03 June 2013 to 31 December 2013.

http://www.np.undp.org/content/nepal/en/home/operations/procurement.html

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Date: 15 May 2013 Ref.No. PISU/PN/010 /2013

FOR NEPALI NATIONALS ONLY

Country: Nepal Title: Consultant – Overseer Reports to:National Project Manager, LRP Duty Station: Mahottari

Description of the assignment: To carry out detail site survey and prepare Detail Project Report (DPR-

design, drawing, estimate) of each community infrastructures and to facilitate User Committees (UCs)/

CG in the construction of the proposed infrastructure as per the agreement between UNDP and User

Committee.

Project name: Livelihood Recovery for Peace (LRP) Project Period of assignment/services (if applicable): The duration of the Long Term Assignment (LTA) is from

03 June 2013 to 31 December 2013.Upon signing of an LTA, a separate Individual consultancy contract

will be signed for each assignment during the LTA period on “as and when requested” basis.

Proposal should be submitted at the following address: Project Implementation & Support Unit (PISU), UNDP(Ref.: PISU/PN/010/2013–Consultant - Overseer,UN House, Pulchowk, PO Box 107, Kathmandu, Nepal or by email to procurement.np@undp.org no later than 26 May 2013.

Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above. The PISU will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.

1. BACKGROUND

The five-year Livelihood Recovery for Peace project (LRP) was launched in late 2009 and the implementation started in early 2010. The project is implemented in Mahottari, Sarlahi and Rautahat, three Central Tarai (southern plains) districts of Nepal, where poverty, conflict (armed groups), gender-based violence and natural disasters have hindered development. These districts have one of the lowest Human Development Index. The 2.1 million people who live in these districts have a mixed ethnic makeup and almost 30% people are land less. The project is one of the initiatives through which UNDP Nepal is promoting local peace through livelihood support as an entry point to directly support the communities to have better livelihood outcomes. The overall objective of this integrated, area-focused project is to contribute to local peace building and restoring the foundations for sustainable livelihoods. The focus is on improving household/community livelihoods and local economic recovery, enhancing social cohesion, strengthening village and district level local government and non-government institutions for supporting livelihoods initiatives, and empowering women. The project has five main result areas: (i) mobilize and empower communities to improve social cohesion and peace; (ii) build new community infrastructures and rehabilitate damaged and degraded ones to benefit communities and create short-term jobs; (iii) facilitate the poorest and most vulnerable individuals and households to accrue improved livelihood assets; (iv) promote women’s empowerment and gender equality; and (v) strengthen local government bodies and national institutions to respond to communities’ livelihood needs. In order to achieve these objectives, LRP applies an integrated approach to livelihood promotion with a focus on building various assets at both household and community levels. It prioritizes promoting gender equality and social inclusion and also ensures that social harmony and community cohesion is promoted through LRP’s interventions. The project’s poverty pocket approach targets vulnerable excluded and economically deprived (VEED) households within the programme VDCs. This approach takes into account location factors (e.g. communities living in flood-prone areas), economic deprivation of the households, as well as social exclusion and historical marginalization of the community groups. Coupled with this approach of focusing on the VEED households, LRP gives priority to empowering women and those from the excluded communities. The LRP project is designed to be implemented in all 271 village development committees (VDCs) of the three districts. The project activities are in line with the policies of the Government of Nepal (GoN) and are implemented in collaboration with local government, relevant district line agencies, NGOs, CBOs, and community organizations in the form of youth clubs, women’s groups, and user groups and administered and monitored by a team of technical experts. Community Infrastructures (CI) support are to be provided in the 9 to10 VDCs of second cluster of Mahottari

district in an effective manner as per LRP Project Annual Work Plan 2013. The selected VDCs of cluster II of

Mahottari includes: Bhangha, Sahsaula, Hathilet,Gaidhabhetpur, Samsi, Sonama, Raghunathpur,

Parsadewad, Pokharbhinda, Basbitti and Ramgopalpur.

As this is small and manageable work, the LRP/PMU decided to manage the transfer of Community

Infrastructure (CI) grant directly to User’s Account and hire consultant (overseer) to design the identified

infrastructure and do cost estimate and provide technical back stopping to the Users Committees (UC) from

start to completion of the work.

Objectives of the consultancy To carry out detailed site survey and prepare Detail Project Report (DPR-design, drawing, estimate) of each

community infrastructures.

To facilitate User Committees (UCs)/ CG in the construction of the proposed infrastructure as per the

agreement between UNDP and User Committee.

2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED WORK

Please see the detailed Terms of Reference (Annex 1)

3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

I. Academic Qualifications:

Certificate level/ Diploma or equivalent in civil engineering from a recognized institution.

II. Working experience:

S/he must have Minimum of five years of experience in civil work and track record in the DPR preparation and implementation of civil works in the rural area of Mahottari district.

S/he should have experience of working on development donor funded community infrastructure works focused on WASH activities based on community action plan (CAP).

