NORTHUMBERLAND COUNTY Anthracite Outdoor Adventure Area Authority

RECREATION OPPORTUNITIES FOR OHV – ECONOMIC DEVELOPMENT –

CONSERVATION OF NATURAL RESOURCES

AGENDA 4/28/14 – 6:30 pm. 1) Chairman: Call to order. Time:___6:30_______ 2) Chairman: Pledge of Allegiance 3) Chairman: Moment of Silence 4) Secretary: Roll Call: _PRESENT__ _PRESENT__ _PRESENT__ _PRESENT___ _PRESENT__ D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth

5) Public Comment – Agenda Items Only:

Chairman: Is there any public comment on agenda items only? NONE 6) Secretary’s Report / Minutes: Chairman: I would ask for a Motion to approve the minutes of the March 17, 2014 meeting? Motion: SCHWARTZ Second: YORWARTH On the question? NONE Voice Vote All in Favor? ALL Any Opposed? NONE The Motion passes / fails __PASS________.

7) Treasurer’s Report: Chairman: I would ask for a Motion to accept the Treasurer’s Report? BEGINNING BALANCE ON APRIL 1, 2014: $7,635.98 RECEIPTS $3,927.00 DISBURSEMENTS $433.64 BALANCE ON HAND APRIL 30, 2014 $11,129.34 Motion: CROWL Second: MACK On the question? NONE Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails _PASS______.

8) Bills: Chairman: I would ask for a Motion to approve the bills as presented.

Blackheart MX – $794.20 – 2014 Pass Stickers & magnets Garigan & Targonski $1,457.50 February billing Garigan & Targonski $943.80 March billing Shinagra Enterprise $250.00 Tank pumping 4/9 PPL monthly bill - $209.06 News Item - $957.43 advertising for positions DMS - $363.52 dumpster for second cleanup (less tipping fee)

Motion: CROWL Second: SCHWARTZ On the question? NONE Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASSES____.

9) Correspondence: Chairman: The board would recognize the following correspondence:

• Committees have been active as we prepare for the May 17th opening. All committees met on March 22 to continue planning for opening weekend. Venders have been contacted and requests for volunteers have been made.

• Circuit rider application has been completed and sent to DCNR. They have been helping with the final job description for the Operations Director. We are now advertising the position.

• We have also advertised for the part time positions of Administrative Assistant and Maintenance Worker.

• We have been in contact with Christian-Baker Company a Commercial Insurance Company to update the quote for our liability and workers compensation insurance.

• We have been in contact with Verizon concerning phone service and DSL service to the Welcome Center.

• Letter from Best Law Offices, LLC related to a Dave Kaleta request referred to Solicitor • The Highway Occupancy Permit No. 03029281 was issued for our paved access road. We will

now begin the process of working with Coal Township Board of Commissioners to draft an Ordinance to transfer & dedicate this a Coal Township road.

• Permission from PPL Electric Utilities Corporation was received to place an obstruction within the PPL Right of Way behind Burnside.

10) Reports / Public Announcements:

• BAMR Update – Both projects moving along here and in Ferndale across from the Vo-tech school. (Barry can provide update)

• Trail head Update – Almost fully complete, will be scheduling the final walk-thru. Lighting and security system has been installed. Volunteers have finished the interior painting of the office and garage areas. Will be working on painting the doors and front porch.

• Volunteers have started installing gates and blocked off areas to limit unauthorized access to property. (Barry to provide update)

• All intersection signs have been installed on Eastern property. (Dave to provide update) • Verizon was on site 4/23 and 4/24. They installed the phone line to the Welcome Center. • Clean ups were done on 3/29 and 4/12. 3/29 we had 75 volunteers and 4/12 we had 125

volunteers. • On 4/23 we closed on a line of credit in the amount of $250,000 with M & T Bank. • On 4/23 the NORTHUMBERLAND COUNTY Housing Authority used our conference room

for their monthly meeting to allow members to see our Welcome Center. • Representatives from WERock will be on site starting on 5/1 in preparation of the Saturday 5/3

event. The property will be closed to all other activity on 5/2 through 5/4. • Tracie Neumeister will be added to the AOAA Marketing Committee. • AOAA has donated several T-Shirts to JP from Military Jeepers for their wounded veterans trail

ride event, and to the Susquehanna River Valley Visitor’s Bureau for their backyard tourism week.

