

points from the inside edge of the page. Sixpicas is equal to one inch and one pica is equal

to 12 points. In this case, 3p6 is slightly more

than half an inch.

Under Margins, in the Outside

box, enter 3p6

To set the outside margin at three picas and six

points from the outside edge of the page.

Set the Top and Bottom margins

to 3p6each

6 From the Target output resolutionlist, select 600

To set the output resolution to 600 dpi.

7 From the Compose to printer list,

select a printer

If necessary.Tell students to select theprinter installed on theircomputers.

8 Click OK To close the dialog box and create thepublication. Only the first page appears in the

window because it does not have any facing

page.

9 Maximize the publication window If necessary.

10 Move to the second page (Click the page 2 icon.) Both the second andthird pages appear on the screen as facing pages.

11 Save the publication as

My booklet

(Choose File, Save As.) In the current unit

folder.

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Topic B: Managing text flow

Explanation In publications such as magazines and newsletters, you might want to place text in apage across multiple columns and at specific locations. To do this, you use columns and

ruler guides to manage the text flow in a page.Ruler guidesare the nonprinting lines

that help you align elements at specific locations on a page.

Instead of typing, you can import text from other applications into a PageMaker

publication. After importing text, you then manage the text flow manually or by using

the Autoflow feature. You can balance the text length across multiple columns. If

related text flows onto another page, you can add continuation notices, which help to

find the next or previous section.

Column guides

You use the Column Guides dialog box, as shown in Exhibit 3-3, to add columns to a

page. In this dialog box, you specify the number of columns you want on a page and the

space between them. You can also specify a different number of columns for left and

right pages. When you add columns to a page, PageMaker adds column guides on thatpage.

To create column guides on a page:

1 Choose Layout, Column Guides to open the Column Guides dialog box.

2 Check Set left and right pages separately if you want a different number of

columns in left and right facing pages.

3 Specify the number of columns. You can set a maximum of 20 columns on a

single page.

4 Specify the space between columns.

5 Click OK.

Once column guides have been placed, you can move the guides by dragging them tothe new location.

Exhibit 3-3: The Column Guides dialog box

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Do it! B-1: Adding column guides

Heres how Heres why

1 Choose Layout,

Column Guides

To open the Column Guides dialog box. Youll

add columns to the publication.

2 Check Set left and rightpages separately

(Both text boxes are replaced with Left andRight text boxes.) Youll set a different number

of columns for the left (page 2) and right (page

3) pages.

3 Under Right, in the Number of

columns box, enter 2

To create two columns on the third page.

4 Under Right, in the Space

between columns box, enter 0p6

(As shown in Exhibit 3-3.) To set the space

between each column to 0p6 picas.

5 Click OK To close the dialog box and add column guidesto the third page.

6 Move to the fourth page

7 Open the Column Guides dialog

box

(Choose Layout, Column Guides.) Youll addcolumns to the fourth and fifth pages.

8 In the Number of columns box,

enter 2

In the Space between columns

box, enter 0p6

Click OK To add column guides to the fourth and fifthpages.


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6 Move to the second page Youll create ruler guides in this page.

Create horizontal ruler guides at

12p and 18p

Create vertical ruler guides on the

second page at 42p and 9p

It will be displayed as42p and 9p in the

Control palette.

7 Create horizontal ruler guides at

12p and 18p on the first page

8 Move to the second page

9 Point to the horizontal ruler guide

at 12p

Youll remove this ruler guide.

Drag the ruler guide to the

horizontal ruler, as shown

You can remove a ruler guide by dragging it offthe page or onto the ruler.

10 Move to the first page Youll remove the ruler guides in this page.

Choose View,

Clear Ruler Guides

To remove the ruler guides. Both the ruler guides

in the page disappear. This command is applied

only to this page; the ruler guides on the otherpages have not been removed.

11 Display the toolbox Choose Window, Show Tools.


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Placing text

Explanation You import text to a publication from other applications by using the Place dialog box,as shown in Exhibit 3-4. You can import text to a new or an existing text block in a

publication. While importing text, you can retain the format settings of the source file or

you can import just the text without the formatting.

Exhibit 3-4: The Place dialog box

To open the Place dialog box, click the Place button on the toolbar or choose File,

Place. You can also press the shortcut key Ctrl+D to open the Place dialog box. To

place text into a publication from another application:

1 Choose File, Place to open the Place dialog box.

2 Select the file to import.

3 Click Open. The pointer changes to a loaded text icon.

4 Click at the location on the page where you want to place the text.

Text flow

Text that youve placed might not fit in one column. When the text is longer than the

text block, the windowshade handle at the lower boundary of the text block changes to

red. If you click this handle, the pointer changes to a loaded text icon. You can then

click on a column on the same page or on any other page to place the remaining text.

When you place text of a single text block into different text blocks, a plus (+) sign

appears at the lower windowshade handle of the first text block and the upper

windowshade handle of the second text block, as shown in Exhibit 3-5. This indicates

that the text in these blocks is connected and part of the same story.

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The plus (+) sign at the upper

windowshade handle of the

second text block

The plus (+) sign at the lower

windowshade handle of the first

text block

Exhibit 3-5: The sample text blocks showing the plus (+) signs, indicating that text

blocks are connected

When you place text as a new story, it appears in a separate text block. You can also

import text as part of an existing text block. To

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