Working experience with UN supported agencies is an asset.

III. Competencies:

Good understanding of working with disadvantaged groups, users committee with full transparency and high accountability.

Good understanding on the sensitivity of gender issues in central Terai district will be an asset.

Must have experience in Public Auditing and on site dealing and coaching user committees.

Ability to speak Maithili and Nepali is essential. Ability to speak English is an asset.

4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSAL

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal:

To be included as part of the proposal:

A cover letter explaining your suitability for the work (300 words or under);

A brief methodology on how you will approach and conduct the work (1000 words or under)

2. Financial proposal

Financial proposal indicating lump sum amount to accomplish the package of entire task assigned. The lump sum amount should consists of perdiem and travel cost as well.

3. UN Personnel History - P11 Form (attached as Annex 3; downloadable

fromhttp://www.undp.org.np/vacancy including past experience in similar projects and at least 3 references

Note: a. Applicants of 62 years or more require full medical examination and statement of fitness to work to

engage in the consultancy b. The candidate has to be an independent consultant (If the candidate is engaged with any

organization, the organization employing the candidate will be issued with a Reimbursable Loan Agreement (RLA) to release the employee for the consultancy with UNDP).

c. Due to sheer number of applicants, the procurement unit will contact only competitively selected consultant.

5. EVALUATION:

Individual consultants will be evaluated based on the following methodologies:

1. Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant

whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific

to the solicitation.

* Technical Criteria weight; 70% * Financial Criteria weight; 30%

Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for the Financial Evaluation.

Criteria Weight Max. Point

Technical 70% 70

Criterion A: Certificate level/ Diploma or equivalent in civil engineering from a recognized institution.

20% 20

Criterion B: At least five years of experience in civil work and track record in the DPR preparation and implementation of civil works in the rural area of Mahottari district.

20% 20

Criterion C: Prior experience working on development donor funded community infrastructure works focused on WASH activities based on community action plan (CAP).

10% 10

Criterion D: Working experience with UN supported agencies and experience in Public Auditing and on site dealing and coaching user committees.

10% 10

Criterion E: Understanding of working in disadvantage goups as well as sensitivity of gender issues in central terai and ability to speak Maithali language.

10% 10

Financial

Lowest financial proposal 30% 30

Contract will be awarded to the technically qualified consultant who offers the lowest bid.

“Lowest Bid Offered” refers to the lowest price offered by Offerors scoring at least 70% points

in technical evaluation

ANNEX

ANNEX 1- TERMS OF REFERENCES (TOR)

ANNEX 2- GENERAL CONDITIONS OF CONTRACT FOR THE SERVICES OF INDIVIDUAL

CONSULTANT

ANNEX 3-P11 Form

UNDP/Livelihood Recovery for Peace (LRP) Project

Terms of Reference (TOR)

For

Long Term Agreement (LTA) CONSULTANT OVERSEER

1. LRP Project

The five-year Livelihood Recovery for Peace project (LRP) was launched in late 2009 and the implementation started in early 2010. The project is implemented in Mahottari, Sarlahi and Rautahat, three Central Tarai (southern plains) districts of Nepal, where poverty, conflict (armed groups), gender-based violence and natural disasters have hindered development. These districts have one of the lowest Human Development Index. The 2.1 million people who live in these districts have a mixed ethnic makeup and almost 30% people are land less. The project is one of the initiatives through which UNDP Nepal is promoting local peace through livelihood support as an entry point to directly support the communities to have better livelihood outcomes. The overall objective of this integrated, area-focused project is to contribute to local peace building and restoring the foundations for sustainable livelihoods. The focus is on improving household/community livelihoods and local economic recovery, enhancing social cohesion, strengthening village and district level local government and non-government institutions for supporting livelihoods initiatives, and empowering women. The project has five main result areas: (i) mobilise and empower communities to improve social cohesion and peace; (ii) build new community infrastructures and rehabilitate damaged and degraded ones to benefit communities and create short-term jobs; (iii) facilitate the poorest and most vulnerable individuals and households to accrue improved livelihood assets; (iv) promote women’s empowerment and gender equality; and (v) strengthen local government bodies and national institutions to respond to communities’ livelihood needs. In order to achieve these objectives, LRP applies an integrated approach to livelihood promotion with a focus on building various assets at both household and community levels. It prioritizes promoting gender equality and social inclusion and also ensures that social harmony and community cohesion is promoted through LRP’s interventions. The project’s poverty pocket approach targets vulnerable excluded and economically deprived (VEED) households within the programme VDCs. This approach takes into account location factors (e.g. communities living in flood-prone areas), economic deprivation of the households, as well as social exclusion and historical marginalization of the community groups. Coupled with this approach of focusing on the VEED households, LRP gives priority to empowering women and those from the excluded communities. The LRP project is designed to be implemented in all 271 village development committees (VDCs) of the three districts. The project activities are in line with the policies of the Government of Nepal (GoN) and are implemented in collaboration with local government, relevant district line agencies, NGOs, CBOs, and community organizations in the form of youth clubs, women’s groups, and user groups and administered and monitored by a team of technical experts.

