^ Zs/ ^ , Zd251 SS - Transportation PE 434 Work Experience - Job Shadow 252 SS - Medical/Counseling...

DLR WIOA ‐ Section 11 Resource 1.1 REV 05/2020

SERVICES CHART

INSTRUCTIONS

PROGRAM ABBREVIATIONS RI Registered Individual Only

WP Wagner‐Peyser A Adult DW Dislocated Worker TAA Trade Adjustment Assistance Y Youth DR Dakota Roots SCSEP Senior Community Service and Employment Program NDWG National Dislocated Worker Grant

DATES Dates are still very important; they can be summarized as follows:

Any WE or OJT services Projected Begin Date: Anticipated Start Date Actual Begin Date: Actual Start Date of the WE or OJT Projected End Date: Anticipated End Date Last Activity Date: Last Date Participant worked on WE or OJT

Service

Number and

Name

Does this service start or

restart the individuals 90

days? Yes or No Is this a fiscal

service? Can

money be

attached?

Yes or No

Will this report to

other groups as a

service?

What does this

service do?

What application and

customer group can

this service be used in?

What activities

can be done

with this

service?

What needs to be

included in notes?

PE = Program

Entry

EE = Extends Exit

DLR WIOA ‐ Section 11 Resource 1.1 REV 05/2020

Any Occupational Skills Services Projected Begin Date: Anticipated Start Date Actual Begin Date: Actual Start Date of OST Projected End Date: Anticipated Graduation or Completion Date Last Activity Date: Actual Graduation or Completion Date or Last Date participant last took part in training. Other Services Projected Begin Date: Anticipated Start Date Actual Begin Date: Actual Start Date Projected End Date: Anticipated End Date Last Activity Date: Last Date Participant received this service.

Keep in mind that some services can be started and completed in the same day.

Basic Career Services 3 Training Services 14100 General Workforce Information PE 300 Occupational Skills Training101 Information Only PE 301 On-the-Job Training110 Orientation/Intake PE 302 Entrepreneurial Training

PE 111 Initial Assessment PE 304 Customized Training112 Eligibility Determination - Adult, DW, Youth 313 On-the-Job Learning - RAP

PE 113 Job Search Workshop PE 314 Registered Apprenticeship TrainingPE 114 Job Club PE 315 AEL/ESL in combination with Training

115 Individual Workforce Information PE 335 Employed Worker Skills Upgrading/RetrainingPE 116 Attended Rapid Response Workshop PE 340 Non-Occupational Skills TrainingPE 117 Resume Preparation AssistancePE 118 Job Development TAA Services 16PE 119 Job Referral PE 350 TAA - Occ Skills Training - Non Approved Provider (No ITA)PE 120 Received Bonding Assistance PE 352 TAA - Remedial TrainingPE 121 Job Search Planning PE 353 TAA - Occupational Skills Training - Other StatePE 122 Assistance with Financial Aid PE 354 TAA - Remedial Training - Other StatePE 123 Tax Credit Certification (WOTC) PE 355 TAA - Subsistence while in TrainingPE 125 VETS - Initial Assessment PE 356 TAA - Relocation Assistance

126 VETS - Transition Assistance Program Workshop PE 360 TAA Wavier - Poor HealthPE 361 TAA Wavier - Enrollment Unavailable

Coordinated Referrals 6 PE 362 TAA Wavier - Training Not Available130 Coordinated Referral to Federal Training PE 363 TAA - Job Search Allowance131 Coordinated Referral to post-secondary CTE at LATI 366 TAA - Part-time Training132 Coordinated Referral to post-secondary CTE at STI 369 TAA - Transportation while in Training133 Coordinated Referral to post-secondary CTE at WDT134 Coordinated Referral to post-secondary CTE at MTI Youth Services 18135 Coordinated Referral to Economic Assistance PE 400 Post Secondary Prep & Transition136 Coordinated Referral to Job Corps PE 401 Educational Achievement137 Coordinated Referral to NICOA SCSEP PE 402 Leadership Development Services138 Coordinated Referral to Experience Works SCSEP PE 403 Adult Mentoring140 Coordinated Referral to JVSG - SBE PE 405 Alternative Secondary Education141 Coordinated Referral to JVSG - TSM in need of Ind. Career PE 407 Comprehensive Guidance and Counseling142 Coordinated Referral to JVSG - Wounded, Ill or Injured PE 408 Education Concurrent with Workforce Preparation143 Coordinated Referral to JVSG - Other PE 410 Provision of Labor Market Information144 Coordinated Referral to VA - VR&E 411 Youth Incentive145 Coordinated Referral to VA - Post 9/11 GI Bill 412 Eligibility Determination - Youth146 Coordinated Referral to VA - Montgomery GI Bill 413 Objective Assessment - Youth147 Coordinated Referral to VA - Other 414 Completion of Individual Employment Plan - Youth

PE 418 Financial Literacy Education/Services - YouthPartner Programs 10

PE 150 Enrolled in Federal Training Youth Training Services 21PE 420 Youth Occupational Skills Training

10 PE 421 On-the-Job Training YouthPE 204 Objective Assessment PE 422 Entrepreneurial Training - YouthPE 205 Completion of individual Employment Plan PE 423 Enrolled in Secondary EducationPE 210 Short Term Pre-Vocational Services 425 On-the-Job Learning - Youth - RAPPE 220 Work Experience/Internship PE 427 Non-Occupational Skills TrainingPE 221 Work Experience - UnpaidPE 230 Financial Literacy Education Youth Work Experience Services 23PE 232 English as a Second Language (ESL) PE 430 Work Experience - Paid

PE 431 Work Experience - UnpaidSupportive Services 11 PE 432 Work Experience - Summer Employment

250 SS - Child/Dependent Care PE 433 Work Experience - PreApprenticeship Program251 SS - Transportation PE 434 Work Experience - Job Shadow252 SS - Medical/Counseling253 SS - Housing256 SS - Work Attire/Related Costs257 SS - Education Testing258 SS - Accommodations260 SS - Books, Supplies for Training261 SS - Fees for Applications, Tests, Certifications262 SS - Other

TABLE OF CONTENTSSERVICES CHART

Individualized Career Services

DLR WIOA - Section 11Table of Contents

Resource 1 REV 05/2020

Youth Support Services 24 SCSEP Services 32PE 440 SS - Child/Dependent Care S01 Community Service AssignmentPE 441 SS - Transportation S02 Participant TrainingPE 442 SS - Medical/Counseling S03 Participant OrientationPE 443 SS - Housing S04 Participant PhysicalPE 444 SS - Work Attire/Related CostsPE 445 SS - Education Testing Dakota Roots Services 33PE 446 SS - Accommodations D01 Dakota Roots - Case ManagementPE 448 SS - Books, Supplies for Training D02 Dakota Roots - Accepted ParticipationPE 449 SS - Fees for Applications, Tests, CertificationsPE 450 SS - Other Employer Services 33

E01 Business Outreach26 E02 Tax Credit - Workforce Investment Incentives

F02 Job Retention Counseling E03 Provided Labor Market/Workforce InformationF04 Financial Literacy Education/Services E10 Workforce Recruitment AssistanceF06 Provision of Labor Market Information E11 Job Order AssistanceF10 Adult Mentoring E12 Job Fair ServicesF12 Post-Secondary Prep & Transition E13 Reemployment Testing/Other AssistanceF14 Post Exit Education or Training Leading to Post-Sec. Ed. E14 Business Assistance - Job AnalysisF16 Youth Incentive E20 Strategic Planning/Economic DevelopmentF20 SS - Transportation Assistance E30 Accessing Untapped Labor PoolsF21 SS - Work Attire E40 Training ServicesF22 SS - Housing E50 Incumbent Working Training ServicesF23 SS - Child/Dependent Care E60 Rapid Response/Business Downsizing AssistancF24 SS - Medical/Counseling E70 Planning Layoff ResponseF27 SS - Education TestingF28 SS - Accommodations Other Affecting Services 36F30 SS - Books, Supplies for TrainingF31 SS - Fees for Applications, Tests, CertificationsF32 SS - Other PE 500 Referral to a Job Order Over 150 Days

PE 501 Referral to a Job 4 - 150 DaysVETS Services 29 PE 502 Referral to a Job 3 Days or Less

V02 VETS - Comprehensive Assessment PE 505 External Job Referral by StaffV04 VETS - CounselingV06 VETS - Gold Card Certificate Matrix 37V08 VETS - Received Reportable Service from VET StaffV10 VETS - Assigned Case Manager/Case Management Services Index 39V12 VETS - Terminated Case ManagementV14 Veteran Employment Goals - Initial & Follow-upV16 Veteran Pre-Employment Coaching

Reemployment Services 31R05 Referred to RESR20 Subsequent RESR22 RES IntakeR32 Assigned ActivitiesR34 Required to ReportR36 Work Search Review

System Generalted Services that are triggering services and/or effect 90 days

Youth Follow-Up Services

DLR WIOA - Section 11Table of Contents


Providing individuals with LMI website or assistance in accessing such information: ▪ Providing job listings ▪ Information on job skills necessary to fill vacancies ▪ Opportunities for advancement ▪ Wages

Subject: General Workforce InformationBody: General description of information provided

▪ Resource Room ▪ Assistance with website ▪ Time spent with a non-participant ▪ Testing required by employer ▪ Providing Application(s) ▪ Collection of applications/ resumes ▪ Provision of information on training programs

Resource Room, Website Assistance, Employer Testing, Information Only – All other than LMI.General description of information provided

Reviewing the Authorization, Equal Opportunity Signatures, and the One-Stop Partner Services list.

Subject: Orientation/ IntakeBody: General description of items discussed

▪ Determination of the items listed in the definition above through interviewing and testing ▪ Identify appropriate One-Stop services for the individual

▪ Completion of initial basic skills assessment

▪ Completion of basic interest assessment

▪ Completion of TANF Program Family Screening Guide

Subject: Initial AssessmentBody: Outline information determined and how (assessment/ interview) from the definition above

Actions:

Notes:

Fiscal: N PIRL: WP, A, DW Ap:

PE Definition:

110 Orientation/ Intake Extends Exit: N Fiscal:

Definition:

Actions:

Notes:

101 Information Only - All other than LMI Extends Exit: N

An overview of the One Stop system and services available. Completion of information authorization and equal opportunity.

N PIRL: WP, A, DW Ap: Title III - RI

N PIRL: WP, A, DW Ap: Title III - RI

Actions:

Initial determination of basic skills, strengths, workplace skills, career interests, work values, prior work history, family situation, service needs. This includes WorkKeys Curriculum Placement Quiz.

Definition:

Notes:

111 Initial Assessment Extends Exit: Y

100 General Workforce Information Extends Exit: N Fiscal: BASIC CAREER SERVICES

Title III - RI

Definition:

Actions:

Notes: Subjects:Body:

Fiscal: N

Reportable individual or participant accessed information-only services or activities. Information-only services or activities provide readily available information that does not require an assessment by a staff member.

Reportable individual or participant accessed self-service workforce information services including information on state and local labor market conditions; industries, occupations and characteristics of the workforce; area business identified skill needs; employer wage and benefit trends; short and long-term industry and occupational projections; worker supply and demand; and job vacancies survey results. Local employment dynamics information such as workforce availability; business turnover rates; job creation; and job identification of high growth and high demand industries.

PIRL: WP, A, DW Ap:

Title III - WP

DLR WIOA - Section 11

Services ChartPage 3 of 45Resource 1 REV 05/2020

Title III - RI, WPTitle I - A, DW, Y

Determination of Adult, Dislocated Worker or Y eligibility in the WIOA program.

▪ Complete program application

▪ Collection of date validation items

Subjects: Eligibility DeterminationBody: Outline eligibility criteria

Participant attended the JSAP class or a topic-specific shorter course regarding the topics above.

Subjects: Job Search WorkshopBody: Describe activities/topics discussed in workshop

Participant attended the Job Club.

Subjects: Job ClubBody: Describe activities/topics discussed in workshop

Review Labor market information specific to the participant's employment goals.

Subjects: Individual Workforce InformationBody:

Title III - WPTAA

Participant attended a Rapid Response Workshop

Subjects: Rapid Response WorkshopBody: Describe activities/topics discussed in workshop

Providing instructions on the content and format of resumes, cover letters and applications.