• This past Saturday 4/26 ATR conducted a benefit ride for the first responders in Coal & Zerbe Townships and the City of Shamokin. Over 175 people participated and members of ATR volunteered their time to make this a successful event.

11) Chairman: I would like to thank the following for the donations to the project: Big Boys Napa for additional donation of shelves for the garage area. Value $200 A First Aid kit was donated to us by Warren Remig FNB Bank for the donation of 2 file cabinets. Value $300 3 B Cleaning stripped and waxed the floors on 4/14 Two Clean ups ◦ One Smart Cookie donated lunch for 200 participants $1100 ◦ DMS dumpster first clean up $500 ◦ Dan Shingara dumpster first clean up $150 ◦ Maurers Ice Cream (Ken Bethge) tipping fee $150 ◦ Waste Management dumpster second clean up $550

12) Chairman: I would ask for a motion to set the rate for a duplicate pass or magnetic backed pass at $10. Motion: YORWARTH Second: CROWL On the question? NONE Voice Vote All in Favor? ALL Any Opposed? NONE The Motion passes / fails _PASS_______.

13) Chairman: I would like to ask for a motion to purchase two vinyl signs measuring 5' by 9' from Add One, Sunbury, PA for a cost not to exceed $800. Motion: YORWARTH Second: CROWL On the question? NONE Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____.

14) Chairman: I would ask for a motion to purchase from Commonwealth Security Systems of Sunbury a full security system for the Welcome Center Building linked to a central monitoring station, 24 hours a day, for $2495 to be paid from the trail head grant. (Ratification) Motion: CROWL Second: SCHWARTZ On the question? $180.00 ANNUAL FEE NOT PART OF GRANT Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____.

15) Chairman: I would like to ask for a motion to enter into an agreement for credit card services with FNB Bank and to purchase a stand alone machine for $370. Motion: YORWARTH Second: CROWL On the question? NONE Roll Call Vote: YES ABSTAIN YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____.

16) Chairman: I would like to ask for a motion to purchase AOAA volunteer tee shirts from Academy Sports in Mount Carmel, PA for use on opening weekend not to exceed $400.

Motion: MACK Second: CROWL On the question? NONE Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____.

17) Chairman: I would like to ask for a motion to permit the Chairman or a Committee of Authority

members he selects, to hire persons for the following positions and pay scale ------------(1) - Administrative Assistant for $11 to $14 an hour and a

------------(1) - Maintenance Worker for $9 to $12 an hour Both will be hired for 20 -30 hours a week and be selected following an interview process. NOTE: Actual hiring will be ratified by the Authority the meeting following the hiring. Motion: SCHWARTZ Second: MACK On the question? NONE Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____.

18) Chairman: I would like to ask for a motion to purchase a general liability and workers compensation insurance policy from Christian Baker Company in the amount of an amount not to exceed $15,000 AND NOT INCLUDE THE TERRORISM COVERAGE. Motion: YORWARTH Second: SCHWARTZ On the question? This is for the first year of operations Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____.

19) Chairman: I would like to ask for a motion to require two board members to sign all requests for loan disbursements on the line of credit from M&T Bank using the attached form, SIGNERS MAY BE THE CHAIRMAN, TREASURER, OR SECRETARY OF THE AUTHORITY Motion: MACK Second: SCHWARTZ On the question? NONE Voice Vote All in Favor? ALL Any Opposed? NONE The Motion passes / fails __PASS____.