2. Problem Statement and Need for the consultant (overseer):

Community Infrastructures (CI) support are to be provided in the 9 to10 VDCs of second cluster

of Mahottari district in an effective manner as per LRP Project Annual Work Plan 2013. The

selected VDCs of cluster II of Mahottari includes: Bhangha, Sahsaula, Hathilet, Gaidhabhetpur,

Samsi, Sonama, Raghunathpur, Parsadewad, Pokharbhinda, Basbitti and Ramgopalpur.

As this is small and manageable work, the LRP: PMU decided to manage the transfer of

Community Infrastructure (CI) grant directly to User’s Account and hire consultant (overseer) to

design the identified infrastructure and do cost estimate and provide technical back stopping to

the Users Committees (UC) from start to completion of the work.

Thus, this Terms of Reference (TOR) has been prepared to hire a consultant overseer under

Long Term Agreement (LTA).

2. Objectives of the consultancy

2.1 To carry out detail site survey and prepare Detail Project Report (DPR-design, drawing,

estimate) of each community infrastructures.

2.2 To facilitate User Committees (UCs)/ CG in the construction of the proposed

infrastructure as per the agreement between UNDP and User Committee.

3. Expected deliverable

DPR of all projects/ structures.

On site coaching and capacity building of 9-10 UC as well as to 9-10 Peace and Livelihood (PAL) Facilitators forhigh quality material procurement, guidelines follow up and systematic record keeping.

Orientation to CG and PAL on the design and estimate of CI

Running bill preparation of all CI

Monthly and on request coordination and progress sharing meeting with District Project Coordinator (DPC) Mahottari and Community Infrastructure Development Specialist (CIDS)

Quarterly progress and project reports.

4. Scope of the work: Key activities to be performed include:

To conduct Prefeasibility study, detail surveying works, design, drawing, rate analysis, quantity estimate, cost estimate, material estimate, and to prepare Detail Project Report (DPR).

Carry out the prefeasibility survey of the identified and community level prioritized infrastructures as per LRP’s planning and implementation process. Basic need identification, exact location, type of structure, numbers of beneficiary, commitments of community, perception of the beneficiaries towards the structure, general and basic data will be noted in the this step.

Carry out detail feasibility survey of the infrastructures to find out the detail technical parameters. The detail feasibility will include the technical, environmental, social and economical studies of the each project. The survey will be applicable for the design, drawing, quantity calculation and finally cost estimate. The over estimation will not be accepted for the implementation of the projects with users. The detail project report prepared will be shared with the key stakeholders.

Coordination and linkage with Peace and Livelihood (PAL) Facilitator, Users Committee, VDC, District Project Coordinator, Community Infrastructure Development Specialist.

To provide orientation on the Detail Project Report (DPR) to the users committee. The descriptions of the works, cost estimate and other related information are to be provided on the occasion. The quarries of the community are solved during the orientation as site coaching.

Layout of the structure on site: demarcation, pegging, lining, ranging working are the important parts to be completed.

Ensure Quality control & monitoring will be periodically carried.

Recommend for nextinstalment to Users Committee bank account by preparing running bill of the actual work completed.

To provide technical backstopping during the public auditing occasion by providing technical data if required by the any stakeholder.

Preparation of Work Completion Report and Measurement Book and to recommend for final payment after completion of the entire work assigned to user committee.

5. Monitoring and reporting

The consult will be required to travel to the field extensively. She/he as and when required will

stay at the LRP/ PMU unit Janakpur. She/ he will work under the overall guidance of NPM and

will accomplish his day to day activities in collaboration with the Community Infrastructure

Development Specialist and DPC.

6. Duration – 7 months (as per need basis)

All construction works at sites initiated should be completed by 30 November 2013. The

consultant will submit final report in the first week of the December 2013. Tentative work

plan to be followed is

Detail Site Survey and DPR Preparation started –5June 2013.

Submission of acceptable DRPs- 15 June 2013.

All Site Lay out and construction started: 25 June 2013.

Site supervision and Monitoring : continued (at least one time per week per site)

All Construction work completed; 30 November 2013.

Final Report Submission: 5 December 2013.

7. Qualification and experience

S/he must have completed Certificate level/ Diploma or equivalent in civil engineering from a recognized institution.

S/he must have Minimum of five years of experience in civil work and track record in the DPR preparation and implementation of civil works in the rural area of Mahottari district.

S/he should have experience of working on development donor funded community infrastructure works focused on WASH activities based on community action plan (CAP).

Working experience with UN supported agencies an asset.

Good understanding of working with disadvantage group, Users Committee with full transparency and high accountability.

Good understand on the sensitivity of gender issues in central Terai district will be an asset.

Must have experienced in Public Auditing and on site dealing and coaching user committees.

Ability to speak Maithili and Nepali is essential. Ability to speak English is an asset.