Providing assistance in the development and production of a resume or completion of a job application.

Subjects: Resume Preparation AssistanceBody: Description of activities completed with participant

112

Definition:

Actions:

Notes:

113

N

Ap:

PE Definition:

Actions:

Notes:

115

WP, A, DW

Ap:

Job Search Workshop Fiscal: N PIRL: WP, A, DW Ap:

Individual Workforce Information

Fiscal: N PIRL: WP, A, DWEligibility Determination Extends Exit:

116 Attended Rapid Response Workshop Extends Exit: Y

Participant received a rapid response service. Rapid response encompasses the activities necessary to plan and deliver services to enable dislocated workers to transition to new employment as quickly as possible, following either a permanent closure or mass layoff, or a natural or other disaster resulting in a mass job dislocation.

Participant received workforce information services including information on state and local labor market conditions that included significant staff involvement; industries, occupations and characteristics of the workforce; area business identified skill needs; employer wage and benefit trends; short and long-term industry and occupational projections; worker supply and demand; and job vacancies survey results. Local employment dynamics information such as workforce availability; business turnover rates; job creation; and job identification of high growth and high demand industries.

Definition:

Actions:

Notes:

114 Job Club Extends Exit: Y

Includes the elements of a Job Search Workshop, plus a period of structured application where participants attempts to obtain jobs.

An organized activity that provides instructions on resume writing, application preparation, interviewing skills, and/or job lead development.

PE Definition:

Extends Exit: N

PIRL: DW, TAA Ap:

Definition:

Actions:

Notes:

Ap:

PE

PE Definition:

Actions:

Notes:


Actions:

Notes:

117 Resume Preparation Assistance Extends Exit: Y Title III - WP

Title III - RI

Title III - WP

Title III - WP

Fiscal: N PIRL: WP, A, DW

Fiscal: N PIRL:

Fiscal: N

Describe the information reviewed with participant and how it relates to his/her employment goals.

Extends Exit: Y



Subjects: Job DevelopmentBody: Description of employer name, contact, position discussed, and any details regarding the interview.

Subjects: Job ReferralBody: Description of employer name, contact, position, and any further details

Subjects: Job ReferralBody: Description of employer name, contact, position, and any further details

Through review of assessments, develop an employment goal and steps to reach that goal.▪ Inital PRP for potential TANF clients

▪Monitor apprentices under 18 that do not qualify for the Title 1 youth program

Subjects: Job Search PlanningBody: Identify the employment goal and planned activities/services to attain the goal.

Providing assistance to participants with the completion of financial aid resources.

Subjects: Assistance with Financial Aid FormsBody: Provide a description of assistance provided and next steps.

The process of completing and explaining to the individual the WOTC.

Completing the WOTC form

Subjects: Tax Credit Certification

118 Job Development


Actions:

Notes:

119 Job Referral Extends Exit: Y

PE Definition:The process of securing a job interview with a public or private employer for a specific participant for whom the ES office has NO suitable opening on file.

Extends Exit: Y Fiscal: N

Title III - WP

Title III - WP

PE Definition: Federal bonding assistance is the determining eligibility for and completion and submission of required forms and documentation on behalf of applicants requesting issuance of a federal surety bond.

Notes:

121 Job Search Planning Extends Exit: Y


PE Definition:

Is the act of brining to the attention of an employer a participant or group of participants who are available to specific job openings for a potential job and the record of the referral in SDWORKS. This may be done via telephone or electronically. Job Referral means the same thing as “referral to a job” and is not the same things as simply providing an individual with information about the job opening.

Notes:

120 Received Bonding Assistance Extends Exit: Y

PE Definition:

Notes:

123 Tax Certification (WOTC) Extends Exit:

PE Definition: Development of a plan (not necessarily a written plan) that includes the necessary steps and timetables to achieve employment in specific occupational, industry, or geographic areas.

Actions:

Notes:

122 Assistance with Financial Aid Forms Extends Exit: Y


Title III - WP

Title III - WP

Notes:

WP, A, DW Ap: Title III - WP

PE Definition:

Actions:

Y Fiscal: N PIRL:


Ap:

PIRL: WP, A, DW Ap:

Title III - WP



An assessment by non-JVSG staff to determine if a person is eligible for JVSG services.

Review of initial assessment criteria for JVSG; Determination of JVSG eligibility

Subjects: VETS - Initial AssessmentBody: Result of initial assessment for JVSG eligibility;

Referral note on JVSG if eligible person requests DVOP assistance

Service members receiving transition assistance from the military to civilian work environment

Subject: TAP WorkshopBody:

Providing direct linkage to a federal partner.

Active Resource Coordination with federal training program(s) such as: ▪ AEL/ESL ▪ Youth Build

▪ Registered Apprenticeship ▪ Native American Programs ▪ TAA ▪ National Farmworker Job Program ▪ VR ▪ DLR SCSEP

Subject: Coordinated Referral to __________Body:

Providing direct linkage to Lake Area Technical Institute.

Subject: Coordinated Referral to LATIBody:

Active Resource Coordination with Southeast Technical Institute to learn more about their programs of study.

Subject: Coordinated Referral to STIBody:

125 VETS - Initial Assessment Extends Exit: Y

COO

RDINATED REFERRALS

Title III - WP

Title III - WP

PE Definition:

Actions:

Notes:

126VETS - Transition Assistance Program (TAP) Workshop

Extends Exit: Y


130 Coordinated referral to Federal Training Extends Exit: N Fiscal:

Title III - RI, WP

Definition:

Actions:Check for "Warm Handover" status to determine career readiness and potential eligibility for DVOP services.

Notes: Explain service member status for JVSG services. If not JVSG eligible notate services from all DLR staff for service member.


Definition:

Actions:

Notes: Identify who the referral was made to, a contact person, why the referral was made, next steps for participant or staff to follow through.

N PIRL: WP, A, DW Ap:

131Coordinated Referral to post-secondary CTE at LATI

Extends Exit: N Fiscal: N PIRL: WP, A, DW Ap:

Definition:

Active Resource Coordination with Lake Area Technical Institute to learn more about their programs of study.Actions:

Notes:

132 Coordinated Referral to post-secondary CTE at STI Extends Exit: N Fiscal: N PIRL: WP, A, DW Ap:

Definition: Providing direct linkage to Southeast Technical Institute.

Identify who the referral was made to, a contact person, why the referral was made, next steps for participant or staff to follow through.

Title III - RI, WP

Actions:

Notes:

Title III - RI, WP




Active Resource Coordination with Western Dakota Tech to learn more about their programs of study.

Subject: Coordinated Referral to WDTBody:

Providing direct linkage to Mitchell Technical Institute

Active Resource Coordination with Mitchell Technical Institute to learn more about their programs of study.

Subject: Coordinated Referral to MTIBody:

Providing direct linkage to Economic Assistance

Active Resource Coordination with economic assistance program(s) such as: ▪ TANF ▪ Health Insurance

▪ SNAP ▪ Tax preparation support

▪ General Assistance ▪ Housing

▪ Refugee Assistance ▪ Child support assistance

Subject: Coordinated Referral to __________Body:

Active Resource Coordination with Job Corps to learn information about their programs.

Subject: Coordinated Referral to Job CorpsBody:

Active Resource Coordination with NICOA - SCSEP to learn information about their program.

Subject: Coordinated Referral to NICOA SCSEPBody:

Fiscal: N PIRL: WP, A, DW Ap:135 Coordinated referral to Economic Assistance Extends Exit: N

Definition:

Actions:


Definition:

Actions:

Notes:

PIRL: WP, A, DW Ap:

Title III - RI, WP

Title III - RI, WP


Definition:

Actions:

Notes:

133Coordinated Referral to post-secondary CTE at WDT

Extends Exit: N Fiscal: N PIRL: WP, A, DW Ap:

Title III - RI, WP

Providing direct linkage to NICOA - SCSEP


134Coordinated Referral to post-secondary CTE at MTI

Extends Exit: N

136 Coordinated Referral to Job Corps Extends Exit: N Fiscal: N PIRL: WP, A, DW Ap:

Definition: Providing direct linkage to Job Corps

Actions:

Notes:

137 Coordinated Referral to NICOA SCSEP Extends Exit: N Fiscal: N

Title III - RI, WP

Definition: Providing direct linkage to Western Dakota Tech.

Actions:


Title III - RI, WP





Active Resource Coordination with Experience Works SCSEP to learn information about their program.

Subject: Coordinated Referral to Experience WorksBody:

Coordinated Referral to JVSG - Title III - RI, WPSignificant Barrier to Employment Title I - A, DW

1) Special disabled/disabled veteran for service connection, eligible for service-connection except for the receipt of military retired pay, were discharged or released from active duty because of a service-connected disability, or have a pending claim for service-connection with the Veterans Administration;

2) Homeless, as defined in Sections 103(a) and (b) of the McKinney-Vento Homeless Assistance Act3) A recently separated Service member who at any point in the pervious 12 months has been unemployed for 27

or more weeks;4) An offender, who is currently incarcerated or who has been released from incarceration;5) Lacking a high school diploma or equivalent certificate;6) Low-income as defined by WIOA7) Veterans Aged 18-24

Use this service with 125 - VETS Initial Assessment

Subject: Coordinated Referral to JVSG - SBEBody: Referral to DVOP assistance

Coordinated Referral to JVSG - Title III - RI, WPTSM in need of Individual Career Services Title I - A, DW

1) If the base commander assess the TSM as not meeting Career Readiness Standards and facilitates a direct "warm handover" to the public workforce system for review of employment services available;

2) A TSM who produces a signed DD-2958 signed by their commander documenting that they have not met Career Readiness Standards;

3) Transitioning service members ages 18-24, regardless of whether they meet Career Readiness Standards;4) Active duty service members being involuntarily separated through a Service reduction-in-force.

Use this service with 125 - VETS Initial Assessment

Subject: Coordinated Referral to JVSG Body: Referral to DVOP assistance

Coordinated Referral to JVSG - Title III - RI, WPWounded, Ill or Injured Title I - A, DW

Referring the following wounded, ill, injured, or caregivers to request DVOP services:1) Members of the Armed Forces who are wounded, ill or injured and receiving treatment in military treatment facilities

or warrior transition units; and2) The spouses or other family caregivers of such wounded, ill or injured members.

Subject: Coordinated Referral to JVSGBody: Referral to DVOP assistance

Referring TSM (Transitional Service Member) to DVOP Services and have been identified in at least one of the following categories:

Actions:

Notes:

141 Extends Exit: N

PIRL: WP, A, DW Ap:

Definition:

Referring veterans to DVOP services and who have at least one of the following significant barriers to employment:

140 Extends Exit: N Fiscal: N

Definition:

Actions:

Notes:

Providing direct linkage to Experience Works - SCSEP

Notes:

142 Extends Exit: N Fiscal:

Definition:

Actions:



Definition:

Actions:

Notes:


Title III - RI, WP138 Coordinated Referral to Experience Works SCSEP Extends Exit: N Fiscal: N PIRL: WP, A, DW Ap:



Coordinated Referral to JVSG - Title III - RI, WPOther Reason Title I - A, DW

Subject: Coordinated Referral to JVSGBody: Referral to DVOP assistance

Title III - RI, WPTitle I - A, DW

Referring a veteran to VA VR&E or Tribal/County Veterans Service Officer for Vocational Rehabilitation and Employment services.

Subject: Coordinated Referral to Veteran AffairsBody: Referrals to Veteran Affairs assistance


Referring a veteran to the Veterans Administration or Tribal/County Veterans Service Officer for information on this educational benefit.



Referring a veteran to the Veterans Administration or Tribal/County Veterans Service Officer for information on this educational benefit.



Subject: Coordinated Referral to JVSG & Veteran AffairsBody: Referrals to DVOP assistance and Veteran Affairs assistance

PIRL: WP, A, DW Ap:

Definition: Use this service if service code 140, 141, or 142 is not applicable.