20) Chairman: I would like to ask for a motion to approve a loan disbursement #001 from the Line of Credit in the amount of $8750, and make payments as follows $8500 for Eckert Seamans Cherin and Mellott, LLC and $250 for M & T Bank. Motion: CROWL Second: YORWARTH On the question? NONE Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____.

21) Chairman: I would like to ask for a motion to submit a Community Work Program Application to SCI – Coal Township. (Ratification) Motion: CROWL Second: SCHWARTZ On the question? Any idea on when prison help may be available? Over 1 month Voice Vote All in Favor? ALL Any Opposed? NONE The Motion passes / fails __PASS____.

22) Chairman: I would like to ask for a motion to approve a loan disbursement #002 from the Line of Credit in the amount of $12,000 transferred to the general account and used towards the general liability AND WORKERS COMPENSATION insurance policy. Motion: YORWARTH Second: SCHWARTZ On the question? NONE Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____.

23) Chairman: I would like to ask for a motion to submit a Product Loan Agreement to Kawasaki Motors Corp. U.S.A for the loan of a Kawasaki 2014 Teryx, Model: URF800CEF for AOAA test, maintenance and rides at the AOAA. (Ratification) Motion: CROWL Second: MACK On the question? NONE Voice Vote All in Favor? ALL Any Opposed? NONE The Motion passes / fails __PASS____.

24) Chairman: I would like to ask for a motion to submit AOAA Phase II maps, and information PNDI and PHMC Clearance. This submission is part of the DCNR Grant approval process. (Ratification) Motion: YORWARTH Second: SCHWARTZ On the question? NONE Voice Vote All in Favor? ALL Any Opposed? NONE The Motion passes / fails __PASS____.

25) Chairman: I would like to ask for a motion to purchase “permit required” signs from Rowe's print shop for $299.98. Motion: SCHWARTZ Second: YORWARTH On the question? NONE Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____.

26) Chairman: I would like to ask for a motion to set our fee for receiving checks with insufficient funds at $35. Motion: CROWL Second: SCHWARTZ On the question? NONE Voice Vote All in Favor? ALL Any Opposed? NONE The Motion passes / fails __PASS____.

27) Chairman: I would like to ask for a motion to purchase signage for the area around trail head, not to exceed $1200. Motion: YORWARTH Second: MACK On the question? NONE Roll Call Vote: YES YES YES YES YES D. Crowl M. Schwartz J. Backes P. Mack B. Yorwarth The Motion passes / fails __PASS____..

28) Chairman: Is there any old business? NONE 29) Chairman: Is there any new business? MACK: REMINDER TO EVERYONE THAT THE SPEED LIMIT IN THE VILLAGE OF BURNSIDE IS 35 M.P.H AND TO BE AWARE THAT THE SPEED LIMIT. 30) Chairman: Is there any public comment on items other than those on the agenda? DENNIS FELTY: THANKS TO THE AOAA FOR HAVING THE ATR RIDE AT THE AOAA THIS PAST WEEKEND. THANK YOU TO THE NEWS ITEM FOR THE FRONT PAGE COVERAGE ALONG WITH KNOEBELS. WE SURE HOPE THAT SOME DAY WE CAN BE AS SUCCESSFUL AND AS POSITIVE AS THEM. CHAIRMAN BACKES CALLED FOR A BREAK AT 7:09 PM, TO BE FOLLOWED BY AN EXECUTIVE SESSION FOR LITIGATION MATTERS, FOLLOWING THE EXECUTIVE SESSION THE MEETING WILL BE ADJOURNED WITH NO FURTHER BUSINESS EXECUTIVE SESSION BEGAN AT 7:28PM. MEETING WAS CALLED BACK TO ORDER FROM EXECUTIVE SESSION AT 8:36PM. 31) Chairman: Is there a Motion to Adjourn?

Motion: CROWL Meeting adjournment time:_8:36 PM__