stylecard/SAMPLE LETTERS

M o r e r e v i e w t o o l s a t 4 l t r p r e s s . c e n g a g e . c o m / b c o m

• Begins all lines at left margin; uses easy-to-read jagged right margin and single-spaced, unindented paragraphs.

• Omits colon after salutation and comma after complimentary close in open punctuation style.

• Signs legibly in available space and identifi es writer.

• Identifi es person keying document.

Block Letter Style with Open Punctuation

The document illustrates contemporary spacing with 1.15 spaces between lines. If using traditional single spacing (1.0), tap Enter 2 times to double-space between paragraphs and 4 times to quadruple space after the dateline and the complimentary close.

• Dateline

• Letter address

• Salutation

• Body

• Complimentary close

• Signature block

• Reference initials

Begin 2” from top or 1/2” below letterhead

July 24, 2008 Tap Enter 2 times

Mr. Bert A. Pittman1938 South Welch AvenueNorthwood, NE 65432-1938 Tap Enter 1 timeDear Mr. Pittman Tap Enter 1 timeYour recent article, “Are Appraisers Talking to Themselves?” has drawn many favorable comments from local real estate appraisers. Tap Enter 1 timeThe Southeast Chapter of the Society of Real Estate Appraisers has felt a strong need for more information about appraisal report writing. About 200 members will attend our annual seminar. They would be glad to meet you and are interested in hearing you discuss “Appraisal Report Writing.” The meeting will be at the Tilton Hotel on Thursday, August 23, at 7 p.m. We promise you a pleasant evening and an attentive audience. Tap Enter 1 timeAlong with your acceptance, we would appreciate a photograph by August 7 so that we can include your picture in the program. Tap Enter 1 timeSincerely Tap Enter 2 times leaving space for signature

Jennifer MalleyProgram Chairtw Tap Enter 1 time

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Begin 2” from top or 1/2” below letterhead

October 15, 2008 Tap Enter 2 times

Mr. Saunders Greyson, ManagerTropical Importers, Inc.1240 Coastal Lane Miami, FL 33140-1000 Tap Enter 1 timeDear Mr. Greyson: Tap Enter 1 timeIt was a pleasure meeting you at the career fair this morning. The opportunities offered in logistics management identifi es your company as being a leader in today’s international marketplace. Tap Enter 1 timeMy experience and knowledge of logistics management enable me to be a valuable asset to your company:

• Realistic international experience with a delivery company.

• Demonstrated commitment to developing an appreciation for international cultures and business practices.

• Excellent performance evaluations, including special recognition for troubleshooting transportation problems to remote locations.

Tap Enter 1 timePlease message me so we can discuss my joining Tropical Importers. Tap Enter 1 time Sincerely,

Tap Enter 2 times leaving space for signature

Brandon Shaw

• Begins dateline, complimentary close, and signature block at horizontal center.

• Includes colon after salutation in mixed punctuation style.

• Uses single-spaced, unindented paragraphs, but indentions are acceptable with modifi ed block style.

• Includes comma after complimentary close in mixed punctuation style.

• Signs legibly in available space and identifi es writer.

• Omits reference initials since writer keyed document

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Modified Block Letter Style with Mixed Punctuation

• Dateline

• Letter address

• Salutation

• Body

• Complimentary close

• Signature block

Document illustrates contemporary spacing. If using traditional spacing (1.0) between lines, tap Enter 2 times to double space between paragraphs and 4 times to quadruple space after the dateline and the complimentary close.

M o r e r e v i e w t o o l s a t 4 l t r p r e s s . c e n g a g e . c o m / b c o m

Brandon Shaw

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