143 Extends Exit: N Fiscal: N

Ap:

Definition:

Actions:

Notes:


Actions:

Notes:

144Coordinated Referral to Dept. of Veteran Affairs - VR&E

Extends Exit: N

Definition:

Actions:

Notes:

146Coordinated Referral to Dept. of Veteran Affairs - Montgomery GI Bill

Extends Exit: N Fiscal:

N PIRL: WP, A, DW Ap:145Coordinated Referral to Dept. of Veteran Affairs - Post 9/11 GI Bill



Definition:

Actions:

Notes:

147Coordinated Referral to Dept. of Veteran Affairs - Other



Definition: Use this service if other than listed above. Contact JVSG Program Coordinator, before using this service code.

Actions:

Notes:



Title III - WPTitle I - A, DW

Date participant was enrolled in one of the following programs during their participation period: ▪ AEL/ESL ▪ Youth Build

▪ Registered Apprenticeship ▪ Native American Programs

▪ Job Corps ▪ National Farmworker Job Program

▪ TAA ▪ SCSEP

▪ VR

Subject: Enrolled in Federal TrainingBody: Specify what program the participant was enrolled in and who they are working with.

TBA

Subject:Body:

Extends Exit: Y Fiscal: N PIRL: WP, A, DW Ap: Title I - A, DWExtends Exit: N Fiscal: N PIRL: WP,A, DW Ap: Title I - Y

Complete Objective Assessment in SDWORKSComplete and review of more in-depth formal assessmentsUsing assessment scores to determine if Basic Skills Deficient

Subject: Objective AssessmentsBody:

A Summary of the objective assessment is not necessaryAny details regarding the participant's reaction to Objective Assessment.

Extends Exit: Y Fiscal: N PIRL: WP, A, DW, TAA Ap: Title I - A, DW TAAExtends Exit: N Fiscal: N PIRL: WP, A, DW, TAA Ap: Title I - Y

▪ Completion of the formal Employment Plan in SDWORKS with copies provided to the participant

▪ Updating Employment Plan in SDWORKS by adding or revising goals and/ or objectives

▪ Updating TANF PRP

Subject: Employment PlanBody: Describe discussions with participant.

▪ One-on-One JSAP instruction ▪ Job Shadow ▪ Teknimedia

▪ Mock Interviews ▪ Adult Education Classes (non-ESL) ▪ Keyboarding - Mavis Beacon

▪ WorkKeys Curriculum lessons ▪ Soft Skills Class

Subject: Pre-VocationalBody: Describe skills and/or activities that were provided to that individual.

PE Definition:

Notes:

179 Outside Web-Link Job Referral Extends Exit:

N PIRL: WP, A, DW Ap:150 Enrolled in Federal Training Extends Exit: Y Fiscal:

205 Completion of Individual Employment Plan

PE Definition:Includes a further analysis of the initial assessment results and formal diagnostic testing as they apply to the participant’s employment goals. Not limited to but including the following areas: Basic skills, identification of strengths, identification of workplace skills, career interests, work values, identification of poor work history, family situation, service needs.

Actions:

Notes: Include Basic Skills assessment and interest assessment results in notes and on the Assessment Tab in SDWORKS.

Title III - RI

Definition:

Notes:

204 Objective Assessment

Fiscal: PIRL: Ap:

Title I - A, DW

PE Definition: Development of learning skills, communication skills, interviewing skills, punctuality, personal maintenance skills, professional conduct, and basic employment skills to prepare individuals for unsubsidized employment or training.

Actions:

Notes:


PE Definition: EP was created or otherwise established to identify the participant’s employment goals, their appropriate achievement objectives, and the appropriate combination of services for the participant to achieve the employment goals.

Actions:

Notes:

210 Short-Term Pre-Vocational Services Extends Exit: Y

PARTNER PRO

GRAM

ENRO

LLMEN

TSIN

DIVIDUALIZED CAREER SERVICES


Services ChartPage 10 of 45


Subject: Disaster Recovery EmploymentBody: Identify the worksite, worksite contact, hourly wage, duration & position.

Subject: Work ExperienceBody: Identify the worksite, worksite contact, hourly wage, duration & position.

Subject: Unpaid Work ExperienceBody:

See SDDLR Policy §5.22 for topics included in financial literacy.

Subject: Financial LiteracyBody: Describe what the participant did.

Participant attends ESL classes

Subject: ESLBody: Identify where participant is attending ESL classes, their progress, attendance, etc.

Subject: Dependent Care Support ServiceBody: ▪ Provide determination of allowed dependent care cost ($1,000 max/PY).

PE Definition: Participant is taking part in a WE or Internship paid through the A, DW, or Y programs. See the Work Experience Policy - SDDLR Policy §5.36 for additional description.

Actions:

Notes:

221 WE/ Internship Unpaid Extends Exit: Y

Y PIRL: WP, A, DW, Y Ap: Title I - A, DW220 WE/ Internship Paid Extends Exit: Y Fiscal:

N PIRL: WP, A, DW, Y Ap: Title I - A, DW230 Financial Literacy Education Extends Exit: Y Fiscal:

Title I - A, DW

PE Definition:Participant is taking part in a WE or Internship that is not paid through the A, DW, or Y programs (possibly due to limited funds or limitation of post-secondary program) or is paid through a partner program. See the Work Experience Policy §5.36 for additional description.

Actions:

Notes: Identify the worksite, worksite contact, hourly wage, duration, & position. Reason for the WE/Internship being unpaid through A, DW, or Y programs.

Fiscal: N PIRL: WP, A, DW, Y Ap:

PIRL: WP, A, DW, TAA Ap: Title I - A, DW, Y TAA

PE Definition: Services provided to a participant whose primary language is not English. These services are designed to increase the English language proficiency of the participant so they can attain training and/or employment success.

Extends Exit: Y Fiscal: N

PE Definition:

Actions:

Notes:

232 English as a Second Language

Ap: Title I - A, DW , NDWG

SUPPO

RT SERVICES

Definition: Payment of dependent care so the participant is able to participate in WIOA Title I or partner activities related to his/her employment plan.

Actions:

Notes: ▪ Justification including activities participant is taking part in while dependent care is being provided and how the

participant can cover this cost in the future.

Fiscal: Y PIRL: A, DW, Y

Actions:

Notes:

250 Support Service - Child/Dependent Care Extends Exit: N

219 Disaster Relief Employment Extends Exit: Y Fiscal: Y PIRL: WP, A, DW, Y Ap: Title I - NDWG

PE Definition: Participant is taking part in a disacter recovery employment paid through the National Dislocation Worker Grant program. See the Work Experience Policy - SDDLR Policy §5.41 for additional description.

Actions:

Notes:




Subject: Transportation AssistanceBody: ▪ Provide determination of allowed transportation cost ($500 max/PY).

Payment of medical or counseling services related to his/her employment plan.

Subject: Medical/CounselingBody: ▪ Provide determination of allowed medical or counseling costs ($800 max/PY).

Subject: HousingBody: ▪ Provide determination of allowed housing assistance costs ($800 max/PY).

Payment of proper attire for obtaining or maintaining employment or training

Subject: Work Attire/Related CostsBody: ▪ Provide determination of allowed work attire or related costs ($200 max/PY).

Definition: Payment of transportation so the participant is able to participate in WIOA Title I or partner activities related to his/her employment plan.

Actions:

Notes: ▪ Justification including activities participant is taking part in how the transportation assistance will benefit them and

how the participant can cover this cost in the future.

252 Support Service - Medical/Counseling Extends Exit: N

Y PIRL: A, DW, Y Ap:Title I - A, DW, SCSEP ,

NDWG251 Support Service - Transportation Assistance Extends Exit: N Fiscal:

Title I - A, DW, NDWG

Definition: Payment of housing assistance to allow participants to maintain or obtain adequate or temporary shelter while participating in WIOA Title I activities.

Actions:

Notes: ▪ Justification including activities participant is taking part in during the housing assistance and how the participant can

cover this cost in the future.

Fiscal: Y PIRL: A, DW, Y Ap:

Title I - A, DW, SCSEP , NDWG

Definition:

Actions:

Notes:

▪ Justification on how this assists the participant and how the participant can cover this cost in the future.

253 Support Service - Housing Extends Exit: N


Definition:

Actions:

Notes: ▪ Justification including activities participant is taking part in and why the work attire is necessary for the participant

and how the participant can cover this cost in the future.

Y PIRL: A, DW, Y Ap:Title I - A, DW, SCSEP , NDWG256 Support Service - Work Attire/Related Cost Extends Exit: N Fiscal:




Subject: Educational TestingBody: ▪ Provide determination of allowed cost.

Subject: AccommodationBody: ▪ Provide determination of allowed cost.

▪ Justification including how it was determined this accommodation was needed and how it will assist the participant.

Subject: Books, Supplies for TrainingBody: ▪ Provide determination of the allowed cost and how it will assist the participant.

Subject: Fee for Application, Test, CertificationsBody: ▪ Provide determination of allowed cost and how it will assist the participant.

Subject: Support Service OtherBody: ▪ Provide determination of the cost and justification of how this will assist the participant.

Y PIRL: A, DW, Y Ap: Title I - A, DW , NDWG257 Support Service - Educational Testing Extends Exit: N Fiscal:

Title I - A, DW , NDWG

Definition: Payment of an accommodation that allows a WIOA Title I participant to take part in employment, training, education, work experience or job search.

Actions:

Notes:


Definition: Payment of educational testing that enable a participant to advance along a career or educational pathway.

Actions:

Notes:

258 Support Service - Accommodation Extends Exit: N

▪ Justification including how it was determined this test was needed and how it will assist the participant.

Definition: Payment of books, fees, school supplies and other necessary items that allow a WIOA Title I participant to take part in education or training.

Actions:

Notes:

261Support Service - Fees for Applications, Test, Certifications


Y PIRL: A, DW, Y Ap: Title I - A, DW , NDWG260 Support Service - Books, Supplies for Training Extends Exit: N Fiscal:

Y PIRL: A, DW, Y Ap: Title I - A, DW , NDWG

Definition: Payment of fees for applications, tests, certifications that allow a WIOA Title I participant advance along a career pathway.

Actions:

Notes:

262 Support Service - Other Extends Exit: N Fiscal:

Y PIRL: A, DW, Y Ap: Title I - A, DW , NDWG

Definition: Payment of a support service to assist a participant in completion of their employment plan that does not fall into one of the specific Support Service categories. See the WIOA Manual for additional guidance.

Actions:

Notes:




Title I - A, DWTAA, NDWG

Individual is attending a program of study listed on the Eligible Training Provider List.

Subject: Occupational Skills TrainingBody:


Subject: On-the-Job TrainingBody:

Title I - A, DWTAA

Provides the basic skills of starting and operating a small business.

Subject: Entrepreneurial TrainingBody:

Title I - A, DWTAA

Subject: Customized TrainingBody: Provide training justification, identify the training provider, and funding details.

PE Definition: Organized program of study that provides specific vocational skills that lead to an occupational skills certificate or credential

Actions:

Notes: ▪ Provide justification details of participant’s training eligibility, identify training provider, length of training, and funding

details.

Y PIRL: A, DW, Y, TAA Ap:

TRAININ

G SERVICES

300 Occupational Skills Training - ETPL Extends Exit: Y Fiscal:

Actions:

Notes: ▪ Provide justification details of participant’s training eligibility, identify training provider, length of training including

justification for this determining, and funding details.

Additional Info: Triggers Measurable Skills GainIf part of Registered Apprenticeship, staff must also enter 314 - Registered Apprenticeship Training.


PE Definition: Training provided by an employer that provides paid training to the participant while learning the skills of a particular job.

Additional Info:Triggers Credential and Measurable Skills GainIndicate ITAIf part of Registered Apprenticeship, staff must also enter 314 - Registered Apprenticeship Training.

301 On-The-Job Training Extends Exit: Y Fiscal:

Fiscal: Y PIRL: A, DW, Y, TAA Ap:

Actions:

Notes:

Additional Info: Triggers Credential and Measurable Skills Gain

304 Customized Training Extends Exit: Y

Provide training justification, identify the training provider, and the participant’s goals related to the training.

N PIRL: A, DW, Y, TAA Ap:

PE Definition:This service is dual entered through an OST or Non-Occ. Skills Training.

302 Entrepreneurial Training Extends Exit: Y Fiscal:

PE Definition:Designed to meet the specific requirements of an employer or group of employers that is conducted with a commitment by the employer to employ the individual upon successful completion of training and pays a significant portion of the individuals training costs. Similar to an OJT, but classroom based training.

