04.02.01_ImplementationStrategy

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G I S C O O K B O O K F O R L G U S

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4.02.01 GIS Implementation Strategy

BackgroundOnly a few of the 1,650 LGUs in the Philippines (consisting of cities, towns and ruralmunicipalities of various classes) have established a functional local GeographicInformation System (GIS). However, majority of them, including low-income towns,are now using computers mainly for word processing and spreadsheets.

IntroductionThe design of implementation of a GIS is a major, long-term undertaking. The entireprocess, from when the LGU becomes aware of the technology through to when it isfinally implemented takes one or more years. The implementation of a GIS is wheretechnology and people meet and computer-generated data is a potent political tool inits power to influence. The introduction of new technology will also change anorganization in ways that cannot be entirely predicted. Likewise, new ideas, such asGIS, have to be sold within the LGU.

Most GIS are complex systems. All computer systems can be prone to failures, henceconsideration should be given to the probability of such failures, the potential effectsthey have on operations, and the recovery procedures to be used. The moreconsequences there are due to failure, the more important it becomes to havealternative methods to generate specific information.

Recommended List of Actions in the FutureThe following is an ideal step by step implementation process for the establishment of

GIS in an LGU, particularly for its use in the preparation of the CLUP. It is a processthat is facilitated by the HLURB, and it is assumed in this case that the targetmunicipality has not used GIS before.


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Action takenby:

ACTIVITY DOCUMENTATION

1 HLURB HLURB promotesthe CLUP GISStarting Package and trainingopportunities at occasions whereLGU representatives meet.Attends and gives informationabout CLUP GIS at the annualmeetings of League ofMunicipalities/Cities, CouncilorsLeague, Vice-Mayors League,Union of Local Administrator of thePhilippines , League of Planners

and Development Coordinators ofthe Philippines, PIEP, and the like.

Information LeafletHomepage

2 LGU LGU decides to update CLUP andwants to use GIS; approachesHLURB RO to seek advice.

Letter of Intent

3 CPDC/MPDCwith HLURB

HLURB visits the LGU, briefs themabout local GIS for CLUPpreparation and about the GISCookbook, training program, theStarting Package and assesses thefeasibility for GIS development inthe LGU.

Invitation letter to LGUrepresentativesPowerPoint presentation onLocal GISInformation LeafletLGU ComputerizationProficiency Form

4 HLURB,LGU

If the study finds it feasible that theLGU has enough resources andcapability to start up a GIS, a MoAbetween HLURB and the LGU issigned.

Memorandum of Agreementon the cooperation for theCLUP and GISGIS Start PackageCV for the 2 traineesList of issues to bring to theBasic/beginner Training

5 LGU The CLUP Budget (including costfor GIS) is prepared and approved.

CLUP BudgetSB Resolution authorizingthe LCE to enter into MOASB Resolution regarding theCLUP Budget

6 LGU Procurement of hardware andsoftware.

Bidding Documents


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Action takenby:


7 HLURB CO HLURB transmits fresh informationon LGU GIS status to the NationalGIS Literacy Level Survey.

National GIS Literacy Level(ArcView) Project

8 HLURB HLURB assists in the inventory andcompilation of available data atnational/regional level that can beused in the CLUP GIS, as providedin the MOA.

List of secondary sourcematerials to be used duringCLUP preparation.CD with data

9 LGU LGU trainees, one of whom shouldbe the appointed GIO, prepare forthe training.

List of Issues to bring to theBasic/Beginner TrainingTravel Order

10 HLURB HLURB prepares for theBasic/beginner Training.

List of TraineesBudget PresentationCourse AgendaList of Resource PersonsCourse Material compiled ina ring fileChecklist for logistics(accommodation, transport,venue, hardware andsoftware, meals, snacks,etc.)

Performance TestCourse Evaluation FormCD/floppy with the workresults from the trainingCertificates

11 HLURB COLGU

HLURB conducts Basic/Beginnertraining.

12 HLURB HLURB instructs LGU trainees

about the interim activities to beundertaken by the LGU after theBasic/beginner and prior to theApplied CLUP Training.

List of databases and other

materials to be preparedprior to the Applied CLUPTraining


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Action takenby:


13 HLURBRO/CO

HLURB evaluates the performanceof the LGU at Basic/beginnerTraining and determines if it isfeasible to conduct the CLUP GISApplied Training

LGU Evaluation Form

14 HLURB RO HLURB starts up the Log Book ofcommunications with the LGU,which records the actions takenand the results thereof.

Log Book format

15 LGU LGU trainees brief the local officialsand heads of different offices.

CD with the work resultsfrom the trainingPower Point presentation onLocal GIS

16 LGU LGU trainees with the help of LGUstaff prepare databases and othermaterials to be used during theApplied CLUP Training.

List of databases and othermaterials to be preparedprior to the Applied CLUPTraining

17 HLURB HLURB prepares for Applied CLUPTraining

List of Trainees (hopefullythe same as previous)Budget PresentationCourse AgendaList of Resource Persons

Course Material compiled ina ring fileChecklist for logistics(accommodation, transport,venue, hardware andsoftware, meals, snacks,etc.)Performance TestCourse Evaluation FormCD/floppy with the workresults from the trainingCertificates

18 LGU LGU trainees prepare for theApplied CLUP Training

List of Issues to bring to theApplied CLUP TrainingTravel Order


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19 HLURBLGU

HLURB conducts Applied CLUPTraining

Action Plan

20 LGU LGU prepares Action Plan (ShortTerm Plan) based on above

21 LGU LGU trainees present theirachievements in Applied CLUPTraining in a wider forum andinitiate the formation of an LGUGIS Task Force withrepresentatives from variousdepartments.

CD/floppy with the workresults from the trainingLGU GIS ImplementationStrategy

22 LGU The LGU mobilizes the LGU GISTask Force that will review andupdate the existing data inpreparation of applicable GISdatabases.

LGU Metadatabase

23 LGU LGU GIS Task Force prepares alist of prioritized activities regardingcompilation of attribute data.

LGU Metadatabase

24 LGU LGU GIS Task Force prepares alist of analogue map informationthat need to be digitized.

LGU Metadatabase

25 HLURB During one-year period after theApplied Training, HLURB extendsback up support to the LGU as perStart Package agreement.

Log Book

26 LGU LGU GIS Task Force prepares aGIS Implementation Plan.

GIS Implementation Plan-GuidelinesProtocols from the LocalChief Executive.

27 HLURB Within one year after the AppliedTraining, HLURB performs anevaluation of the progress of GISdevelopment and revises theNational GIS Literacy Level.

National GIS Literacy Level(ArcView) project


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Action takenby:


28 LGU LGU provides the updatedGeographic Data to HLURB on anannual basis.

MOA

29 HLURB HLURB delivers data to concernedCentral Institutions for sharing.

The linkage between the steps in the CLUP Planning Process and the CLUP GISImplementation Strategy is shown below.

04.02.01_ImplementationStrategy

Documents

Transcript of 04.02.01_ImplementationStrategy