Actions:

Notes:

Additional Info: Triggers Measurable Skills Gain




On-the-Job Learning as defined in SDWORKS RAP Data Entry Guide.Individual must be 18 years or old.

Dual service entry with 314 - Registered Apprenticeship Training and 150 - Enrolled in Federal Training.

Subject: On-the-Job Learning - RAPBody: Provide training justification, identify the training provider, training goals, and funding details.

Title I - A, DWTAA

Subject: Registered ApprenticeshipBody: Provide training justification, identify the training provider, training goals, and funding details.

Duel Entered if OJT or OST is in conjunction with RA

Title I - A, DWTAA

Adult Education and Literacy activities in combination with one of the training services. Example may be Attending AEL and receiving Quick Books, an OJT, etc.

Individual must be dual enrolled in an Occ/Non-Occupational Skills Training or an On-The-Job Training service.

Subject: AEL/ESL in combination with trainingBody: Provide training justification, identify the training provider, training goals, and funding details.


Examples, include the following if they are non credentialed:▪ QuickBooks ▪ RN/LPN Refresher Course

▪ CDL or Welding training, when the Provider is NOT on the ETPL ▪ Entrepreneurial training

▪ Medication Aide Training

Subject: Non-Occupational SkillsBody: Provide training justification, identify the training provider, training goals, and funding details.



Title I - RAP


PE Definition:A national training system that combines paid learning on-the-job and related technical and theoretical instruction in a skilled occupation. The apprenticeship must be registered. This service is dual entered. Apprenticeship training will be funded through an On-the-Job Training or OST.

314 Registered Apprenticeship Training Extends Exit: Y Fiscal:

PE Definition:Training that assists a participant in acquiring technical or occupational skills towards his/her career pathway, but does not meet one of the specific trainings or lead to a credential. Skills progression or training milestone MUST BE documented for Measurable Skills Gain through a progress report or exam.

340 Non-Occupational Skills Training Extends Exit: Y Fiscal:

N PIRL: A, DW, Y, TAA Ap:

PE Definition:

Actions:

Notes:

Additional Info:Triggers Credential and Measurable Skills Gain

315 AEL/ESL in combination with training Extends Exit: Y Fiscal:

Actions:

Notes:

313 On-the-Job Learning - RAP Extends Exit: N Fiscal: Y PIRL: A, DW, Y, TAA Ap:

Definition:

Actions:

Notes:

Actions:

Notes:






Gain approval from central office Program Specialist

Subject: Occupational Skills TrainingBody: Provide training justification, identify the training provider, training goals, and funding details.

Under OST - TAA can pay for 090 courses

Subject: TAA RemedialBody:

Gain approval from issuing state through Central Program Specialist


TAA - Remedial Training Approved by Other State

Contact Liable states for approval of Remedial trainingFor South Dakota approval, direct states to contact the Program Specialist in Pierre

Subject: Occupational Skills TrainingBody: Detail all information regarding the remedial training; including why they are in remedial and how that was determined

TAA SERVICES

PE Definition: Organized program of study that provides specific vocational skills that lead to an occupational skills certificate or credential (no ITA used or program was not on the ETPL)

Actions:

Fiscal: Y PIRL: A, DW, Y, TAA350TAA - Occupational Skill Training (Non-Approved Provider ONLY)

Extends Exit: Y Ap:

Definition:

Actions:

Notes:


ABE o ESL provided by AEL and/or Post-Secondary Institutions

Provide justification details of participant’s training eligibility, identify training provider, length of training, and funding details

TAA

Notes:


TAA

PE Definition:Organized program of study that provides specific vocational skills that lead to an occupational skills certificate or credential that is approved by another state (this is where we are assisting someone approved for TAA by another state)

Actions:

Notes: Provide justification details of participant’s training eligibility, identify training provider, length of training, and funding details

Fiscal: Y PIRL: A, DW, Y, TAA Ap:353TAA - Occupational Skills Training Approved by Other State

Extends Exit: Y

352 TAA - Remedial Training Extends Exit: Y Fiscal: Y PIRL: A, DW, Y, TAA Ap:

PE

Actions:

Notes:


A, DW, Y, TAA Ap: TAA

PE Definition:Same as service 352 - Remedial . The difference is that all training provided by another state for SD or If SD provides the service; it must be approved by the Liable state (the state in which the person was attached to the certification)


354 Extends Exit: Y Fiscal: N PIRL:

TAA




Go to the "Travel Allowance Application" and complete the fields. Follow TAA guide

Subject: TAA SubsistenceBody: Specify what the subsistence is being used for, estimated costs, etc.

Follow TAA Guide for procedures: ▪ Gather at least 2 estimates from a moving company (both will be considered, but typically the lesser of the 2 will be paid)

▪ $1250.00 can be paid to the participant right away

Subject: TAA Relocation AssistanceBody: Specify reason for approval or denial. Denials should be ran by Central Office Program Specialist

The worker is unable to participate in or complete training due to health condition

Complete the waiver with the participant and select Unable to participate due to Health Condition.

Subject: TAA WaiverBody:

Complete the waiver with the participant and select Enrollment date not available

Subject: TAA WaiverBody: Document the date the waiver was signed, explain why the waiver is being signed and set the date for the next review

Complete the waiver with the participant and select Enrollment date not available

Subject: TAA WaiverBody: Document the date the waiver was signed, explain why the waiver is being signed and set the date for the next review

355 TAA - Subsistence while in training Extends Exit: Y

Y PIRL: TAA Ap: TAA356 TAA - Relocation Assistance Extends Exit: Y Fiscal:

TAA

PE Definition:Subsistence is only allowable during training. Subsistence may take the form of assistance with food and lodging or Transportation, but not both. See policy 5.40

Actions:

Notes:

Fiscal: Y PIRL: A, DW, Y, TAA Ap:

N PIRL: TAA Ap: TAA360 TAA Waiver - Poor Health Extends Exit: N Fiscal:

PE Definition:A cash allowance provided to workers who have to accept a job outside of their commuting area and relocate. 90% of allowable relocation costs plus an additional lump sum payment up to $1250.00

Actions:

Notes:

PE Definition:Participants who are determined eligible for training, but the first available Enrollment date is delayed (training must begin within 60 days)

Actions:

Notes:

N PIRL: TAA Ap: TAA

PE Definition:

Actions:

Notes: Document the date the waiver was signed, explain why the waiver is being signed and set the date for the next review

361 TAA Waiver - Enrollment Unavailable Extends Exit: N Fiscal:

Actions:

Notes:

PIRL: TAA Ap: TAA

PE Definition: Training is not reasonably available, suitable training at a reasonable cost is not available or training funds are not available.

362 TAA Waiver - Training Not Available Extends Exit: N Fiscal: N




Follow TAA guide procedures

Subject: TAA Job Search AllowanceBody: Specify reason for approval or denial. Denials should be ran by Central Office Program Specialist

Subject: TAA part-time trainingBody: Describe the service provided

Allowable cost for transportation while participant is in occupational skills training

Go to the "Travel Allowance Application" and complete the fieldsSDWORKS will calculate the transportation allowable for the training. Each allowance must be separate in SDWORKS

Subject: Transportation while in trainingBody:

▪ Federal mileage reimbursement

▪ Reimbursement will be at the lowest cost

Discuss required supplies, books, fees with participant prior to purchase Complete Form 48

Subject: Required supplies, Books or Fees Body:

Activities that help youth prepare for and transition to post-secondary education and training.

May include, but are not limited to: ▪ Assistance in completing financial aid forms

▪ Assistance in the post-secondary application process

▪ Remedial courses with Adult Education and Literacy

▪ Meeting with advisors, financial aid representatives

▪ Life skills such as laundry, grocery shopping, cooking, rental agreements, purchasing a car, etc.

Subject: Post-Secondary Prep & TransitionBody: Describe the service provided

370 TAA - Required Supplies, Books, Fees Extends Exit: N Fiscal: Y PIRL: TAA Ap: TAA

Definition: Allowable cost for required supplies, books and fees while participating in occupational skills training

Actions:

Notes:

PIRL: TAA Ap: TAA

PE Definition:A cash allowance provided to workers who cannot find suitable employment within a 50 mile commuting area. Maximum of $1250.00

363 TAA - Job Search Allowance Extends Exit: Y Fiscal: Y

Actions:

Notes:

PIRL: TAA Ap: TAA

Definition: Allowable training activity where the participant can complete their training within the allotted time frame. TRA may not be available for participants while in part time training.

Actions:

Notes:

366 TAA - Part Time Training Extends Exit: N Fiscal: N

PIRL: Y Ap: Title I - Y

PE Definition:

Actions:

Notes: ▪ Detail all information regarding the transportation need and how the reimbursement was determined (receipts or by

MapQuest)

400 Post Secondary Prep & Transition Extends Exit: Y Fiscal: N

PIRL: A, DW, Y, TAA Ap: TAA

Definition:

369 TAA - Transportation while in training Extends Exit: Y Fiscal: N

Detail all information regarding the supplies, books or fees that is necessary in order to participate in the Occupational Skills Training.

Actions:

Notes:

YOU

TH SERVICES




▪ Participant is taking part in tutoring or study skills training for either secondary or post-secondary

▪ Participant is attending secondary school

Subject: Educational AchievementBody: Describe the educational achievement service provided and who is providing it.

Triggers Credential & Measurable Skills GainStaff should also enter Enrolled in Secondary Education

Encourage responsibility, confidence, employability, self-determination, and other positive social behaviors

May include, but are not limited to: ▪ Exposure to postsecondary educational possibilities

▪ Community and service learning projects

▪ Peer-centered activities, including peer mentoring and tutoring

▪ Organizational and team work training, including team leadership training

▪ Citizenship training, including life skills training such as parenting and work behavior training

▪ Civic engagement activities which promote the quality of life in a community

▪ Attending JSAP or Job Club meetings

▪ Attending DLR Youth groups

▪ Completing mock interviews

▪ Taking part in community service learning projects (volunteering)

▪ Time management skills development

▪ Driver's education

▪ Voter's registration

▪ Soft skills training, such as Bring Your 'A' Game

▪ Completing assessments to ensure readiness

Subject: Leadership DevelopmentBody: Describe the service the participant received

Subject: Adult MentoringBody: Describe the adult mentoring service

Title I - Y

PE Definition:Tutoring, study skills training, instruction, and evidence based dropout prevention and recovery strategies that lead to completion of the requirements for a secondary school diploma or its recognized equivalent or for a recognized postsecondary credential. For participant’s who haven’t dropped out of school.

Actions:

Notes:

Fiscal: N PIRL: Y Ap:401 Educational Achievement Extends Exit: Y

PE Definition:

▪ Other leadership activities that place youth in leadership role such as serving on youth leadership committees, such as the

SDYES.

Actions:

Notes:

403 Adult Mentoring Extends Exit: Y Fiscal:

N PIRL: Y Ap: Title I - Y

Additional Info:

402 Leadership Development Services Extends Exit: Y Fiscal:

PE Definition: A formal relationship between a youth participant and adult mentor that includes structured activities where the mentor offers guidance, support, and encouragement to develop the competence and character of the mentee.

Actions:

Notes:





Subject: Alternative Secondary SchoolBody: Describe the service and provider

Triggers Credential & Measurable Skills Gain

Individualized counseling to individuals including drug and alcohol, mental health, behavioral management, etc.

Subject: Comprehensive Guidance and CounselingBody: Describe the service and provider

This can include, but is not limited to, individuals currently enrolled in an On-The-Job Learning - Youth - RAP.

Subject: Education concurrent with workforce preparationBody: Describe the service and provider

▪ Review labor market information specific to participant’s needs/interests.

▪ Resume preparation

▪ Application assistance

▪ Discussion of jobs duties, job retention, social media impacts on employment, hygiene, etc.

▪ Discussion of the characteristics of the workforce or workplace

Subject: Labor Market InformationBody: Describe the service provided

See WIOA Manual

Subject: Youth IncentivesBody: Describe any incentives developed with the participant. Identify completion/payment of incentives.

N PIRL: Y Ap: Title I - Y405 Alternative Secondary School Extends Exit: Y Fiscal:


PE Definition:

407 Comprehensive Guidance and Counseling Extends Exit: Y Fiscal: N

PE Definition:Participant has dropped out of school and is now receiving alternative secondary school services or dropout recovery services provided typically provided by AEL partners and has attend at least 12 hours of instruction, or the participant has taken the GED Ready exam and it has been determined that they are ready to take the GED test.

Actions:

Notes:

Additional Info: Staff should also enter Enrolled in 423-Secondary Education, if participant is receiving alternative secondary school services or dropout recovery service from an AEL partner

Title I - Y

PE Definition:

Integrated education and training offered concurrently and contextually with workforce preparation activities, basic academic skills, and hands-on occupational skills training taught within the same time frame and connected to training in a specific occupation, occupational cluster, or career pathway.

This is when a participant is active in an education service, while also in a work experience or On-the-job training. Similar to a registered apprenticeship or pre-apprenticeship. This is dual entered, it would also be appropriate for staff to enter the education service and workforce preparation service as well.

Actions:

Fiscal: N PIRL: Y Ap:

Actions:

Notes:

408 Education concurrent with Workforce Preparation Extends Exit: Y

PE Definition:Information that provides specific labor market information about in-demand industry sectors or occupations available in the local area, such as career awareness, career counseling, and career exploration services.

Actions:

Notes:

411 Youth Incentives Extends Exit: N Fiscal:


Notes:

410 Provision of Labor Market Information Extends Exit: Y Fiscal:

Definition:Provides participants financial incentive to complete short-term educational or employment related goals in accordance to his/her employment plan. Youth incentives are not a stand-alone activity or service, they are simply a method for payment. The service the participant did to earn the incentive is the service.

Actions:

Notes:

Y PIRL: Ap: Title I - Y




Determination of Youth eligibility in the WIOA program.

▪ Complete program application ▪ Collection of data validation items

Subjects: Eligibility DeterminationBody: Outline eligibility criteria

Complete Objective Assessment in SDWORKSComplete and review of more in-depth formal assessmentsUsing assessment scores to determine if Basic Skills Deficient

Subject: Objective AssessmentsBody: Include Basic Skills assessment and interest assessment results in notes and on the Assessment Tab in SDWORKS.

A Summary of the objective assessment is not necessaryAny details regarding the participant's reaction to Objective Assessment.

▪ Completion of the formal Employment Plan in SDWORKS with copies provided to the participant

▪ Updating Employment Plan in SDWORKS

Subject: Employment PlanBody: Describe discussions with participant. No need to repeat employment plan as it is saved in SDWORKS.


Subject: Financial LiteracyBody: Describe what the participant did.

Individual is attending a program of study on the Eligible Training Provider List


N PIRL: WP, A, DW, Y Ap: Title I - Y412 Eligibility Determination - Youth Extends Exit: N Fiscal:

WP, A, DW, Y Ap: Title I - Y

Definition:Includes a further analysis of the initial assessment results and formal diagnostic testing as they apply to the participant’s employment goals. Not limited to but including the following areas: Basic skills, identification of strengths, identification of workplace skills, career interests, work values, identification of poor work history, family situation, service needs

Actions:

N Fiscal: N PIRL:

Definition:

Actions:

Notes:

413 Objective Assessment - Youth Extends Exit:

Actions:

Notes:

418 Financial Literacy Education/Services - Youth Extends Exit: Y

PIRL: WP, A, DW, Y Ap: Title I - Y

Definition: EP was created or otherwise established to identify the participant’s employment goals, their appropriate achievement objectives, and the appropriate combination of services for the participant to achieve the employment goals.

Notes:

414Completion of Individual Employment Plan - Youth

Extends Exit: N Fiscal: N

420 Occupational Skills Training - Youth Extends Exit: Y Fiscal:

Ap: Title I - Y

PE Definition:

Actions:

Notes:

Fiscal: N PIRL: WP, A, DW, Y

If part of Registered Apprenticeship, staff must also enter 314 - Registered Apprenticeship Training.

YOU

TH TRAININ

G SERVICES

PE Definition: Organized program of study that provides specific vocational skills that lead to an occupational skills certificate or credential

Actions:

Notes: ▪ Provide justification details of participant’s training eligibility, identify training provider, length of training, and funding

details.

Additional Info:Triggers Credential and Measurable Skills GainIndicate ITA

Y PIRL: A, DW, TAA, Y Ap: Title I - Y




Subject: On-the-Job TrainingBody:

Provides the basic skills of starting and operating a small business.This service is dual entered. Entrepreneurial training will be provided through non-Occ.Skills training or OST.

Subject: Entrepreneurial TrainingBody:

If participant has or had a TABE assessment, this should be include on the Literacy and Numeracy Tab.

Only enter this service 1 time.

Subject: Enrolled in Secondary EducationBody: Specify the school the participant is enrolled in, who they are working with and anticipated graduation date.

On-the-Job Learning as defined in SDWORKS RAP Data Entry Guide.For Individuals under the age of 18.

Dual service entry with 150 - Enrolled in Federal Training.

Subject: On-the-Job Learning - RAPBody: Provide training justification, identify the training provider, training goals, and funding details.

425 On-the-Job Learning - Youth - RAP Extends Exit: N Fiscal: Y PIRL: A, DW, Y, TAA Ap: Title I - RAP

Definition:

Actions:

A, DW, TAA, Y Ap: Title I - Y

PE Definition: Training provided by an employer that provides paid training to the participant while learning the skills of a particular job.

421 On-The-Job Training - Youth Extends Exit: Y Fiscal: Y PIRL:

Title I - Y

PE Definition:

Actions:

Notes: ▪ Provided training justification, identify the training provider, and the participant’s goals related to the training.

Fiscal: N PIRL: A, DW, TAA, Y Ap:

Actions:

Notes: ▪ Provide justification details of participant’s training eligibility, identify training provider, length of training including

justification for this determining, and funding details.


422 Entrepreneurial Training - Youth Extends Exit: Y

Notes:

Additional Info: Triggers Secondary Credential and Measurable Skills Gain


Definition:

Participant was enrolled in secondary education program at 9th grade level or above. This may be used if participant was already enrolled in an education or training program at or above the 9th grade level at any point while participating in the program.

Additional Info:

423 Enrolled in Secondary Education Extends Exit: N Fiscal: N

Notes:





Examples, include the following if they are non credentialed:▪ QuickBooks

▪ CDL or Welding training, when the Provider is NOT on the ETPL

▪ Medication Aide

▪ entrepreneurial training

Subject: Non-Occupational SkillsBody: ▪ Provided training justification, identify the training provider, training goals, and funding details.


Subject: Work ExperienceBody: Identify the worksite, worksite contact, hourly wage, duration & position.

Subject: Unpaid Work ExperienceBody:

Subject: WE Summer EmploymentBody: Identify the worksite, worksite contact, hourly wage, duration, & position.

See SDDLR Policy §5.30

Subject: WE Pre Apprenticeship Body: Identify the worksite, worksite contact, hourly wage, duration, & position.

427 Non-Occupational Skills Training Extends Exit: Y Fiscal:

Y PIRL: WP, A, DW, Y Ap: Title I - Y

Definition:Training that assists a participant in acquiring technical or occupational skills towards his/her career pathway, but does not meet one of the specific trainings or lead to a credential. Skills progression or training milestone MUST BE documented for Measurable Skills Gain through a progress report or exam.

Actions:

Notes:

430 WE/ Internship Paid Extends Exit: Y Fiscal:

Y PIRL: A, DW, TAA, Y Ap: Title I - Y

Ap: Title I - Y

PE Definition:Participant is taking part in a WE or Internship that is not paid through the A, DW, or Y programs (possibly due to limited funds or limitation of post-secondary program) or is paid through a partner program. See the Work Experience Policy for additional description.

Actions:

Fiscal: N PIRL: WP, A, DW, Y

PE Definition: Participant is taking part in a WE or Internship paid through the Youth programs. See the Work Experience Policy for additional description.

Actions:

Notes:

431 WE/ Internship Unpaid Extends Exit: Y

Actions:

Notes:

433 WE - PreApprenticeship Program Extends Exit: Y

PIRL: WP, A, DW, Y Ap: Title I - Y

PE Definition: Participant is taking part in a WE or Internship paid through the Youth programs. See the Work Experience Policy for additional description.

Notes: Identify the worksite, worksite contact, hourly wage, duration, & position. Reason for the WE/Internship being unpaid through A, DW, or Y programs.

432 WE Summer Employment - Youth Only Extends Exit: Y Fiscal: Y

Ap: Title I - Y

PE Definition:

Actions:

Notes:

Fiscal: Y PIRL: WP, A, DW, Y

YOU

TH WO

RK EXPERIENCE SERVICES




Subject: WE Job ShadowingBody: Identify the worksite, worksite contact, hourly wage, duration, & position.

Subject: Dependent Care Support ServiceBody: ▪ Provide determination of allowed dependent care cost ($1,000 max/PY).

Subject: Transportation AssistanceBody: ▪ Provide determination of allowed transportation cost ($500 max/PY).


Subject: Medical/CounselingBody: ▪ Provide determination of allowed medical or counseling costs ($800 max/PY).

Subject: HousingBody: ▪ Provide determination of allowed housing assistance costs ($800 max/PY).

YOU

TH SUPPO

RT SERVICESY PIRL: WP, A, DW, Y Ap: Title I - Y434 WE - Job Shadowing Extends Exit: Y Fiscal:

Ap: Title I - Y

PE Definition: Payment of dependent care so the participant is able to participate in WIOA Title I or partner activities related to his/her employment plan.

Actions:


PE Definition:Participant is taking part in a WE in which an individual spends time one-on-one with an employee observing daily activities and asking questions about the job and industry. For more information see SDDLR Policy §5.24.

Actions:

Notes:

440 Support Service - Child/Dependent Care Extends Exit: Y

PIRL: A, DW, Y Ap: Title I - Y

PE Definition: Payment of transportation so the participant is able to participate in WIOA Title I or partner activities related to his/her employment plan.

Notes: ▪ Justification including activities participant is taking part in while dependent care is being provided and how the


441 Support Service - Transportation Assistance Extends Exit: Y Fiscal: Y


PE Definition:

Actions:

Notes: ▪ Justification including activities participant is taking part in how the transportation assistance will benefit them and


442 Support Service - Medical/Counseling Extends Exit: Y Fiscal: Y


PE Definition: Payment of housing assistance to allow participants to maintain or obtain adequate or temporary shelter while participating in WIOA Title I activities.

Actions:

Notes: ▪ Justification on how this assists the participant and how the participant can cover this cost in the future.

443 Support Service - Housing Extends Exit: Y Fiscal: Y

Actions:







Subject: Work Attire/Related CostsBody: ▪ Provide determination of allowed work attire or related costs ($200 max/PY).

Subject: Education TestingBody: ▪ Provide determination of allowed cost.

Subject: AccommodationBody: ▪ Provide determination of allowed cost.

Subject: Books, Supplies for TrainingBody: ▪ Provide determination of the allowed cost and how it will assist the participant.

Subject: Fee for Application, Test, CertificationsBody: ▪ Provide determination of allowed cost and how it will assist the participant.


PE Definition:

444 Support Service - Work Attire/Related Cost Extends Exit: Y Fiscal: Y


PE Definition: Payment of educational testing that enable a participant to advance along a career or educational pathway.

Actions:



445 Support Service - Education Testing Extends Exit: Y Fiscal: Y


PE Definition: Payment of an accommodation that allows a WIOA Title I participant to take part in employment, training, education, work experience or job search.

Actions:

Notes: ▪ Justification including how it was determined this test was needed and how it will assist the participant.

446 Support Service - Accommodation Extends Exit: Y Fiscal: Y


PE Definition: Payment of books, fees, school supplies and other necessary items that allow a WIOA Title I participant to take part in education or training.

Actions:

Notes: ▪ Justification including how it was determined this accommodation was needed and how it will assist the participant.

448 Support Service - Books, Supplies for Training Extends Exit: Y Fiscal: Y

Ap: Title I - Y

PE Definition: Payment of fees for applications, tests, certifications that allow a WIOA Title I participant advance along a career pathway.

Actions:


Actions:

Notes:

449Support Service - Fees for Applications, Test, Certifications

Extends Exit: Y

Notes:




Subject: Support Service OtherBody: ▪ Provide determination of the cost and justification of how this will assist the participant.

Providing participant guidance on retaining employment.

Subject: FUP Job RetentionBody: Describe discussions with participant


Subject: FUP Financial LiteracyBody: Describe discussions with participant

▪ Review labor market information specific to participant’s needs/interests.

▪ Resume preparation

▪ Application assistance

▪ Discussion of jobs duties, job retention, social media impacts on employment, hygiene, etc.

▪ Discussion of the characteristics of the workforce or workplace

Subject: FUP Labor Market InformationBody: Describe discussions with participant

Subject: FUP Adult MentoringBody: Describe discussions with participant

YOU

TH FOLLO

W-U

P SERVICESTitle I - Y

PE Definition: Payment of a support service to assist a participant in completion of their employment plan that does not fall into one of the specific Support Service categories. See the WIOA Manual for additional guidance.

Actions:

Notes:

Fiscal: Y PIRL: A, DW, Y Ap:450 Support Service - Other Extends Exit: Y

N PIRL: WP, A, DW, Y Ap: Title I - Y

Title I - Y

Definition:

Actions:

Notes:

F04 Financial Literacy Education Services Extends Exit: N Fiscal:

Fiscal: N PIRL: WP, A, DW, Y Ap:F02 Job Retention Counseling Extends Exit: N

WP, A, DW, Y Ap: Title I - Y

Definition: Information that provides specific labor market information about in-demand industry sectors or occupations available in the local area, such as career awareness, career counseling, and career exploration services.

Actions:

N Fiscal: N PIRL:

Definition:

Actions:

Notes:

F06 Provision of Labor Market Information Extends Exit:

Title I - Y

Definition: A formal relationship between a youth participant and adult mentor that includes structured activities where the mentor offers guidance, support, and encouragement to develop the competence and character of the mentee.

Actions:

Notes:


Notes:

F10 Adult Mentoring Extends Exit: N




Activities that help youth prepare for and transition to post-secondary education and training.

See Youth Services - 400 - Post-Secondary Prep & Transition

Subject: FUP Post-Secondary PrepBody: Describe discussions with participant

This only applies to participants who exited secondary education and obtained a secondary school diploma or its equivalent.

Subject: FUP EducationBody: Describe the education, the training provider, and estimated completion date.

See Youth Incentive - 411 - Youth Incentive

Subject: FUP Youth IncentiveBody: Describe discussions with participant

Subject: FUP Transportation AssistanceBody: Describe discussions with participant


Subject: FUP Work Attire/Related CostsBody: ▪ Provide determination of allowed work attire or related costs ($200 max/PY).

F12 Post-Secondary Prep & Transition Extends Exit: N

N PIRL: WP, A, DW, Y Ap: Title I - Y

Title I - Y

Definition:

Actions:

Notes:

F14Follow up Post Exit Education or Training Leading to Post-Secondary Education



Title I - Y

Definition:Provides participants financial incentive to complete short-term educational or employment related goals in accordance to his/her employment plan. Youth incentives are not a stand-alone activity or service, they are simply a method for payment. The service the participant did to earn the incentive is the service.

Actions:

Notes:

F20 Support Service - Transportation Assistance Extends Exit: N

Fiscal: Y PIRL: WP, A, DW, Y Ap:

Definition:Indicates the participant is enrolled in an education or training program that leads to a recognized postsecondary credential after program exit.

Actions:

Notes:

F16 Youth Incentive Extends Exit: N

Title I - Y

Definition:

Actions:




Title I - Y

Definition: Payment of transportation so the participant is able to participate in WIOA Title I or partner activities related to his/her employment plan.

Actions:

Notes:

F21 Support Service - Work Attire/Related Costs Extends Exit: N





Payment of housing assistance to allow participants to maintain or obtain adequate or temporary shelter during follow up period.

Subject: FUP HousingBody: ▪ Provide determination of allowed housing assistance costs ($800 max/PY).

Subject: FUP Child/ Dependent CareBody: ▪ Provide determination of allowed dependent care costs ($1000 max/PY).


Subject: FUP Medical/CounselingBody:

Payment of educational testing that enable a participant to advance along a career or educational pathway.

Examples include: ▪ ACT exams

▪ NCLEX exams

Subject: FUP Education TestingBody: Provide determination of allowed education testing cost and how this assists the participant.

Subject: FUP AccommodationBody:

F22 Support Service - Housing Extends Exit: N

Y PIRL: WP, A, DW, Y Ap: Title I - YF23 Support Service - Child/Dependent Care Extends Exit: N Fiscal:

Title I - Y

Definition:

Actions:




Title I - Y

Definition:

Actions:

Notes: ▪ Provide determination of allowed dependent care costs ($800 max/PY) and how this assists the participant and the


F27 Support Service - Education Testing Extends Exit: N


Definition: Payment of dependent care so the participant is able to participate in WIOA Title I or partner activities related to his/her employment plan.

Actions:

Notes: ▪ Justification including activities participant is taking part in while depend care is being provided and how the


F24 Support Service - Medical/Counseling Extends Exit: N


Title I - Y

Definition:

Actions:

Notes:

F28 Support Service - Accommodations Extends Exit: N Fiscal:


Definition: Payment of an accommodation that allows a WIOA Title I participant to take part in employment, training, education, work experience or job search.

Actions:

Notes: Provide determination of allowed cost. Justification including how it was determined this accommodation was needed and how it will assist the participant.




Subject: FUP Books, Supplies for TrainingBody: Provide determination of the allowed cost and how it will assist the participant.

Utilized to assist participant who need to complete an exam.

▪ Post-Secondary applications

▪ driver's licenses

▪ background checks

▪ finger printing

Subject: FUP Books, Supplies for TrainingBody: Provide determination of the allowed cost and how it will assist the participant.

Subject: FUP OtherBody: Provide determination of the cost and justification of how this will assist the participant.

‘Whole Person’ assessment by DVOP staff to determine barriers to employment for JVSG eligible veterans/persons

Discuss all areas of JVSG eligible veterans/persons to recognize all potential barriers to long term employment

Subject: VETS Comprehensive AssessmentBody: Indicate all employment barriers identified that will need to be addressed.

Subject: VETS CounselingBody:

Title I - Y

Definition: Payment of books, fees, school supplies and other necessary items that allow a WIOA Title I participant to take part in education or training.

Actions:

Notes:

F31Support Service - Fees for Applications, Tests, Certifications

Extends Exit: N

Fiscal: Y PIRL: WP, A, DW, Y Ap:F30 Support Service - Books, Supplies for Training Extends Exit: N

Definition: Payment of a support service to assist a participant in completion of their employment plan that does not fall into one of the specific Support Service categories. See the WIOA Manual for additional guidance.

Actions:

Notes:

V02 VETS - Comprehensive Assessment Extends Exit: Y Fiscal:


Title I - Y

Definition:

Actions:

Notes:

F32 Support Service - Other Extends Exit: N Fiscal:


N PIRL: WP, A, DW Ap: Title III - JVSG

VETS SERVICES

Definition:

Actions:

Notes:

V04 VETS - Counseling Extends Exit: Y Fiscal:


Definition: Career services provided by a DVOP to assist a veteran progressing toward the obtaining of gainful employment.

Actions: Guidance on skill sets needed to seek and maintain employment. Counseling on all issues facing the veteran and giving guidance in overcoming these barriers that impact potential barriers and the employment plan.

Notes: Must include what career services were provided to the veteran and how these career services assisted the veteran.




Subject: VETS Gold Card CertificationBody:

Services that may be General, Basic Career, Individualized Career, or Training services.

Subject: VETS Reportable ServicesBody:

DVOP enrollment of JVSG eligible veterans into Veteran Case Management

Subject: VETS Case Management ServicesBody:

JVSG eligible veteran/person no longer in need of DVOP Case Management.

Termination of Case Management

Subject: VETS Case Management TerminationBody:

Employment Plan to assist veteran with achieving long term gainful employment.

Subject: Veteran Employment GoalsBody:

N PIRL: WP, A, DW Ap: Title III - JVSGV06 VETS - Gold Card Certificate Extends Exit: Y Fiscal:

N PIRL: WP, A, DW Ap: Title III - JVSGV08VETS - Received Reportable Service from VETS Staff

Extends Exit: Y Fiscal:

Definition: Provides unemployed post-9/11 veterans with career services and follow-up services needed for today’s job market.

Actions:Job readiness assessing and testing, Individual Development Plan, career guidance, providing labor market information, job bank and job openings, referral to WIOA funded training/third party service providers, monthly follow-up for up to six months.

Notes: Assessments and results, IDP summary, career guidance efforts, referrals to employers and registered apprentice sponsors, WIOA referral outcomes, and follow-up contact results.

Title III - JVSG

Definition:

Actions: Case management assigned to JVSG veteran. One-on-one career services provided to veteran. Continual follow-up by DVOP and follow-through by JVSG eligible person.

Notes: Must show follow-up and progress of veteran/eligible person and address any concerns and results of corrected actions.


Definition:

Actions: Range of activities could include workforce information all the way to training. Activities determine reportable status and whether or not the service activities provide participant services.

Notes: Include what services provided and the reason needed so that a clear path of documentation can be maintained.

V10VETS - Assigned Case Manager/ Received Case Management Services

Extends Exit: Y


Definition:

Actions:

Notes: Must include follow-up reasons for terminating case management.

V14 Veteran Employment Goals - Initial and Follow up Extends Exit: Y Fiscal:

N PIRL: Ap: Title III - RIV12 VET - Terminated Case Management Extends Exit: Y Fiscal:

Definition:

Actions: Determine initial goals and achievable progress to follow through with successful completion of current goals and continuation of new goals that lead to long term gainful employment.

Notes: Document progress veteran is making on achieving goals and assistance needed. Provide documentation on party responsible for each goal’s successful completion.




Soft skills assistance to veteran in preparation of employment.

Subject: Veteran Pre-Employment CoachingBody:

Participant needs to schedule a RES intake meeting at the nearest local office or itinerant location.

Subject: Referred to RESBody: List date of first scheduled appointment with Employment Specialist.

Subject: Subsequent RESEABody: Describe discussions with participant.

▪ Enrollment into Wagner-Peyser

▪ Complete Eligibility Review and Availability Statement in SDWORKS with the claimant.

▪ Review RES Claimant Exemption (Form 61) . See RES Data Entry Guide (Appendix A) for instructions.

Subject: RESEA IntakeBody: Describe discussions with participant.

Participant is taking part in activities that are documented in the employment plan under the WIOA application.

Subject: Approved ActivitiesBody: Describe the services that participant missed.


Title III - JVSG

Definition:

Actions: Interview skills training, Labor Market Information, Job Search Assistance Program, computer skills, resume preparation, etc.

Notes: Documentation of what type of pre-employment assistance given to veteran and how this assistance will benefit the veteran in employment search.

Fiscal: N PIRL: WP, A, DW Ap:V16 Veteran Pre-Employment Coaching Extends Exit: Y

Definition:

Actions:

Notes:

R22 RES Intake Extends Exit: N

Fiscal: N PIRL: Ap:

REEMPLO

YMEN

T SERVICES

Definition: System generated service when an individual is selected for RES.

Actions:

Notes:

R20 Subsequent RES Extends Exit: N

N PIRL: Ap: Title III - RIR05 Referred to RES

Definition:

Actions:

Notes:

Fiscal: N PIRL: Ap:

Title III - WP

Definition:

Actions:

Notes:

R32 Assigned Activities Extends Exit: N

Fiscal: N PIRL: Ap:

Evaluation of participant's availability to work and eligibility for Reemployment Assistance benefits and the RES program.

First revision of the Employment Plan and completion of the Eligibility Follow-up form with participant.

▪ Updating Employment Plan in SDWORKS by adding or revising goals and/or objectives. Obtain signatures and provide copy to

the claimant.

Participant is actively participating in specific services within the employment plan such as JSAP, resume development, financial literacy, master application completion, etc. The purpose of this service is to communicate with the Reemployment Assistance Division.

Title III - WP

Title III - WP

▪ Complete Eligibility Review Follow-up form under SDWORKS with claimant. See RES Data Entry Guide (Appendix A) for

instructions.




Subject:Body:

Review Job Contacts

Subject: Work Search ReviewBody: Describe the participants Job Contacts.

SCSEP participant develops soft skills and basic skills while training at a host agency site.

▪ Aligns with participant’s career goals on IEP and will aide in their placement within unsubsidized employment

Subject: CSABody:

▪ Number of hours participant will work at Community Service site.

Trainings designed to enhance/refresh a participant’s skills or prepare participant for a specific career/industry

▪ Financial Literacy

Subject: Participant TrainingBody:

▪ The orientation service must be provided for every new host agency assignment.

▪ Safety consultation form must be completed during this service.

Subject: Participant OrientationBody: Briefly describe overview provided to participant

Basic introduction and overview of workplace expectation, DLR rules, and breakdown of tasks that both participants and host agencies undergo before participant begins working at host agency site.

▪ Describe how the CSA will help find the participant unsubsidized employment in their career field of interest and who

is providing the work experience training.

▪ Upload all CSA agreements, I-9s (not required during recerts), W-4s, Host Agency Supervisor Contribution Forms, and time cards

within this service

R34 Required to Report Extends Exit: N

Actions:

Notes:

S01 Community Service Assignment (SCSEP Only) Extends Exit: N

Individual is contacting local office weekly. The purpose of this service is to communicate with the Reemployment Assistance

R36 RES Weekly Extends Exit: N Fiscal:

Title III - WP

Definition: TBD

Actions:

Notes:

Fiscal: N PIRL: Ap:

Definition:

Actions:

Notes:

Fiscal: Y PIRL: Ap:

Title I - SCSEP

Definition:

Actions:

Notes:

S03 Participant Orientation (SCSEP Only) Extends Exit: N

Fiscal: Y PIRL: Ap:

Service only needs to be entered if deemed that outside training is applicable upon further assessment of participant’s needs and skills. Range of trainings can include:▪ Bring Your 'A' Game

Identify what training participant is receiving and how training fits into their employment goals

SCSEP SERVICES

Title I - SCSEP

Title I - SCSEP

N PIRL: Ap: Title III - WP

Definition:

Actions:

Notes:

S02 Participant Training (SCSEP Only) Extends Exit: N

Fiscal: Y PIRL: Ap:

Definition:

Upload training timecards to this service




Offered during placement into host agency (becoming a participant) and recertification period

Subject: Participant PhysicalBody: Indicate where participant will receive a physical and overall cost.

Subject:Body:

Subject:Body:

▪ Orientation sessions

▪ Workshops or other business consultations such as initial site visits

▪ Proactive linkage and referral of establishments to community resources that support their workforce needs

▪ Promoting DLR services and programs

Subject: Business OutreachBody: Description of information provided/discussed and name of contact.

Providing information on state and federal tax credits or workforce investment incentives.

Subject: Tax Credit IncentivesBody: Description of information provided/discussed.

DAKOTA RO

OTS

Fiscal: N PIRL: Ap: Generic - DR

Definition: Attempted outreach contact and/or provided job search assistance, follow-up

Actions:

Notes:

D02 Dakota Roots - Accepted Participation Extends Exit: N

Definition: Staff-assisted services designed to educate businesses and engage them in the local job market/economy and the range of services available through the local One-Stop delivery system.

Actions:

Fiscal: N PIRL: BE01 Business Outreach

Definition:

Definition: Individual agrees to participate with job advisor

Actions:

Notes:

Welcome outreach, 30-day outreach, 60-day outreach, job referral, virtual recruiter set-up, resume/cover letter/application assistance, interview preparation, counseling, labor market information, community resources, follow-up, etc.

S04 Participant Physical (SCSEP Only) Extends Exit: N Title I - SCSEP

Definition: Basic, physical exam, such as a health check-up. Offered to all participants on physical exam waiver

Actions:

Notes:

Fiscal: Y PIRL: Ap:

D01 Dakota Roots - Case Management Extends Exit: N

Ap:

PIRL: Ap: Generic - DRFiscal: N

Actions:▪ Providing WOTC information and forms to businesses and proactive linkage to DLR staff for WOTC forms

Notes:

Fiscal: N PIRL: B Ap:

Notes:

E02 Tax Credit - Workforce Investment Incentives

Do not use if discussing the employment of a specific individual from one of the targeted groups with the business

EMPLO

YER SERVICESInformation and support services that are delivered to establishments through mass mailings or communications, “cold” calling or other follow-up contacts, and regular establishment newsletters, brochures, or publications are not reportable services under this

category. Service does not include job orders, dropping off labor law posters if no service/programs discussed, and SDWORKS username and/or password assistance.




Subject: LMIBody: Description of information provided/discussed.

Assisting businesses in meeting their workforce needs and supporting their search for qualified candidates.

▪ Securing information on job requirements and setting up NCRC/assessments for applicants or existing employers

▪ File searches or demonstrating how to use Virtual Recruiter, resume searches, and other SDWORKS features; labor laws

Subject: Workforce Recruitment AssistanceBody: Description of activities completed.

Assisting a business in the promotion of employment opportunities.

Subject: Job Order AssistanceBody: Description of activities completed.

Organizing, conducting and/or participating in job fairs or hiring events.

Subject: Job Fair ServicesBody: Description of activities completed.

Preemployment testing, background checks and assistance in completion of the I-9 paperwork.

▪ Specific preemployment testing required for a particular job (flagger certification)

▪ Completion of background checks or I-9 paperwork

Subject: Employment TestingBody: Description of what type of testing or related assistance.

▪ Discussion/follow-up with an employer about a specific individual regarding a job posting or development, not a job referral

E03 Provided Labor Market/ Workforce Information

Definition:

Actions:

▪ Providing businesses with One-Stop staff support for candidate pre-employment interviews at the One-Stop Center or on site at

the place of business; providing meeting/work space at office for screening/interviews; conducting special recruitment efforts including out-of-area or out-of-state recruitment for candidates with special skills; newspaper ads/radio spots

Notes:

E11 Job Order Assistance


Definition:

Providing customized workforce information on state, regional and local labor market conditions, industries, occupations, and the characteristics of the workforce, skills businesses need, local employment dynamics information such as workforce availability, worker supply and demand, business turnover rates, job creation, and job identification of high growth and high demand industries.

Actions:

Notes:

E10 Workforce Recruitment Assistance


Definition:

Actions:

Notes:

E13 Preemployment Testing/Other Assistance

N PIRL: B Ap:

Definition:

Actions:

Notes:

E12 Job Fair Services Fiscal:


▪ Assisting an employer with participation in job fairs or hiring events or promoting job fairs/hiring events

▪ Taking job order information and/or advertising the opening to the workforce via SDWORKS

B Ap:

Definition:

Actions:

Notes:

Fiscal: N PIRL:

▪ Discusssing specific labor market information for a community and/or providing typical wage information for an occupation with

LMI; assisting with use of Virtual Labor Market Data system

Do not use for discussions about vague workforce conditions; must be specific and tailored to business

Do not use for veteran file searches, job fair services, job referrals, offering technical assistance for SDWORKS

Do not use service If the event is designed for career exploration

Do not use for NCRC assessment; not tailored to specific job




Job/task analysis services, absenteeism analysis.

Subject: Job AnalysisBody: Description of the type/nature of analysis

Subject: Economic DevelopmentBody: Describe the nature of the activities/services provided.

Assisting a business in recruiting workers from non-traditional labor pools.

▪ Industry awareness campaigns, such as career exploration events

▪ Programs to address limited English proficiency and vocational training

Subject: Accessing Untapped Labor PoolsBody: General description of information provided.

▪ Setting up an OJT or Work Experience for an individual

▪ Other customized training (BYAG, Teknimedia, etc.) when requested by the employer and paid for with public funds (DLR)

▪ Securing a host agency for a SCSEP participant

Subject: Training ServicesBody: Describe the training service assistance provided to the business.

N PIRL: B Ap:E14 Business Assistance - Job Analysis Fiscal:

B Ap:

Definition: The establishment and coordination of linkages between workforce and economic development agencies including local business retention and expansion activities.

Actions:

Fiscal: N PIRL:

Definition:

Actions:

Notes:

E20 Strategic Planning/Economic Development

▪ Assisting an employer with identifying or determining detailed job duties and requirements for a job

▪ Ensure the job title, hiring considerations, and pay are appropriate for duties associated with the job

▪ Partnering in collaborative efforts to identify workforce challenges and developing strategies to address those challenges

▪ Participating in community based strategic planning; sponsoring employer forums; securing information on industry trends

▪ Providing information for the purpose of corporate economic development planning such as major expansions of businesses,

resulting in a substantial number of jobs

Definition:

Actions:

▪ Recruiting and outreach to youth, veterans, individuals with disabilities, older workers, ex-offenders and other targeted

demographic groups

▪ Joint partnerships with high schools, community colleges, or other education programs to improve skill levels

Notes:


Notes:

E30 Accessing Untapped Labor Pools

Definition: Providing publicly funded training assistance, including customized training, on-the-job training and incumbent worker training to a business

Actions:

Notes:

N PIRL: B Ap:E40 Training Services Fiscal:

Do not use for business outreach activities or if the corporate economic development planning leads to only a handful of jobs

Do not use if determining that a job candidate has skills needed to perform job or for any activity not related to analysis or data review

Do not use for NCRC or lining up an OTJ/WE with an employer for a specific individual

Do not use for informing an employer about training services or if the training service is not publicly funded




Subject: Incumbent Worker TrainingBody: Describe the training service provided to the business.

Subject: Rapid Response WorkshopBody: Description of items covered in the workshop

Subject: Planning Layoff ResponseBody: Description of activity/service provided

E50 Incumbent Worker Training Services Fiscal:

N PIRL: B Ap:

Definition:

Providing publicly funded incumbent worker training assistance. Incumbent worker training services are designed to meet the special requirements of an employer to retain a skilled workforce or avert the need to lay off employees by assisting the workers in obtaining the skills necessary to retain employment with the commitment by the employer to retain or avert the layoffs of the incumbent worker(s) trained.

Actions:

Notes:

E60 Rapid Response / Business Downsizing Assistance Fiscal:

N PIRL: B Ap:

Definition: Layoff aversion includes the strategies and activities that are designed to prevent, or minimize the duration of, unemployment.

Actions:

Notes:

500 Referred to Job over 150 Days Extends Exit: Y Fiscal:

N PIRL: B Ap:

Definition:

Providing a business with an initial on-site visit or contact to either (a) discuss the range of rapid response services and other assistance available to workers and employers affected by layoff, plant closures, or natural disaster, or (b), as required by WIOA section 3(51) (A), plan a layoff response following notification of a current or projected permanent closure or mass layoff, including natural or other disasters.

Actions:

Notes:

E70 Planning Layoff Response Fiscal:

502 Referred to Job 3 Days or Less Extends Exit: Y Fiscal: N

N PIRL:WP, A, DW, Y,

TAAAp: System Generated

ADDITION

AL AFFECTING

SERVICES

PE Definition: System generated service when staff refers an individual to a Job Order with an anticipated job duration of Over 150 days.

501 Referred to Job 4 - 150 Days Extends Exit: Y Fiscal:



PE Definition: System generated service when staff refers an individual to an External Job Order.


TAAAp: System Generated505 External Job Referral by Staff Extends Exit: Y Fiscal:

PIRL:WP, A, DW, Y,


PE Definition: System generated service when staff refers an individual to a Job Order with an anticipated job duration 3 days or less.

PE Definition: System generated service when staff refers an individual to a Job Order with an anticipated job duration of 4 -150 days.




SERVICES CHART MATRIX

Service Regis

tere

d In

divid

ual

Wag

ner P

eyse

rAd

ult

Dislo

cate

d W

orke

rYo

uth

Yout

h Fo

llow

TAA

SCSE

P

Adult Mentoring 403 F10AEL/ESL in combination with Training 315 315 315Alternative Secondary Education 405Assistance with Financial Aid 122Attended Rapid Response Workshop 116 116Community Service Assignment S01Completion of Individual Employment Plan 205 205 414 205Comprehensive Guidance and Counseling 407Coordinated Referral to Economic Assistance 135 135 135 135Coordinated Referral to Experience Works SCSEP 138 138Coordinated Referral to Federal Training 130 130 130Coordinated Referral to Job Corps 136 136Coordinated Referral to JVSG - Other 143 143 143 143Coordinated Referral to JVSG - SBE 140 140 140 140Coordinated Referral to JVSG - TSM 141 141 141 141Coordinated Referral to JVSG - Wounded, Ill or Injured 142 142 142 142Coordinated Referral to NICOA SCSEP 137 137Coordinated Referral to Post-Secondary CTE at LATI 131 131Coordinated Referral to Post-Secondary CTE at MTI 134 134Coordinated Referral to Post-Secondary CTE at STI 132 132Coordinated Referral to Post-Secondary CTE at WDT 133 133Coordinated Referral to VA - Montgomery GI Bill 146 146 146 146Coordinated Referral to VA - Other 147 147 147 147Coordinated Referral to VA - Post 9/11 GI Bill 145 145 145 145Coordinated Referral to VA - VR&E 144 144 144 144Customized Training 304 304 304Education Achievement 401Education Concurrent with Workforce Preparation 408Eligibility Determination 112 112 112 112 412English as a Second Language 232 232 232Enrolled in Federal Training 150 150 150Enrolled in Secondary Education 423Entrepreneurial Training 302 302 422 302Financial Literacy Education 230 230 418 F04General Workforce Information 100Individual Workforce Information 115 115Information Only 101Initial Assessment 111Job Club 114Job Development 118Job Referral 119Job Search Planning 121Job Search Workshop 113Leadership Development Services 402 F10Non-Occupational Training 340 340 427 340


Services MatrixPage 37 of 45

Resource 1

SERVICES CHART MATRIX

Service Regis

tere

d In

divid

ual

Wag

ner P

eyse

rAd

ult

Dislo

cate

d W

orke

rYo

uth

Yout

h Fo

llow

TAA

SCSE

P

Objective Assessment 204 204 413Occupational Skills Training 300 300 420 300On-the-Job Training 301 301 421 301Orientation/Intake 110Participant Orientation S03Participant Training S02Post Secondary Prep & Transition 400 F12Provision of Labor Market Information 410 F06Received Bonding Assistance 120Registered Apprenticeship Training 314 314 314Resume Preparation Assistance 117Short-Term Pre-Vocational 210 210SS - Accommodations 258 258 446 F28SS - Books, Supplies for Training 260 260 448 F30SS - Child/Dependent Care 250 250 440 F23SS - Education Testing 257 257 445 F27SS - Fees for Application, Tests, Certifications 261 261 449 F31SS - Housing 253 253 443 F22SS - Medical/Counseling 252 252 442 F24 252SS - Other 262 262 450 F32SS - Transportation 251 251 441 F20 251SS - Work Attire/Related Costs 256 256 444 F21 256TAA - Distance Learning 367TAA - Job Search Allowance 363TAA - Occupational Skills Training (Approved by other state) 353TAA - Occupational Skills Training (Program not on ETPL) 350TAA - Part-time Training 366TAA - Relocation Assistance 356TAA - Remedial Training 352TAA - Remedial Training (Approved by Other State) 354TAA - Subsistence while Training 355TAA - Transportation while Training 369TAA Waiver - Enrollment Unavailable 361TAA Waiver - Poor Health 360TAA Waiver - Training Not Available 362Tax Credit Certification (WOTC) 123VETS - Initial Assessment 125VETS - Transition Assistance Program Workshop 126 126Work Experience - Job Shadow 434Work Experience - PreApprenticeship Program 433Work Experience - Summer Employment 432Work Experience/ Internship 220 220 430Work Experience/ Internship - Unpaid 221 221 431Youth Incentive 411 F16


Services MatrixPage 38 of 45

Resource 1

SERVICES CHART INDEX

Accepted Participation Assigned ActivitiesDR - D02 RES - R32

Adult Education and Literacy - Remedial Background checksA - 210 B - E13DW - 210Y - 400 Business Downsizing YF - F12 B - E60

Adult Education Classes Case ManagementA - 210 DR - D01DW - 210 Y - 405 Characteristics of Workforce or workplace

Y - 410Adult Mentoring YF - F06

Y - 403 YF - F10 Community based strategic planning

B - E20Advertising job openings via SDWORKS

B - E11 Community Service AssignmentSCSEP - S01

Advisor and/or financial aid reps., meetings withY - 400 Community Service ProjectYF - F12 Y - 402

AEL/ESL in combination with training Comprehensive AssessmentA - 315 VET - V02DW - 315TAA - 315 Comprehensive Guidance and Counseling

Y - 407 Analyzing employee turnover

B - E14 Consultations, with businessesB - E01

Application AssistanceA - 210 Counseling DW -210 VET - V04Y - 410YF - F06 Customized Training

A - 304Assessments, review in-depth DW - 304

A - 204 TAA - 304DW - 204 B - E40Y - 413

Assessments, to ensure readinessY - 402


Services IndexPage 39 of 45

Resource 1


DLR Youth groups Enrolled in a Registered ApprenticeshipY - 402 WP - 150

A - 150Driver's Education DW - 150

Y - 402Enrolled in AEL

Economic development planning WP - 150B - E20 A - 150

DW - 150Education concurrent with Workforce Preparation

Y - 408 Enrolled in ESLWP - 150

Eligibility Determination A - 150RI - 112 DW - 150WP - 112A - 112 Enrolled in Job CorpsDW - 112 WP - 150Y - 412 A - 150

DW - 150Employer Forums

B - E20 Enrolled in National Farmworker Job ProgramWP - 150

Employer Testing A - 150RI - 101 DW - 150

Employment Plan , complete and sign Enrolled in Native American ProgramsA - 205 WP - 150DW - 205 A - 150VET - V14 DW - 150Y - 414

Enrolled in Post Secondary Employment Plan, adding goals and/or objectives YF - F14

A - 205DW - 205 Enrolled in SCSEPVET - V14 WP - 150Y - 414 A - 150

DW - 150English as a Second Language

A - 232 Enrolled in Secondary EducationDW - 232 Y - 423 Y - 405

Enrolled in TAAWP - 150A - 150DW - 150



Resource 1


Enrolled in VR Information on Training programsWP - 150 RI - 101A - 150DW - 150 Initial Assessment

WP - 111Entrepreneurial Training WP - 125

A - 302 DW - 302 Initial Site Visits, with businessesY - 422 B - E01TAA - 302

Job ClubFinancial Aid Forms WP - 114

WP - 122 Y - 402Y - 400YF - F 12 Job Development

WP - 118Financial Literacy

SCSEP - S02 Job DutiesA - 230 Y - 410DW - 230 YF - F06Y - 418YF - F04 Job Fairs

B - E12Gold Card Certificate

VET - V06 Job ListingsRI - 100

Hiring Events B - E12 Job Order Information, taking

B - E11I-9 paperwork, assistance in completion of

B - E13 Job Referral WP - 119

Incumbent Worker Training ServicesB - E50 Job Requirement Information

B - E10Industry awareness campaigns

B - E30 Job RetentionY - 410

Industry trends, securing information for YF - F06B - E20

Job Search Activities, ReviewRES - R32

Job Search PlanningWP - 121



Resource 1


Job Search Workshop Objective AssessmentWP - 113 A - 204VET - V16 DW - 204

Y - 413Job Shadow

A - 210 Occupational Skills Training, DW - 210 approved Training Provider (ETPL)Y - 434 A - 300

DW - 300JSAP Y - 420

Y - 402 TAA - 300

Keyboarding - Mavis Beacon Occupational Skills Training, A- 210 approved by other stateDW - 210 TAA - 353

Labor and Employment Laws Occupational Skills Training, B - E10 non-approved training provider

TAA - 350Labor Market Information

RI - 115 One-on-One JSAP InstructionWP - 115 A - 210VET - V16 DW - 210 Y - 410 Y - 402YF - F06 VET - V16B - E03

On-The-Job TrainingLayoff Response, planning A - 301

B - E70 DW - 301 Y - 421

Life Skills TAA - 301 Y - 400 B - E40YF - F12

Opportunities for advancementLimited English Proficiency, programs to address RI - 100

B - E30Orientation Sessions, with businesses

Linkage and referrals for workforce needs B - E01B - E01

Outreach to targeted demographic groupsMock Interviews B - E30

A - 210DW - 210 Participant OrientationVET - V16 SCSEP - S03Y - 402

Participant PhysicalSCSEP - S04



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Participant Training Referral to JVSG - SBESCSEP - S02 RI - 140

WP - 140Partnerships with other educations program to improve skills

B - E30 Referral to JVSG - TSMRI - 141

Part-Time Training WP - 141TAA - 366

Referral to JVSG - Wound, Ill or InjuredPost-Secondary, application assistance RI - 142

Y - 400 WP - 142YF - F12

Referral to VA - OtherPre-Employment Interviews RI - 147

B - E10 WP - 147

Providing Applications Referral to VA - Post 9/11 GI BillRI - 101 RI - 145

WP - 145QuickBooks

A - 340 Referral to VA - Post Montgomery GI BillDW -340 RI - 146Y - 427 WP - 146TAA - 340

Referral to VA - VR & ERapid Response Workshop RI - 144

WP - 116 WP - 144TAA - 116B - E60 Referred to RES

RES - R05Recruitment Efforts

B - E10 Registered Apprenticeship TrainingA - 314

Referral to Economic Assistance DW - 314RI - 135 TAA - 314WP - 135A - 135 Relocation AssistanceDW - 135 TAA - 356

Referral to Federal Training Remedial TrainingWP - 130 TAA - 352A - 130DW - 130 Remedial Training, approved by other state

TAA - 354Referral to JVSG - Other

RI - 143 Required to ReportWP - 143 RES - R34



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RES Intake Support Service - AccommodationRES - R22 A - 258

DW - 258Resource Room Y - 446

RI - 101 YF - F28

Resume Assistance Support Service - Books, Supplies for TrainingWP - 117 A - 260VET - V16 DW - 260 Y - 410 Y - 448YF - F06 YF - F30

Retaining Employment Support Service - Child/ Dependent CareYF - F02 A - 250

DW - 250 Reviewing forms 1,2, & 3 Y - 440

RI - 110 YF - F23

Screening or interviewing, providing a workspace for Support Service - Educational TestingB - E10 A - 257

DW - 257Secondary School Y - 445

Y - 401 YF - F27YF - F12

Support Service - Social Media Impacts on Employment Fees for Applications, Tests, Certification

Y - 410 A - 261YF - F06 DW - 261

Y - 449Soft Skills Training, attending YF - F31

SCSEP - S02A - 210 Support Service - HousingDW - 210 A - 253Y - 402 DW - 253

Y - 443Subsequent RES YF - F22

RES - R20Support Service - Medical/Counseling

Support Service - Transportation A - 252A - 251 DW - 252 DW - 251 SCSEP - 252SCSEP - 251 Y - 442 Y - 441 YF - F24YF - F20



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Support Service - Other Website AssistanceA - 262 RI - 101DW - 262 Y - 450 Work Experience/ Internship PaidYF - F32 A - 220

DW - 220Support Service - Work Attire Y - 430

A - 256DW - 256 Work Experience/ PreApprenticeship ProgramSCSEP - 256 Y - 433Y - 444YF - F21 Work Experience/ Summer Employment

Y - 432TAA Waiver - Enrollment Unavailable

TAA - 361 Work Experience/Internship Unpaid A - 221

TAA Waiver - Job Search Allowance DW -221 TAA - 363 Y - 431

TAA Waiver - Poor Health Workforce Challenges, identify and addressTAA - 360 B - E20

TAA Waiver - Training Not Available WorkKeys Assessments, identifying BSDTAA - 362 A - 204

DW - 204Teknimedia Y - 413

A- 210DW - 210 WorkKeys Curricumlum LessonsY - 400 A - 210

DW -210Termination of Case Management

VET - V12 WorkKeys Curricumlum Placement QuizWP - 111

Transition Assistance Program (TAP) A - 204WP - 126 DW - 204

Y - 413Tutoring, taking part in

Y - 401 Workshops, with businessesYF - F12 B - E01

Voter's registration WOTCY - 402 WP - 123

B - E02Wage Information Only

RI - 100 Youth IncentivesY - 411YF - F16



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^ Zs/ ^ , Zd251 SS - Transportation PE 434 Work Experience - Job Shadow 252 SS - Medical/Counseling...

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Transcript of ^ Zs/ ^ , Zd251 SS - Transportation PE 434 Work Experience - Job Shadow 252 SS - Medical/Counseling...